Easy Grade Pro Progress Reports on the Web

Transcription

1 Easy Grade Pro Progress Reports on the Web By Steve Smith Robert Frost Middle School INTRODUCTION This guide is for using Easy Grade Pro in MS WINDOWS. If you are using MAC, some commands may differ, however the process and steps should be followed in the same order. Easy Grade Pro is capable of creating printed, and web based progress reports. With the addition of the new Frost Web Site, I have found it much more economical, time saving and less stressful to post the web based progress reports to my web site. Students and parents have access to the online reports 24 hours a day, 7 days a week through a password protected portal. Each student is provided with a unique password to access their report. In addition, I sent a letter home to all parents to inform them of the new system. I included their password and directions to obtain the reports. I did provide each with an opportunity to change their password as well. I have received nothing but positive comments from all involved.

2 ENTER PASSWORDS IN EGP Before posting grades reports to the internet, there is some prep work that needs to be completed in Easy Grade Pro. First you must have a password entered into EGP for each student. Passwords are required to be a minimum of 6 characters (letters or numbers). For ease of use, I have used the birth-date of each student in the format: MMDDYY For example, if a student was born on February 9, 1995 then the password would be: To enter passwords for your students, do the following: 1. Open EGP and then open the class you wish to enter passwords for. 2. Double - Click on the name of the first student on your roster, this will open the STUDENT RECORDS / INFORMATION dialog box. 3. In the lower left corner of this box is a PASSWORD box. You must enter the password for each student in this box. Move through the roster, entering a password for each student. Enter Passwords Here Click here to move to the next student.

3 CREATE PROGRESS REPORTS Once all passwords have been entered for all classes you wish to post, you are now ready to create your Web Progress Reports. 1. Close any open programs other than EGP. 2. In EGP, with any class open go to the FILE menu at the top left of your screen. 3. Choose FILE, then click INTERNET (Ctrl + I) 4. This will open the INTERNET REPORTS Window. 5. Enter your name as you would like it to appear at the top of the PROGRESS REPORT. 6. Choose SINGLE CLASS WEBSITE REPORTS and click NEXT.

4 7. The Single-class Website Report Options dialog box will open (See Below). 8. Choose all current-term classes to create reports for all of your classes. Otherwise choose selected classes only, then highlight those classes on the right. MAIN PAGE OPTIONS 1. Include Main Page Text: Choose set if you wish to enter instructions, information, etc. on your Security and Sign in Page (Example shown later in this guide). 2. Enter your address in the dialog box. This will add an automatic link on your Security and Sign in Page. Ensure this is the you want parents and students to have. REPORT OPTIONS: These are all options to include in your reports. I would suggest those checked in the example below. Go through and choose the options you want. You can always change them later. GRADES: Choose the format you want to show in the progress report. Click on CREATE When you click on CREATE, you may receive an ALERT Message Click YES! If you click NO you will cancel the entire process!

5 SAVING PROGRESS REPORTS 1. A SAVE FILE dialog box will open automatically. (see below) 2. Navigate to a location to store your reports. (Mine is under School Files in My Documents) 3. Click on the Create a New Folder icon and name the new folder (Web Reports). 4. Open the new folder and click SAVE. If you have followed the directions successfully, EGP opens a small box and generates a progress report for each student. 5. If progress reports were created successfully, close EGP. If not, repeat the process from CREATE PROGRESS REPORTS. Create a New Folder

6 CREATE A LINK ON YOUR WEBPAGE 1. Close all programs and open your Internet Browser 2. Navigate to the admin sign on page for the Frost Website Enter your username and password and press login 4. In the left column, click MY PAGES. This will open your HomePage editing window. Link Button 6. Fill in the Title and any information you want to appear on your page. 7. In addition to your class and personal information, you are going to add a link to get to your progress reports. You may word it anyway you want to (see example above) 8. Highlight the link sentence. 9. Click on the LINK button at the top of the editing window. 10. In the LINK DIALOG BOX type in the following address: ADMIN LOGIN USERNAME Click OK, scroll to the bottom and click SAVE.

