Reducing Costs and Raising Effectiveness with a GIScentric Asset Management System

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Charlotte Sanders
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1 Reducing Costs and Raising Effectiveness with a GIScentric Asset Management System Jay Clark GIS Specialist City of Shoreline [email protected] Chris Brussow Account Manager Cityworks [email protected]

Specialist City of Shoreline jclark@shorelinewa.

2 City of Shoreline, population 54,352

3 What Does GIS Centric Mean? In the context of asset management, the GIS is the repository of the asset database The asset data is not duplicated as another set of tables in the computerized maintenance management system (CMMS) The system directly leverages GIS capabilities including map, geometry and geocode services

database The asset data is not duplicated as another set of tables in the

4 Why Use a GIS Centric System? Saves money by leveraging the GIS GIS offers open and low cost methods to share information with others Spatial analysis is inherit in the system, so assets can be analyzed in new and different ways We have to map the asset information using our GIS anyway GIS Cloud solutions readily available

information with others Spatial analysis is inherit in the system, so assets can

5 Timeline 11/2011 Public Works Seeks New CMMS Solution 2/2012 Pilot Project-Upgrade of Existing System 9/2012 Scope Modified to Include GIS Centric 12/2013 Request for Proposal Released 3/2013 Contractor Selected-Cityworks & Woolpert 8/2013 Surface Water Management Implemented 6/2014 Streets, Traffic and Facilities to Begin 2015 Parks

Proposal Released 3/2013 Contractor Selected-Cityworks & Woolpert 8/2013 Surface

6 Key Work Process with Cost Reductions GIS Staff Work orders, service requests and condition information is already mapped. Asset layer database modifications are only applied to the GIS Implementations are quick if the GIS Data models, and preferably the data, are in place GIS asset data is available to contractors through the GIS Cloud as a feature service (ArcGIS.com or Amazon EC2 instance) Maintenance Staff Can quickly find answers by browsing a map Can launch work orders or service request from a map or geocoding service Reduce or eliminate paper work, and quickly prepare reports for NPDES requirements or budget forecasts.

asset data is available to contractors through the GIS Cloud as a feature service (ArcGIS.

7 How Work is more Effective The map becomes accurate and trusted Work can be organized spatially for inspections Work can easily be reported by geographic areas Condition information can be spatially analyzed for hot spots or relationships with other layers The power of a map communicates information to a diverse audience

areas Condition information can be spatially analyzed for hot spots or

8 Database and Computer Server

9 Asset Geodatabases Started with two layers for linear and point features Ended with 35 layers, most layers match a work process Several efforts to GPS inventory beginning in 2003 As-built work process currently in place We use ArcGIS attribute assistant

Several efforts to GPS inventory beginning in 2003 As-built

10 Attribute Assistant Example of As-built

11 Attribute Assistant Dynamic Value ON ON M CHA ON_CRE ON_CH NGE AN UA RUN _WEI OBJECTID TABLENAME FIELDNAME VALUEMETHOD VALUEINFO ATE ANGE GEO L GHT COMMENTS 1012 tcsign ASSETID GENERATE_ID tcsign 0 SGN-[seq] NULL 1013 tcsign TCMOUNTID NEAREST_FEATURE tcmount AssetID NULL 1014 tcmount SEGKEY NEAREST_FEATURE Street compkey NULL 1015 swdrain ASSETID GENERATE_ID swdrain 0 DRN-[seq] NULL 1016 * TAXPIN INTERSECTING_FEATURE TaxParcel TAXPIN NULL 1017 * PLAT_NAME INTERSECTING_FEATURE TaxParcel PLAT_NAME NULL 1018 HistoricInventory ADDRESS NEAREST_FEATURE SiteAddress ADDRESS NULL 1019 Intersections NULL FROM_EDGE_MULTI_FIELD_INTERSECT UNITID frst1,frst2,frst NULL 1020 Intersections NULL TO_EDGE_MULTI_FIELD_INTERSECT UNITID tost1,tost2,tost NULL 1021 Street FRINTERSECTION FROM_JUNCTION_FIELD UNITDESC Intersections NULL 1022 Street TOINTERSECTION TO_JUNCTION_FIELD UNITDESC Intersections NULL 1023 Street FRCROSSSTREET FROM_JUNCTION_FIELD TOST NULL 1024 Street TOCROSSSTREET TO_JUNCTION_FIELD FRST NULL 1025 tcsigntest ASSETID GENERATE_ID TEST 0 TEST-[seq] NULL 1026 stpavement STCOMPKEY INTERSECTING_FEATURE Street compkey NULL 1027 stpavement PCI INTERSECTING_FEATURE PavementCondition LOCI NULL 1028 tcmount LOCATION INTERSECTING_FEATURE SiteAddress ADDRESS NULL

