TABLE OF CONTENTS. Do not click to Remember my password, so that unauthorized persons will not access your gradebook.

Transcription

1 TABLE OF CONTENTS 1. Logging into etac 2. Creating a Short Cut on Your Desktop 3. Navigating Around Your Home Page 4. Taking Attendance 5. Printing a Class Roster with Columns 6. Grading Templates/Categories and Setting up the Course to Drop the Lowest Grade or Exclude Missing Grades 7. Creating Assignments in Your Gradebook 8. Entering Scores in Your Gradebook 9. Creating Grade Reports 10. Using etac from Home (Using VPN) 1. Logging into etac: You can go directly to the etac site Please notice: The username must be preceded by employees\ the slash mark has to be the one above the enter key and below the Backspace key. Most login problems are due to errors in the word employees or in using the wrong slash mark. Do not click to Remember my password, so that unauthorized persons will not access your gradebook. 2. Creating a Shortcut on your Desktop: Once you have successfully logged in, you may wish to put a shortcut to the website onto the desktop of your computer. To do this, make sure you can see your computer desktop and the blue E that precedes the web address. Click and hold the blue E, then drag and drop it onto the desktop of your computer.

2 3. Navigating Around Your Home Page When you first login to etac, you ll see your home page. The two pictures below (Main Screen and Side Navigation Bar) gives you a quick run down on what all of the buttons do. Main Screen: Shows all of your classes and quick links to take attendance, create assignments (technically called defining assessments, and enter scores. Clicking the blue Home button in the top right corner will always take you back to this page. Side Navigation Bar: No matter what screen in etac you are looking at, you ll always see this side navigation bar. It is a great way to move around in etac.

3 4. Taking Attendance: There are a few ways to get to your attendance from your Home Page. No matter how you get there, check A for Absent or T for Tardy to the right of the student's name. Click Save at the top of the page after checking attendance. 1. Click the Att link will show list of students for that particular class 2. Clicking the AllP - will automatically save your attendance with all students present 3. Click the Pic link Allows you to take attendance using pictures of your students 4. Select Attendance from the Courses drop down Must click then click on Att link for particular class 5. Click Take Attendance on sidebar Must click then click on Att link for particular class **NEW CHANGE** If you need to change attendance to remove A or T you MUST select P and Save the change.

4 5. Printing a Class Roster with Columns: A. First you must choose a class by clicking on the list link on your home page. B. Under your Course Roster click on the button Show Options and select all of the information you want to be listed on the class roster. When you have selected all of the information you want, click the Report button to create the report/pdf document. C. To print the roster, click on the print button on the gray toolbar directly above the pdf document. DO NOT use the green print button at the top of your TAC window.

5 6. Grading Templates/Categories and Setting up the Course to Drop the Lowest Grade or Exclude Missing Grades: A. How to Get There: B. Click on the Categories tab. Now click the Edit link. C. Grading Templates/Categories (e.g. 50% Daily, 50% Major): In effort to streamline all of the department courses, the grading templates should already be set for all of your courses. If they are not set for some reason, you need to contact your etac person on campus. Once the grading categories have been set please do not change them or you will receive s saying you have a gradebook error. D. Setting up the Course to Drop the Lowest Grade or Exclude Missing Grades: a. Drop Lowest - Enter the number of low scores that should be excluded from the average. b. Exclude Missing - Use the drop down to determine how missing scores should be handled. i. Exclude missing scores from average ii. Missing scores count as zero(0) in the average Click SAVE when you are done.

