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2 Befe You Begin These operating instructions describe the optipoint 500 economy, optipoint 500 basic, optipoint 500 standard and optipoint 500 advance telephones on your HiPath 3000 / 5000 RSM. They describe all functions you can use from your telephone. You may find that some functions you wish to use are not available on your telephone. This may be due to one of the following reasons: The function has not been configured f your telephone - address any questions to your service personnel. Your communications platfm does not suppt this function - contact your service personnel to upgrade your system. Imptant Notes o not operate the telephone in environments where there is a danger of explosions. Use only iginal Siemens accessies Æ page 101. Using other accessies may cause a hazard and will invalidate the warranty and the CE mark. Never open the telephone a key module. If you encounter any problems, contact your service personnel. Never allow the telephone to come into contact with staining aggressive liquids such as coffee, tea, juice, soft drinks. F infmation on telephone maintenance Æ page 102. The infmation provided in this document contains merely general descriptions characteristics of perfmance which in case of actual use do not always apply as described which may change as a result of further development of the products. An obligation to provide the respective characteristics shall only exist if expressly agreed in the terms of contract. Marks The device confms to the EU guideline 1/5/EG, as attested by the CE mark. This device has been manufactured in accdance with our certified environmental management system (ISO 14001). This process ensures that energy consumption and the use of primary raw materials are kept to a minimum, thus reducing waste production. 2

3 Contents Basic operating instructions optipoint 500 economy/basic/standard control panel optipoint 500 advance control panel with optipoint key modules How to Use these Operating Instructions Screen isplays Accessing Functions Interactively Via the Menu With Function Keys Functions You Can Use Basic and Enhanced Functions Additional Team and Executive/Secretary Functions Using the Telephone Efficiently Ø Basic and Enhanced Functions Making and Answering Calls Answering a Call With the Handset Answering a Call with the Speaker (Speakerphone Mode) Open Listening in the Room uring a Call Switching to Speakerphone Mode Switching to the Handset Using Call Waiting Accepting a Waiting Call (Camp-On) Preventing and Allowing Call Waiting (Automatic Camp-On) Turning the Call Waiting Tone On and Off Accepting a Specific Call f Your Colleague Rejecting Calls Using Mailboxes Accessing the Mailbox Using Timed Reminders Using the Speakerphone Enabling and isabling Handsfree Answerback Answering a Call With a Headset Turning o Not isturb On and Off Turning Ringer Cutoff On and Off Trace Call: Identifying Anonymous Callers (Not f U.S.) Turning the Microphone On and Off Answering Calls from the Entrance Telephone and Opening the o. 23 Accepting a Call From an Answering Machine isplay Number of Waiting Calls and Overload Indication

4 Contents Making Calls Off-Hook ialing On-Hook ialing En-Bloc Sending / Crecting Numbers Caller I Suppression Talking to Your Colleague With a Speaker Call Activating Tone ialing (TMF Suffix ialing) Automatic Connection Setup (Hotline) Reserve Trunk Assigning a Station Number (Not f U.S.) Trunk Flash Associated ialing/ialing Aid Calling Multiple Parties Simultaneously Calling a Second Party (Consultation Hold) Switching to the Party on Hold (Toggle) Conducting a Conference Adding Up to Five Parties to the Conference (Initiat Only) Checking Which Parties Are in the Conference (Initiat Only) Removing Parties From the Conference (Initiat Only) Leaving a Conference Ending a Conference (Initiat Only) Removing the ISN Central Office Party From the Conference (Only f U.S.) Transferring a Call After a Speaker Call (Announcement) in a Group Parking a Call Retrieving a Parked Call Placing External Calls on Hold Picking up (Retrieving) a Held Call Making Calls to Sted estinations Using a Caller List Retrieving the Caller List Ending Retrieval isplaying the Call Time and Additional Call Infmation ialing a Station Number from the Caller List Removing an Entry from the Caller List Saving the Other Party s Station Number in the Caller List (Redial) 40 4

5 Contents Redialing a Number ialing a Number From the Internal irecty Using Reperty ialing Keys Using Station and System Speed-ial Numbers isplaying and Assigning Call Charges isplaying Call Charges (Not f U.S.) isplaying Call Charges f Another Telephone (Not f U.S.) ialing with Call Charge Assignment If You Cannot Reach a estination Using Callback Sting a Callback Answering a Callback Checking and Canceling a Saved Callback Call Waiting (Camp-On) Busy Override - Joining a Call in Progress Telephone Settings Adjusting the Ring Volume Adjusting the Ring Tone Adjusting the Attention Ring Volume Adjusting the Speakerphone to the Room Acoustics Adjusting the Receiving Volume uring a Call Adjusting the isplay to a Comftable Reading Angle isplay backlight Adjusting the display contrast Selecting the Language of Screen Prompts Locking the Telephone to Prevent Unauthized Use Saving Your PIN Saving Station Numbers, Functions, Procedures and Appointments Saving Reperty ialing Numbers on a Key Sting Station Speed-ial Numbers Assigning Functions to Keys Assigning a Procedure (Operating Steps) to a Key Saving Appointments Testing the Telephone Testing the Telephone Functions Checking the Key Assignment

6 Contents Call Fwarding Using Variable Call Fwarding Using Night Answer Call Fwarding in the Carrier Netwk and Fwarding Multiple Subscriber Numbers (MSN) (Not f U.S.) Using Other Functions Sending a Message isplaying and eleting Messages You Have Sent Answering Messages Leaving an Advisy Message eleting Advisy Messages Using Another Telephone Like Your Own Change call number (relocate) Fax etails and Message on Answering Machine Resetting Services and Functions (System-Wide Cancellation f a Telephone) Silent Monit Moniting a Room Activating Functions f Another Telephone Locking Another Telephone to Prevent Unauthized Use Using System Functions from the Outside (ISA: irect Inward System Access) Using functions in ISN via code dialing (keypad dialing) Controlling Connected Computers Other Programs and Telephone ata Service (HiPath 3500/3550/3700/3750 Only) Controlling Relays Senss (HiPath 3300/3350/3500/3550 Only) Radio Paging (Not f U.S.) Simple Paging Equipment Enhanced Paging Equipment (Hipath 3700/3750 Only)

7 Contents Ø Team and Executive/Secretary Functions Team and Executive/Secretary Functions With Trunk Keys Using Trunk Keys Answering Calls With Trunk Keys Making Calls with Trunk Keys Using a Trunk Key to Place a Call on Hold and Retrieve It Again Switching Between Phone Calls on Multiple Trunks Fwarding Calls on Lines Using SS Keys Using SS Keys to Answer Calls Calling a Team Member irectly Transferring a Call in Progress Accepting a Call f Another Team Member Joining Leaving a Group Call (Not f the Executive Telephone in an Executive/Secretary Team) Transferring Calls irectly to the Executive (Only in an Executive/Secretary Group) Using Other Team Functions Turning Group Call On and Off Accepting a Call f Another Member of Your Team Activating and eactivating a Ringing Group Unifm Call istribution (UC) Ø System netwking via LAN (PC netwk) Special Functions in the LAN (PC Netwk) Leaving a Hunt Group/Group Call Transferring Call Fwarding Using Night Answer Activating and eactivating a Ringing Group Controlling Relays Opening the o

8 Contents Ø All About Your Telephone Labeling, ocumentation and Accessies Labeling Key Fields Attaching a Station Number Label ocumentation Accessies Fixing Problems Telephone Maintenance Troubleshooting Responding to Err Messages on the Screen Contacts f Resolving Problems Index

9 Basic operating instructions Basic operating instructions optipoint 500 * economy basic standard advance Function keys Full-duplex speakerphone - - feature Illuminated display Headset pt USB interface - Interface f add-on equipment - Option bays * The name and model of your telephone are printed on the base of your optipoint 500. optipoint 500 economy/basic/standard control panel Key field - fixed function keys: Redial Mute Internal Speaker Keypad LEs isplay, 2 lines with 24 chars Handset Speaker f open listening and ring tones Keys f telephone settings Key field - freely programmable keys Keys f scrolling to functions Key f confirming a function Microphone f speakerphone mode (only optipoint 500 standard) Fixed function key: Release

