1 INTRODUCTION How to use this guide Questions, error reporting and support... 2

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1 INSTRUKTION D (22) AROWEB - USERGUIDE CONTENTS 1 INTRODUCTION How to use this guide Questions, error reporting and support OVERVIEW OF AROWEB Navigation Log-in Home view USING AROWEB Register a new user Logging in Forgot password Change user information WORKING WITH FLIGHTPLANS Send new flightplan Send test flight plan Import flightplan Read flightplan response SMS notification of flightplan response Cancel flightplan Delay flightplan Using templates Create flightpath templates Create aircraft templates MET SETTINGS My settings ABBREVIATIONS SYMBOLS SYSTEM OVERVIEW User Guide 1

2 INSTRUKTION D (22) 1 INTRODUCTION Welcome to AROWeb AROWeb is LFV s Internet-based system for selfbriefing. The system is incorporated into LFV s information service in Sweden. Pilots and others involved in flight operations can use AROWeb to send their flight plan to FPC for forwarding. Flightplans that are sent via AROWeb are checked, after which response to the flight plan is obtained by the customer in the form of an ACK message (approved flightplan) or an REJ message (flightplan not approved). Via AROWeb there is also access to AIS and MET information from FPC s operating systems. Connection to AROWeb can be made from a computer or a mobile device with an Internet connection. The web browsers that have been used to verify current version of AROWeb is stated on the bottom of all pages. 1.1 How to use this guide The goal of this user guide is not to explain every field and function in detail. Instead, the focus is on describing the various user situations you will encounter. 1 Start by learning the conventions that are used to describe commands, functions, etc. 2 Then, learn how a flight plan is processed before you get a response from AROWeb. The system overview gives a good picture of how AROWeb communicates with you and surrounding systems. 3 Look at the description of symbols to learn the graphic status symbols for a flight plan. 4 Read the section: Overview of AROWeb. This will give you a general description of navigation and interface. 5 Finally, the various user cases for AROWeb are described in the chapter Using AROWeb. You can use this chapter as a reference when you are working with AROWeb. 1.2 Questions, error reporting and support If you find errors in this guide or if something is unclear, if you want help with various functions in AROWeb or if you need to report an error in any function in AROWeb, you will mainly use the contact form under Contact us. If you have a problem that needs an immediate response or if AROWeb is completely out of service, you can always reach FPC by telephone. FPC: User Guide 2

3 INSTRUKTION D (22) 2 OVERVIEW OF AROWEB The AROWeb interface is structured to be as intuitive as possible. After logging in, you will always be working in one window, which gives you quick access via rows of buttons above the work surface to various sections and functions of AROWeb. 2.1 Navigation After logging in, AROWeb has a flat architecture where you always reach all functions from one main window. 2.2 Log-in You reach AROWeb via the LFV home page or the direct link 1. Select language Here you affect the language setting for the entire AROWeb. You can change language regardless of what you are working on in AROWeb at the current time. 2. Change to mobilversion Click on this link to go the mobilversion of AROWeb User Guide 3

4 INSTRUKTION D (22) 3. Log-in You fill in your user information here to get access to all pages in AROWeb. 4. Forgot password Click here to generate a new password. 5. Register new user Click here to open a new user account. 2.3 Home view 1. Home News and general information about AROWeb are displayed here. 2. MET Here, you will find current meteorological information for Sweden, the Nordic region and Europe, e.g., current weather and predictions for airports, low-altitude prognoses and weather maps. 3. AIS Here, you will find compilations of applicable NOTAM for Sweden, Norway, Denmark, Finland, Estonia, Latvia, Lithuania, Poland and Bremen FIR. 4. Flight plan Here, you work on creating your flight plans, submitted flight plans and templates. See chapter 4, Working with Flightplan. 5. Information General information from FPC, FAQ and so on is published here. User Guide 4

5 INSTRUKTION D (22) 6. News FPC publishes news here that may affect air traffic. 7. Contact us Here, you can send to the watch supervisor at FPC, for example in the event of problems with log-in or other questions about the functions on AROWeb. 8. User guide Link to the user guide. 9. Settings Here, you can change the user information you provided when you registered. This is also where you can change your password. 10. Log out Click here to log out from AROWeb. 11. Change to mobilversion Click on this link to go the mobilversion of AROWeb 12. Logged-in user This always shows which user is logged-in at the moment. User Guide 5

6 INSTRUKTION D (22) 3 USING AROWEB The purpose of this chapter is to provide support to you when you are actively working with AROWeb. 3.1 Register a new user To register yourself as a user of AROWeb: Click on Register, which you will find on the main page. A user agreement will come up. An agreement between you as user and LFV as supplier will be displayed. Read through this document and approve it, after you have read and accept the terms of use. Then click on Save. Enter your user information; mandatory fields will be marked in red if they are not completed. Also consider entering the telephone number with + followed by country code, followed by the number without the initial zero, e.g., Then click on Save. User Guide 6

