Document Control Solutions

Transcription

1 Documet Cotrol Solutios

2 State of the art software The beefits of Assai Assai Software Services provides leadig edge Documet Cotrol ad Maagemet System software for oil ad gas, egieerig ad costructio. AssaiDCMS has evolved for over a decade i these challegig sectors. The developmet of the system is drive by some of Europe s leadig iformatio maagemet experts i tade m with our programmers, may of whom have worked with the system sice its lauch i AssaiDCMS harmoises the fuctioality required for two distict philosophies: Documet Cotrol ad Documet Maagemet. We believe this combiatio is essetial i order to execute strict documet cotrol whe required: whilst allowig for more flexible documet hadlig that avoids bottleecks. The result is a versatile ad fit-for-purpose solutio that supports orgaisatios throughout project life cycles ad beyod. Documet Cotrol Fuctioality Key Features Documet Maagemet Fuctioality Key Features Fast creatio of multiple itelliget umberig formats Total trackig via trasmittals ad cofigurable workflows Extesive exceptio ad graphical reportig Vedor documet cotrol module Desig documet cotrol module Correspodece cotrol module Techical query cotrol module Fast cofiguratio of ew projects X-referecig betwee cotractor umbers ad i-house umberig Revisio ad versio cotrol 3D Asset avigator Asset maagemet module Plaed documetatio trackig Progress trackig agaist work packs ad deliverable milestoes Bulk up ad dowload Olie collaboratio Olie redlie mark up / review Busiess critical drag ad drop capture (Outlook, Lotus Notes ) Check i / check out Cofigurable folder structures for busiess purposes Favourites Egieer friedly iterface 3D Asset avigator Asset maagemet module Statistics Flexible search egie Cotet search Disciplie tree Documet type tree Package module Dedicated iboxes for all reviewers Correspodece history chais Complete commet trackig Bulk up ad dowload Itegratio with other DMS products To fid out more, visit

3 Itroducig Assai Advaced Documet Cotrol Software All too ofte, orgaisatios squader huge sums of time ad moey tryig to recofigure cotet maagemet software or attempt to bolt-o more ad more fuctioality to their existig applicatio suite ad still fail to achieve a comprehesive solutio that meets project ad program documet cotrol requiremets. These systems simply were ot iteded to support the eeds of project based documet cotrol... like tryig to fit a square peg i a roud hole. I cotrast to other solutios i the market, the Assai Documet Cotrol ad Maagemet Solutio (DCMS) was desiged specifically to support project documet cotrol processes for both desig ad vedor documets ad busiess critical correspodece. The features listed below amogst may others, are built-i as stadard outof-the-box fuctioality. As such, core product features are robust, scalable ad prove o some of the world s largest ad most complex projects (e.g. Sakhali Islad $28b, Prelude $43b). Extesive exceptio reportig suite Itelliget documet umberig structure(s) creatio Automated ew project creatio Comprehesive documet exchage trackig Trasmittal based distributio & historical audit trails Automated bulk documet processig & distributio Plaed deliverables progress moitorig agaist milestoes & eared values Itegratio with plaig tools (Primavera P6 & Microsoft Project) Work Package module Automated approval & status codes The documet maagemet features below, were developed to complimet AssaiDCMS core documet cotrol fuctioality, ot the other way aroud. As a result collaboratio fuctioality offers more cotrol ad visibility tha other products. Cocurret egieerig Collaboratio Check i check out Olie mark-ups Workflow drag drop We have foud the AssaiDCMS product evolutio has sigificat advatages for project ad program documet cotrol, givig customers the edge i efficiecy whe processig large volumes of documets, risk mitigatio through complete deliverable documet exchage audit trails ad extesive exceptio, KPI ad dashboard reportig optios. There are almost edless variatios ad complexities across project ad program structures drivig cofiguratio ad process chages i may areas icludig: Differig umberig taxoomies betwee projects Ever-chagig iteral & exteral distributio matrices through project phases Differet documet review tur-aroud times Varyig attributio codig (approval ad status codig etc.) Traied AssaiDCMS users ca create ad cofigure ew projects to go live i a matter of miutes without eedig additioal cosultacy. The wide rage of user cofiguratio optios allows seamless productivity throughout multiple ad simultaeous project lifecycles. To fid out more, visit

