The Magic Club, HKUSU Session Year Plan

Transcription

1 The Magic Club, HKUSU Session Year Plan Prepared by the Proposed Session Executive Committee of The Magic Club, HKUSU. Proposed Chairperson Lau Yat Lun, Alan Proposed Internal Vice Pang Sze Yan, Sienna Chairperson Proposed External Vice Tse Chi Fung, Ronald Chairperson Proposed General Secretary Lee Jiun Huey, Alvina Proposed Financial Secretary Sze Heung Kin, Antony Proposed External Affairs Leung Cheuk Man, Secretary Bruce Proposed Internal Affairs Cheung Ka Yu, Aesa Secretary Proposed Publication and Ng Man Ki, Anjaylia Publicity Secretary Proposed Publication and Lau Leong Hei, Louis Publicity Secretary Proposed Publication and Chui Chi Kin, Publicity Secretary Edmund Proposed Marketing Leung Cheuk Man, Secretary Bruce Proposed Booking Secretary Cheung Ka Yu, Aesa Proposed Booking Secretary Ho Wing Tung, Kitty Proposed Information Chan Kuok Pang, Technology Secretary Thomas 1

2 A) Aims of the Society: 1. To promote magic as an interesting and creative art. 2. To enable the members to learn a particular skill which will help them in their social relationship and make themselves popular among their friends. B) Objectives of the Session: 1. To increase the amount of attention received by The Magic Club, HKUSU and thereby attract more participants. 2. To add new elements to the standard functions of the session. 3. To increase our overall level of social commitment in terms of charity and volunteer work. C) Expected Number of Participants: Proposed Cost of Membership: $40 HKD D) Functions: # Function Proposed Date Person(s)-In-Charge Vice Person(s)-In- Charge 1 Workshop (i) March 28 th 2014 Lau Leong Hei, Louis Leung Cheuk Man, Bruce 2 Joint-U Magic Tour April 7 th 2014 Tse Chi Fung, Ronald Leung Cheuk Man, Bruce 3 Miniature Show May 2 nd 2014 Lau Yat Lun, Alan Chan Kuok Pang, Thomas 4 Registration August () Pang Sze Yan, Sienna Cheung Ka Yu, Aesa Day Orientation Camp September 13 th ~ 14 th 2014 Chan Kuok Pang, Thomas Cheung Ka Yu, Aesa 6 Tea Gathering September 19 th Workshop (ii) September 26 th Tea Gathering October 3 rd Workshop (iii) November 5 th Magic January 19 th Performance Workshop (iv) February () Annual February Performance () 2015 E) Publications: 1. Annual Journal Lee Jiun Huey, Alvina Leung Cheuk Man, Bruce Cheung Ka Yu, Aesa Sze Heung Kin, Antony Chui Chi Kin, Edmund Ho Wing Tung, Kitty Lau Yat Lun, Alan Cheung Ka Yu, Aesa Sze Heung Kin, Antony Lee Jiun Huey, Alvina Lau Leong Hei, Louis Leung Cheuk Man, Bruce Ng Man Ki, Anjaylia Tse Chi Fung, Ronald Pang Sze Yan, Sienna 2

3 Section D Function 1: Workshop (i) A) Aim: 1. To teach the audience magic tricks that include a comedic/humorous element. 2. To entertain the audience and demonstrate how humor can be an important factor in magic. 3. To promote The Magic Club, HKUSU and our upcoming functions. B) General Information: 1. Person-In-Charge: Lau Leong Hei, Louis 2. Vice Person-In-Charge: Leung Cheuk Man, Bruce 3. Proposed Date: 28/03/ Proposed Time: 18:30 ~ 20:30 5. Proposed Venue: MB Expected Number of Participants: Target Audience: HKU students 8. Proposed Fee: Free for members, $30 for non-members 9. Charitable or not: No 10. Proposed Publicity Means: Facebook Society website Mass Whatsapp Leaflets Posters Video C) Content and Rundown: 1. Content: We will be teaching 3-4 magic tricks to the audience: magic performance/tutorials. The general outline is that preparation will start at 17:00, and the workshop will start at 19:00 and end at approximately 20: Rundown: 2.1. Preparation: [1 hour 15 minutes] 2.2. Sitting counter and reception: [60 minutes] 2.3. Waiting for the audience, ice breaking: [30 minutes] 2.4. MC: [3 minutes] 2.5. Magic trick 1 performance: [5 minutes] 2.6. Magic trick 1 tutorials: [10 minutes] 2.7. Magic trick 2 performance: [3 minutes] 2.8. Magic trick 2 tutorials: [10 minutes] 2.9. Magic trick 3 performance: [3 minutes] Magic trick 3 tutorials: [10 minutes] Magic performance: [13 minutes] If no magician [5 minutes] Giving certificates to performers and photo-taking session: [5 minutes] Promoting products and upcoming functions: [2 minutes] Serving refreshments and free fight: [30 minutes] Cleaning up: [25 minutes] 3