10 Basic operating instructions optipoint 500 advance control panel with optipoint key modules Speaker f open listening and ring tones Handset Iluminated isplay, 2 lines with 24 chars Key field - fixed function keys: Redial Mute Internal Speaker Keypad LEs Key field - freely programmable keys Fixed function key: Release optipoint key module with programmable keys Keys f telephone settings Keys f scrolling to functions Key f confirming a function Microphone f speakerphone mode 10

11 Basic operating instructions How to Use these Operating Instructions Speaker Start conference? isplay contrast? C I H You will find a graphic representation of the steps in logical sequence in the left column. Below is an explanation of the symbols: Lift the handset (off-hook). Replace the handset (on-hook). Conduct a call. Enter a telephone number code. J K Press volume controls on the telephone. Press the key. Press the illuminated key. Press the flashing key. The option appears on the screen. Press the ã key to confirm your selection. Search f an option. Press the á! keys, until the option appears on the screen. Then press the ã key to confirm your selection. Screen isplays Please dial Return to held call? > Line 1 displays prompts acknowledgment messages, depending on the situation. Line 2 displays functions that you can confirm by pressing ã. If the symbol ">" appears on the right, you can press á! to access further options. 11

12 Basic operating instructions Fwarding on Callback Send message Accessing Functions... Interactively You can select some functions while the telephone is idle, f example: Use á! to scroll to a function and press ã to execute it. You can select other functions directly depending on the situation. Example: you call a number, but the line is busy: Press ã to confirm. Use á! to scroll to a function and press ã to execute it.... Via the Menu #0=Reset services? G First press the "" key. You then see a list of selection options, such as: "#0=Reset services" Æ page 71. Press the key. Use á! to scroll to a function and press ã to execute it. Enter the code directly. The Quick-Reference Operating Instructions contain a list of codes. However, they are also displayed on screen along with the cresponding function.... With Function Keys If you saved a function on a key Æ page 57, you can access it directly as follows: Press the Mute key to execute the function. 12

13 Basic operating instructions Functions You Can Use Basic and Enhanced Functions You can use all basic and enhanced communications platfm functions that appear interactively on the screen, in the menu, and when you press function keys. Additional Team and Executive/Secretary Functions Æ page 81f. To help wking and project groups wk together me efficiently, the service technician can configure a variety of team functions, depending on your preferences when wking in the team. You can use these team functions in addition to the basic and enhanced functions. In addition to call pickup, hunting groups (group call), and call distribution groups, you can also set up teams with multiple lines per telephone. You can tell if a telephone has trunk keys if your station number and the numbers of your colleagues are programmed on trunk keys. You can access all lines and can also conduct different calls simultaneously on multiple lines. Another team function categy includes the executive/secretary functions,which are configured by the service technician. You can use executive and secretary functions in addition to the basic and enhanced functions as well as other team functions. An executive/secretary telephone has SS keys f the executive secretary, trunk keys f the executive and secretary, as well as ring transfer keys. Using the Telephone Efficiently You probably have certain colleagues external parties with whom you talk on the phone especially frequently. To dial these numbers faster and me conveniently, you can save them on keys (Saving station numbers f reperty dialing on keys Æ page 55). All too often you reach a busy line when dialing a number. Amid the confusion of your wking day, it s easy to fget to try the number again later on. To avoid this, make it a habit to use the "Callback" Æ page 47 function. Basic and Enhanced Functions 13

14 Making and Answering Calls Making and Answering Calls C Special default ring signaling is set f your telephone: When you receive an internal call, your telephone rings once every four seconds (single-tone sequence). When you receive an external call, your telephone rings twice in rapid succession every four seconds (dual-tone sequence). When you receive a call from the entrance telephone, your telephone rings three times in rapid succession every four seconds (triple-tone sequence). If a call is waiting, you hear a sht tone (beep) every six seconds. The number the name of the caller appears on the display. Answering a Call With the Handset The telephone rings. The caller appears on the screen. Lift the handset. J K Raise lower the volume. Keep pressing the key until the desired volume is set. Release I Ending the call: Replace the handset. Press the key. Answering a Call with the Speaker (Speakerphone Mode) This function is not available with optipoint 500 economy and optipoint 500 basic. Speaker The telephone rings. The caller appears on the screen. Press the key. The LE lights up. Speakerphone mode. J K Raise lower the volume. Keep pressing the key until the desired volume is set. 14

15 Making and Answering Calls Speaker Release Ending the call: Press the key. The LE goes out. Press the key. Notes on speakerphone mode: Tell the other party that you are using speakerphone mode. The speakerphone wks bests at a low receiving volume. The ideal distance between the user and the telephone set in speakerphone mode is about 50 cm (approx. 20 inches). Speaker Speaker Open Listening in the Room uring a Call You can let other people in the room join in on the call. Let the other party know that you have turned on the speaker. Precondition: You are conducting a call with the handset. Activating ring transfer: Press the key. The LE lights up. eactivating this function: Press the key. The LE goes out. 15

16 Making and Answering Calls Speaker and I Switching to Speakerphone Mode This function is not available with optipoint 500 economy and optipoint 500 basic. Precondition: You are conducting a call with the handset. Hold down the key and replace the handset. (in the U.S.: press the key once and replace the handset). Then release the key and continue the call. C and H Switching to the Handset This function is not available with optipoint 500 economy and optipoint 500 basic. Precondition: You are engaged in a call in speakerphone mode. Lift the handset. Continue the call. Using Call Waiting Callers can still reach you while you are engaged in another call. A signal alerts you to the waiting call. You can either igne accept the waiting call. When you accept the waiting call, you can either end the first call place it on hold and resume the call later on. You can also bar call waiting the call waiting tone Æ page 17. Call waiting? I C Accepting a Waiting Call (Camp-On) Precondition: You are engaged in a phone call and hear a tone (every six seconds). Ending the first call and answering the waiting call: Replace the handset. Your telephone rings. Answer the second call. Lift the handset. Placing the first call on hold and answering the second call: 16

17 Making and Answering Calls F>> Press the key. The LE lights up. You are connected to the call waiting party immediately. The first party is placed on hold. Quit and return? F I C Ending the second call and resuming the first one: Press the key. The LE lights up. Replace the handset. "Recall:..." appears on the screen. Lift the handset. Preventing and Allowing Call Waiting (Automatic Camp-On) If this function has been configured (ask your service technician), you can prevent allow a second call Æ page 16 from being signaled by automatic camp-on during an ongoing call. and Press the key. The LE lights up #40=Call wait.trm.off? * 40=Call wait.term.on? G=B F=B Enter the code f "off" "on". Turning the Call Waiting Tone On and Off You can suppress the call waiting tone (every six seconds) f external calls. A one-time special dial tone then alerts you to the waiting call. Waiting tone off? Waiting tone on? FA@ GA@ Enter code f "tone off" "tone on". 17

18 Making and Answering Calls * 5=Pickup - directed? Next? F>B If applicable Accepting a Specific Call f Your Colleague You hear another telephone ring. Press the key. The LE lights up A called station appears on the screen. Select and confirm until you see the station you want. Accept call? If you know the number of the telephone that is ringing, enter it directly. Press the flashing key. Accepting calls in a team Æ page 0. Release Rejecting Calls You can reject calls which you do not wish to take. The call is then signaled at another definable telephone (contact your service personnel). The telephone rings. The caller is displayed. Press the key. If a call cannot be rejected, your telephone will continue to ring. The message "currently not possible" (UK) "Feature not available" (US) is displayed (e.g in the case of recalls). 18

19 Making and Answering Calls US: View messages? UK: isplay Messages? US: Message sent? UK: Text? US: Call voice mail? UK: Call Voice Mail? US: Reminder: UK: Reminder at: Using Mailboxes If you have programmed the "Mailbox" key Æ page 57, the associated LE lights up when messages have arrived f you. If your telephone is connected to a voice mail system, the "Mailbox" key will also light up to alert you to any messages that have arrived. Accessing the Mailbox Press the illuminated "Mailbox" key. Follow the user prompts. Using Timed Reminders Precondition: You must have saved a timed reminder Æ page 62. The current time is the time sted. The telephone rings. The timed reminder appears on the screen. Speaker C I Press the key twice. Lift the handset and replace it again. If you fail to answer the timed reminder, it repeats five times and is then erased. 1

