Florida State College Foundation Board of Directors Board Meeting Minutes For March 12, 2014 Administrative Offices Room 405, Noon

Transcription

1 Florida State College Foundation Board of Directors Board Meeting Minutes For March 12, 2014 Administrative Offices Room 405, Noon PRESENT: Mr. Robert Cook, Chair Wade Barnes Mike Bell Cynthia Bioteau Mr. Carl Cannon Husein Cumber Mr. Jeff Edwards Betsy Lovett Velma Monteiro-Tribble Robyn Moore Ed Nimnichte Tim Tresca Scott Verlander Wayne Young Mr. Donald Zell Kierstan Snyder- Student Government Association Tom Majdanics (District Board of Trustees) ABSENT: STAFF PRESENT: GUESTS Martha Barrett Karen Bowling Andy King Jim Winston Stephen Wise Rick Granger Maggie Hightower Jana Kooi Ms. Lisa Maldonado Tracy Pierce Milt Russos Tia Smith Carla Sodek Jim Stevenson Anthony Sutton Tania Yount Mia Jeckel, Presenting on behalf of YMCA First Coast Games

2 Page 2 CALL TO ORDER: Chair Cook called the meeting to order and welcomed those in attendance. He welcomed the New President, Dr. Cynthia Bioteau and the 3 new board members, Mike Bell, Husein Cumber and Robyn Moore. REVIEW AND APPROVAL OF BOARD MEETING MINUTES: Chair Cook asked the Committee if there were any comments or recommended revisions to the minutes of the December 11, 2013 Foundation Quarterly Board meeting, and there were none. MOTION: (Zell- Edwards) The motion was made to approve the minutes of the December 11, 2013 Foundation Quarterly Board meeting, as recommended. Chair Cook asked if there were any questions or comments by the Board, and there were none. Motion carried unanimously. STUDENT SPOTLIGHT Student Government Representative, Kierstan Snyder introduced the Spotlight Student Labrena Bowman to the Foundation Board. Labrena, a Florida State College Scholarship recipient, shared her personal experience of how the monies she received for scholarships have impacted her life. FOUNDATION FINANCIAL REPORTS: Treasurer, Jeff Edwards updated the Foundation Board of the agenda items that took place at the Finance Committee Meeting on March 5 th, 2014 and recommended the following to the Foundation Board: 1) A new Policy and Procedure change was implemented by the Finance Committee allowing the 5% spending balance to be provided to the Scholarship department on December 31 st (starting December 2014) for the upcoming calendar year as opposed to the current policy of twice every Budget year. MOTION: (Edwards- Zell) The motion was made to approve a new Policy and Procedure change implemented by the Finance Committee allowing the 5% spending balance to be

3 Page 3 provided to the Scholarship department on December 31 st (starting December 2014) for the upcoming calendar year as opposed to the current policy of twice every Budget year, as recommended. Chair Cook asked if there were any questions or comments by the Board, and there were none. Motion carried unanimously. Director of Operations, Lisa Maldonado provided a brief overview of the financial summary for the period ended December 11, Jeff informed the Foundation Board that the Audit Sub- Committee would be meeting within the next 30 days to discuss Requests for Proposals for a new auditor for the upcoming Fiscal year. There was also discussion about the piece of real estate on Dunn s Plantation that the Foundation owns which was originally purchased for students in the construction program to build a house on the land. The recommendation was made by the Finance Committee to obtain an appraisal, sell the land and apply the funds to scholarships. The land was appraised this week at $30,000. There was also discussion about possibly donating the land. The suggestion was made to defer the issue until the next Foundation Board meeting until Dr. Bioteau had an opportunity to get the history of the matter. BOARD CHAIR REPORT Board Chair, Bob Cook, introduced Health and Wellness Director for the college, Mia Jeckel to discuss the YMCA First Coast Games-which is spearheaded by the YMCA and is an opportunity for different companies (as well as all the FSCJ campuses) to come together to participate in different sporting activities supporting Health and Wellness. The request was made for the Foundation to contribute $3750 (which was also contributed last year) towards the games which came from the Institutional Support Line item which is