4 D) Preparation: 1. Poster: 1.1. Person-In-Charge: Lau Leong Hei, Louis 1.2. First Draft Deadline: 27/02/ Final Draft Deadline: 13/03/ Facebook, Mass , Society website: 2.1. Person-In-Charge: Chan Kuok Pang, Thomas 2.2. First Draft Deadline: 27/02/ Final Draft Deadline: 13/03/ Leaflet: 3.1. Person-In-Charge: Lau Leong Hei, Louis 3.2. First Draft Deadline: 27/02/ Final Draft Deadline: 13/03/ Whatsapp: 4.1. Person-In-Charge: 4.2. First Draft Deadline: 4.3. Final Draft Deadline: 5. Video: 5.1. Person-In-Charge: 5.2. First Draft Deadline: 5.3. Final Draft Deadline: 6. Proposed allocation of responsibilities: 6.1. MC: 6.2: Performers: 6.3: Counter: All executive committee members 7. Booking: Venue Proposed Date of Booking Equipment/Material Quantity Microphone 3 8. Materials list [all materials that are not mentioned in the booking list]: 8.1. Society banner 8.2. Purple tablecloth 8.3. Stationery 8.4. Cash box 8.5. Laptop 8.6. Packets of cards 8.7. Road signs 4

5 Section D Function 2: Joint-U Magic Tour A) Aim: 1. To allow people to enjoy a magic show without any charge. 2. To enhance the relationship between Magic Club in different universities. 3. To raise people s interest in magic and simultaneously promote The Magic Club, HKUSU. 4. To provide an opportunity for students to perform magic and gain experience. B) General Information: 1. Person-In-Charge: Tse Chi Fung, Ronald 2. Vice Person-In-Charge: Leung Cheuk Man, Bruce 3. Proposed Date: 15/04/ Proposed Time: 12:30 ~ 14:00 5. Proposed Venue: Happy Park (outside Sun Yat-Sen Place) 6. Expected Number of Participants: Target Audience: All students 8. Proposed Fee: Free 9. Charitable or not: No 10. Proposed Publicity Means: Video Leaflets Facebook Poster Mass Counter C) Content and Rundown: 1. Content: JUMT is a magic tour held jointly by 5 universities this year. (HKU, BU, UST, PolyU, CU) There will be one station in each university and each university has to find one or more magicians to perform a magic show (can be close-up or stage) to represent their own university. This year, the theme for the JUMT is Space. For the station in HKU, stage magic will be performed. 2. Rundown: 2.1. Preparation: set up and decorate the stage, testing for all equipment: [3 hours 30 minutes] 2.2. Introduction of the magician and the handover deck of JUMC: [10 minutes] 2.3. The show begins: [1 hour 10 minutes] 2.4. Present souvenirs to the magicians and end the show: [10 minutes] 2.5. Clear the stage and clean up: [25 minutes] D) Preparation: 1. Posters and Leaflets: 1.1. Person-In-Charge: Lau Leong Hei, Louis 1.2. First Draft Deadline: 15/03/ Final Draft Deadline: 22/03/2014 5

6 2. Facebook, Mass , Society website: 2.1. Person-In-Charge: Chan Kuok Pang, Thomas 2.2. First Draft Deadline: 15/03/ Final Draft Deadline: 22/03/ Promotional video: 3.1. Person-In-Charge: Ng Man Ki, Anjaylia; Chui Chi Kin, Edmund 3.2. First Draft Deadline: 07/03/ Final Draft Deadline: 14/03/ Inviting the magicians: 4.1. Person-In-Charge: Tse Chi Fung, Ronald 4.2. Deadline: 01/03/ Proposed allocation of responsibilities: 5.1. Venue decoration: All executive committee members 5.2. Promotion: All executive committee members 5.3. I.T. and equipment: Sze Heung Kin, Antony 5.4. Photographer: Pang Sze Yan, Sienna; Lau Yat Lun, Alan 5.5. Cleaners: All executive committee members 5.6. MC: Leung Cheuk Man, Bruce 5.7. Road signs: Ho Wing Tung, Kitty 6. Booking: Venue Proposed Date of Booking Happy Park 28/02/2014 Equipment/Material Quantity Microphone 3 Table Chair 7. Materials list [all materials that are not mentioned in the booking list]: 6.1. Stationery 6.2. Checklist 6.3. Camera 6.4. Cloth (for decoration purposes) 6.5. Microphone clip 6

