Event Planning Activity Learning Center FACS Classroom. Carson-Newman College

Transcription

1 Event Planning Activity Learning Center FACS Classroom Carson-Newman College

2 Congratulations! You and your group have been given a chance to organize the annual benefit dinner that raises necessary money for the Ronald McDonald House. This event is highly anticipated within the community and needs to live up to its reputation as a fabulous night of food, entertainment and a good time. The director and staff of the Ronald McDonald House will have a proposal date for three different event teams to present their ideas. They will then make their decision of which team is the best to pull off the important event. This is your big chance! The competition is fierce and extra credit points are awarded for the team s event that is chosen. As a team you must plan and propose all the different areas that go into the event within the set budget and put a proposal together to be presented to the board. Your team has $15,000 to plan the event. Each person in the group of 4 will have a certain responsibility and section of the budget to plan. Let s get started. First each team member needs certain responsibilities. These positions must be chosen and agreed upon by all members of the team. Read all of the positions and then choose positions as a team. Team Director This person will be responsible for overseeing the entire process and controlling the budget. It is up to the team of how they will be dividing the budget but the director will oversee the process and be responsible for staying at or under the money allotted. The director will oversee the poster made for the team s presentation. The director will also ensure that the time limits are followed. Reading and choosing positions should only take 5 minutes. Design Lead Next, you will need someone who chooses and oversees the theme for the event. This involves the theme for the evening, how fundraising will occur and the colors and decoration details. The Design Lead will work with the next two members of the team closely to create the theme of the evening. Decorations and invitations is the major part of this position.

3 Food Lead This person will be in charge of choosing food for the event. The food must be delicious, within the budget guidelines, healthy and offer variety as well as offer options for allergy concerns and various dietary needs. They will hire the caterer and work with the Design Lead and Team Director. Entertainment Lead This position includes helping the Design lead with the logistics of the fundraising event. The event should also be fun and offer entertainment for the guests. They will hire any entertainment and supply all necessary items for fundraising. Choose and write the member names here. Team Director: Design Lead: Food Lead: Entertainment Lead:

4 Brainstorming Under the direction of the team director, use this sheet to gather ideas and narrow them down to a few ideas the entire team agrees on. The Director will keep time to 10 minutes for this activity. Evening theme Fundraising Aspect Food Entertainment How the Budget will be divided -

5 Now the team will get to work. The Design Lead, Food Lead and Entertainment Lead will take the direction obtained from the Brainstorming and the amount of money from their budget and begin researching. Find ideas, pictures and financial quotes for the specific areas they are in charge of. Print 1-2 pages of pictures and money information to bring back to the team. Each person will look for vendors and supplies within the East Tennessee area to plan the event. The Director will be available for questions and guidance. The director should also ensure that the team stays on task. The director will also ensure that that the research process will only last for 15 minutes. Each person will bring the printed pages of research results together and make a Presentation Poster to present to the board of Ronald McDonald House, in reality 3-4 teachers from the school. The poster should include the proposed theme, a draft of the invitation, a dinner menu, and a list of entertainment and decoration ideas. Also included should be a chart of the allotted budget. The group will also need to plan a presentation. Write your names on the back of the poster. Remember, this is a competition, so put good work into the poster. The groups will present their poster to the class and board the following day. This process should take until the end of class. The director should ensure there is 5 minutes at the end of class to clean up. Poster board, markers, tape and paper are all available in the corner of the classroom for making your poster, and note cards to prepare your presentation. Staple the printed pages of your research to this packet and turn it in, place posters back in the supply area when finished to present the next day. The winning team will be awarded extra credit points in the end. Good luck teams, work hard!