20 Making and Answering Calls Using the Speakerphone Mute off? Mute C A colleague addresses you directly over the speaker with a speaker call. You hear a tone befe the announcement. The other party s name station number appears on the screen. You can conduct the call with the handset in speakerphone mode. Speakerphone mode is not available with optipoint 500 economy and optipoint 500 basic. Lift the handset and answer the call. Press the "OK" key to confirm your selection and answer the call. Press the key and answer the call. If handsfree answerback is enabled (see below), you do not need to switch on the microphone - you can answer directly. You can answer immediately in speakerphone mode. If handsfree answerback is disabled (default setting), follow the procedure described above. Placing a speaker call to a colleague Æ page 28. Enabling and isabling Handsfree Answerback HF answerback on? HF answerback off? FB? GB? Enter the code f "on" "off". Answering a Call With a Headset Answer? Your telephone rings. Ending the call: Release Press the key. The LE goes out. 20

21 Making and Answering Calls Turning o Not isturb On and Off You can activate the do not disturb function if you do not want the receive any calls. When do not disturb is activated, internal callers hear a busy signal and external callers are rerouted to a telephone assigned f this purpose (contact your service personnel). N on? N off? FB@ GB@ Enter the code f "on" "off". When you lift the handset, a special dial tone (continuous buzzing tone) reminds you that do not disturb is active. Authized internal callers can automatically override the do not disturb function after five seconds. Turning Ringer Cutoff On and Off You can activate the ringer cutoff function if you do not want the receive any calls. Calls are only identified by one ring signal, an indication on the display, and a key which has been programmed to flash (such as a trunk key). Ringer cutoff on? Ringer cutoff off? FBA GBA Enter the code f "on" "off". 21

22 Making and Answering Calls * 84=Trace call? and FA= Trace Call: Identifying Anonymous Callers (Not f U.S.) You can have the carrier identify malicious external callers. You can save the caller s station number during the call f 30 seconds after the call ends. However, it is essential that you do not replace your handset during this time. Press the key. The LE lights up. After you have finished tracing the call, the data is sted on the carrier s system. Now contact your service personnel. Turning the Microphone On and Off To prevent the other party from listening in while you consult with someone in your office, you can temparily switch off the handset microphone the handsfree microphone. You can also switch on the handsfree microphone to answer an announcement via the telephone speaker (speaker call, Æ page 20). Speakerphone mode is not available with optipoint 500 economy and optipoint 500 basic. Mute Mute Mute on? Mute off? F>; G>; Precondition: You are conducting a call. The microphone is switched on. Press the key. The LE lights up. Press the illuminated key. The LE goes out. Press the key. The LE lights up Enter the code f "on "off". 22

23 Making and Answering Calls Answering Calls from the Entrance Telephone and Opening the o If an entrance telephone has been programmed, you can use your telephone to speak to someone at the entrance telephone and to activate a do opener. If you have the proper authization (contact your service personnel), you can activate the do opener, enabling visits to open the do themselves by entering a 5-digit code (using a TMF transmitter installed keypad). Speaking to visits via the entrance telephone: C C Precondition: Your telephone rings. Lift the handset within thirty seconds. You are connected to the entrance telephone immediately. Lift the handset after me than thirty seconds. ial the entrance telephone number. Opening the do from your telephone during a call from the entrance telephone: Open do? Opening the do from your telephone without calling the entrance telephone: * 61=Open do? F?: Press the key. The LE lights up. ial the entrance telephone number. Special features must be taken into consideration if your telephone operates with HiPath 5000 RSM (system netwking via PC netwk) Æ page 8! 23

24 Making and Answering Calls Opening the do with a code (at the do): After ringing the bell, enter the five-digit code (using the keypad a TMF transmitter). epending on how the do opener has been programmed, a dobell call signal may may not be fwarded. Activating the do opener: * 8=o opener on? FAB Press the key. The LE lights up ial the entrance telephone number. 3=change passwd? Enter the five-digit code. efault code = "00000". Select the displayed function and press the "OK" dialog key to change the code. 1=enable with ring? 2=enable w/o ring? You can also open the do without a dobell ring. eactivating the do opener: #8=o opener off? GAB Press the key. The LE lights up. Accepting a Call From an Answering Machine You can accept a call from any answering machine if the machine is connected to your system (contact your service personnel) and you have programmed the answering machine number on a key Æ page 57. The LE lights up. Press the key. 24

25 Making and Answering Calls isplay Number of Waiting Calls and Overload Indication You can show the number of external waiting calls on the display by pressing the "View number of calls" key Æ page 57. Press the "Waiting calls" key. If the number of waiting calls exceeds a preset limit while you are engaged in another call (overload), the LE on the key lights up. Contact your service personnel to find out the waiting call limit. LE off: No callers waiting. LE flashes slowly: You have reached the programmed threshold. LE flashes rapidly: You have exceeded the threshold value (overload). 25

26 Making Calls Making Calls Off-Hook ialing C I Lift the handset. Internal calls: Enter the station number. External calls: Enter the external code and the station number. The called party does not answer is busy: Replace the handset. On-Hook ialing C Internal calls: Enter the station number. External calls: Enter the external code and the station number. The other party answers with speaker: Lift the handset. On-hook: Use speakerphone mode (not available with optipoint 500 economy and optipoint 500 basic). The called party does not answer is busy: Speaker Press the key. The LE goes out. Your system may also be programmed so that you have to press the Internal key befe you dial an internal number. To call an external party, you have to enter an external code befe dialing the party s telephone number (Prime Line is not active; contact your service personnel). 26

27 Making Calls En-Bloc Sending / Crecting Numbers ial? elete number? C If this feature is configured (contact your service personnel), a connection is not attempted immediately when a station number is entered. This means that you can crect the number if necessary. The station number is only dialed at your specific request. Internal: enter station number. External: enter external code and station number. ialing entered/displayed numbers: Lift the handset. Crecting numbers entered: The last digit entered in each case is deleted. Enter the required digit(s). Canceling en-bloc sending: End? Speaker Release Press the key. The LE goes out. Press the key. 27

28 Making Calls Suppress call I? Reste caller I? Caller I Suppression You can prevent your station number name from appearing on the displays of external parties you call. The feature remains active until you deactivate it. FA? GA? Enter code f "suppress" "reste". Your service personnel can turn caller I suppression on and off f all telephones. Talking to Your Colleague With a Speaker Call You can make a loudspeaker announcement through a loudspeaker if connected (ask your service personnel), to an internal user with a system telephone without any action on their part. Press the key. The LE lights up. * 80=Speaker call? FA Enter the station number. Responding to a speaker call Æ page

29 Making Calls * 53=TMF dialing? F>< Activating Tone ialing (TMF Suffix ialing) You can transmit dual-tone multifrequency (TMF) signals to control devices such as an answering machine automatic infmation system. Press the key. The LE lights up. You can use the keys "0" through "", " *", and "#" to transmit TMF signals. Ending the call also deactivates TMF suffix dialing. Your system may be configured so that you can start TMF suffix-dialing immediately after setting up a connection. Automatic Connection Setup (Hotline) C If this function is configured (contact your service personnel), the system automatically sets up a connection to a preset internal external destination. Lift the handset. epending on the setting, the connection is either set up immediately only after a preset period of time (hotline after a timeout). 2

30 Making Calls Reserve Trunk If this feature is configured (contact your service personnel), you can reserve a busy trunk f your own use. When the trunk is free, you receive a call and a message appears on the display. Precondition: The message "US:Currently busy UK:busy at the moment" appears on your screen. Reserve trunk? When the reserved trunk becomes free: C Your telephone rings. The display shows " Trunk is free". Lift the handset. You hear the CO dial tone. Enter the number of the external station. Assigning a Station Number (Not f U.S.) If this function has been configured (contact your service personnel), you can selectively assign a specific number (I number) to your telephone befe making an external call. The assigned number then appears on the called party s display. * 41=Tempary MSN? F=: Press the key. The LE lights up. Enter the I number you wish to use. ial the external number. 30

31 Making Calls Trunk Flash To activate ISN-type services and features through the netwk carrier s analog trunks those of other communications platfms (such as "consultation hold"), you must send a signal to the trunks befe dialing the service code telephone number. Precondition: You have set up an external connection. * 51=Trunk flash? F>: Press the key. The LE lights up. Enter the service code and/ telephone number. 31

32 Making Calls Associated ialing/ialing Aid If this function has been configured (contact your service personnel), you can use a dialing aid to dial numbers and set up calls f your telephone. The operating procedure depends on whether the dialing aid is connected to the S 0 bus the a/b (T/R) pt. You can also use your system telephone as a dialing aid f other telephones. ialing aid on the S 0 bus: C On the PC, select a destination and start dialing. The speaker on your telephone is switched on. Lift the handset when the other party answers. ialing aid at the a/b (T/R) pt: C On the PC select a destination and start dialing. "Lift the handset" appears on the PC screen. Lift the handset. ialing aid from your telephone f another telephone: * 67=Associated dial? F?@ Press the key. The LE lights up. Enter the internal station number ("ial f:"). Enter the number you wish to dial. 32

33 Calling Multiple Parties Simultaneously Calling Multiple Parties Simultaneously US: Consult? UK: Enquiry? Return to held call? Quit and return? F Calling a Second Party (Consultation Hold) You can call a second party while engaged in a call. The first party is placed on hold. Call the second party. Return to the first party: Press the key. The LE lights up. The LE goes out. Switching to the Party on Hold (Toggle) Toggle/Connect? F ; Press the key. The LE lights up. The LE goes out. 33

34 Calling Multiple Parties Simultaneously Combine the calling parties into a three-party conference Conference? Transfer? F < Press the key. The LE lights up. The LE goes out. Connecting the other parties to each other Start conference? Conducting a Conference In a conference call, you can talk to as many as four other parties at the same time. These may be internal external users. Call the first party. Call the second station. Announce the conference. Conference? Return to held call? Add party? F < F Press the key. The LE lights up. The LE goes out. A tone sounds every 30 seconds to indicate that a conference is in progress. Contact your service personnel f instructions on how to turn it off. If the second party does not answer: Adding Up to Five Parties to the Conference (Initiat Only) Call the new party. Announce the conference. 34

35 Calling Multiple Parties Simultaneously Conference? View conf parties? Next? Exit list? View conf parties? Next? Remove party? F < Press the key. The LE lights up. The LE goes out. Checking Which Parties Are in the Conference (Initiat Only) The first station appears on the screen. To display other stations, confirm each subsequent display. To exit the list: Removing Parties From the Conference (Initiat Only) The first station appears on the screen. Confirm as often as required until the desired station appears. US: Leave conference? UK: Withdraw? End conference? rop last conf. party? I G < F=B: Leaving a Conference Replace the handset. Ending a Conference (Initiat Only) Press the key. The LE lights up. The LE goes out. Removing the ISN Central Office Party From the Conference (Only f U.S.) Press the key. The LE lights up. The LE goes out. 35

36 Calling Multiple Parties Simultaneously US: Consult? UK: Enquiry? H Transferring a Call If the person you are speaking to wants to talk to another colleague of yours, you can transfer the call that colleague. Enter the number of the party to which you want to transfer the call. Announce the call, if necessary. Transfer? US: Consult? UK: Enquiry? I Replace the handset....after a Speaker Call (Announcement) in a Group If this function has been configured (contact your service personnel), you can use a speaker call (announcement, Æ page 28) to announce a call in progress to a group of users Æ page 88. After a member of the group has accepted the call request, you can transfer the waiting party. Precondition: You are conducting a call. The other party is placed on hold. * 80=Speaker call? FA Press the key. The LE lights up. H Enter the group s station number. Announce the call. When a member of the group accepts the call Æ page 20, you are connected to this party. 36

37 Calling Multiple Parties Simultaneously Transfer? I Replace the handset. If the connection between the two other parties is not established within 45 seconds, the call from the first part returns to you (recall). Parking a Call You can park up to ten calls, either internal, external, both. Parked calls can be displayed on and picked up from another telephone. This feature is useful if you want to continue a call at another phone. Precondition: You are conducting a call. Press the key. The LE lights up. * 56=Park a call? Retrieve call? F>?... B Enter the number of the park slot (0 - ) and make a note of it. If the park slot number you entered is not displayed, it is already in use; enter another one. G>? Retrieving a Parked Call Precondition: One me calls have been parked. The telephone is idle. Press the key. The LE lights up.... B Enter the park slot number you noted earlier. If the park slot number you enter is not in use, you cannot retrieve the call. If a parked call is not picked up, after a specific period of time the call is returned to the telephone from where it was parked (recall). 37

38 Calling Multiple Parties Simultaneously I Held on line: 801 Release If applicable Placing External Calls on Hold If you have programmed a key on your telephone as a hold key Æ page 57, you can place external calls on hold. This enables all other parties to retrieve the call on the assigned line. Press the "US:Hold UK:Common Hold" key. A message appears showing which line is on hold (e.g. 801); make a note of the line number. If a trunk key has been assigned, the LE flashes slowly. Replace the handset press the key. epending on your system configuration, this may be necessary so other users can also pick up the held call. Picking up (Retrieving) a Held Call * 63=Retrieve line? F?< Precondition: One me calls have been parked. The telephone is idle. Press the key. The LE lights up. If the "Line retrieved" key Æ page 57 has been configured, press the key. Enter the line number you noted earlier. If a "Trunk key" was assigned to this line Æ page 57: LE flashes slowly. Press the key. 38

39 Making Calls to Sted estinations Making Calls to Sted estinations Caller list? GA; Using a Caller List If you are unable to accept an external internal call, the call attempt is sted in the caller list. You can ste answered calls either manually (both internal and external calls) automatically (external calls only; contact your service personnel f details). Your telephone stes up to ten calls in chronological der. Each call is assigned a time stamp. The most recent entry not yet answered in the list is displayed first. Multiple calls from the same caller do not automatically generate new entries in the caller list. Instead, only the most recent time stamp f this caller is updated and its number incremented. Retrieving the Caller List Precondition: Service personnel has set up a caller list f your telephone. The last call is displayed on the screen. Next? To view other calls, confirm each subsequent display. Ending Retrieval US: Exit? UK: End? Speaker Press the key. The LE goes out. Press the key. The LE goes out. 3

40 Making Calls to Sted estinations Time/ate sent? View station no. View name? Call? isplaying the Call Time and Additional Call Infmation Precondition: You have retrieved the caller list and the selected call is displayed. ialing a Station Number from the Caller List Precondition: You have retrieved the caller list and the selected call is displayed. The caller is automatically deleted from the caller list when a connection is finally set up. elete? Removing an Entry from the Caller List Precondition: You have retrieved the caller list and the selected call is displayed. Saving the Other Party s Station Number in the Caller List (Redial) Save number? FA; Precondition: You are engaged in a call have called an external party. Press the key. The LE lights up. 40

41 Making Calls to Sted estinations Redial Redialing a Number The last three external telephone numbers dialed are sted automatically. You can redial them simply by pressing a key. The station number appears on your screen f two seconds and is then dialed. Press the key once to dial the number last dialed. Press the key twice to dial the next to the last number dialed. Press the key three times to dial the third-to-the-last number dialed. isplaying and dialing saved station numbers Redial Next? Next? Call? Press the key. Press the "OK" dialog key within two seconds to confirm your choice. The next sted number is displayed. Press the "OK" dialog key to confirm four selection. If this feature is configured (contact your service personnel), account codes entered are also saved Æ page