7 Section D Function 3: Miniature Show A) Aim: 1. To provide the executive committee members with an opportunity to become familiarized with ticket selling, promotion and site allocation. 2. To provide the executive committee members with an opportunity to perform on-stage. B) General Information: 1. Person-In-Charge: Lau Yat Lun, Alan 2. Vice Person-In-Charge: Chan Kuok Pang, Thomas 3. Proposed Date: 02/05/ Proposed Time: 19:30 ~ 20:40 5. Proposed Venue: 6. Expected Number of Participants: 30 ~ Target Audience: HKU students 8. Proposed Fee: $20 for members; $25 for non-members 9. Charitable or not: No 10. Proposed Publicity Means: Posters Mass Facebook Society website Whatsapp C) Content and Rundown: 1. Content: The miniature show will consist of a series of short close-up magic performances; comprised of 2 performances by guest magicians, and another 2 by executive committee members. 2. Rundown: 2.1. Final setting up and preparation: [60 minutes] 2.2. First performance by guest magician 1: [15 minutes] 2.3. Second performance by executive committee member 1: [15 minutes] 2.4. Third performance by guest magician 2: [15 minutes] 2.5. Fourth performance by executive committee member 2: [15 minutes] 2.6. Ending the show and presenting the guest magicians with thank you cards and souvenirs, photo-taking: [5 minutes] 2.7. Group photo-taking: [5 minutes] 2.8. Cleaning up: [20 minutes] D) Preparation: 1. Posters: 1.1. Person-In-Charge: Lau Leong Hei, Louis 1.2. First Draft Deadline: /04/ Final Draft Deadline: /04/ Facebook, Society website, Mass Person-In-Charge: Chan Kuok Pang, Thomas 7

8 2.2. Deadline: /04/ Final Draft Deadline: /04/ Proposed allocation of responsibilities: 3.1. Executive committee performers: 3.2. Venue decoration: All executive committee members 3.3. Inviting guest magicians: Tse Chi Fung, Ronald 3.4. Presenting the souvenirs and thank you cards to guest magicians: Lau Yat Lun, Alan 3.5 Photographer: 4. Booking: Venue Proposed Date of Booking Equipment/Material Chair Table Quantity 5. Materials list [all materials that are not mentioned in the booking list]: 5.1. Cash box 5.2. Stationery 5.3. Society banner 5.4. Camera 5.5. Tablecloth 5.6. Thank you cards for guest magicians 5.7. Souvenirs for guest magicians 5.8. Props for the performances by executive committee members 8

9 Section D Function 4: Registration Day A) Aim: 1. To recruit members for The Magic Club, HKUSU. 2. To collect the membership forms of The Magic Club, HKUSU. 3. To promote and give freshmen an introduction of Orientation Camp, tea gathering and future functions. 4. To introduce The Magic Club, HKUSU to freshmen. B) General Information: 1. Person-In-Charge: Pang Sze Yan, Sienna 2. Vice Person-In-Charge: Cheung Ka Yu, Aesa 3. Proposed Date: (Mid-August) 4. Proposed Time: 09:00 ~ 19:00 5. Proposed Venue: 6. Expected Number of Participants: Target Audience: Freshmen 8. Proposed Fee: $40 per annual membership, for future events 9. Charitable or not: No 10. Proposed Publicity Means: Student Union s posters Leaflets Society and committees facebook Society website C) Content and Rundown: 1. Content: Each committee members will be assigned with an on-dutytimeslot. There will be three executive committee members staying at the booth in each timeslot. Two will be in charge of distributing leaflets (list of future events), paperwork and collecting fee. One will be in charge of performing close-up magic and looking after all equipment and personal belongings in the booth. There will be a notebook/tv showing different magic performances, in order to attract viewers and a large audience. 2. Rundown: 2.1. Final setting up and decorating the booth: [45 minutes] 2.2. Start recruiting members and promoting future events: [10 hours] 2.3. Clean up the booth: [40 minutes] D) Preparation: 1. Membership cards: 1.1. Person-In-Charge: Pang Sze Yan, Sienna 1.2. First Draft Deadline: 25/07/ Final Draft Deadline: 01/08/ Facebook, Society website: 2.1. Person-In-Charge: Cheung Ka Yu, Aesa 2.2. Deadline: 01/08/2014 9

10 3. Booth decoration: 3.1. Person-In-Charge: 3.2. First Draft Deadline: 25/07/ Final Draft Deadline: 01/08/ Membership pack: 4.1. Person-In-Charge: 4.2. Proposed Deadline: 25/07/ Preparation Deadline: 01/08/ Leaflets (one in Poster size, with the list of future events): 5.1. Person-In-Charge: 5.2. First Draft Deadline: 25/07/ Final Draft Deadline: 01/08/ Proposed allocation of responsibilities: 6.1. Magicians on the day: Chui Chi Kin, Edmund; Tse Chi Fung, Ronald; Cheung Ka Yu, Aesa 6.2. Venue Decoration: All executive committee members 6.3. Promotion: All executive committee members 6.4. Finance: Sze Heung Kin, Antony 6.5 Photographer: Pang Sze Yan, Sienna; Lau Yat Lun, Alan 7. Materials list [all materials that are not mentioned in the booking list]: 7.1. Cash box 7.2. Stationery 7.3. Membership card 7.4. Application forms 7.5. Posters/leaflets of the future events 7.6. Cash book 7.7. Check list 7.8. Society banner 7.9. Camera Cloth (for decoration purposes) Card Deck (for sale) Souvenir Table 10

