Welcome to the Team! Thank you in advance for helping to make our 2015 SECC Campaign a Success!

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1 SECC Welcome to the Team! Thank you in advance for helping to make our 2015 SECC Campaign a Success! YOU are an integral part of our team! YOU help to make a Difference in Delaware!

2 SECC The Campaign starts September 1, 2015 and ends on October 31, 2015 Goal=$400,000 During the Campaign you will be responsible for: Encouraging co-workers in your assigned division to make a pledge Organizing and supporting special events Educating co-workers on SECC and epledge Collecting Paper Pledges and Special Event money

3 SECC Approved Charities The SECC is a closed campaign Hard copies of the Charity listing will be handed out at training. If you need copies, please contact jane.hahn@state.de.us Charities must apply each year to be included. The 2015 list of approved charities is found on website under Resources/Captains/Chairs Employees can ONLY donate to those on the list

4 Epledge =Timesaver for YOU Instructions on how to use epledge can be found on our website under Captain /Chair Resources. Employees will sign in using the employee Single SignOn to access the system. Employees can select the Donate Now button on the SECC website or directly by going to When prompted to login they will enter the same login information they use to access their pay advices. Once logged in they will be able to make their donation easily and securely. If any of your employees have any issues or questions about logging into epledge, direct them to call the United Way helpline at If they cannot remember their user ID or password, have them use the Forgot User Id or Password icons found on the SignOn screen. When an employee is completing the last steps of their pledge, the confirmation will be checked as a default and they must enter their address. If the employee wishes to not receive a confirmation , they must uncheck.

5 Paper Pledges What are my responsibilities?

6 Paper Pledges=More Work for YOU We will have a limited number of paper pledges available to you. A printable copy of the pledge form is available on the web resources along with instructions on filling it out. When an employee wishes to turn in a paper pledge form and is giving a cash donation you must follow these procedures: Verify that the cash received is the amount written on the paper pledge form while the employee is still in your presence. Let the employee know that you will be sending them an receipt of cash. Send the employee an indicating this: Thank you for your contribution to the 2012 State Employee Charitable Campaign (SECC). This is your receipt that we received a $ amount contribution from you on MM/DD/YY. By supporting the SECC, you are helping to provide the opportunity to improve the quality of life of all Delawareans. Keep copies of the receipt in your folders until all campaign contributions are reconciled. Record the cash donation on your tracking sheets and Campaign Report Envelope and turn in to your Chair.

7 Special Event Money What are my responsibilities?

8 Special Events=Fun Procedures for handling Special Event Money Special Events are a fun way to get co-workers involved in the campaign. From corn hole tournaments to bake sales We encourage you to hold numerous events during the campaign! Need Ideas? Our website will provide you with great ideas! All monies collected for special events will be counted and verified by two people. They will complete a special events Campaign Envelope and both sign verifying the amount of cash in the envelope. (sign on the Captain signature line if you are not a Captain or Chair) The Captain will turn this into the Chair person. The chair person and Captain will verify (count again) the money being turned in for special events. Both the Captain and Chair will sign the Campaign Report Envelope indicating that they have verified all contents of the envelope and recounted the cash donations together for accuracy.

9 Campaign Envelope What are my responsibilities?

10 Campaign Envelope Procedures for handling Campaign Envelopes The Campaign Envelope is the last step when turning in your paper pledges and special event money. Do not HOLD onto MONEY. Turn in a campaign envelope weekly! New this year: We will have a Campaign envelope for Special event money and another for Paper Pledges. The Captain will fill out the appropriate campaign envelope and turn this into the Chairperson. The chairperson and Captain will verify (count again) the money being turned in for special events or paper pledges (ensuring that the pledge forms are correctly filled out). Both the Captain and Chair will sign the Campaign Report Envelope indicating that they have verified all contents of the envelope and recounted the cash donations together for accuracy.

11 Campaign Envelope Con t It is critical that you safeguard all cash received and that you always have two people counting the cash together for your protection! Please try to limit the amount of coins that you are turning in! In New Castle County, the Captain and Chair will seal the envelope (seals will be provided) and coordinate with Deborah Armstrong of United Way for pick up or drop off. In Kent or Sussex County, the Chair will deliver the envelope to Lisa Condon by appointment and the money will again be counted and verified by two people. After the money is verified, the envelope will be sealed and delivered to United Way. Call Lisa for an Appointment

12 Events How do I promote events?

13 SECC Plan a Kickoff event! Invite Charities to visit Be Creative Check the website Calendar of Events Captains and Chairs can advertise their events on our website at Go to the Calendar and select the Google Icon Sign in using: Login: DelawareSECC Password: de_secc2012 You can also send News and events to Jane.Hahn@state.de.us

14 Pensioners Someone is retiring during campaign?

15 SECC Retiring before 1/1/2016? Two ways to pledge: Retirees that are working as a Casual/Seasonal can use epledge! If they are not going to be working for the entire year of 2016, do not do Payroll Deduction! 1. Pledge using e-pledge using cash/check or credit card. If they choose payroll deduction, they should let Pension Office know when they complete their paperwork!!! 2. Submit paper pledge form to the Pension Office when they submit retirement papers.

16 Still have questions? Who do I contact?

17 SECC No Question is a Dumb Question! List of Chairs and Captains is found on SECC Website State Coordinator: Jane Hahn Jane.hahn@state.de.us Phone: Lisa Condon Lisa.condon@state.de.us Phone: United Way: Deborah Armstrong darmstrong@uwde.org Phone: Phone: E-pledge Helpdesk Phone: