Digital photo management using iview MediaPro 3 and Capture One PRO

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1 Y O U R C O M P L E T E W O R K F L O W S O L U T I O N Digital photo management using iview MediaPro 3 and Capture One PRO How to integrate Phase One s Raw workflow software for color correction and Raw image conversion. Software by iview Multimedia Ltd. Online at:

2 iview MediaPro & Capture One PRO workflow overview Start by importing and cataloging Raw files in MediaPro. Review the images and mark the ones you wish to convert. These files will be sent to Capture One PRO for color correction and conversion, and recataloged by MediaPro. Your images can then be further edited, annotated and archived with MediaPro. SET UP IMPORT & CATALOG RAW FILES iview MediaPro Digital Camera Transfer to Computer MediaPro Catalog REVIEW & MARK FOLDER WATCHING OPTIONAL Lightbox, Slide Shows Labels, Ratings Set Update Time Switch On Auto-Update Backup to Drives, Discs Print Contacts COLOR CORRECT & CONVERT RAW OPTIONAL Capture One PRO Color Correction Process Raw Convert to TIFF, JPEG, Etc. Review Photos with Client MODIFY PHOTOS BATCH ASSIGN METADATA Open With Helper Edit & Retouch Batch Process Annotations QuickTime Color Profiles Sync Metadata PUBLISH, PRESENT & SHARE ARCHIVE PROJECT Print Movies PDF Web Slide Shows Backup to Drives, Discs Export Catalog to XML file iview MediaPro Workflow Solutions

3 A. iview MediaPro setup 1. Create a new catalog. In the Edit menu, select Thumbnails & Previews. Set your desired thumbnail size, from 160 to 640 pixels. 2. Turn on Use built-in thumbnails (Fig. 1). 3. In the Images panel of the Preferences Media Rendering dialog, turn on the Color match setting (Fig. 2). This ensures that images are displayed to match the appropriate ICC color profile. 4. Customize your color labels in the Preferences Labels dialog. See Fig. 3 for ideas about how to name color labels to assist your photo management workflow. B. Import & catalog Raw files 1. Create a job or project folder. For example: Client Name_Job Name_DDMMYYYY (Date) Example: NYTimes_Spielberg_ Save your catalog in this folder. 3. Create a sub-folder called Orginals. 4. Open the Import dialog (File Import Items From Camera) and go to the Options panel. Turn on the Set file creation date to capture date option. In the Annotate drop-down menu, choose a metadata template to apply to your images during the import process. 5. Set the Originals folder as the download Destination for your Raw files. 6. Click the Download button. C. Review & mark media 1. Review images in Media View, Lightbox or Slide Show mode. 2. Using color labels or star ratings, mark your favorite your photos. The number keys such as 1,2,3 correspond to each color label. This makes assigning labels simple and fast. 3. Iterate the marking process until you have decided which images you wish to convert. 4. Use the Find Show Labeled or Show Rated functions to filter the catalog to display only the images that are going to be converted with Capture One PRO. Figure 1: Choosing this option instructs MediaPro to generate thumbnails based on the JPEGs embedded in Raw files. This speeds up the import process. Figure 2: Turn on this option for color profile matching. First Pick Second Pick Third Pick Delete Unusable Client Pick Color Corrected Retouched Special Effects Archived Figure 3: You can customize the colors and names of the labels to help track images throughout the workflow. You may want to use star ratings for your picks, which would free up several labels for other designations. iview MediaPro & Capture One PRO

4 D. Turn on Folder Watching 1. Choose Edit Folder Watching. Select the Check every minute option. 2. Use the folder drop-down menu (Fig. 4) to Switch Auto-Update On for the Job folder. This enables MediaPro to automatically import images as they are added to from additional media cards as well as import new versions as they are created in the editing process. Optional Choose Make Backup to create a copy of the original Raw files to CD, DVD or hard drive. Print contact sheets of the images. Choose Contact Sheet in the Print dialog (File menu). E. Color correct and convert Raw 1. Launch Capture One PRO. 2. Create a session by selecting New Session from the Session drop-down menu (Fig. 5). Name the session and place the session folder in the Job folder. In this session folder, Capture One will create sub-folders called Captures, Processed: Job/Project Main Folder 01 Originals 02 Job Name C1 (Session Name/Folder) Captures Processed 4. Select the Raw files in the catalog that you want to convert. In the Action Transfer to Folder dialog, select the Duplicate files option (Fig. 7). This will move a copy of the Raw files designated for conversion to the Captures folder created by Capture One. 5. In Capture One, click on the Captures folder in your session folder to show a thumbnail list of imported images.use Capture One to batch color correct and convert Raw files to TIFF or JPEG. The converted files will be placed in the Processed folder and are automatically cataloged. 6. Because Folder Watching tracks all subfolders, any converted images saved in folders underneath the primary Job folder will be automatically cataloged (Fig. 4). Figure 4: To turn on Auto- Update, right-click on the folder name (Mac: Optionclick) and select Switch Auto-Update On. All subfolders of an Auto-Updated folder are also watched and automatically updated. Figure 5: To create a session in Capture One PRO, select New Session from this menu, or click the plus sign. Figure 6: Click on the Captures folder in your session folder to show a thumbnail list of imported images. 4 iview MediaPro Workflow Solutions