6 7. Creating Assignments in Gradebook A. How to Get there: B. Click the "Assessments" tab. C. You must fill out these categories: Date Due, Category, Description, Points, Weight, and ORHS requires that you publish the item and scores. Click SAVE when you are done. Date Assigned - Enter the date the assignment was given to the students or use the calendar lookup to select the date. Date Due - Enter the date the assignment is due or use the calendar lookup to select the date. ***The due date must fall in the date range for the marking period. *** If you are a special subjects teacher who will give only one grade per nine weeks, select the last day of the current marking period for the one assignment to assure that all students who are enrolled on that date are graded. Category - Use the dropdown to select the appropriate Category for the assessment (e.g. Daily, Major, Quiz). Extra Credit - Do not use Extra Credit. It will not calculate as you would expect. You may type grades over 100 points on a regular assignment on the scores page in order to award extra credit. Description - Enter a short description for the assessment. If more room is needed, click on the bubble icon to enter more text. Points - Enter the total point amount the assessment is worth. Weight - Enter a weight for this assessment. The students scores and the point amount for the assessment will be multiplied by the weight in the Category average calculation. Publish Item - A check here indicates the assessment should be available for viewing through Parent Access Center. Publish Scores - A check here indicates the scores for the assessment should be available for viewing through Parent Access Center. Delete - Check here if you want to delete the assessment after selecting Save. All scores that have been given for the assignment must be deleted prior to deleting the assignment. Click Save to save your assessments. Edit Once you have created an assignment, you can make changes by clicking on the Edit link. D. Attaching Files to an Assignment: Once you create an assignment you can attach files (test document, PowerPoint, homework sheet, etc) to that assignment. When looking at your list of assignments, just click on the yellow folder and upload your file.

7 E. To Copy an Assignment from One Class to Another: a. Once you have created an assignment, you can copy it to other classes by clicking on the copy button b. Check the Classes you want the copied assignment to go to. You can also check the attachment boxes if you want to copy them as well. c. At the bottom of your screen you must check the assignment that will be copied to the classes above. Click the copy button when you are done. d. You will get a confirmation that the assignment was copied. **Note** Assessments may be copied by clicking the Copy button. However, grades cannot be copied from one section to another. 8. Entering Scores in Gradebook A. How to Get There: B. Enter their grade on this window. You can enter a number grade, X (excused from the assignment and it does not count as a zero), or Z (can still make up the assignment, but it counts as a zero until they turn it in). There is NO save button. Grades are automatically saved!!!

8 C. Copy Down - To provide the same grade to all students, first click in the column of the assignment you want assign a default grade to. Now click on the Default Grade button at the top of the screen. Type in the grade you want to assign to all students and click the Assign button. Following this assignment you can change grades manually as needed. There is NO save button. Grades should be automatically saved!!! 9. Creating Grade Reports **Note** Every report you run is automatically saved on your Home page under My reports A. How to get there: In order to run a report, click on the Score link for the class you want to run a report on. B. There are several different reports you can run depending on what information you want. C.

9 **Note**Many of these reports allow an Export to Excel 10. How to use Conroe I.S.D. Virtual Private Network (VPN) What is VPN? Virtual Private Network allows Conroe I.S.D. employees to access their U: and S: drive contents from home as well as protected district pages, like TAKS Track information. Do not use VPN from any CISD facility as you will already be "inside" the district's network. 1. Visit the CISD VPN link, then follow the prompts to get connected. vpn.conroeisd.net 2. Click past the security warning on this site. It's safe!

10 3. Type your FirstClass username and password. 4. Just wait...

11

12 *The first time you connect to the CISD VPN, this process may take several minutes. If the process seems "frozen", minimize any windows in the foreground and make sure there is not a hidden window waiting for you to click a prompt to move forward. After you have connected the first time and the security protocols have been established, second and subsequent connections from your machine will be much faster. *Following are the steps that map your U: drive and/or S: drive. If you skip this step, you will not be able to access your U: or S: drive information. 5. Select the location where you work from the drop down list, then type your FirstClass username. If you normally see an "S," or shared, drive at work, check both boxes, or if you are only interested in seeing the contents of your "U," or "user" drive, choose U: only. Click "Submit" after making your choices. 6. Click either the "Windows VBS Script" link OR the "Windows Bat File" link. Either of these tiny executable programs will map your U: and S: drives. If one doesn't work on your machine, try the other. If neither works, suspect your firewall software of stopping the script. Try temporarily disabling your firewall software then running the programs again. 7. After choosing one of the executable links, click "Open" then "Run."

13 8. Type in your Employees Domain Password. In the vast majority of cases, it is the same as your FirstClass password. In all cases, it is the same password you used in step 3 of this process. 9. Click OK to complete the process. 10. You will now see your U: drive (and S: drive, if you mapped it) in My Computer. *In your system tray at the bottom right of your monitor close to the time, you will see the VPN software running indicating that you are inside the CISD network.

14 *When you are finished using resources inside the CISD network, right click the VPN icon in your computer's system tray and choose "Disconnect."