How To Organize The 1St Black Sea Games

Transcription

1 LATEST VERSION Updated 10 June 2007

2 General Regulations 1. Administrative Committee of the Black Sea Games 2. Organizing Committee of the 1 st Black Sea Games TRABZON, The 1 st Black Sea Games Provisional Calendar 4. General Conditions 4.1. Organization 4.2. Participation 4.3. The 1 st Black Sea Games Headquarter 4.4. Period 4.5. Sports 4.6. Participating Countries 4.7. Eligibility 4.8. Accreditation 4.9. Publications Financial Arrangement Official arrival/departure, transportation and accomodation Prizes and Awards 5. Competition Conditions 5.1. Cancellation 5.2. Entries 5.3. Responsibility 5.4. Control 5.5. Management 5.6. Protests and Disputes 5.7. Medical Services and Control 6. Security and Traffic 6.1. Security 6.2. Traffic 7. Broadcasting 8. Drawing of Lots 9. Dates of the Technical Meetings 10.Addresses of the Embassies

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4 2. Organizing Committee of the 1 st Black Sea Games 2.1.Honorary Organizing Committee Head of the Committee: Mehmet Ali ŞAHİN- Deputy Prime Minister and State Minister Members: Mehmet ATALAY- General Director of Youth and Sport Togay BAYATLI- President of Turkish NOC Nuri OKUTAN - Governor of Trabzon Volkan CANALİOĞLU- Mayor of Trabzon Prof.Dr. İbrahim ÖZEN- Rector of KTÜ Hasan Basri AKTAN- Under Secretary of Ministry of Finance Mehmet KUTLU- Vice Under Secretary of Ministry of Transportation Ali GÜNEY- General Director of TRT Hasan ALBAYRAK- General Director of Hostels Temel KOTİL General Director of THY ( Turkish Airlines)

5 2.2. National Organizing Committee Head of the Organizing Committee: Yunus AKGÜL Members: Şerif ÖZGÜR Münir ÖZKURT Hüseyin KANTAR Mustafa KÜÇÜKAYTAN Necati ÖZTÜRK Serdar ATALAY Neşe GÜNDOĞAN Mehmet ÖZMEN Cahit ERDEM Prof.Dr.Necati TÜYSÜZ

6 3. The 1 st Black Sea Games Calendar July 2007 Venues Municipality Arrival Day Trabzon Trabzon Opening Ceremony 02 H. Avni Aker Stadium Trabzon Archery G/B Akçaabat Fatih Stadium Akçaabat/Trabzon Athletics G/B Söğütlü Athletics Track Akçaabat/ Trabzon Basketball B Cycling B Football B Rhythmic Gymnastics G Swimming G/B 19 Mayıs Sports Hall KTÜ Hasan Polat Sports Hall Trabzon 1 st Stage Hopa-Rize 90 KM Artvin 2 nd Stage Rize-Trabzon 75 KM Rize 3rd Stage Trabzon-Giresun 137 KM Trabzon 4th Stage Giresun-Ünye 121 KM Giresun 5 th Stage Ünye-Samsun 88 KM Samsun H. Avni Aker Stadium Trabzon Atatürk Stadium Giresun A. Şehir Stadium Rize Dünya Ticaret Merkezi ( World Trade Center ) M.Akif Ersoy Indoor Swimming Pool ( Kapalı Yüzme Havuzu) Trabzon Trabzon Taekwondo G/B Vakfıkebir Sports Hall Vakfıkebir/Trabzon Volleyball G Of Sports Hall Araklı Sports Hall Of/Trabzon Araklı/Trabzon Wrestling G/B Yomra Sports Hall Yomra / Trabzon Archery G/B Akçaabat Fatih Stadium Akçaabat/Trabzon Handisports Athletics G/B Söğütlü Athletics Track Akçaabat/ Trabzon Swimming G/B M.Akif Ersoy Indoor Swimming Pool Trabzon Closing Ceremony 07 H. Avni Aker Stadium Trabzon Departure Day 08 Trabzon Trabzon

7 4. General Conditions 4.1. Organization The date and host city of the 1st Black Sea Games, which was decided to be held in Turkey according to the Black Sea Games Statute approved on 10 June 2006 by the Ministers of the BSEC member countries, are fixed. According to this, it is considered appropriate to hold the Black Sea Games in the city of TRABZON on July Participation The 1 st Black Sea Games are open to all athletes belonging to the BSEC Members Countries. The Games shall be organized in the categories of 18 years of age and U18 in 9 Sports Disciplines The 1 st Black Sea Games Headquarter The preparation, organization and conduct of the Games are the responsibility of the Organising Committee of the 1 st Black Sea Games Trabzon,2007. The headquarter of the Organising Committee is in ANKARA. Host Country Turkey General Directorate of Youth and Sports 1. Karadeniz Spor Oyunları Bürosu 2007 Address: Süleyman Sırrı Sokak No:3 K:2 oda No: 207 Yenişehir / Ankara / TÜRKİYE Phone: Fax: Competition s Official Site: infomail@2007blacksea.org.tr trabzon2007@gmail.com

