Controlling Inventory by the use of Software Management System
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1 Controlling Inventory by the use of Software Management System Digital Ship Athens 27 th November 2012 N G.P. Perantzakis Naftomar Shipping & Trading Co. Ltd 1
2 Company Profile More than 35 years experience in the Gas Market. Major LPG Trading House and Vessel Operator. Fleet of 25 gas carrier vessels of various sizes and types. Pioneer of floating storage operations and expert in ship to ship cargo transfers with more than 120 STS operations, on a yearly basis (2011). Use of ERP system for maritime operations since 2006 G.P. Perantzakis Naftomar Shipping & Trading Co. Ltd 2
3 The Need to Control Inventory Significant value of spare part inventory onboard sophisticated ships such as gas carrier. TMSA and Vetting requirement, Element 4. International Financial Reporting Standards. G.P. Perantzakis Naftomar Shipping & Trading Co. Ltd 3
4 Means to Control Inventory Traditional way: Short inventory reports on monthly basis prepared by Ch. Engineer onboard the vessel. Complete inventory report at the end of the year. Use of Software Platform: Continuous inventory update and data transmission from vessel to office. Easy and direct inventory data analysis from shore side. G.P. Perantzakis Naftomar Shipping & Trading Co. Ltd 4
5 Tools to Control Inventory Specialised software capable of: Controlling minimum number of ROB spares. Managing critical spare parts onboard. Calculating ROB inventory value at a specific date (using FIFO methodology). Reporting spare parts consumption at any given time period. Controlling storage location for each spare part onboard. Periodical Inventory Internal Audit. G.P. Perantzakis Naftomar Shipping & Trading Co. Ltd 5
6 Risks Associated with the use of Software Inventory Control Responsible update onboard from the crew members of spare part delivery and consumption records. Defining prices for spare parts that have not been purchased. Elimination of duplicate spare parts. Proper follow-up from shore side on the processed information. G.P. Perantzakis Naftomar Shipping & Trading Co. Ltd 6
7 Software Platform selected: Task Assistant, Ulysses Systems. Fleet running the application: 16 Gas Carrier vessels Inventory value calculated as per IFRS standards using FIFO methodology. G.P. Perantzakis Naftomar Shipping & Trading Co. Ltd 7
8 Management focused on: Control of critical equipment spare parts G.P. Perantzakis Naftomar Shipping & Trading Co. Ltd 8
9 Management focused on: Control of ROB spare part inventory value for a specific vessel or across the fleet, at a specific date. G.P. Perantzakis Naftomar Shipping & Trading Co. Ltd 9
10 Management focused on: Control of spare part consumption for a specific time period G.P. Perantzakis Naftomar Shipping & Trading Co. Ltd 10
11 Management focused on: Comparison between FIFO average value and last recorded price. G.P. Perantzakis Naftomar Shipping & Trading Co. Ltd 11
12 Management focused on: Management of storage location onboard. G.P. Perantzakis Naftomar Shipping & Trading Co. Ltd 12
13 Management focused on: Various other statistical reports. G.P. Perantzakis Naftomar Shipping & Trading Co. Ltd 13
14 Management focused on: Control of critical equipment spare parts. Control of ROB spare part inventory value for a specific vessel or across the fleet. Control of spare part consumption for a specific time period. Comparison between FIFO average value and last recorded price. Management of storage location onboard. Various other statistical reports. G.P. Perantzakis Naftomar Shipping & Trading Co. Ltd 14
15 Thank You. G.P. Perantzakis Naftomar Shipping & Trading Co. Ltd 15
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