4 Documet Cotrol AssaiDCMS is desiged to support the most complex documet distributio ad cotrol requiremets usig trasmittals, or web-based distributio. Dedicated screes help your documet cotrollers to process a high umber of documets efficietly. Web eabled commetig streamlies review cycles. Extesive reportig facilities ad automatic late geeratio give tight cotrol o documet status. Web eabled Retrieval AssaiWEB publishes all documets ad correspodece o the compay itraet. Egieers have istat read access to the latest revisios. Items ca be foud effortlessly by searchig o ay attribute or item cotet. Reportig AssaiDCMS offers all the required iformatio to cotrol the distributio process. This comprises of a comprehesive set of reports, producig a variety of documet lists: lists of late ad outstadig documets, per egieer, per exteral compay, per area. Reports that follow the documet through the distributio cycle, correspodece reports, techical query reports etc. Workflow The AssaiDCMS workflow module lets the user defie dedicated workflows for pushig documets ad correspodeces through the orgaisatio. I AssaiWEB users have direct access to their outstadig actios, they ca easily add commets, make remarks or push the item o to the ext perso(s) i the workflow.

5 Collaboratio I AssaiWEB users ca register commets o items ad red-lie documets. Documets ca be checked i or out ad icorporated ito workflows. Dedicated screes are available for easy commetig, copyig commets from other users ad pushig approved commets to documet cotrol for further distributio. 3D Iterface AssaiDCMS 3D Navigator is a graphical 3D-Iterface. Users ca fly over the asset, rotate, zoom i ad zoom out, click o ay part or asset to drill dow to the ext level, or ope the documets, correspodece ad techical queries related to that area. Correspodece AssaiDCMS correspodece module supports processig of icomig ad outgoig correspodece. Correspodece ca be forwarded o idividual basis or made part of stadard workflows. Extesive reportig esures the cotrol required to process correspodece o time. Documet Maagemet AssaiDCMS iterfaces with third party documet maagemet system tools such as Livelik ad Documetum. These iterfaces ca vary from loosely coupled to tight itegratio. Chage Maagemet For the operatioal phase AssaiDCMS has a dedicated cotrol process for hadig out documet revisios to multiple cotractors. Differet cotractors ca work o the same documet at the same time. The procedure is focused o a cotrolled issue ad retur of documets, esurig that differet cotractors do ot overwrite each other s chages. Techical Queries A dedicated module esures cotrol o techical queries. The workflow module supports the processig of registered queries. The web-based publishig of techical queries ad related aswers improves the commuicatio with third parties. Plaig ad Progress AssaiDCMS offers plaig ad progress o documets, documet revisios, equipmet, documet packages ad documet milestoes. Plaig ad progress iformatio ca be automatically exchaged with plaig systems such as P3 ad MS-Project. Asset Maagemet AssaiDCMS supports asset maagemet ad the defiitio of asset hierarchies ad the relatioships betwee system break dows, tag iformatio ad procured equipmet. Talasced specialises i providig comprehesive solutios to support our cliets documet cotrol challeges across multiple sectors - Oil & Gas, Civil, Rail, Nuclear, Telecoms, Miig & Mierals, Costructio, Aerospace, Defese & Security. Usig a combiatio of highly skilled people, best-practice idustry process, ad state-of-the-art techology, we offer our customers a uique approach to eablig world class documet cotrol for their projects ad programs. Whether your orgaisatio is a global ower-operator egaged o major capital projects, a mid-sized Egieerig, Procuremet, Costructio compay (EPC) or a smaller egieerig desig house or supplier, Talasced Documet Cotrol Solutios will raise the stadards of documet cotrol ad improve overall performace. Documet Cotrol, beyod documet maagemet...

6 Documet Cotrol, beyod documet maagemet... Talasced specialises i providig comprehesive solutios to support our cliets documet cotrol challeges across multiple sectors. Usig a combiatio of highly skilled people, best-practice idustry process, ad state-of-the-art techology, we offer our customers a uique approach to eablig world class documet cotrol for their projects ad programmes. [email protected]