11 Section D Function 5: Orientation Camp A) Aim: 1. To promote The Magic Club, HKUSU and magic through the activities and interaction with new members. 2. To provide new members with a suitable platform and pleasant circumstances under which they can meet new people with common interests in magic. 3. To deepen the linkage between new members and The Magic Club, HKUSU and hence facilitate the cultivation of a sense of belonging of new members. 4. To recruit the 37 th proposed executive committee. B) General Information 1. Person-In-Charge: Chan Kuok Pang, Thomas 2. Vice Person-In-Charge: Cheung Ka Yu, Aesa 3. Proposed Date: 13/09/2014 to 14/09/ Proposed Time: 13/09/ :00 ~ 14/09/ :00 5. Proposed Venue: LE5; Tso Kung Tam Outdoor Recreation Centre 6. Expected member of participants: Target Audience: All students 8. Proposed fee: $100 for members; $140 for non-members 9. Charitable or not: No 10. Proposed Publicity Means: Posters Leaflets Facebook Society website Mass Street close-up magic in HKU Campus C) Content and Rundown: 1. Content: There will be ice-breaking activities, Hong Kong hunt, city hunt, a magic show and mass games. All activities will include elements of magic. 2. Rundown: 2.1. Reception time: [30 minutes] 2.2. Ice-breaking games: [1 hour] 2.3. HKU hunt: (including lunch) [3 hours] 2.4. City hunt: [4 hours] 2.5. Arrival and settling in at the campsite: [30 minutes] 2.6. Dinner: [45 minutes] 2.7. Magic show: [60 ~ 90 minutes] 2.8. Room games: [depending on the group leaders) 2.9. Mass games: [1 hour 30 minutes] Mini magic competition for participants [60 minutes] D) Preparation: 1. Posters, Leaflets: 1.1. Person-In-Charge: Lau Leong Hei, Louis 1.2. First Draft Deadline: 06/07/ Final Draft Deadline: 30/07/

12 2. Facebook, Mass , Society website: 2.1. Person-In-Charge: Chan Kuok Pang, Thomas 2.2. First Draft Deadline: 20/06/ Final Draft Deadline: 15/07/ Close-up Street Magic: 3.1. Close-up street magic: Chui Chi Kin, Edmund 3.2. First Draft Deadline: 20/06/ Final Draft Deadline: 15/07/ Proposed Allocation of Responsibilities: 4.1. Group leaders: must lead the engagement of groups and take care of the participants, Method of recruitment: Mass , Facebook, Society website 4.2. MC: provide instructions and rules for games and be in charge of all announcements made during the day, 4.3. OC: keep count of the points for different games/competitions throughout the camp, 4.4. Helpers: take sundry duties and provide assistance when needed, also facilitate group interaction and create a fun atmosphere, 5. Booking: Venue LE5 Proposed Date of Booking Campsite Approximately 28/05/2014 Equipment/Material Quantity Microphone 3 6. Materials list [all materials that are not mentioned in the booking list]: 6.1. Society banner 6.2. Stage decorations 6.3. Purple tablecloth 6.4. Stationery 6.5. Cash box 6.6. Name list 6.7. Magic booklet (containing instructions and the content of the Orientation camp) 6.8. Souvenirs 6.9. Society T-shirt Road signs Playing cards Game materials and props Walky talkies Certificate/souvenir for guests and magician(s) 12

13 Section D Function 6: Tea Gathering (i) A) Aim: 1. To find the potential 37 th proposed executive committee for The Magic Club, HKUSU. 2. To provide an extra opportunity for reunion after the Orientation Camp and activities. 3. To establish and maintain a consistent audience for our session. 4. To allow members to develop and have a better understanding of The Magic Club, HKUSU. B) General Information: 1. Person-In-Charge: Lee Jiun Huey, Alvina 2. Vice Person-In-Charge: Cheung Ka Yu, Aesa 3. Proposed Date: September 19 th Proposed Time: 18:30 ~ 21:00 5. Proposed Venue: 6. Expected Number of Participants: Target Audience: HKU students 8. Proposed Fee: $10 for members; $20 for non-members 9. Charitable or not: No 10. Proposed Publicity Means: Posters Facebook Society website Mass Leaflets C) Content and Rundown: 1. Content: The tea gathering will be comprised of a section of getting to know the members better, (through the use of collaborative group games, as well as inter-group games) followed by a performance, and then followed by refreshments. During the refreshments period, all executive committee members will be having casual discussions with the participants in order to find the potential 37 th proposed executive committee. 2. Rundown: 2.1. Preparation: [1 hour] 2.2. Sitting counter and reception: [20 minutes] 2.3. MC opening and beginning ice-breaking games: [20 minutes] 2.4. Teaching a few simple tricks within groups (by executive committee members): [20 minutes] 2.5. Magic trick performance competition between groups: [30 minutes] 2.6. Inter-group collaborative games: [30 minutes] 2.7. Magic performance by guest magician: [20 minutes] 2.8. Refreshments, discussion and free fight: [30 minutes] 2.9. Clean up and return equipment: [20 minutes] 13