42 Making Calls to Sted estinations Speaker C ialing a Number From the Internal irecty The internal directy contains all station numbers and system speed-dial numbers assigned to a name. Contact your service personnel to find out if one was configured f your system. Precondition: Names have been assigned to the station numbers sted in the system. Lift the handset. Press the key. The LE lights up. irecty? Scroll Next? Scroll Previous? elete Character? If applicable The first entry is displayed on the screen. To view further entries, confirm each subsequent display. Enter the name you want to find, just the first few letters, using the alphanumeric keypad. You can use the keypad with the digits as an alphanumeric keypad in this case and enter the names by pressing the appropriate keys one me times as needed. F example, you can enter the letter "R" by pressing the "7" three times the letter "E" by pressing the "3" twice. The first name with the entered letters is displayed. Enter the following letters by using the same method. If no entry exists f the entered letters, you will hear a sht beep. To enter a space, press the "0". Pressing "1" automatically displays the first entry in the internal directy. The " *"and "#" keys have no function here. Select and confirm each letter to be deleted. The last letter entered is deleted. 42

43 Making Calls to Sted estinations elete Line? Call? If applicable All entered letters are deleted, and the first entry in the internal directy is displayed again. The entry you wish to dial appears on the screen. Using Reperty ialing Keys Precondition: You have saved a station number on a reperty dialing key Æ page 55. Press the key on which the number is saved. If the station number is located on the second level, first press "Shift". You can also press the reperty dial key during a call. This automatically sets up a consultation Æ page 33. Using Station and System Speed-ial Numbers * 7=Use speed-dialing? F@ Precondition: You have sted station speed-dial numbers Æ page 56 your service personnel has sted system speed-dial numbers. Press the key. The LE lights up Enter a speed-dial number. " * 0" to * " = station speed-dialing. "000" to "" = system speed-dialing (contact your service personnel). 43

44 isplaying and Assigning Call Charges isplaying and Assigning Call Charges isplaying Call Charges (Not f U.S.) F the current call: The display usually shows call charges at the end of a call (default setting). If you wish to display charges continuously during a call in progress, your service personnel must request this feature from your carrier. Some carriers also let you display toll-free external calls. The message "Free of Charge" appears on the screen either befe during the call. If a call is transferred, the charges are assigned to the telephone to which the call was transferred. F all calls and the last one conducted: The connection charges f the last chargeable call conducted are displayed first. Five seconds later, the total accumulated connection charges appear. * 65=Show call charges? F?> Press the key. The LE lights up. 44

45 isplaying and Assigning Call Charges isplaying Call Charges f Another Telephone (Not f U.S.) If this function is configured (contact your service personnel), you can display and print the chargeable calls f other telephones (such as a pay phone). Precondition: You have programmed the function "View call charges" on a key Æ page 57. The LE lights up to indicate that a you have conducted chargeable call since the last time you viewed the charges. Press the "View call charges" key. The chargeable call appear on the screen. Next? To display further chargeable calls, confirm each subsequent display. Print? elete? Add l infmation? US: Exit? UK: End? 45

46 isplaying and Assigning Call Charges ialing with Call Charge Assignment * 60=Account code? You can assign external calls to certain projects. Precondition: Service personnel has set up account codes f you. Press the key. The LE lights up. F? Enter the account code. US: #=Save? UK: #=Save entry? and G Press this key. May be necessary, depending on how your system is configured; contact your service personnel f details. Enter the number of the external station. You can also enter the account code during an external call. 46

47 If You Cannot Reach a estination... If You Cannot Reach a estination... US: Callback UK: Set Callback Speaker View callbacks? F>A C G>A Using Callback If a user is busy is not answering, you can ste an automatic callback. This feature saves you from having to make repeated attempts to reach the user. You receive a callback, When the other party is no longer busy When the user who did not answer has conducted another call. Sting a Callback Precondition: You have reached a busy line no one answers. Answering a Callback Precondition: A callback was saved. Your telephone rings. "Callback:..." appears on the display. Lift the handset. Press the key. The LE lights up. You hear a ring tone. Checking and Canceling a Saved Callback US: Next callback? UK: isplay next? Select the displayed function and press the "OK" dialog key to display additional entries. 47

48 If You Cannot Reach a estination... eleting a displayed entry: elete? Press the "OK" dialog key to confirm your selection US: Exit? UK: End? Speaker Ending callback display: Press the key. The LE goes out. Press the key. The LE goes out. Camp-on Call Waiting (Camp-On) Precondition: You have dialed an internal number and hear a busy signal. It is imptant that you reach the called party. Wait (approx. 5 seconds) until "Camp-on" appears on the display and the busy tone is followed by the ring tone. The called party can then respond Æ page 16 The called party can prevent automatic call waiting Æ page 17. If this feature is configured (contact your service personnel), you will hear the ring tone and the message "Camp-on" is immediately displayed. 48

49 If You Cannot Reach a estination... Override? F?; Busy Override - Joining a Call in Progress This function is only available if it has been configured by the service technician (contact your service personnel). Precondition: You have dialed an internal number and hear a busy signal. It is imptant that you reach the called party. The called party and person to whom this party is talking hear an alerting tone every two seconds. If the called party has a system telephone with display, the following appears on the screen: "Override: (station no. name)". You can now start talking. 4

50 Telephone Settings Telephone Settings US: Ring volume? UK: Ringer volume? Adjusting the Ring Volume J K Press these keys while the phone is idle. J K To raise lower the volume: Keep pressing the keys until the desired volume is set. Save. US: Ring tone? UK: Ringer tone? Adjusting the Ring Tone J K Press these keys while the phone is idle. J K To adjust the ring tone: Keep pressing the keys until the desired tone is set. Save. US: Attention Ring Vol? UK: Volume? Adjusting the Attention Ring Volume If you belong to a team that uses trunk keys, the telephone can alert you to other calls in the team even when you are engaged in another call Æ page 86. You hear the attention ring. J K Press one of these keys while the phone is idle. J K To raise lower the volume: Keep pressing the keys until the desired volume is set. Save. 50

51 Telephone Settings Adjusting the Speakerphone to the Room Acoustics Speakerphone mode? To help the other party understand you clearly while you are talking into the microphone, you can adjust the telephone to the acoustics in your environment: "Quiet room", "Nmal room" and "Noisy room". J K Press one of these keys while the phone is idle. J K To set the room type: Keep pressing these keys until the setting you want appears on the screen. Save. This function is not available with optipoint 500 economy and optipoint 500 basic. Adjusting the Receiving Volume uring a Call You are engaged in a call. J K To raise lower the volume: Keep pressing the keys until the desired volume is set. J K simultaneously Save. 51

52 Telephone Settings Adjusting the isplay to a Comftable Reading Angle You can swivel the display unit. Adjust the display unit so that you can clearly read the screen. isplay backlight This function is only available with optipoint 500 advance. When operating optipoint 500 advance, e.g. when dialling a call number, a display backlight switches on automatically. The backlight switches off automatically a few seconds after the last action is completed. isplay contrast? J K J K Adjusting the display contrast The display has four contrast levels that you can set accding to your light conditions. Press one of the keys while the phone is idle. Change the display contrast. Press the key repeatedly until the desired level is obtained. Save. Selecting the Language of Screen Prompts Me features? * 48= Select language? 15=Spanish? F=A Press the key. The LE lights up. Select the language you wish to use (such as "Spanish") and press the "OK" dialog key to confirm. 52

53 Telephone Settings Locking the Telephone to Prevent Unauthized Use You can prevent unauthized persons from using your telephone and its electronic notebook during your absence. Precondition: You must have configured a personal identification number (PIN) f your telephone Æ page 54. Changeover on? Changeover off? To lock and unlock the telephone: F?? G?? Enter the code f "on" "off". Enter the telephone lock PIN Æ page 54. While the telephone is locked, a special dial tone sounds when you lift the handset. You can continue to dial internal numbers as usual. Your telephone can also be locked unlocked again by an authized party Æ page

54 Telephone Settings * 3=Change PIN? FB< Saving Your PIN To use the functions to prevent unauthized persons from using your telephone Æ page 53 to use another telephone like your own Æ page 6 to change your call number Æ page 70 you need to enter a personal identification number, which you can save yourself. Press the key. The LE lights up. Enter the PIN. Enter the current five-digit PIN. If you have not yet assigned a PIN, use the PIN "00000" the first time you enter it. Enter the new PIN. Repeat the new PIN. If you fget your PIN, contact your service personnel, who can reset your PIN to "00000". 54

55 Saving Station Numbers, Functions, Procedures and Appointments Saving Station Numbers, Functions, Procedures and Appointments You can save a frequently-dialed number, frequentlyused functions/procedures (comprising several operating steps) to any free key on your telephone add-on device. If you have programmed a Shift key, you can assign numbers and functions on two levels of the programmable keys. The second (Shift level) can accept only an external station number. Saving Reperty ialing Numbers on a Key * 1=Prog. feature key? FB: Press the key. The LE lights up. US: Change key? UK: Change feature? Repdial key? If applicable If the "Shift Key" has been configured Æ page 57, press the key. Press the key. If the key is already in use, its assignment appears on the screen. Enter the station number. US: Save? UK: Save entry? Previous? If you make a mistake: This deletes all entered digits. 55

56 Saving Station Numbers, Functions, Procedures and Appointments US: Exit? UK: End? US: Another key? UK: Program another key? Simply press the key to dial a sted telephone number Æ page 43. If you have saved an internal station number (=SS call), the cresponding LE signals various states Æ page 58, Æ page 85. You can do this while a call is in progress. Sting Station Speed-ial Numbers * 2=Change Speed-dial? FB; You can ste the ten numbers which you use the most and dial them using your own station speed-dial numbers: * 0 through * Æ page 43. Press the key. The LE lights up. US: Change? UK: Change entry? US: Save? UK: Save entry? Previous? Enter the speed-dial number you wish to use ( * 0 to * ). If the speed-dial number is already in use, the programmed station number appears on the screen. First enter the external code and then the external station number. If you make a mistake: This deletes all entered digits. 56

57 Saving Station Numbers, Functions, Procedures and Appointments US: Next? UK: Next entry? US: Change? UK: Change entry? elete? US: Exit UK: End Assigning Functions to Keys * 1=Prog. feature key? FB: Press the key. The LE lights up. Press the key. If the key is already in use, its assignment appears on the screen. US: Change key? UK: Change feature? If applicable US: Save incomplete UK: Ste incomplete text US: Exit? UK: End? US: Another key? UK: Program another key? Select and confirm the function, such as "o not disturb". All programmable functions appear on the screen. See Quick-Reference Operating Instructions (Appendix): section... about function keys. Some functions (such as "Call fwarding") accept incomplete entries. This means you have to add me digits later on when you activate the function by pressing a key. Now press the key to access the function directly. If the function can be turned on and off, such as "o not disturb", pressing the key multiple times turns the function on and off. 57

58 Saving Station Numbers, Functions, Procedures and Appointments 58 Meaning of LE Signals f Saved Functions: Call fwarding, Fwarding - trunk, Fward Line, US:Night answer UK:Night Service, o not disturb, Changeover, Advisy message, Ringer cutoff, HF answerback on/off, US:Join/leave group UK:Hunt group join/leave, Caller I suppression, Call wait.term., Waiting tone off, Ring Transfer, o opener on/off, Control Relay, Ringing group on, Shift Key, UC (Available on/off, Wk on/off, Night answer on/off): Saved function is not active. Saved function is active. Callback: You have not set a callback. You have set a callback. Mute (on/off): The microphone is switched on. The microphone is switched off. Caller list: No calls saved. Call request saved. Repdial key (internal), irect station select: The other party is not engaged in a call. The other party is engaged in a call has activated do not disturb. Flashing rapidly - A caller is trying to reach you, please pick up the phone. Flashing slowly - A caller is trying to reach another party, who has not yet answered. Mailbox: No messages present. Message(s) present. Call key, General call key, Trunk key, MULAP Key, Tempary MSN: No call on assigned trunk. Active call on assigned trunk. Flashing rapidly- A call has arrived on this line; press the key to pick up the call. Flashing slowly - A call on this line was placed on hold.

59 Saving Station Numbers, Functions, Procedures and Appointments Trunk group key: At least one trunk is free. All trunks in the trunk group are busy. View call charges: No chargeable calls have been made since the last time call charges were displayed. Chargeable calls have been made since the last time call charges were displayed. Call fwarding, Fward Line: Flashing slowly - Either you your trunk is the destination of a fwarded call. Fax details/answering machine: No fax received no message on answering machine. Fax received message on answering machine. View number of calls: No callers waiting. Flashing rapidly - Callers waiting (a certain number is exceeded). Flashing slowly - Callers waiting (a certain number was reached). The following functions are assigned to keys which have no LE: Repdial key (external), Procedure key, Trace call, Speeddial, Release call, Clear, US:Lock all phones UK:Telephone Lock, Send message, US:irecty UK:Phonebook, Call waiting, US:Connect/Toggle UK:Shuttle, Conference, Speaker call, Retrieve line, Reserve trunk, Release trunk, Tempary Phone, Override, US:Park UK:Call Park, Pickup - directed, Pickup - group, Account code, Show call charges, Radio paging equip, Answer page, Timed reminder, Open do, TMF dialing, Recall key, Room monit, Hold key, Consultation, Associated dial, Associated serv., Tel. data service, Relocate. 5

60 Saving Station Numbers, Functions, Procedures and Appointments Assigning a Procedure (Operating Steps) to a Key Station numbers and functions which require additional inputs, i.e. comprise several operating steps, can be saved to a single key on your telephone. Using the associated dial function, f example Æ page 32, you can save all the remaining inputs required (station number of the calling party + the station number to be dialed) to a single key. Station numbers which require additional inputs but also dial pauses can also be sted. * 1=Prog. feature key? US: Change feature? UK: Change key? FB: Press the key. The LE lights up. Press the key. If a function has already been assigned to this key, a cresponding message is displayed. Procedure key? Redial Enter the procedure, e.g. "* ". *67= code f associated dial 231= station number of the calling party = number to be dialed. If necessary To insert pauses, press this key (a "P" is displayed). US: Save entry? UK: Save? If you make a mistake: Previous? This deletes all digits entered. 60

61 Saving Station Numbers, Functions, Procedures and Appointments US: End? UK: Exit? US: Program another key? UK: Another key?. Select the sted procedure by pressing a key. Procedures containing functions which can be switched on/off can be activated by pressing the key, and deactivated by pressing the same key again. You can also press a procedure key during a call. The sted digits are automatically sent as TMF signals Æ page 2. 61

62 Saving Station Numbers, Functions, Procedures and Appointments * 46=Timed reminder on? F=? Saving Appointments You can tell your telephone to give you a call when you want to be reminded of an appointment Æ page 1. To do this, you need to save the time you want the call to be made. You can enter a single appointment that will take place in the next twenty four hours, you can enter a daily recurring appointment. Press the key. The LE lights up. If necessary One time only? aily? Enter a 4-digit time, such as 005 f :05 (=.05 a.m.) 1430 f (= 2.30 p.m.). If the selected language is "US English" (configure Æ page 52) you can enter the code 2 f "am" 7 f "pm" (standard = "am"). US: Save? UK: Save entry? #46=Timed reminder off? G=? eleting and checking a saved appointment: Press the key. The LE lights up. elete? US: Exit UK: End 62

63 Testing the Telephone Testing the Telephone Testing the Telephone Functions * 40=Phone test? FB= You can test your telephone functions. Precondition: Your telephone is idle. Press the key. The LE lights up. If everything is OK, all LEs on the telephone start flashing, including the ones on the key module (only the menu LE lights up); your station number appears on the screen; all pixels in the display are activated; the ringer signal sounds. Checking the Key Assignment * 1=Prog. feature key? FB: You can check the assignment of keys on your telephone to see which functions are programmed on which keys. Press the key. The LE lights up. Press the key. The key assignment appears on the screen. US: Another key? UK: Program another key? US: Exit? UK: End? 63

64 Call Fwarding Call Fwarding Using Variable Call Fwarding You can immediately fward internal external calls to different internal external telephones (destinations). (External destinations require special configuration in the system.) Special features must be taken into consideration if your telephone operates with HiPath 5000 RSM (system netwking via PC netwk) Æ page 4! Fwarding on? F: 1=all calls? 2=external calls only? 3=internal calls only? : ; < Enter the number of the telephone that is ringing. US: Save? UK: Save entry? eactivating call fwarding: Fwarding off? G: When call fwarding is active, a special dial tone sounds when you lift the handset. If I TMF is active (contact your service personnel), you can also fward calls to this destination. estinations: fax = 870, I = 871, fax I =

65 Call Fwarding Using Night Answer When night answer mode is active, f example during a lunch break after office hours, all external calls are immediately fwarded to a specific internal telephone (night station). The night station can be defined by service personnel (standard night answer service) by you (tempary night answer service). Special features must be taken into consideration if your telephone operates with HiPath 5000 RSM (system netwking via PC netwk) Æ page 5! Activating this function: Night answer on? F== * =default? F Press the "OK" dialog key to confirm ( standard night answer service). Enter the code ( standard night answer service). Enter the destination number (= tempary night answer service). US: Save? UK: Save entry? eactivating night answer: Night answer off? G== 65

66 Call Fwarding Trunk FW on? F?= Call Fwarding in the Carrier Netwk and Fwarding Multiple Subscriber Numbers (MSN) (Not f U.S.) If this function has been configured (contact your service personnel), you can fward calls to your assigned multiple subscriber number (MSN) (I number) directly within the carrier netwk. F example, you can fward your phone line to your home phone after business hours. 1=immediate? 2=on no answer? 3= on busy? : ; < Select and confirm the line type you wish to use. Save? Enter your I number. Enter the destination number (without the external code). eactivating call fwarding: Fwarding - trunk off G?= Confirm the displayed call fwarding type. : ; < Enter the activated call fwarding type. Enter your I number. 66

67 Using Other Functions Using Other Functions Sending a Message US: Send message? UK: Send Message? F?A You can send sht text messages to users who have system telephones. Transmitted text messages are signaled in the same way as a callback request on system telephones e.g. optipoint 500 entry. Enter the recipient s internal station number. 0=Please call back Send? Select and confirm the preprogrammed message (which can be changed by service personnel).... B Enter the code directly. The codes appear on the screen, next to the messages to which they are assigned. isplaying and eleting Messages You Have Sent View sent message? G?A Follow the display prompts. Answering Messages US: View messages? UK: isplay Messages? "Messages received:" appears on your screen, along with an indication of the length. Follow the display prompts. 67

68 Using Other Functions Advisy msg. on? F?B Leaving an Advisy Message You can leave an advisy message on your telephone screen f internal callers who want to reach you while you are away from your desk. When another party calls you, the message appears on the caller s screen. 0=Back at: Select and confirm the preprogrammed message (which can be changed by service personnel).... B Enter the code directly. The codes appear on the screen, next to the messages to which they are assigned. You can add numeric input to preprogrammed messages that end in a colon. eleting Advisy Messages Advisy msg. off G?B If you have programmed an "Advisy message" key Æ page 57: The LE lights up. Press the key. 68

69 Using Other Functions * 508=Tempary Phone? F>A Using Another Telephone Like Your Own Other people can temparily use your telephone f outgoing calls as though it were their own. Press the key. The LE lights up. Enter the other user s station number. Change passwd Enter the other user s telephone lock PIN Æ page 54. If applicable Users who have not yet selected a personal identification number are prompted to do so on their own telephones. ial the external number. This state is canceled at the end of the call. 6

70 Using Other Functions * 41=Relocate? FB=:B Change call number (relocate) You can put your call number on every other available telephone when it is set up (ask your service personnel). Your previous telephone then receives the old call number of your new telephone. The call number together with the settings (e.g. programmed keys) of the telephone are changed. Precondition: Your old and new telephone are the first telephones at each connection. The telephone are in idle state. The following procedure is carried out on the new telephone. Press the key. The LE lights up. Enter your own call number. Enter code (telephone lock) Æ page 54. (This is not necessary if you have not determined a code yet). Complete Relocate GB=:B If you exchange call numbers from different system telephones, all programmed keys are replaced with the default assignment. You can, however, connect your telephone to another connection and carry out the procedure. 70

71 Using Other Functions Fax etails and Message on Answering Machine If a fax answering machine is connected to your system and you have assigned the "Fax details" function to a programmable key Æ page 57, the key lights up when a fax a message has been received. eactivating indication: Press the illuminated "Fax details" key. The LE goes out. Resetting Services and Functions (System-Wide Cancellation f a Telephone) #0=Reset services? G There is a general reset procedure f activated functions. The following functions are canceled, if they were activated: Fwarding on Advisy msg. on Ringing group on Hunting group off Suppress call I Waiting tone off N on Ringer cutoff on Messages received: View callbacks Press the key. The LE lights up. 71

72 Using Other Functions Silent Monit FB== If this function has been configured (contact your service personnel), you can join a call already in progress at an internal station and listen in unnoticed. Enter the internal station number. Moniting a Room A telephone can be used to monit a room. The function must be activated on the telephone that you want to monit. Calling this telephone lets you hear what is going on in the room. Activating the telephone to be monited: * 88=Room monit? FAA Press the key. The LE lights up. You can either leave the telephone in speakerphone mode (not available with optipoint 500 basic) lift the handset and leave it directed towards the noise source. eactivating the telephone to be monited: Press the illuminated key. The LE goes out. I Replace the handset. Moniting the room: Enter the internal number if the telephone in the room you wish to monit. 72

73 Using Other Functions * 83=Associated serv? FA< Activating Functions f Another Telephone If this function has been configured (contact your service personnel), you can turn the following functions on and off f other telephones. This feature is also known as associated service. o not disturb, code: * 7/#7 Æ page 21 Call fwarding, code: * 11, * 12, * 13/#1 Æ page 64 Locking and unlocking telephone, code: * 66/#66 Æ page 53 Group ringing, code: * 81/#81 Æ page 88 Leaving an advisy message, code: * 6/#6 Æ page 68 Group call, code: * 85/#85 Æ page 88 Reset services and functions, code: #0 Æ page 71 Control relay, code: * 0/#0 Æ page 78 Night service, code: * 44/#44 Æ page 65 Timed reminders, code * 65 Æ page 62 Press the key. The LE lights up. Enter the internal number of the telephone f which you want to activate the function. Enter the code, such as * 7 f do not disturb. Follow the prompts on the screen f any further input. 73

74 Using Other Functions US: 43=Lock all phones? * UK: 43=Telephone Lock? * FB=< Locking Another Telephone to Prevent Unauthized Use If this function has been configured (contact your service personnel), you can lock other telephones to prevent unauthized use and then unlock them again later. You can use this function to unlock the telephone f users who have locked their telephones and then fgotten their PINs. Press the key. The LE lights up. Enter the internal number of the telephones that you want to lock unlock. * =Lock phone? #=Unlock phone? F G Using System Functions from the Outside (ISA: irect Inward System Access) If this function has been configured (contact your service personnel), you can set up external outgoing calls from outside the system, just like an internal user. You can also activate and deactivate the following functions in your system: Reset services and functions, code: #0 Æ page 71 Call fwarding, code: * 1/#1 Æ page 64 Lock and unlock all phones, code: * 66/#66 Æ page 53 Save PIN, code: * 3 Æ page 54 74

