ORANGEVALE RECREATION & PARK DISTRICT. Minutes of Meeting of Board of Directors April 7, 2011

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1 ORANGEVALE RECREATION & PARK DISTRICT Minutes of Meeting of Board of Directors April 7, 2011 A Regular Meeting of the Board of Directors of the Orangevale Recreation and Park District was held on Thursday, April 7, 2011 at the District Office. Director Stickney called the meeting to order at 6:32 p.m. Director Brunberg arrived at 6:33. Directors present: Staff present: Stickney, Brunberg, Hawkins, Caldwell, Meraz Greg Foell, Administrator Chuck West, Parks Superintendent Cindy Turner, Recreation Superintendent Patty O Connor, Minute Clerk 3. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was conducted. 4. APPROVAL OF AGENDA Admin. Foell requested consent matters 8d, 8e, 8f, 8.1c, 8.1d, 8.2c, and 8.2d be removed. The agenda was approved as amended. 5. PUBLIC DISCUSSION Terry Benedict expressed that he felt the tennis courts at Orangevale Community Park were approved to be converted to parking because the project appeared on a draft capital improvement list. Administrator Foell explained that the draft list is created to be discussed in preparation of the annual budget but that the project was never approved and was not included in the budget. Terry Benedict asked why the District cut down a Liquid Amber tree at the front of the park. Park Superintendent West indicated that the electronic sign was located approximately feet back of the original sign due to the County setback requirements. Due to line of sight issues and safety of drivers viewing the sign, Mr. West determined that the tree should be removed. Mr. West indicated that the District is not in the habit of removing trees, in fact the District has planted hundreds of trees. He stated that trees are sometimes removed when planted too close together, when they engulf security lighting, or when safety is a concern. Ms. Shoemaker indicated that she didn t agree with the removal of the tree. Page 1 of 8

2 Ms. Shoemaker indicated that she didn t feel anyone should pay to play for disc golf. Ms. Shoemaker requested the agenda be posted on the internet with any update meeting dates. 6. MINUTES MOTION #1 7. CORRESPONDENCE MOTION #2 a) Minutes of March 3, 2011 Regular Meeting: Director Caldwell clarified his statements regarding the Park Pavilion Project. He said it could be a good project but believed it served a very specific group of people without serving the whole community. Upon a motion by Director Hawkins, seconded by Director Brunberg, the minutes of March 3, 2011 were approved by a vote of 5-0 with the correction. a) Confidential Envelope Attorney Billing February 2011: Upon a motion by Director Hawkins, seconded by Director Meraz, the billing was approved by a 5-0 vote. b) Something Really Special Article c) Letter from State Parks Regarding Renaming of Snipes Pershing Park After Norma Hamlin 8. CONSENT MATTERS GENERAL FUND MOTION #3 a) Ratification of Claims for February 2011: Pros Consulting was corrected and reclassified. A journal voucher will be done next month. Upon a motion by Director Brunberg, seconded by Director Hawkins, it was voted 5-0 to ratify the claims. Page 2 of 8 b) Budget Status Report for February 2011: For information and review. c) Revenue Report for February 2011: For information and review. d) Ratification of Claims for March 2011: e) Budget Status Report for march 2011: removed from agenda. f) Revenue Report for March 2011: removed from agenda OLLAD CONSENT MATTERS a) Ratification of Claims for February 2011: Payments to Shilts Consulting were corrected.

3 MOTION #4 Upon a motion by Director Hawkins, seconded by Director Caldwell, it was voted 5-0 to ratify the claims. b) Budget Status Report for February 2011: For information and review. The budget is fairly stable with no overages. c) Ratification of Claims for March 2011: d) Budget Status Report for March 2011: 8.2. KENNETH GROVE CONSENT MATTERS MOTION #5 a) Ratification of Claims for February 2011: Upon a motion by Director Brunberg, seconded by Director Meraz, it was voted 5-0 to ratify the claims. b) Budget Status Report for February 2011: For information and review. c) Ratification of Claims for March 2011: d) Budget Status Report for March 2011: 9. STANDING COMMITTEE REPORTS a) Administration and Finance: A recap of the March 16, 2011 meeting was presented. The preliminary budget was discussed. A list of proposed projects will be developed. b) Maintenance and Operation: No report. c) Recreation Committee: No report. d) Personnel & Policy: There was no report. e) Government: There was no report. f) Planning: There was no report. g) Trails Committee: A recap was presented of the March 31, 2011 meeting. Items discussed included Escallonia Property Purchase; district signs (consistency needed; planning committee to determine); Priority Trail Projects (GLOVE is doing a vision plan and it was agreed the District should be included); and Almond Park Page 3 of 8

4 (trail markers and signage). Director Brunberg asked about the status of the grant request. Staff reported no word has been received as of yet. 10. ADMINISTRATOR S REPORT a) Monthly Activity Report March 2011: A staff report was provided. Director Stickney inquired why the District was not included in the Bee ad for Creek Week. Staff was unsure. 11. UNFINISHED BUSINESS a) None to discuss. b) CARPD Conference, April 18-22: Admin. Foell and Director Meraz will be attending. c) District Administrator Vacation: April d) Schedule Master Plan Adoption Meeting: It was agreed this should be a special meeting. Admin. Foell will work with Pros Consulting to find available dates in June. It was agreed to invite the skate park proponents. e) Staff Certificates: Chuck West attended two Emergency Management Institute classes. It was also noted that staff member Bruce Edwards became a Certified Playground Safety Inspector. 12. NEW BUSINESS a) Approval of Resolution , Approving the Renaming of Snipes Pershing Park to Norma Hamlin Park : Director Meraz described Ms. Norma Hamlin as an instigator to others and a strong enthusiastic supporter and protector of open space. The Board agreed she was well deserving of the park being named in her honor. Admin. Foell noted the District has received numerous calls and letters in support. Page 4 of 8 The public hearing was opened at 7:05 p.m. Public Comment: John Wilson, Mildred Molder and Patty Nichol spoke in favor of renaming the park for Ms. Hamlin. Ms. Nichols presented a petition with over 70 signatures in favor. The public hearing was closed at 7:10 p.m.