14 D) Preparation: 1. Posters, Leaflets: 1.1. Person-In-Charge: Lau Leong Hei, Louis 1.2. First Draft Deadline: 06/07/ Final Draft Deadline: 30/07/ Facebook, Mass , Society website: 2.1. Person-In-Charge: Chan Kuok Pang, Thomas 2.2. First Draft Deadline: 20/06/ Final Draft Deadline: 15/07/ Proposed allocation of responsibilities: 3.1. Distribution of leaflets: All executive committee members 3.2. Refreshments: Leung Cheuk Man, Bruce 3.3. Inviting the Magician: Tse Chi Fung, Ronald 3.4. Road signs: 3.5. MC: 4. Booking: Venue Proposed Date of Booking Equipment/Material Quantity Microphone 3 PA system 1 Moving board 6 5. Materials list [all materials that are not mentioned in the booking list]: 5.1. Refreshments 5.2. Magician s props 5.3. Cash box 5.4. Society banner 5.5. Props for performing simple magic 5.6. Props for group games 5.7. Props for inter-group games 5.8. Stationery 5.9. Executive committee application form 14

15 Section D Function 7: Workshop (ii) A) Aim: 1. To encourage the utilization of daily objects in performing magic. 2. To promote magic as a form of readily available entertainment in daily life. 3. To arouse participants interest in joining the 37 th proposed executive committee of The Magic Club, HKUSU B) General Information: 1. Person-In-Charge: Leung Cheuk Man, Bruce 2. Vice Person-In-Charge: Sze Heung Kin, Antony 3. Proposed Date: 26/09/ Proposed Time: 18:30 ~ 20:30 5. Proposed Venue: MB Expected Number of Participants: Target Audience: HKU students 8. Proposed Fee: $0 per member; $30 per non-member 9. Charitable or not: No 10. Proposed Publicity Means: Posters Leaflets Facebook page Society website Mass s Whatsapp C) Content and Rundown: 1. Content: Magic, to the average people, is mysterious, arduous and out of reach. Many of them have lost the enthusiasm in magic as they can hardly access to magic in their daily life. However, magic is everywhere: water bottles, rubber bands, books, paper clips, straw sticks, iphones, just to name a few. This workshop intends to introduce to participants various simple magic tricks with the use of everyday objects and encourage participants to explore the world of magic in their daily life in the hope that their passion in magic will be reignited. 15

16 2. Rundown: 2.1. Venue set-up: [75 minutes] 2.2. Reception: [45 minutes] 2.3. Waiting for the audience, ice breaking: [30 minutes] 2.4. MC beginning speech: [3 minutes] 2.5. Magic trick 1 performance: [5 minutes] 2.6. Magic trick 1 tutorials: [12 minutes] 2.7. Magic trick 2 performance: [3 minutes] 2.8. Magic trick 2 tutorials: [12 minutes] 2.9. Magic trick 3 performance: [3 minutes] Magic trick 3 tutorials: [12 minutes] Magician s performance: [10 minutes] Presenting souvenir and thank you card to magician: [3 minutes] Promoting products and upcoming functions, photo taking: [3 minutes] Serving refreshments, free fight and cleaning up: [40 minutes] D) Preparation: 1. Posters: 1.1. Person-In-Charge: Lau Leong Hei, Louis; Chui Chi Kin, Edmund 1.2. First Draft Deadline: 08/09/ Final Draft Deadline: 15/09/ Facebook, Mass s, Society website: 2.1. Person-In-Charge: Chan Kuok Pang, Thomas 2.2. First Draft Deadline: 05/09/ Final Draft Deadline: 12/09/ Leaflets: 3.1. Person-In-Charge: Lau Leong Hei, Louis; Ng Man Ki, Anjaylia 3.2. First Draft Deadline: 08/09/ Final Draft Deadline: 15/09/ Whatsapp: 4.1. Person-In-Charge: All executive committee members 4.2. First Draft Deadline: N/A 4.3. Final Draft Deadline: N/A 5. Proposed allocation of responsibilities: 5.1. Inviting the magician: Tse Chi Fung, Ronald 5.2. Sponsorship: Leung Cheuk Man, Bruce 5.3. MC: Chan Kuok Pang, Thomas 5.4. Road signs: Leung Cheuk Man, Bruce 5.5. Reception: Ng Man Ki, Anjaylia; Ho Wing Tung, Kitty 5.6. Set-up and clearing up: Lau Yat Lun, Alan; Sze Heung Kin, Antony; Leung Cheuk Man, Bruce; Chui Chi Kin, Edmund 5.7. Refreshments preparation: Pang Sze Yan, Sienna; Leung Cheuk Man, Bruce; Lau Leong Hei, Louis; Cheung Ka Yu, Aesa 5.8. Escort for magician: Tse Chi Fung, Ronald 5.9. Photo taking: Lee Jiun Huey, Alvina 16