8 4.4. Period 1 st Black Sea Games will take place between 02 and 08 July 2007 in Trabzon/ Turkey in accordance with the general programme outlined hereafter Sports The following 10 sports are included in the 1 st Black Sea Games programme. Physically Handicapped disciplines (swimming, archery and athletics) shall be included as exhibitory sport. Individual Sports Archery Athletics Rhythmic Gymnastics Swimming Taekwondo Wrestling Cycling ( Road Tour ) Boys/Girls Boys/Girls Girls Boys / Girls Boys / Girls Boys / Girls Boys Team Sports Basketball Boys Football Boys Volleyball Girls Handisports Archery Boys/Girls Athletics Boys/Girls Swimming Boys / Girls

9 4.6 Participating Countries The following countries are invited to take part in the 1 st Black Sea Games in accordance with the Black Sea Games Statute. All the countries, except Bulgaria, approved their participation by signing the Statute for the Black Sea Games. Turkey ( Host Country ) TUR Albania Armenia Azerbaijan ALB ARM AZE Bulgaria Georgia Greece BUL GEO GRE Moldavia MDA Romania ROU Russia RUS Serbia SRB Ukraine UKR The participating countries shall bring their national anthems in CD recorded format.

10 4.7. Eligibility All athletes participating in the Games must be citizens of the country they are representing and must be eligible in accordance with the rules of their International Federations Individual Sports Individual Sports Bireysel Sporlar Categories Age Yaş Kategorileri Boys Erkekler Girls Kızlar Participation Katılım Quota Athletes Kota Sporcular Boys Erkekler Girls Kızlar Athletics Atletizm Rhythmic Gymnastics Ritmik Cimnastik Archery Okçuluk (3 athletes) (2 athletes) Boys and Girls Girls/ Kızlar Boys and Girls Max: 25 Max: 25 Max:5 (3+2) Max: 4 Max: 4 Swimming Yüzme Boys and Girls Max: 12 Max: 12 Taekwondo Taekwondo Wrestling Güreş Cycling Bisiklet Boys and Girls Boys and Girls Max: 10 Max: 10 Max: 20 (10 Greco- Roman+10 Free Style) Max: Boys Max: Team Sports Team Sports Takım Sporları Basketball Basketbol Football Futbol Volleyball Voleybol Categories Age Yaş Kategorileri BOYS ERKEKLER GIRLS KIZLAR Quota athletes Kota - Sporcular Born in 1989 and after Max: Max: Born in 1990 and after Max: 12

11 4.8. Accreditation Organizer will provide all Organizing Committee Members, Officials, Referees, Athletes, Journalists, Technical Staffs, Court Personnel etc with an official ID card and ensure that only people with an accreditation are allowed to access certain venues. Levels of accreditations will be differed by colors, as presented within the visual identity outline. Levels of accreditations: Athletes Organizer Athletes staff VIP Referees Volunteers Officials Court staff Security Press Medical staff The Organizing Committee shall send the accreditation cards by registered mail to the participating countries after receiving the forms containing detailed information of the members of the delegation together with their photos. There will be accreditation centers in Trabzon Airport and the Games Village to deal with possible changes in the delegation lists. Each delegation will be allowed to bring their media officials as journalist, reporters, etc. If the accreditation forms are sent back by , the hotel reservations will be arranged Publications For each sport, 2007 Black Sea Games Office will publish a handbook detailing the complete programme and special arrangements for the sport in question in English and Turkish. These handbooks will be approved by the Secretariat General of the Black Sea Games before being printed and sent by 2007 Black Sea Games Office to all participating countries Black Sea Games Office also has a duty to publish and distribute: - a medical handbook - a daily bulletin during the games - a media handbook - a team leaders handbook