7 INSTRUKTION D (22) Check the inbox in the account you provided at registration. Then follow the instructions in the activation message that was sent to you from AROWeb. 3.2 Logging in When you log in to AROWeb you provide your Username and Password and click on Login. User Guide 7

8 INSTRUKTION D (22) 3.3 Forgot password If you have forgotten your password, you obtain a new password from AROWeb by clicking on Forgot your password? The password will be sent to the address you provided at registration or via SMS. Click on Forgot password in the upper right, by the login: Enter your username. Then click on OK, which sends AROWeb the new temporary password via or via SMS, if you checked Send SMS copy in the dialogue box. When you have received the new password, go to Settings to choose your own password, just as you did when you registered. User Guide 8

9 INSTRUKTION D (22) 3.4 Change user information Under Settings, you can change or add to the information you provided at registration. Please note that it is not possible to change username. User Guide 9

10 INSTRUKTION D (22) 4 WORKING WITH FLIGHTPLANS 4.1 Send new flightplan Go to the Flightplan page To create a new flight plan, click on New. A blank flightplan form will then be displayed in parts in the middle of the window. When you click in the field, you will always get help with how the various fields in the flight plan should be completed on the right-hand side. Each part of the flightplan must have a green check before you will be able to submit the flight plan. You do this under preview and send (airplane icon). AROWeb validates the information you enter and if necessary, will encourage you to correct or complete data. Please note that flight plans must be submitted well before take-off. For IFR, this means at least 60 minutes before EOBT and for VFR at least 30 minutes. The flight plan will now appear on the list of Unanswered flightplans. See section 4.4, Read flightplan response. 4.2 Send test flight plan You can test your IFR flightplan before you submit your final flightplan with the function Send test flightplan (paper airplane icon). The flightplan will then be sent to IFPUV where it will be checked and returned to AROWeb. Submitting a test flightplan is done the same way as for a regular flightplan, except that after you have filled out the flightplan form you click on Send test flightplan. You may then submit an approved test flight plan like a regular flight plan: Mark the approved test flightplan in Answered flightplans and then click on Create flightplan A new FPL form will now come up with the information from the test flightplan completed. Fill in DOF, PIC and telephone number where you can be reached until EOBT. Check that the other information matches what you want to submit, and then click on Send and wait for a response. User Guide 10

11 INSTRUKTION D (22) 4.3 Import flightplan You can also import a finished ATS flightplan (according to the ICAO standard format) created in a fligh plan programme. Go to the Flightplan page. By clicking on Import ATS, a new page will now come up with a text box where you can paste in an ATS-FPL, which you have already created in your operating flightplan programme. User Guide 11

12 INSTRUKTION D (22) Click on ATS, which will transfer the information to a new form. User Guide 12

13 INSTRUKTION D (22) 4.4 Read flightplan response Normally, you read your flightplan response under Flightplan but you can also see and open unread flightplan responses from the Letter icon. To check responses to flight plans, click on Answered flightplans under flightplan to bring up a list. The flightplans you have not yet checked are marked in bold type in the list. For a description of the various icons, see chapter 9, Symbols. The description shows in a simple manner what type of response you have received to the various flightplans. Mark the flight plan you are interested in by clicking in the list. The flight plan will now be displayed to the right. User Guide 13

14 INSTRUKTION D (22) 1 Copy flightplan Here, you make a copy of the flightplan 2.Print out flightplan Here, you print out your flightplan 3. Archive Here, you archive a selected flightplan In the list of Answered flightplans, you can also hide flightplans that are you are no longer interested in: Mark the flightplan you want to remove from the list Click on the Archive box. The flight plan will now disappear from the list Answered flightplans. If you remove a flightplan in error, it is possible to recover it by calling FPC. 4. Cancel flightplan, see section 4.6, Cancel flightplan Here, you cancel your flightplan 5. Delay, see section 4.7, Delay flightplan Here, you delay your flightplan 6.See history Here, you will see the whole history of the flightplan User Guide 14