17 6. Booking: Proposed Venue Proposed Date of Booking MB201 01/08/2014 Equipment/Material Quantity Microphone 3 Moving board 3 Table 2 7. Materials List [all materials that are not mentioned in the booking list] 7.1. Society banner 7.2. Purple tablecloth 7.3. Cash box 7.4. Laptop 7.5. Road sign Microphone clip Magic props 17

18 Section D Function 8: Tea Gathering (ii) A) Aim: 1. To find the potential 37 th proposed executive committee for The Magic Club, HKUSU. 2. To provide an extra opportunity for reunion after the Orientation Camp and activities. 3. To establish and maintain a consistent audience for our session. 4. To allow members to develop and have a better understanding of The Magic Club, HKUSU. B) General Information: 1. Person-In-Charge: Cheung Ka Yu, Aesa 2. Vice Person-In-Charge: Lee Jiun Huey, Alvina 3. Proposed Date: October 3 th Proposed Time: 18:30 ~ 21:00 5. Proposed Venue: 6. Expected Number of Participants: Target Audience: HKU students 8. Proposed Fee: $10 for members, $20 for non-members 9. Charitable or not: No 10. Proposed Publicity Means: Posters Facebook Society website Mass Leaflets C) Content and Rundown: 1. Content: The tea gathering will be comprised of a section of getting to know the members better, (through the use of collaborative group games, as well as inter-group games) followed by a performance, and then followed by refreshments. During the refreshments period, all executive committee members will be having casual discussions with the participants in order to find the potential 37 th proposed executive committee. 2. Rundown: 2.1. Preparation: [1 hour] 2.2. Sitting counter and reception: [20 minutes] 2.3. MC opening and beginning ice-breaking games: [20 minutes] 2.4. Teaching a few simple tricks within groups (by executive committee members): [20 minutes] 2.5. Magic trick performance competition between groups: [30 minutes] 2.6. Inter-group collaborative games: [30 minutes] 2.7. Magic performance by guest magician: [20 minutes] 2.8. Refreshments, discussion and free fight: [30 minutes] 2.9. Clean up and return equipment: [20 minutes] 18

19 D) Preparation: 1. Posters, Leaflets: 1.1. Person-In-Charge: Lau Leong Hei, Louis 1.2. First Draft Deadline: 06/07/ Final Draft Deadline: 30/07/ Facebook, Mass , Society website: 2.1. Person-In-Charge: Chan Kuok Pang, Thomas 2.2. First Draft Deadline: 20/06/ Final Draft Deadline: 15/07/ Proposed allocation of responsibilities: 3.1. Distribution of leaflets: All executive committee members 3.2. Refreshments: Leung Cheuk Man, Bruce 3.3. Inviting the Magician: Tse Chi Fung, Ronald 3.4. Road signs: 3.5. MC: 4. Booking Venue Proposed Date of Booking Equipment/Material Quantity Microphone 3 PA system 1 Moving board 6 5. Materials list [all materials that are not mentioned in the booking list]: 5.1. Refreshments 5.2. Magician s props 5.3. Cash box 5.4. Society banner 5.5. Props for performing simple magic 5.6. Props for group games 5.7. Props for inter-group games 5.8. Stationery 5.9. Executive committee application form 19

20 Section D Function 9: Magic Workshop (iii) A) Aim: 1. To promote magic as an interesting hobby to non-members. 2. To arouse members passion on magic as a creative art. 3. To provide an opportunity for members to appreciate the performing and communication skills by professional magicians. B) General Information: 1. Person-In-Charge: Sze Heung Kin, Antony 2. Vice Person-In-Charge: Lau Leong Hei, Louis 3. Proposed Date: 05/11/ Proposed Time: 18:30 ~ 20:00 5. Proposed Venue: MB Expected Number of Participants: Target Audience: HKU students 8. Proposed Fee: Free for members, $30 for non-members 9. Charitable or not: No 10. Proposed Publicity Means: Poster Facebook Society Website Mass Counter C) Content and Rundown: 1. Content: In this workshop, a guest magician will be invited to give a performance and teach some tricks. The workshop is composed of the performance by the guest and teaching about 3 tricks. The tricks chosen to be taught will be simple. Also, only simple slight of hand is involved to cater to participants who have not practiced or come in contact with magic tricks before. 2. Rundown: 2.1. Venue set-up: [1 hour 45 minutes] 2.2. Reception: [35 minutes] 2.3. Welcoming participants and starting up: [30minutes] 2.4. Introducing the guest magician: [5 minutes] 2.5. Magician teaching tricks: [30 minutes] 2.6. Magician performance: [15 minutes] 2.7. Presenting the souvenir to the guest: [5 minutes] 2.8. Group photo-taking [5 minutes] 2.9. Ending and free fight: [30 minutes] Cleaning up: [30 minutes] 20