12 4.10. Financial Arrangements The participation fees and deposits will be applied in accordance with the Black Sea Games Statute. An advance payment (% 30 deposits) is made to the bank account indicated below through a pro-forma invoice organizer will send to each participating country. Following are the obligations of the participating countries: a. To pay the participation fee (105 US Dollars per person) fixed by the related Organizing Committee and approved by the Administrative Committee for the cost of full board and accommodation + all local transport for seven days. b. To transfer the deposit, which is 30% of the total amount, to the Organizer s account 5 months before the Games as a guarantee of their participation. The rest of the amount due will be paid upon arrival. c. This deposit will be reduced from the participation fee of the participating country, but if this related country does not participate in the Games, then this deposit will be accounted into the income of the Organizing Committee Official Arrival / Departure,Transportations & Accommodation Official Arrival/Departure for Delegations& Officials & Referees The arrival and departure airport for Delegations, Officials & Referees is Atatürk Airport in Trabzon Transportation Local Transportation The Organizing Committee will organize and provide the transportation from the airport to the hotels and to the competition and training venues. Organizer is responsible for the organization of the local transportation. They will provide and bear the transportation of the officials, referees and delegations from the airport to the venue of competition/ accommodation and back International Transportation Expenditure for competitors, officials, referees or judges will be at the charge of each country. Each participating country shall send us their final delegation list at least 15 days before the event so that the Organizer can make the necessary accommodation and facilities available for the delegations.

13 Accommodation The Campus area of the Karadeniz Technical University is chosen as The Games Village of the 1 st Black Sea Games. The Hostel and Restaurants in the Village will be re-organized according to the necessities of the athletes. The delegations will stay in 2, 3, 4 bedded rooms and the Heads of delegations will stay in single rooms. The accommodation of the delegations in the Village shall be as follows: Head of Delegation Asst. Head of Delegation Team Leaders Coaches Medical Staff Athletes Equipment Carriers Single room Single Room Twin bedded rooms Twin bedded rooms Twin bedded rooms Three-Four bedded rooms Three-Four bedded rooms Drivers of the delegations traveling by bus will accommodate in the Games Village. The meals will be served as Open Buffet and start at 05:30 and finish at 24:00. The referees and the Members of the Administrative Committee will stay in 4* and 5* hotels outside the Village. The opening date of the village is 28 June The delegations will be able to stay in the village from 01 July Prizes and Awards The prizes will be provided by the organizer and awarded during the medal ceremony after the final of each event according to the rules of the related International Federation. In every discipline, the winning athletes will receive gold, silver, bronze medals besides a participation certificate. The award ceremony will be held immediately after the final of each discipline. The winning athletes will be accompanied by staff for the ceremony. Medals and Diplomas; 1st Ranked Athlete : Gold Medal and Diploma 2nd Ranked Athlete : Silver Medal and Diploma 3rd Ranked Athlete : Bronze Medal and Diploma 4th Ranked Athlete And other participants : Certificate Organizer s Special Awards for Fair-Play and to the most valuable athlete, coach, etc.

14 5. Competition Conditions Nine (9) sports will be included in the Games. The disciplines are Olympic ones, 3 team sports and 6 individual sports. In order to hold a competition in a discipline; in team sports, teams from at least 4 countries, in individual sports, athletes from at least 6 countries should enter Cancellation Depending on the minimum number of participants defined in chapter 5 above, the Administrative Committee of the Black Sea Games shall finalize the list of events to be held Entries The delegation entry procedure is linked to the General Accreditation System. The Delegations and other members will be able to register in competitions through Accreditation Sports Participation Forms electronically by internet. Each delegation will be issued with a username and password giving access to the entry system in two languages: Turkish and English Preliminary Entries Each participating country must return the preliminary entry list to the Organizer no later than 19 January Entries by number The list of the entries per country must be received by the Organizer no later than 16 February Final Entries by Name Each participating country must return to the Organizer the final list of competitor names, printed via the internet entry system, at least 15 days before the start of the competitions Entry Confirmation Entry confirmation must be submitted to the Organizer prior to the Technical Meeting for each sport. Dedicated forms will be distributed beforehand to Team Leaders for this purpose.

15 5.3. Responsibility For each sport, competitions are ruled by the present Technical Regulations of the International Federations. All competition areas, technical facilities and sports equipment shall comply with the technical standards laid down by the International Federations concerned Control The technical control and monitoring of event organization shall be undertaken by Technical Delegates appointed by the Administrative Committee Management Under the authority of Administrative Committee of the Black Sea Games, National Federation for each sport is responsible for the conduct of events and the application of the present technical rules of the International Federations. The Competition Management unit for each sport shall be designated jointly by the National federation and Organizing Committee of the 1 st Black Sea Games Protests and Disputes The Disciplinary/Legal Committee of the 1 st Black Sea Games is the ultimate authority in any disputes on general problems other than those of a technical or sporting nature. These Committees will be formed of the members from different countries in order to be neutral. The Disciplinary/Legal Committee of the 1 st Black Sea Games may only be referred to in a dispute if the protest is submitted to the Chair of the Administrative Committee or the Secretary General of the Black Sea Games and tabled by: - Country through its Head of Delegation, National Federations Presidents or Secretary Generals - The National Federation concerned through its President, Secretary General or Technical Delegate present at the Games,In order to be eligible, protest shall be submitted written or by fax in English or Turkish and within a maximum time limit of six (6) hours after the event which the complaint arose Medical Services and Control Anti-Doping Committee and the Medical Committee of the 1 st Black Sea Games, shall ensure the obligations stipulated in articles 5.8.1, and hereunder are applied.