15 INSTRUKTION D (22) 4.5 SMS notification of flightplan response AROWeb has a built-in SMS function that you can use to follow-up responses from FPC. To use this function, you complete the field: Phone number for FPL SMS reply. If you click on the Use default link, the SMS number which you registered in your profile will be entered. The response gives a brief description of status obtained on submitted flightplan. This means that you do not need to wait by your computer for the go-ahead. At FPL_ACK, no further control is required of the flight plan. FPL_LONG_ACK and FPL_VFR_ACK do require however that you go to AROWeb and check the response from FPC/IFPS. 4.6 Cancel flightplan To cancel a flight plan click on Answered flightplans under flightplan to retrieve the list of answered flightplans. Mark the flight plan you want to cancel by clicking in the list. Click on Cancel (one-way icon). You will be asked whether you really want to cancel the flightplan. Click OK and await response. To check the answer, the same approach is used as under section 4.4, Read flightplan response and/or 4.5, SMS notification of flightplan response. 4.7 Delay flightplan To delay a flightplan, click on Answered flightplans under flightplan to retrieve a list of answered flightplans. EOBT must be 10 minutes ahead in time. Mark the flightplan you want to delay by clicking in the list. To the right, the most recent incoming response to the flightplan you marked is presented. Click on Time. Enter EOBT. Click on Send (airplane icon) and await a response. Please note that DLA should not be used in AROWeb to delay a flightplan from one day to another. First, cancel (CNL) the flightplan and then submit a new one with updated date of flight (DOF). Contact FPC if the flightplan is affected by flow restrictions (ATFM). To check the answer, you will use the same approach as under section 4.4, Read flightplan response and/or 4.5, SMS notification of fligh plan response. User Guide 15

16 INSTRUKTION D (22) 4.8 Using templates You can create profiles for aircraft and/or flightpaths, i.e., AROWeb can save information about aircraft and flightpaths that are often used. This makes it easier when you are going to fill out a flightplan you only need to enter a few pieces of information before you submit your flightplan. You can save profiles separately for aircraft and flightpaths. You then have the option of combining these Create flightpath templates To create a flightpath template from scratch, be sure you are under Flightplan. Click on Flightpath under using templates. A form will appear in the middle of the window. Fill out the fields. To the right of the form a help text is displayed like the one that is displayed when you fill out a flightplan. In the Name field you enter a name in free text. Then click on Save (diskette icon). The new flight path template will now appear in the list above with the name you provided. You can then edit saved templates by marking what you want to change on the list; click on the pen; change the form; and then save the template again. You can remove templates by marking a template on the list and then clicking on the trash barrel. User Guide 16

17 INSTRUKTION D (22) Create aircraft templates To create an air navigation template from scratch, ensure you are under Flightplan. Click on Air navigation. A form will appear in the middle of the window. Fill out the fields To the right of the form, a help text will be displayed like the one that is displayed when you fill out a flight plan. Then click on Save (diskette icon). The new air navigation template will appear in the list above. You can then edit saved templates by marking what you want to change on the list; click on the pen; change the form; and then save the template again. You can remove templates by marking a template on the list and then clicking on the trash barrel. User Guide 17

18 INSTRUKTION D (22) 5 MET In the flight plan, there is a button with a cloud and a sun, which you can use if you quickly want to check METAR and TAF for the airports included in the flight plan. You must be logged into AROWeb to get access to the radar map and quick search of METAR and TAF. 7 SETTINGS 7.1 My settings Here you can change your user settings/password whenever you want. The only item that cannot be changed is your username. User Guide 18

19 INSTRUKTION D (22) 8 ABBREVIATIONS Abbreviation ACK AIS ARO ATFM ATS BO CFMU CNL DLA FPC FPL IFPS IFPUV IFR MET NOTAM REJ SMS VFR Definition IFPS Acknowledgment Message Flight Briefing Service ATS Report Site Air Traffic Flow Management Air Navigation Service Briefing Officer Central Flow Management Unit Cancellation Message Delay Message Flight Planning Centre Flight Plan Message Integrated Initial Flight Plan Processing System IFPS Validation System Instrument Flight Rules Meteorology Notice to Airmen IFPS Rejection Message Short Message Service Visual Flight Rules User Guide 19

20 INSTRUKTION D (22) 9 SYMBOLS Flightplan submitted:awaiting response Flightplan accepted without comment Flightplan accepted with comment IFR flightplan NOT accepted VFR flightplan NOT accepted DLA submitted. Awaiting response DLA accepted DLA NOT accepted CNL submitted. Awaiting response CNL accepted CNL NOT accepted. Flightplan still valid Test flightplan (only IFR) submitted Test flight accepted Test flightplan NOT accepted User Guide 20

21 INSTRUKTION D (22) 10 SYSTEM OVERVIEW AROWeb communicates with the Swedish main system for flightplanning, SIGMA-ARO. In the SIGMA-ARO, a check of the submitted flightplan is performed. Then, the IFR flightplan is sent to IFPS. After processing by IFPS, the flightplan is returned via SIGMA-ARO to AROWeb. VFR flightplans are processed by BO operators in SIGMA-ARO and are then returned to AROWeb. MET and NOTAM compilations are automatically entered into AROWeb and updated regularly. Under the Information and News headings, FPC s system administrators publish general information and current news. User Guide 21

22 INSTRUKTION D (22) Revision list: Rev Date Edited by Information about change/addition Magnus Lundström New updated version Ulrica Nilsson New updated version Peter Hult New updated version User Guide 22