21 D) Preparation: 1. Poster: 1.1. Person-In-Charge: Ng Man Ki, Anjaylia 1.2. First Draft Deadline: 26/09/ Final Draft Deadline: 03/10/ Mass Person-In-Charge: Chan Kuok Pang, Thomas 2.2. First Draft Deadline: 26/09/ Final Draft Deadline: 03/10/ Facebook, Society website: 3.1. Person-In-Charge: 3.2. First Draft Deadline: 03/10/ Final Draft Deadline: 10/10/ Proposed Allocation of Responsibilities: 4.1. Contacting the magician: Tse Chi Fung, Ronald 4.2. Road signs: Lee Jiun Huey, Alvina 4.3. Online application form: Sze Heung Kin, Antony 4.4. Souvenir and thank you card: Lau Leong Hei, Louis 4.5. Reception: 4.6. Photographer: 4.7. MC: Sze Heung Kin, Antony 4.8. Counter promotion: All executive committee members 5. Booking: Venue Proposed Date of Booking MB /10/2014 Equipment/Material Quantity Wireless microphone 2 PA system 1 Table 2 Chairs 6. Materials List [all materials that are not mentioned in the booking list] 6.1. Society banner 6.2. Stage decorations 6.3. Purple tablecloth 6.4. Stationery 6.5. Cash box 6.6. Playing cards Notebook computers 6.8. Thank you card/souvenir 6.9. Materials for participants () 21

22 Section D Function 10: Magic Performance A) Aim: 1. To raise awareness about the annual performance to members of HKU. 2. To give experience to all organizers and performed involved, especially those who are members of the cabinet of the 37 th proposed executive committee of The Magic Club, HKUSU. B) General Information: 1. Person-In-Charge: Chui Chi Kin, Edmund 2. Vice Person-In-Charge: Leung Cheuk Man, Bruce 3. Proposed Date: 19/01/ Proposed Time: 12:30 ~ 14:30 5. Proposed Venue: Happy Park (outside Sun Yat-Sen Place) 6. Expected Number of Participants: Target Audience: HKU Students 8. Proposed Fee: Free 9. Charitable or not: No 10. Proposed Publicity Means: Facebook Society website Mass C) Content and Rundown: 1. Content: Magic, to the average person, is mysterious but also a rarity. This performance will allow them to be introduced to magic as a spectator and will encourage them to be involved as a performer. The stage performance will be prepared and executed by the proposed 37 th executive committee, with all details determined by them (consisting of publicity means, performances within the show, etc.) 2. Rundown: by the proposed 37 th executive committee D) Preparation: 1. Facebook, mass , society website: 2.1. Person-In-Charge: Chan Kuok Pang, Thomas 2.2. First Draft Deadline: by the proposed 37 th executive committee 2.3. Final Draft Deadline: by the proposed 37 th executive committee 2. Proposed allocation of responsibilities: by the proposed 37 th executive committee 22

23 3. Booking: Venue Proposed Date of Booking Happy Park Approximately 19/11/2014 Equipment/Material by the proposed 37 th executive committee Quantity by the proposed 37 th executive committee 4. Materials List [all materials that are not mentioned in the booking list]: 7.1 by the proposed 37 th executive committee 23

24 Section D) Function 11: Workshop (iv) A) Aim: 1. To integrate magic with happenings in daily life, especially for purposes like entertaining one s significant other. 2. To promote magic through teaching. 3. To enhance the audiences knowledge and understanding of magic as an art. B) General Information: 1. Person-In-Charge: Ho Wing Tung, Kitty 2. Vice Person-In-Charge: Ng Man Ki, Anjaylia 3. Proposed Date: 30/01/ Proposed Time: 18:00 ~ 19:30 5. Proposed Venue: 6. Expected Number of Participants: Target Audience: HKU students 8. Proposed Fee: Free for members, $30 for non-members 9. Charitable or not: No 10. Proposed Publicity Means: Posters Leaflets Facebook Society website Mass C) Content and Rundown: 1. Content: In this workshop, we will teach some magic tricks that are related to love, due to the proposed date of the workshop being considerably close to Valentine s Day. Thus, the workshop will not only potentially raise the interest of participants towards magic, but also allow the participants to learn various magic tricks to entertain their significant others. The theme of the workshop should arouse more interest from HKU students, and realize that magic, in all its versatility, can be presented romantically. 2. Rundown: 2.1. Assemble the participants and MCs can begin: [5 minutes] 2.2. Brief ice-breaking exercises: [10 minutes] 2.2. Introducing the magician: [5 minutes] 2.3. Teaching approximately 4 magic tricks and practice time: [50 minutes] 2.4. Magic show: [15 minutes] 2.5. Presenting the souvenir to the magician and photo-taking: [5 minutes] 24

