Wireless Hotspots Printer Configuration for Laptops running Windows 7

Transcription

1 Wireless Hotspots Printer Configuration for Laptops running Windows 7 GUIDE User Support IT Services University of Malta

2 2013 User Support IT Services University of Malta Msida MSD 2080 Malta May only be reproduced with permission. Tel IT Services, University of Malta

3 TABLE OF CONTENTS A. Introduction... 2 B. Downloading the Printer Drivers... 3 C. Installing the Printer Drivers... 5 D. Setting up Printer for the first time...9 E. Duplex Printing...11 F. Black & White Printing...14 IT Services, University of Malta 1

4 A. Introduction This document contains instructions to help you install the appropriate printer drivers so that you will be able to print your documents via the IT Services Wireless Network. Apart from installing the appropriate printer driver, you will also need to purchase printing credits on line by accessing the link: to be able to print over the network. More information about printing, including a list of locations of printing facilities, is available here: 2 IT Services, University of Malta

5 B. Downloading the Printer Drivers 1. Access the link: 2. Click the appropriate printer driver depending on the location of the printer Depending on the I nternet browser used (Mozilla Firefox, Microsoft Internet Explorer, Google Chrome etc.), a dialog box will be displayed. IT Services, University of Malta 3

6 3. Click the Save File button. A downloads window is displayed when downloading starts. 4. Double-click the.exe file. The following warning message is displayed. 4 IT Services, University of Malta

7 5. Click the Run button. The window below is displayed. 6. In the Destination folder field, type C:\temp. 7. Click the Install button. The printer driver has n ow been downloaded on your computer in C:\temp. You may now proceed with installing the driver. C. Installing the Printer Driver 1. Click the Start button. 2. Click Devices and Printers. The Devices and Printers window below is displayed. IT Services, University of Malta 5

8 3. Click Add a printer. This opens the Add Printer window displayed below. 4. Click Add a network, wireless or Bluetooth printer. Another Add Printer window is displayed as shown below. 6 IT Services, University of Malta

9 5. Click the Stop button. Then click on The printer that I want isn t listed. 6. The window below is displayed. Tick the Select a shared printer by name option and type the appropriate URL depending on the printer you are installing. Refer to the table available at: 7. Click the Next button. The Configure Standard TCP/IP Port Monitor dialog box below is displayed. IT Services, University of Malta 7

10 8. Click OK. The Enter Network Password dialog box is displayed. 9. In the User Name field, type csc\username, where username is your UoM IT Account username, for example: csc\mfar In the Password field, type in your password. 11. Click the OK button. 12. The Add Printer dialog box below is displayed. 8 IT Services, University of Malta

11 13. Click Next. The dialog box below is displayed. 14. Click the Finish button. The printer driver has now been installed. D. Setting up Printer for the first time A4 printing settings have to be set in order to be able to print. You can enable A4 printing settings on your printer driver as follows: 1. Click the Start button. 2. Click Devices and Printers. The window below is displayed. IT Services, University of Malta 9

12 3. Right-click the printer driver which will be used for A4 printing, for example: Colour IT Services Open Access 001 A4 & A3 on print-sp-srv.csc.net.mt 4. Click Printing Preferences. The dialog box below is displayed. Note that the layout of this box may vary depending on the printer selected. 5. The Paper size field should be set to A4. Click OK. 6. It is recommended that if A3 printing is required, this is set from within your application (eg. Microsoft Word) rather than from here. Setting A3 printing from Printing Preferences will set A3 as the default paper size on your laptop. A3 printing is possible on both B&W and Colour printers. 10 IT Services, University of Malta

13 E. Duplex Printing You can also print on both sides of the paper over Wi-Fi. Double-sided, or duplex printing, conserves paper and is cheaper than single-sided printing. IT Services encourages all users to opt for duplex printing when appropriate. Duplex printing is not available for colour and A3 printing. Duplex printing needs to be enabled on your printer driver to print on both sides of the paper. 1. Click the Start button. 2. Click Devices and Printers. The window below is displayed. 3. Right-click the printer driver which will be used for duplex printing, for example: BW Library Level 3 A4 on print-sp-srv.csc.net.mt IT Services, University of Malta 11

14 4. Click Printer Properties. The dialog box below is displayed. Note that the layout of the dialog box may vary depending on the printer selected. 5. Click the Device Settings tab. The window below is displayed. 6. The Duplex Unit (for 2-Sided Printing) needs to be set to Installed. If not, click on Not Installed and select Installed from the drop down list. 7. Click OK. 12 IT Services, University of Malta

15 F. Black & White Printing If a colour printer has been installed, B&W printing can be set on that printer. It should be noted that B&W printing is charged at colour printing rates when done through a colour printer. 1. Click the Start button. 2. Click Devices and Printers. The window below is displayed. 3. Right-click the printer driver which will be used for B&W printing, for example: Colour IT Services Open Access 001 A4 & A3 on print-sp-srv.csc.net.mt IT Services, University of Malta 13

16 4. Click Printer Preferences. The Preferences dialog box is displayed. Note that this dialog box may vary depending on the printer selected. 5. Click the Color tab. 6. Tick the Print in Grayscale option. 7. Click OK. The printer driver has now been set to default Black & White printing. It is recommended that a B&W printer is installed on the laptop for Black & White printing. Follow the instructions in Section C of this guide to install a new printer. 14 IT Services, University of Malta

17 2013 User Support IT Services University of Malta Msida MSD 2080 MALTA May only be reproduced with permission Tel