PowerPoint Presentation to Accompany. Chapter 3. File Management. Copyright 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall

Transcription

1 PowerPoint Presentation to Accompany Chapter 3 File Management

2 Objectives 1. Create folders to organize files. 2. Explain the importance of file extensions. 3. Explain the importance of backing up files. 4. Demonstrate how to compress files. 5. Use advanced search options to locate files. 6. Change the default program associated with a file type.

3 Objective 1: Overview A Place for Everything 1. Discuss the Windows folder hierarchy for storing files 2. Understand the folder structure for storing documents, pictures, music, video, and more 3. Understand how libraries gather files from different locations 4. Understand how File Explorer is used to navigate folders and drives Key Terms File management Folder Hierarchy Library Public folder Path File Explorer

4 File Management Organizing digital files Creating new folders Navigating through the folder structure

5 File Management Folders: containers used to organize files on your computer Folder structure created by Windows is a hierarchy

6 File Management Libraries: help you better organize your files Four libraries: Documents Music Pictures Videos

7 File Explorer Search Box Address Bar File List Area Naviga&on Pane Details Pane

8 Mac OS X Finder OS X creates a Home folder for each user Home folder includes: Documents Downloads Movies Music Pictures

9 Creating and Using Folders You can create folders You can create a unique organizational scheme

10 Using Windows or OS X help, research the Public folder on your computer. What purpose does it serve? What types of files can be stored in it? Who has access to those files? What restrictions are there on their access?

11 Objective 2: Overview What s in a Name? 1. Discuss and learn the file naming rules 2. Discuss and learn the file naming limitations 3. Discuss file extensions and understand how the extensions identify the file type 4. Explore file properties and how they can be used to sort and search for files Key Terms File extension File name File property

12 File Naming Rules File names contain name and extension Can be up to 260 characters long May include spaces and special characters Illegal characters: \ /? : * > < File name Extension ch03_homework.docx

13 File Extensions

14 File Properties Proper=es used to organize, sort, and find files more easily Automa=cally created: File type Size Date Title and author can be added or edited by the user

15 OS X File Properties Info Pane

16 We discussed how to add properties to a file, but how would you remove them? Which properties can you remove? Use Windows Help and Support to find the answers.

17 Back It Up Objective 3: Overview 1. Discuss the importance of backing up files 2. Discuss backup storage options 3. Discuss the pros and cons of backup storage types 4. Discuss backup storage software options 5. Discuss online backup storage options Key Term Back up

18 Back Up Your Files Copying files to another loca=on Backup storage op=ons: Internal hard drives External hard drives Op=cal drives Flash drives Networks Backup u=li=es make it easy Online backup services

19 Windows Backup Utility

20 OS X Time Machine

21 Backup Options External hard drives: Inexpensive usually less than $100 Cloud: Free personal storage 1 or 2 GB Unlimited storage for about $5 10 per month

22 Research two online backup sites and investigate their cost, reliability, storage size, and features. Create a table to compare what you found.

23 Shrink It Objective 4: Overview 1. Define file compression and its advantages 2. Discuss the different types of file compression 3. Discuss how Windows can create and extract ZIP archives Key Terms Algorithm Compression Lossless compression Lossy compression

24 File Compression Process of making files smaller: Conserves disk space Easier to transfer Types of file compression Lossy Lossless Windows can compress and decompress files using ZIP format

25 File Compression Lossy Usually for image, photo, video, and multimedia files Substantial amount of data can be discarded before the result is sufficiently degraded to be noticed Lossless Usually for files that contain text and numbers Takes advantage of redundant information Files can be decompressed with NO loss of data

26 File Compression Windows can open and browse files in a ZIP archive Popular file compression programs: 7-ZIP WinRAR WinZip Stuffit

27 An MP3 file is a compressed audio file that uses a lossy compression algorithm. Many audiophiles say they can hear a difference in sound quality. Use the Internet to research ways to improve the quality of MP3 files.

28 Objective 5: Overview It s Always the Last Place You Look 1. Discuss how to use advanced search options to find files using the Windows search feature 2. Define Boolean operators and how they can be used to create search filters 3. Discuss how Windows maintains an index of the files located on your computer Key Terms Algorithm Boolean operators Index

29 Search Options File Explorer

30 Windows 8 Search

31 Spotlight in Mac OS X

32 Search Options Boolean Logic Created in 19th-century George Boole Boolean operators: AND OR NOT Used to create search filters in Windows, most databases, and Web searches

33 Use Windows Help and Support or the Internet to research natural language search. What is it and how does it change the way you can search your computer?

34 Objective 6: Overview That s Not the Program I Want to Open This File Type 1. Define a default program 2. Discuss how default programs are associated with certain programs 3. Learn how to change or set the default program associated with a file type Key Term Default program

35 Default Programs Application that is associated with a file Allows you to open, view, and edit the file Some file types open in multiple applications

36 Default Programs

37 Managing File Types

38 Use the Default Programs control panel or Finder on your computer to complete this section of the project. What program is currently associated with MP3 files? What other files types can this program open by default? What other programs are installed on your computer that can open MP3 files by default?

39 All rights reserved. No part of this publica=on may be reproduced, stored in a retrieval system, or transmiued, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior wriuen permission of the publisher. Printed in the United States of America. Copyright 2014 Pearson Education, Inc. Publishing as Prentice Hall