25 D) Preparation: 1. Posters: 1.1. Person-In-Charge: Lau Leong Hei, Louis 1.2. First Draft Deadline: 9/1/ Final Draft Deadline: 16/1/ Facebook, Mass , Society website: 2.1. Person-In-Charge: Chan Kuok Pang, Thomas 2.2. First Draft Deadline: 09/01/ Final Draft Deadline: 16/1/ Leaflets: 3.1. Person-In-Charge: Ng Man Ki, Anjaylia 3.2. First Draft Deadline: 09/01/ Final Draft Deadline: 16/01/ Proposed allocation of responsibilities: 4.1. MC: Chan Kuok Pang, Thomas; Cheung Ka Yu, Aesa 4.2. Road signs: Pang Sze Yan, Sienna 4.3. Registration: Sze Heung Kin, Antony 4.4. Performer: Chui Chi Kin, Edmund 4.5. Venue setting: Ng Man Ki, Anjaylia 4.6. Venue clearance: All executive committee members Photographer: Lee Jiun Huey, Alvina 5. Booking: Venue Proposed Date of Booking Equipment/Material Quantity Chair 60 PA system 1 Table 3 Projector 1 6. Materials list [all materials that are not mentioned in the booking list]: 6.1. Society banner 6.2. Magician s props 6.3. Purple tablecloth 6.4. Stationery 6.5. Cash box 6.6. Magic tricks props 6.7. Refreshments 25

26 Section D Function 12: Annual Performance A) Aim: 1. To promote The Magic Club, HKUSU. 2. To allow HKU students to appreciate the art of magic. 3. To provide an opportunity for magicians to perform. 4. To allow the executive committee to have an opportunity to perform on-stage. B) General Information: 1. Person-In-Charge: Lau Yat Lun, Alan 2. Vice Person-In-Charge: Pang Sze Yan, Sienna; Tse Chi Fung, Ronald 3. Proposed Date: February, 2015 () 4. Proposed Time: 20:00 ~ 22:30 5. Proposed Venue: 6. Expected Number of Participants: Target Audience: HKU students 8. Proposed Fee: $50 for members, $70 for non-members 9. Charitable or not: No 10. Proposed Publicity Means: Posters Facebook Society website Mass Leaflets Table stand Easy roll Video C) Content and Rundown: 1. Content: There will be a total of 7 performances in the show. There will be an on-going performing arts such as drama, dance, in-between the 7 performances, acting as transitions and linking them all together. 2. Rundown: D) Preparation: 1. Posters and Leaflets: 1.1. Person-In-Charge: Lau Leong Hei, Louis 1.2. First Draft Deadline: 17/11/ Final Draft Deadline: 24/11/ Facebook, Mass , Society website: 2.1. Person-In-Charge: Chan Kuok Pang, Thomas 2.2. First Draft Deadline: 17/11/ Final Draft Deadline: 24/11/ Table stand and Easy roll: 3.1. Person-In-Charge: Chui Chi Kin, Edmund 3.2. First Draft Deadline: 17/11/ Final Draft Deadline: 24/11/

27 4. Video: 4.1. Person-In-Charge: Ng Man Ki, Anjaylia 4.2. First Draft Deadline: 17/11/ Final Draft Deadline: 24/11/ Script: 5.1. Person-In-Charge: Chan Kuok Pang, Thomas 5.2. First Draft Deadline: 17/11/ Final Draft Deadline: 24/11/ Proposed allocation of responsibilities: 6.1. MC: 6.2. Road signs: 6.3. Reception: 6.4. Photographer: 6.5. Food and beverages; 6.6. Sponsorship: Leung Cheuk Man, Bruce 6.7. Inviting guest magicians: Tse Chi Fung, Ronald 6.8. Ticketing: 6.9. Rehearsals: Lau Yat Lun, Alan 7. Booking: Venue Proposed Date of Booking Sheung Wan Civic Centre Approximately 19/08/2014 Equipment/Material Quantity Table Chair Moving board Van(for transportation) 1 8. Materials list [all materials that are not mentioned in the booking list]: 8.1. Society banner 8.2. Stage decorations 8.3. Purple tablecloth 8.4. Stationery 8.5. Cash box 8.6. Cards 8.7. Costumes 8.8. Iron cylinders 8.9. Steel wire Measuring tape Plastic straps (to hang banner) House book CD containing performance music Screwdriver 27

28 Section E Publications: 1) Annual Journal 1. Month of Distribution: March Target Audience: Members of The Magic Club, HKUSU. 3. Quantity of Publication: 50 copies. 4. Means of Distribution: Given out at the Annual General Meeting of Purpose of Publication: 5.1. To provide members of The Magic Club, HKUSU with a visual display of all functions conducted in the session To promote the image of The Magic Club, HKUSU through the use of understanding the session s executive committee. 6. Content: 6.1. Photographs of the cabinet of the session of The Magic club, HKUSU (including individual photographs with cabinet posts captioned) Photographs and summaries of all individual functions that took place during the session Afterthoughts of all executive committee members to sum up the session. Prepared by: Approved by: Lee Jiun Huey, Alvina Proposed General Secretary The Magic Club, HKUSU Session Lau Yat Lun, Alan Proposed Chairperson The Magic Club, HKUSU Session

29 29