5 Optional Review images with client before time is spent on retouching and corrections. F. Modify photos 1. Create sub-folders for the next steps in your workflow using the Create Sub-Folder function in the folder drop-down menu (Fig. 4). Job/Project Main Folder 01 Originals 02 Job Name C1 (Session Name/Folder) Captures Processed 03 Color Corrected 04 Retouched 05 Client Finals 2. Assign an image editing program, such as Adobe Photoshop, as a Helper in Edit Preferences Helper Applications (On the Mac, it s under the iview MediaPro menu). Select the images that need to be retouched or corrected and open them with your helper image editor (Fig. 9). 3. Save the corrected file to the appropriate folder, such as Retouched or Client Finals. Once saved, these files will be automatically added to your MediaPro catalog. G. Embed metadata 1. Batch annotate the final image files (TIFF, JPEG or PSD). Select the images you want to include in your batch. Open the Info Panel and type your information into the desired annotation fields (e.g. Caption, Keyword or Location), or you can apply a metadata template to the batch. Click the checkmark icon (Fig. 8) at the top of the Info Panel to confirm the application of of the metadata to all the images. 2. Embed the metadata you just added by writing the information in the original file (file header). Select Sync Annotations in the Action menu (Fig. 10). Choose the Export annotations to original files option, then click OK. Figure 7: Choose Duplicate files to move a copy of your Raw images to the Capture One session s Captures folder. Click the checkmark to batch apply metadata Figure 8: Click the pencil icon to access your saved metadata templates or to create a template. Figure 9: After selecting images, you can execute an Open With Helper command two ways: In the toolbar icon s (right) pull-down menu, or through a contextual menu. Right-click (Mac: Ctrl-click) to access a contextual menu. iview MediaPro & Capture One PRO 5

6 H. Publish, present & share 1. Distribute final images to client: a. Burn a catalog with a copy of the original files to a CD or DVD. Include a copy of the free iview Catalog Reader program to enable your client to open and interact with the images in the catalog. Catalog Reader is can be downloaded at: b. Create high res contact sheets and prints. c. Export a slide show as a QuickTime movie. d. images with metadata summary. e. Create a HTML gallery to post on the Web. f. Create a PDF to or post on the Web. I. Archive project 1. Backup all files from the project. This can be done two ways: a. Select all files in the catalog. Choose Action Transfer to Folder Duplicate files. Pick a destination folder and click OK (Fig. 7). b. Use the Backup function (Make menu) to create a backup of all files, folders and the catalog to a CD, DVD or hard drive (Fig. 11). 2. Create a copy of your catalog (thumbnails, metadata) as an XML file. This protects your data because it is stored in a open format that can be read by just about any database. To create an XML file from your catalog, select Export to XML in the File menu (Fig. 12). In the dialog, turn on the Thumbnails and Voice recording options (if you have the disk space, turn on the Original files option too). This will create a copy of these files in a folder of the same name. Click Export and choose a folder to store the package of files on the desktop. Figure 10: With this function, you can export (or write) metadata from catalog to the original image files. MediaPro supports the embedding of QuickTime, IPTC and XMP metadata into the TIFF, JPEG, JPEG 2000 and Photoshop formats. Figure 11: MediaPro automatically scans your computer for available hard drives, partitions and removable media and places them in the Destination pull-down menu. Figure 12: Create a copy of your catalog (thumbnails, metadata) as an XML file. This protects your data because it is stored in a open format that can be read by just about any database. iview MediaPro Workflow Solutions

7 Copyright & Trademark Notice Published February, 2006 by iview Multimedia Ltd , iview Multimedia Limited. All Rights Reserved. Photographs courtesy Alamy. Online at: iview MediaPro is the product, trademark and property of iview Multimedia Limited. iview and the eye logo are registered trademarks of iview Multimedia Ltd. All variants of the iview logo are trademarks of iview Multimedia Ltd and may be registered in certain jurisdictions. Trademarks of all companies mentioned in this document appear for identification purposes only and are trademarks or registered trademarks of their respective holders. The material in this document is for information only, and is subject to change without notice. No part of this document may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, electronic, mechanic, photocopying, recording or otherwise, without the prior written consent of iview Multimedia Ltd., Elcho Street, Battersea Park, London SW11 4AU, U.K. To find out more about iview MediaPro, visit: S O F T W A R E B Y iview Multimedia Ltd. For additional instructions on using iview MediaPro, visit this URL: S O F T W A R E B Y For additional instructions on using Capture One PRO, visit this URL:

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