5 Ms. Norma Hamlin stated she was in shock but thanked the District for the honor. MOTION #6 Director Meraz spoke about Norma s accomplishments. Director s Brunberg, Stickney, and Caldwell expressed appreciation to Ms. Hamlin. Director Hawkins thanked Ms. Hamlin for being an awesome citizen. Upon a motion by Director Brunberg, seconded by Director Hawkins, Resolution was approved by a 5-0 vote. A five minute recess was taken for pictures. b) Discussion of Pay to Play and Miscellaneous Ideas for the Disc Golf Course: A special meeting was held on March 31, 2011 to discuss various options for the Disc Golf Course. Pay to Play was discussed to fund security for extra patrol. Public Comment Terry Benedict stated he was against Final 9 Sports and disagreed with pay to play. Carol Shoemaker stated she was opposed to pay to play as people should not be charged to be in the park. Pay to play was one idea brought up that could be used to support ongoing security at the course. Admin. Foell believed public education has been successful toward the goal of making the course a sustainable family friendly activity. The next step would be increased enforcement. Director Meraz stated middle schoolers he talked to recommended a minimal charge and suggested the Auburn course be looked at. Staff will research other course policies and report back in days. c) Approval of Resolution C, Directing Preparation of the Engineer s Report for the Orangevale Landscaping and Lighting Assessment District (OLLAD) of the Orangevale Recreation and Park District: Upon Page 5 of 8

6 MOTION #7 MOTION #8 MOTION #9 MOTION #10 a motion by Director Brunberg, seconded by Director Hawkins, Resolution # C was approved by a 5-0 vote. d) Approval of Resolution , Directing Preparation of the Engineer s Report for the Kenneth Grove Landscaping and Lighting Assessment District of the Orangevale Recreation and Park District: Upon a motion by Director Brunberg, seconded by Director Meraz, Resolution # was approved by a 5-0 vote. e) Approval of Resolution , Endorsing the nomination of Manual Manie Meraz to Serve on the Board of Directors of the California Association for Park and Recreation Indemnity (CAPRI): Upon a motion by Director Brunberg, seconded by Director Caldwell, Resolution # was approved by a (Meraz) vote. f) Approval of Consulting Agreement with G.L. Westerman for Real Estate Services: Staff has had difficulty contacting and working with the various lenders on the property sales. It is hoped that contracting with Mr. Westerman will move the purchase process forward. It was reported G.L. Westerman was adept at these types of sale agreements. Upon a motion by Director Meraz, seconded by Director Stickney, it was voted 5-0 to approve the consulting agreement with G.L. Westerman. g) Approval of Resolution , Authorizing Transfer of $26,000 to Account (Structures) to Build a Shade Structure: Public Comment Terry Benedict did not agree using public funds for a hangout at the disk golf course. Director Stickney noted there was a no drinking and smoking ordinance that will be enforced. Director Caldwell believed it was a good collaboration but was concerned about using funds for this project when there were Page 6 of 8

7 other projects that needed to be done. He expressed that all the parks had issues and was glad that we are taking steps to enforce the rules. Director Hawkins believed it was a good opportunity and would not add to problems. MOTION #11 Upon a motion by Director Brunberg, seconded by Director Hawkins, it was approved by a vote of 4-1 (Caldwell) to approve Resolution h) Approval of a Plaque for the Shade Structure at the Disc Golf Course: Staff will research and samples will be brought to a future meeting. i) Request to Waive Fees for Use of Facility for Fundraiser for Casie McIntosh: Judy Savage has requested a reduction in fees to use the auditorium for a fundraising event for her daughter, who has cancer. Public Comment Terry Benedict supports the reduction in fees for this hardship and noted it could not be free as it would be a gift of public resources. It was agreed Ms. Savage cold use the electronic sign as she would be a renter. MOTION #12 Upon a motion by Director Brunberg, seconded by Director Hawkins, it was voted 5-0 to approve the reduction in fees to $ DIRECTORS AND STAFF COMMENTS Superintendent Turner reported on upcoming events. Director Meraz has been asked to serve on the CAPRI and CARPD boards. Director Meraz reported the Hazel Avenue Bridge Trail project has been held up until June due to weather. Director Stickney received an invitation to join the California Association of Special Districts Association. It was agreed it could be a valuable but expensive membership. Page 7 of 8

8 14. ITEMS FOR NEXT AGENDA Play equipment at Norma Hamlin Park, plaque, trails grant request status. 15. ADJOURNMENT With no further business to discuss, the general meeting of the Board of Directors was adjourned at 8:20 p.m. until the next meeting scheduled for May 12, Mike Stickney, Chairperson Page 8 of 8