Life & Times of a PM2.5 Filter: Quality Control in the Laboratory and Beyond
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1 Life & Times of a PM2.5 Filter: Quality Control in the Laboratory and Beyond Brenda Saldana, Manager Inorganic Laboratory Section Monitoring and Laboratory Division Air Resources Board 1
2 Field Sampling Site / Site Operator (SO) Laboratory / Chemist 2
3 Presentation Objective To Improve the Quality and Completeness of PM2.5 Data 3
4 Presentation Topics PM2.5 Mass Program Overview Life of a PM2.5 Filter Ways to Improve Conclusion 4
5 Presentation Topics PM2.5 Mass Program Overview Life of a PM2.5 Filter Ways to Improve Conclusion 5
6 PM2.5 Mass Program Overview Federal Regulations and Guidelines CFR, Pt 50, Appendix L Quality Assurance Guidance Document 2.12, 1998 MLD-055, Standard Operating Procedure for the Determination of PM2.5 Mass in Ambient Air by Gravimetric Analysis, Revision 1.0, March 4,
7 PM2.5 Mass Program Overview 7,000 Samples / 15,000 Weighings Per Year 7
8 Presentation Topics PM2.5 Mass Program Overview Life of a PM2.5 Filter Ways to Improve Conclusion 8
9 Life of a PM2.5 Filter Topics PM2.5 Program and Balance Room Quality Controls Inspection/Pre-Weighing Chain of Custody (COC) Inspection/Post-Weighing/Documentation Data Management 9
10 Life of a PM2.5 Filter Topics PM2.5 Program and Balance Room Quality Controls Inspection/Pre-Weighing Chain of Custody (COC) Inspection/Post-Weighing/Documentation Data Management 10
11 PM2.5 Program Quality Controls Standard Operating Procedures (SOP) Balance Room Controls/Calibrations Microbalance Mass Standards Blanks (Lot, Lab, Field and Trip) 11
12 Balance Room Quality Control: Temperature and Relative Humidity Average Temperature: C (Control ±2 C) Average Relative Humidity: 30-40% (Control ±5%) 24 Hours Prior to Weighing Recorders Certified as NIST-Traceable Annually Checked Quarterly and Verified Daily 12
13 Balance Room Quality Control: What is NIST? The National Institute of Standards and Technology Non-regulatory agency of the U.S. Department of Commerce, established by Congress in 1901 Supplies industry, academia, government, and other users with over 1,300 Standard Reference Materials (SRMs). SRMs--certified and used as calibration standards for measuring equipment and procedures, quality control benchmarks for industrial processes, and experimental control samples. 13
14 Balance Room Quality Control: Microbalance Calibrated and Certified as NIST- Traceable Annually Checked Quarterly Verified Daily with Mass Standards 14
15 Balance Room Quality Control: Mass Standards (Weights) Primary Weights Certified as NIST-Traceable Annually Working Weights are Verified Quarterly ---Used as Controls During Weighing Sessions 15
16 Balance Room Quality Control: Blanks Lot Blanks Stability Study for Conditioning Time Lab Blanks Indicates Lab Contamination Field Blanks Indicates Sampler Contamination Trip Blanks Indicates Shipping and Handling Contamination 16
17 Life of a PM2.5 Filter PM2.5 Program and Balance Room Quality Controls Inspection/Pre-Weighing Chain of Custody (COC) Inspection/Post-Weighing/Documentation Data Management 17
18 Laboratory to Field Site Pre- Condition Filters Follow Pre- Wt Schedule Gather Materials Create List in LIMS Database Include QC Weigh Filters and QC Document Mass, Initial, Date on COC Transfer Mass into LIMS Package and Ship Filters to Sites Print and Review Pre- Wt Report 18
19 What is LIMS? Laboratory Information Management System Database Storage & Management of All Samples From Sample Log-In to Final Reports Electronic Data Transfer from Instruments Calculations, Limit Checks and QC 19
20 Inspections First Inspected, then Pre-Conditioned According to Stability Study Inspected Prior to Pre-weigh Dents, Cuts/Tears Contamination Discoloration Uneven Thickening Samantha Scola 20
21 Pre-Weigh Ensure Balance Room w/in Specifications Worklist Created in LIMS, Including Duplicates and Controls as QC Filters Assigned Barcode and ID Number ( R ) Filters are Weighed w/qc Mass Results Documented And Transferred to LIMS 21 Nial Maloney
