This is a How To Tutorial for the Learner on creating a SF 182 for external training. This includes creation, getting approval and having your

Transcription

1 This is a How To Tutorial for the Learner on creating a SF 182 for external training. This includes creation, getting approval and having your Supervisor mark it as Complete in the Gradebook. There are also instructions for printing the SF 182 in DOI LEARN if needed. 1

2 Go to this URL: Enter your Username and Password here. If you need a new Password, either click on Forgot your Password? Or call the DOI LEARN Help Desk at or [email protected] NOTE: if you simply need to Print a SF 182 that has already been created and Approved, please do the following after you login: Make sure your role = Learner Click on the My Home tab if not already there upon logging in Select the View My Training Requests icon Click on the Approved tab Select the radio button next to the Approved SF 182 request you would like to Print Click Print at the bottom of the screen. The Request will appear and you can Print it or Save it to your desktop 2

3 Once logged in: Make sure your Role says: Learner at the top right of your screen. You should be in your My Home tab. Scroll down to the area under Wondering Where to Start? Click the Submit External Training Request SF 182 Training Form icon on the bottom row. NOTE: It is recommended that you complete the SF 182 in DOI LEARN AFTER you have attended training that is not in DOI LEARN. You cannot cancel an SF 182 once the Supervisor has approved it. It will sit on your transcript as Incomplete. Best Practice: ***If you must use the SF 182 to pay for training, please go to and fill out the form to fax to the vendor for payment and after the training, complete the SF 182 in DOI LEARN for a document of record.*** 3

4 Click Begin (this will start the Wizard that will walk you through the process step by step) 4

5 Click the radio button next to the SF182 External Training Request. Click Next to continue through the wizard. 5

6 Fill out the form. Every field with a Red Asterisk is required. For definitions of each field, see the OPM web site: Or talk to your Administrative Officers. Course Code Note: The course code must be unique. Make it something original. For instance, for a Chemistry class, put something like your last name before the course name and the date of the course (ie. SMITH_CHEM101_ ) OR add your initials at the end like CHEM101_081010_kjs. Hours Note: Hours must be in whole numbers. Training Credit Type Code Note: Choose semester if you are unsure. 6

7 This is just a continuation of the form. Vendor Name Note: If the vendor name already exists, the system will ask you to import the existing information. If you do not wish to do this, you must ensure the vendor name is unique. Direct Cost Note: Do not use dollar signs or decimal points, round to the nearest dollar. For the 8 digit station symbol, see your Administrative Officer. Click Next. NOTE: If you have missed a mandatory field you will get a red bar at the top of the form. You will need to complete all errors before continuing. 7

8 Verify all information is correct If any changes need to be made, click Previous If all information is correct, click Save Warning: Once Saved, you cannot change it. NOTE: An goes to your Supervisor (provided your profile has an active Supervisor listed) and asks them to approve/deny it. IMPORTANT: If your Supervisor approves the SF 182 request, they must also Manually Mark It Complete In Your Gradebook. There are How To Tutorials on these processes at this link: NOTE: if you need to Print a SF 182 that has already been created and Approved, please do the following: Make sure your role = Learner Click on the My Home tab if not already there upon logging in Select the View My Training Requests icon Click on the Approved tab Select the radio button next to the Approved SF 182 request you would like to Print Click Print at the bottom of the screen. The Request will appear and you can Print it or Save it to your desktop 8