HABERSHAM COUNTY BOARD OF EDUCATION P.O. Box 70, Clarkesville, Georgia Ph: Fax:
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1 HABERSHAM COUNTY BOARD OF EDUCATION P.O. Box 70, Clarkesville, Georgia Ph: Fax: Matthew Cooper, Superintendent The Habersham County Board of Education is currently accepting quotes for website services for the budget year beginning July 1 st 2015 and ending June 30 th 2016 with services renewable for up to three years. RFQ posting release date will be Tuesday March 24 th at 1:00pm. The deadline for submittals will be Tuesday April 14 th Please quotes in pdf format to the following project contact. Project Contact: Dennis Unbehant Technology Director 165 Raider Circle Mt. Airy, GA dunbehant@habershamschools.com Please submit all questions via to the project contact. The Habersham County Board of Education reserves the right to accept or reject any and all proposals and to waive technicalities.
2 PART I - SCOPE OF WORK The Habersham County Board of Education is seeking a cost effective solution for website services for the entire district for the budget year beginning July 1 st 2015 and ending July 30 th 2016, with options for extending services two additional years at same cost. Website services are required for habershamschools.com and fourteen individual websites for fourteen school entities for a total of 15 unique websites. School websites can be a subdomain of habershamschools.com, such as schoolname.habershamschools.com. The habershamschools.com domain name will be provided and DNS records updated as required. Scope of work includes design and setup of district and school websites, implementation of district and school websites, training of district and school webmasters, technical support during implementation, and technical support provided as part of website services throughout the service period of 1 to 3 years. This document contains the following sections: A. General Considerations I. District Website Features II. School Website Features III. Options IV. Quote Response Sheet for Providers A. GENERAL Considerations Website Design Website designs must be compatible with multiple computer platforms including Windows, Apple, and Chrome. Mobile device capabilities are also desired with support for IOS, Android, and other popular mobile operating systems. Designs should not depend on proprietary web browser plug-ins or specific proprietary web browser versions for proper operation of most common features. Desired design features include W3C compliant designs with html5 coding. Technical Support and Training Quotes should include detailed information about training provided as part of the initial setup and implementation, as well as training and technical support provided throughout the service period. Implementation Plan Quotes should include detailed plans for migration from current website provider with timelines.
3 Examples and Website Demonstrations Provide example websites and demonstrations as requested to district and school personnel for review. Demonstrations and examples will assist in final selection of website service provider. Providers may also be required to give presentations to the Board of Education for consideration. References A minimum of three (3) references should be provided with proposal.
4 I. District Website Features The follow list constitutes the suggested minimum requirements for district website services. Provider can also suggest additional features and functionality consistent with its product offering. District Website (1 District) Design Hyperlinks Users Features Appealing design with school system logos News and announcements on main page Ability to selectively post school news feed on main page Picture slide show on main page Embedded video capabilities District contact information link Divisions for board, superintendent, various departments and features News links and features Listing of schools and contact information Links to each school's individual website Webmaster, department, division or custom permissions Different levels of users for decentralized content uploads Unique user permissions for unique departments and roles Add and remove divisions from main page Update announcements, news, and slide shows Add and remove accounts, reset passwords, login information Upload and share documents, pictures, presentations, and videos
5 II. School Website Features The follow list constitutes the suggested minimum requirements for school website services. Provider can also suggest additional features and functionality consistent with its product offering. School Websites (14 Schools) Design Hyperlinks Users Features Appealing design with individual school logos News and announcements on main page Ability to selectively make school news feed to district news main page Picture slide show on main page Embedded video capabilities School contact information link Divisions for principal, school staff, media center, various departments News links and features Link back to main school district website Webmaster, department, division or custom, individual teacher permissions Different levels of users for decentralized content uploads Unique user permissions for unique departments and roles Add and remove divisions from main page Update announcements, news, and slide shows Add and remove accounts, reset passwords, login information Upload and share documents, pictures, presentations, and videos III. Options Provide website services for one additional site for Habersham County Schools Athletics department. Current website used by department is Provide setup and monthly / annual costs with list of other websites. This option may or may not be selected.
6 IV. Quote Response Sheet Proposers may also use similar spreadsheet to submit bids. One Time WebSite Set Up Fee Monthly Cost Annual Cost District Main Site Baldwin Elementary Clarkesville Elementary Cornelia Elementary Demorest Elementary Fairview Elementary Hazel Grove Elementary Level Grove Elementary Woodville Elementary HWMS NHMS SHMS HNGA HCHS Success Academy Totals: $ - $ - $ - Also include design specifications, implementation plan, training and technical support provided, and references as detailed in this document with quote.
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