22 Life of a PM2.5 Filter PM2.5 Program and Balance Room Quality Controls Inspection/Pre-Weighing Chain of Custody (COC) Inspection/Post-Weighing/Documentation Data Management 22
23 Chain of Custody (24-Hr Report) Form Form 23
24 Chain of Custody (24-Hr Report) Form Official Data--MUST be Accurate and Complete Document Any Issues Site Operators Invalidate Samples and Schedule Make-ups ASAP, If Warranted Form Reviewed by Peer or Manager Requested by U.S. EPA during Technical Systems Audits Lab Staff Review and Contact SOs for Questions or Issues 24
25 Make-Up Rules If scheduled sampling day is missed or invalid, there are two ways to make it up: 1) Sample run before the next scheduled sampling day 2) Seven (7) days after the missed or invalid sampling day 25
26 Life of a PM2.5 Filter PM2.5 Program and Balance Room Quality Controls Pre-Weighing/Inspection Chain of Custody (COC) Inspection/Post-Weighing/Documentation Data Management 26
27 From Field Site to Lab Samples Removed from Sampler Placed in Freezer Filters Packaged Temp Strips Activated Shipped to Lab Received in Lab Post- Conditioned for 24 hours If Temp >4 C, weigh w/in 10 days of sampling If Temp <4 C, weigh w/in 30 days of sampling 27
28 Sample Receiving Room Ali Adams and Samantha Scola 28
29 Receiving PM2.5 Samples Ali Adams 29
30 From Log-In to Post-Weigh to Archive Log Data from COC into LIMS Contact SO for?s Inspect for Damage Postcondition for 24 hours Create Worksheet Neutralize Static Charge Weigh Filters w/qc Document Mass on COC Contact SO for Anomalies and Invalids Document on COC Report to ARB Management Transfer Data to LIMS Review Report Archive filters and COCs 30
31 Log Samples, Post-Condition 24 Hrs 31
32 Post-weigh Ensure Balance Room w/in Specifications LIMS Worksheet w/qc Inspect Filters Post-weigh Contact SO for Invalids/ Anomalies, Document Transfer Data, Review Reports Report Issues to Mgmt Archive Filters and COCs Nial Maloney 32
33 Common Examples of Invalid Samples Pinhole Excessive Contamination Smudges/Fingerprints 33 Cuts/Tears
34 Life of a PM2.5 Filter PM2.5 Program and Balance Room Quality Controls Inspection/Pre-Weighing Chain of Custody Inspection/Post-Weighing/Documentation Data Management 34
35 Data Management Monthly Data Reviewed by: Analyst Peer Review Supervisor Branch Chief Unusual Occurrences Reported to ARB Management Systematic Problems Could Result in a Corrective Action Notice (CAN) Data Submitted to Air Quality System (AQS) as Data For Record Michael Werst, Chief Northern Laboratory Branch 35
36 Presentation Topics Overview of PM2.5 Mass Program Life of a PM2.5 Filter Ways to Improve Conclusion 36
37 Reminders for Site Operators Make sure COC Forms are Complete and Accurate Document Problems/Invalid Samples on COC Form Report Issues to SO Supervisor and Lab Immediately so Make-ups Can be Scheduled and Data Not Lost 37
38 Reminders for Site Operators Include and Activate Temperature Strips Ship Samples Early Check Samples for Indications of Sampler Problems Contact Lab Immediately if Need Make-ups Others? 38
39 Reminders for Laboratory Staff Carefully Inspect Filters Ship Pre-Weighed Filters Early Respond Quickly to Site Operator Issues Provide Resources for Site Operators (Extra Filters, Extra Shipping Boxes) 39
40 Reminders for Laboratory Staff Contact Site Operators Immediately for Makeups Report Anomalies/Issues Immediately to ARB Management and SOs Others? 40
41 Communication Between Site Operators and Lab Staff Preferred Method s for Documentation Purposes Phone Calls for Immediate Needs, Follow- Up or Heads-Up 41
42 Presentation Topics Overview of PM2.5 Mass Program Life of a PM2.5 Filter Ways to Improve Conclusion 42
43 Presentation Objective To Improve the Quality and Completeness of PM2.5 Data 43
44 PM2.5 Program Contacts Nial Maloney, (916) Ali Adams, (916) Samantha Scola, (916) Brenda Saldana, (916)
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