16 All players are obliged to present a health certificate issued no more than two months before the competition by the competent authority in their country in which the health of the competitor is clearly stated. This certificate will be available in the 1 st Black Sea Games Official web site. In case an athlete has to use a prohibited substance due to his/her medical problem, he/she has to submit his/her TUE at the technical meeting of the related discipline First aid and Medicare will be provided by the Organizer under the control of the Medical Delegate Anti doping control will be conducted under the supervision of the Anti- Doping Committee and in cooperation with the Health Committee of the 1 st Black Sea Games in accordance with the Medical Regulations. The Administrative Committee has the right to request, after consulting the Anti- Doping Committee, anti doping control of any athlete at any time whenever a doubt may exist. Following decisions were taken by the Anti-doping Committee: a) Doping samples will be taken from the first ranked three athletes in individual sports and the competitors of the team sports. All sample taking will be realized by random selection on defined disciplines. b) Disciplines will be determined for blood and EPO analysis and will be informed to the athletes during the Games. c) A permanent Anti-doping Headquarters will be based at the GSGM Athletes Camp and Training Centre. Moreover, provisional doping control stations will be established at each sport facility. d) Samples will be collected at the Headquarters and sent to Ankara Hacettepe University Turkish Doping Centre to be analyzed. 6. Security and Traffic 6.1. Security Security of participants shall be arranged appropriately. Also for the Ministers and Administrative Committee Members, security measures shall be taken at highest level.

17 6.2. Traffic The local traffic shall be organized to prevent any disorder in competition and training schedules. 7. Broadcasting Broadcasting of the games shall be carried out by TRT (Turkish Radio Television). Signaling will be free of charge. 8. Drawing of Lots Drawing of lots for Basketball, Football and Volleyball took place on 02 May 2007 in the afternoon in ATAKÖY Olympic House in Istanbul. Heads of delegations participated in drawing. Drawing lots of the Individual Sports will take place during their Technical Meetings respectively on July 2007.

18 9. The Dates of the Technical Meetings 1st Black Sea Games / Technical Meetings Disicplines Date Time Venue Archery Athletics Basketball Cycling Football Rhythmic Gymnastics Handisports Archery Athletics Swimming 04 July 2007 Akçaabat Fatih Stadium 03 July 2007 Söğütlü Atletizm Pisti 02 July 2007 The Games Village 02 July July 2007 in the evening The Games Village on 03 July 2007 at 18-19:30 hours The Games Village. 04 July 2007 Akçaabat Fatih Stadium 03 July 2007 Söğütlü Atletizm Pisti 03 July 2007 The Games Village 03 July 2007 The Games Village Swimming on 04 July 2007 The Games Village Taekwondo The preliminary Inquiry on 2 July 2007 At am The Games Village Volleyball Technical Meeting on 2 July 2007 At pm The Games Village 03 July 2007 At 16:00-16:30 The Games Village Wrestling

19 11. Addresses of Embassies Embassies EMBASSY of ALBANIA EMBASSY of AZERBAIJAN ARMENIA EMBASSY of GEORGIA EMBASSY of MOLDOVA EMBASSY of UKRAINE EMBASSY of ROMANIA EMBASSY of RUSSIAN FEDERATION EMBASSY of SERBIA EMBASSY of GREECE ADDRESS TELEPHONE FAX WEB SITE Working Hours Ebuziya Tevfik Sok. No:17 Çankaya - ANKARA Diplomatik Site, Bakü Sokak, No:1 Oran - ANKARA Hilal 1 Mahallesi, 7. Cadde, No 31, Yıldız- Çankaya - ANKARA Kaptan Paşa Sokak, No.49, G.O.P/ANKARA Sancak Mh Sk. No: 17 Yıldız- Çankaya/ANKARA Bükreş Sok. No:4, Çankaya - ANKARA Karyağdı Sok. No:5, Çankaya - ANKARA Paris Caddesi, No Kavaklıdere - ANKARA Zia Ür-Rahman Cad. No:9-11, 06700, G.O.P. - ANKARA Mon-Fri Mon-Fri geogemb@ada.net.tr Mon-Fri romania@attglobal.net Mon-Fri ambascgank@tr.net greekembassy@ttnet.net.tr, greekemb@superonline.com Mon-Fri , Mon-Fri Visa Dep.Mon-Fri