7 POSTING TO THE WEB 1. In the left hand column, scroll down and choose File Manager. 2. The window should now be similar to this: 3. In the center of the screen click on users

8 The screen will now look similar to this: Step 6 YOUR USERNAME DOUBLE CLICK HERE 4. In the lower right corner, type your username (MUST BE THE SAME AS YOUR ADMIN LOGIN NAME) then click on Directory. 5. This will create a directory, with your username. 6. Double - Click on your directory to open it (See above view). MY DIRECTORY IS NOW OPEN

9 7. Make sure in the FILE BROWSER box your directory is open (See previous view). 8. Under File Upload on the right side, click Upload Multiple Files If you receive a warning or information message click OK or YES! 9. Your screen should now have a grey box in the middle looking similar to this. If the grey box does not appear, you must install java. Click here to install java. 10. Resize the window to fit it in about half of your computer screen. To do this, grab the lower right hand corner of the window and resize it. 11. Find the folder or file where you saved your reports and resize that window to the other half of your screen like this: WEB REPORTS WINDOW ADMIN PAGE FROST WEBSITE WINDOW

10 12. Choose all of the files from your Web Reports Folder. Click inside the window to select it, then press Ctrl + A to choose all 13. Drag the files from the Web Reports Folder and DROP them into the grey box in the other window. (In this view, Files in the Web Reports window have been dragged into the grey box for upload.) 14. Close the Web Reports window and MAXIMIZE the FROST ADMIN window. 15. Click UPLOAD and wait for the upload to complete. Upload is complete when the files disappear and the upload box is grey again. This may take a few minutes. 16. Scroll to the bottom of the screen and choose APPLY CHANGES. 17. If you are asked if you are sure you want to replace your files, choose YES 18. Log Off 19. CONGRATULATIONS, YOU ARE DONE WITH THE UPLOADING PROCESS!

11 CHECKING TO ENSURE PROGRESS REPORTS ARE POSTED CORRECTLY 1. Open EGP and write down a few student names and passwords Get at least 2 names and passwords from at least 2 classes. 2. Open your web browser and go to the Frost Website: 3. Navigate through the Teachers, Departments and (your department) to get to your page. 4. When you get to your page, look for the link you created that will take you to your reports. 5. Click on the link and you should be taken to a page that looks similar to this: The information in the white portion is the information you typed in the Include Main Page Text option when you were creating your reports in EGP. (See CREATING PROGRESS REPORTS) 6. Test your reports by Selecting a Class, type a LAST (not case sensitive) name and a password. The student s progress report should appear on the screen. It is important that you check several names and different periods just to make sure they are working and valid.

12 GENERAL NOTES Since beginning this process, I have seen a good share of phone calls, messages and parent contacts decline. I recommend that you update your progress reports on a regular basis in order to keep them current. I attempt to update them once a week, every Friday. Each time you create new progress reports, you should upload them to the website. By just simply creating them in EGP, they are not being updated on the web. If you have no updates, it is a good idea to re-load what is already there, so that it updates the update date on the Security and Sign in page. This helps to keep the students and parents from asking when it will be updated. As you complete and learn the update process, you will be able to update and upload with ease in about 5 minutes or less. TO UPDATE Open EGP and follow the CREATE PROGRESS REPORTS and SAVING PROGRESS REPORTS directions. This is a good time to change report option choices if you wish to. SKIP the create a new folder step. You never have to do this again. EGP will automatically overwrite the old and save your updated reports to the same folder each time. Just click SAVE and the new reports will overwrite the old ones. Click YES to any warnings or Alerts. UPLOAD PROGRESS REPORTS TO THE WEB Follow the directions for POSTING TO THE WEB. Your new reports will overwrite the old reports. If you have any questions or comments please send me a note or me sds0856@lausd.k12.ca.us