4 Page 4 reserved for sponsoring community events that support the betterment of the Community. MOTION: (Nimnichte- Cook) The motion was made to approve $3750 (which was also contributed last year) towards the YMCA First Coast games which was paid from the Institutional Support Line item which is reserved for sponsoring community events that support the betterment of the Community. Chair Cook asked if there were any questions or comments by the Board, and there were none. Motion carried unanimously. Chair Cook asked the Foundation Board to review the Gifts received for the period of 12/1/13-2/28/14 and move for approval. Wayne Young suggested the gifts be presented to the Finance Committee first then recommended for approval by the Board going forward. MOTION: (Barnes- Young) The motion was made to approve Gifts received for the period of 12/1/13-2/28/14. Chair Barnes asked if there were any questions or comments by the Board. Motion carried- opposed by 1. COLLEGE PRESIDENT S REPORT Florida State College President, Dr. Bioteau thanked everyone for their warm welcomes to her and her husband since her relocation to Florida and since her tenure began as new Florida State College at Jacksonville, President. Dr. Bioteau assured the Foundation Board that she as well as other college professionals are dedicated to dealing with the Financial aid issues at hand. With that being said she stated the next steps would be to plan a Strategic Planning Daysometime in the month of May. She asked the Foundation Board to be a part of this Strategic Planning Day and also invite others to participate.

5 Page 5 Dr. Bioteau also stated that she wanted to help be a part of helping the Foundation raise funds for student scholarships. Dr. Bioteau informed the Board that she would be going to Tallahassee and would provide talking points to the Foundation Board of the issues that directly affect the college. INTERIM EXECUTIVE DIRECTOR S REPORT Maggie Hightower, Executive Director, thanked Velma Monteiro-Tribble for the Corporate Breakfast hosted by Florida Blue as well as Karen Bowling, Mike Bell and Bob Cook for the receptions they volunteered to facilitate to present Dr. Bioteau to the community. Maggie briefly discussed the Development Plan that was created to introduce Dr. Bioteau to the Community and asked each Board member to list the name(s) of those in which they might also want Dr. Bioteau to meet to increase fundraising efforts. Maggie announced an event being hosted by Bistro Aix owner, Mike Snyder, who is also Florida State College at Jacksonville Alumni, on July 9 th as part of this Development Plan. Maggie updated the Board on the Academic Health Center. As previously reported to the Board, $1,282,000 was raised for this project. In December 2013, $400,000 was returned to donors, and in January 2014, $547,000 was returned. There is $335,000 that still remains for this project and needs to be redirected or refunded. Maggie made the recommendation that direct contact be made to the donors who have funds remaining with the College and ask them to redirect the funds to other college projects. Dr. Bioteau requested a breakdown of the Foundation goals over a quarterly basis. Maggie briefly discussed the upcoming events the Foundation has coming up: 4/28- Golf Tournament 3/26- HOPE Reception honoring The Schiedels 10/9- My Favorite Cookbook

6 Page 6 The suggestion was also made to put together a robust Alumni plan that would be presented at the June Board meeting. ETHICS TRAINING Lisa Moore, Executive Director Employee Relations/College Equity did a brief overview of the College s Ethics and Equity Training. The request was made to have all Foundation Board of Directors sign the Code of Ethics and Conflict of Interest Policy for the Foundation and for the college. NEXT MEETING: ADJOURNMENT: The next Foundation Board of Directors meeting is scheduled for June 18 th at the Nassau Center Room T126 in the Lewis Red Bean Technical Building, 11:30am lunch and Foundation Board meeting at noon. There being no further business, Chair Cook, declared the meeting adjourned at 1:01p.m. APPROVAL OF MINUTES: Bob Cook, Chair

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