swdrain 0 DRN-[seq] 1 0 0 0 5 NULL 1016 * TAXPIN INTERSECTING_FEATURE TaxParcel TAXPIN 1 0 0 1 5 NULL 1017 * PLAT_NAME INTERSECTING_FEATURE TaxParcel PLAT_NAME 1 0 0 1 5 NULL 1018 HistoricInventory

12 Attribute Assistant Generate ID OBJECTID SEQNAME SEQCOUNTER SEQINTERV 19 swmanhole swinfiltration swsamplingsite swfrenchdrain swpump swoilwaterseparator swinsert swfilter swcatchbasin swfilterra swgatevalve swguage swpipeinlet 267 1

33 1 43 swoilwaterseparator 132 1 44 swinsert 0 1 45 swfilter 34 1 18 swcatchbasin

13 Data is Ready for Cityworks Key Cityworks fields are added: AssetID, Location, Condition, LegacyID, LifeCycle, Estimated EffectiveLife Lots of Python Scripting Lots of GIS Extra Help Publish Map Service Match GIS Asset layers with work order/inspection templates

EffectiveLife Lots of Python Scripting Lots of GIS Extra Help

14 Asset Inspection before Cityworks

15 Asset Inspection after Cityworks Implementation Field Inspections conducted with Panasonic Toughpads Connectivity provided by Verizon 4G data service Condition ratings calculated Data readily available to end users as Cityworks event layers and to ArcMap desktop users

Verizon 4G data service Condition ratings calculated Data readily

16 Asset Map (Stormwater)

17 Inspections in Cityworks

18 Commercial Inspections

19 Commercial Inspections $$$$ $$$$

20 Condition Score

21 GIS Cloud Data available to contractors as feature service ArcGIS Server configured and ready to use as Amazon EC2 instance Disaster recovery built-in Quicker ability to deliver GIS content to the masses

22 Contractors directly edit GIS database using feature service

23 Pipe Stuctural Rating

24 Structural Rating for Boeing Creek Basin Pipe Stuctural Rating Heat Map

25 Challenges The GIS Asset Database needs to be complete and accurate Work processes need to be in place to keep the data accurate Old routines need to be broken The system is very reliant on skilled GIS staff We don t have enough of skilled GIS staff

26 Successes Work is automated Questions are answered quickly The end users are happy Our long-term software maintenance costs were reduced Contractor maps are easily produced (i.e. ditch repair, pipe repair, commercial inspections)

27 Next Steps Currently upgrading to Cityworks 2013 Roads/Traffic are next Facilities/Parks after that

28 Cityworks Analytics

29 Other Highlights PLL (Permitting, Land, Licensing and Code Enforcement) Reports (Crystal and SSRS) Analytics Asset Analytics (Condition Rating and Maintenance Scoring) Mobile Platform CWOL

30 Cityworks Server AMS Field Mode And Native Mobile Apps Windows Tablet Silverlight Map IPad Javascript Map

31 Cityworks as a Platform Web Service APIs

WILLAMALANE PARK AND RECREATION DISTRICT. Springfield, Oregon GIS ASSET MANAGEMENT IN A PARK AND RECREATION DISTRICT ESRI USER CONFERENCE JULY 2014

WILLAMALANE PARK AND RECREATION DISTRICT Springfield, Oregon GIS ASSET MANAGEMENT IN A PARK AND RECREATION DISTRICT ESRI USER CONFERENCE JULY 2014 SESSION GOALS Share our process of implementing and developing