75 Using Other Functions G Send a message, code: * 68/#68 Æ page 67 Leave an advisy message, code: * 6/#6 Æ page 68 Group ringing, code: * 81/#81 Æ page 88 Group call, code: * 85/#85 Æ page 88 Suppress caller I, code: * 86/#86 Æ page 28 Waiting tone, code: * 87/#87 Æ page 17 Open do, code: * 61 Æ page 23 o opener on/off, code: * 8/#8 Æ page 24 Control relay, code: * 0/#0 Æ page 78 o not disturb, code: * 7/#7 Æ page 21 Ringer cutoff function, code: * 8/#8 Æ page 21 Speed-dialing, code: * 7 Æ page 43 Associated service, code: * 83 Æ page 73 Precondition: You have a telephone that uses tone dialing (TMF dialing) you can switch your telephone to tone dialing. The telephone is not connected to the system. Set up a call to the system. Enter the station number (contact your service personnel). Wait f a continuous tone (if necessary switch the telephone to tone dialing), then enter the internal number that has been assigned to you and the associated PIN. Enter the code (necessary only if programmed in the system). Wait f a dial tone and then enter the code, such as * 7 f o not disturb on. Make other inputs as necessary; (refer to the operating instructions f pulse and TMF telephones). ial the external number. You can only execute one function at a time, set up only one outgoing connection. The connection is immediately released after successful activation of a function. In the case of an external-external call, the connection is released as soon as either of the parties ends the call. 75

76 Using Other Functions * 503=Keypad dialing? F>< Using functions in ISN via code dialing (keypad dialing) If authized (contact your service personnel), you can set ISN functions via code dialing in some countries. Press the key. The LE lights up. Enter the number of the trunk you wish to use (contact your service personnel). Entering a code f required ISN function (contact your service personnel). Contact your netwk provider to find out which ISN functions can be code-controlled in your country. Siemens AG shall not be liable f damages/ costs which may be incurred by fraudulent activities remote operation (e.g. toll fraud). 76

77 Using Other Functions Controlling Connected Computers Other Programs and Telephone ata Service (HiPath 3500/3550/3700/3750 Only) * 42=Tel. data service? Entry complete? F=; If this function has been configured (contact your service personnel), you can control connected computers programs running on them, such as hotel services infmation systems, from your telephone. Precondition: You have set up a connection. Press the key. The LE lights up. The connected computer now prompts you to enter the data, which you can do in one of two ways. Contact your service personnel to find out which option is programmed in your system: Input in en-bloc mode.... B Enter data. G Press this key at the end of the entry. Input in online mode: The connected computer processes your entries directly. G... B Enter data. 77

78 Using Other Functions Controlling Relays If this function has been configured (contact your service personnel), you can turn up to four relays on and off to control different facilities (such as a do opener). epending on how they are programmed, you can switch the relays on and off switch them on and have them switched off automatically after a timeout. Special features must be taken into consideration if your telephone operates with HiPath 5000 RSM (system netwking via PC netwk) Æ page 7! *0=Control Relay On? #0=Control Relay Off? FB GB Enter the code f "on" "off". :... = Enter the relay. Senss (HiPath 3300/3350/3500/3550 Only) If this function has been configured (contact your service personnel), senss detect signals, causing your phone to ring and a message to appear on your screen. 78

79 Using Other Functions Radio Paging (Not f U.S.) If paging equipment is connected to your system (contact your service personnel), you can contact people via their pocket receivers. The pocket receiver indicates to the person you are looking f that someone is trying to get in touch. The person you page can then go to the nearest telephone and call you. The operating procedures differ accding to the type of radio paging equipment connected (simple enhanced paging equipment). Simple Paging Equipment Paging: To be paged, you must have activated a call ringing group Æ page 0, call fwarding Æ page 64, call redirection (service technician) to the internal station number of your paging equipment. A call request is then signaled automatically. C F>B Answering the page from the nearest telephone: Lift the handset. Enter your own station number. Enhanced Paging Equipment (Hipath 3700/ 3750 Only) Paging: Press the key. The LE lights up. * 45=Page? F=> Enter the number of the party you want to page. 7

80 Using Other Functions 1=isplay infmation? 2=Text? C Answering the page from the nearest telephone: Lift the handset. #45=Answer page? F=> Press the key. The LE lights up. Enter your own station number. Team and Executive/Secretary Functions 80

81 Team and Executive/Secretary Functions With Trunk Keys Team and Executive/Secretary Functions With Trunk Keys If this function has been configured (contact your service personnel), you belong to a team of users f whom special keys were programmed: Trunk keys (MULAP keys) irect station selection keys Group call key (not on the executive telephone in an executive/secretary team) Ring transfer keys (only in an executive/secretary team) As a team member, you can also program these keys yourself ("MULAP key", "irect station select", "US:Join/ leave group UK:Hunt group join/leave", "Ring Transfer: on/off") Æ page 57. You can also program a call fwarding key ("Fward Line") f each line. Using Trunk Keys A separate trunk is assigned to each team member. All other team members have the same trunk keys f these trunks on their telephones. This means that every team member can use all programmed trunk keys. Each team member can also be reached under a separate station number, if one was assigned. Meaning of LE Indications on Trunk Keys: Trunk key LE is off - Trunk is free and can be used. Trunk key LE is lit - Trunk is in use. Trunk key LE is flashing rapidly - A call on the trunk needs to be answered. Trunk key LE is flashing slowly - A call on hold is waiting. 81

82 Team and Executive/Secretary Functions With Trunk Keys Answering Calls With Trunk Keys C Precondition: Your telephone is ringing and/ the trunk key is flashing rapidly. Press the rapidly flashing trunk key. This is not necessary if the trunk is automatically assigned to you when you lift the handset press the "Speaker" key; in this case the assigned trunk key lights up. Lift the handset. With on-hook dialing: Use speakerphone mode and open listening. Making Calls with Trunk Keys C Press the free trunk key that you want to use to set up your call. This is not necessary if the trunk is automatically assigned to you when you lift the handset press the "Speaker" key; in this case the assigned trunk key lights up. ial the station number. When the other party answers: Lift the handset. With on-hook dialing: Use speakerphone mode and open listening. I Release Using a Trunk Key to Place a Call on Hold and Retrieve It Again Precondition: You are conducting a call over a trunk in your group. The "US:Hold UK:Common Hold" key has been programmed on your telephone Æ page 57. Placing a call on hold: Press the "US:Hold UK:Common Hold" key. Replace the handset press the key. epending on the configuration (contact your service personnel), this may be necessary so other team members can also pick up the call on hold. 82

83 Team and Executive/Secretary Functions With Trunk Keys Retrieving the call: Press the slowly flashing trunk key. Switching Between Phone Calls on Multiple Trunks Precondition: You are conducting a call over a trunk in your group. Another trunk key starts flashing. Press the flashing trunk key. The first party is placed on hold on the other trunk. Press the slowly flashing trunk key. The second party is placed on hold. You can switch between the two call as many times as you wish. Always press the slowly flashing trunk key. Fwarding Calls on Lines * 501=Fward Line: On? F>: You can immediately fward internal external calls on your lines to different internal external telephones (destinations); even external destinations are possible in certain system configurations. Activating call fwarding f one trunk activates the function f all trunk keys assigned to this trunk in your group. Press the key. The LE lights up. Press the trunk key you wish to use. Enter the number of the trunk you wish to use. If available. Press the "Fward Line" key. (You have sted the incomplete "Fward Line" function on the key, excluding the call fwarding type and destination Æ page 57.) 83

84 Team and Executive/Secretary Functions With Trunk Keys 1=all calls? 2=external calls only? 3=internal calls only? US: Save? UK: Save entry? : ; < Enter the destination number. If available. Press the "Fward Line" key. (You have sted the call fwarding type and destination on the "Fward Line" key Æ page 57.) eactivating call fwarding: #501=Fward Line: Off? G>: Press the key. The LE lights up. Press the trunk key you wish to use. Enter the number of the trunk key you wish to use. If available. Press the "Fward Line" key. If you have activated call fwarding f a trunk, a special dial tone sounds when the line is seized. Meaning of LE Indications on the "Fward Line" Keys: The LE on the "Fward Line" key is off - call fwarding is not active f this trunk. LE on the "Fward Line" key is lit - call fwarding is active f this trunk. LE on the "Fward Line" key is flashing slowly - the trunk is a call fwarding destination. 84

85 Team and Executive/Secretary Functions With Trunk Keys Using SS Keys Each team member has a SS key f every other member in the team. This enables every team member to reach all other members of the team directly, simply by pressing a key. If appl. C Meaning of LE Indications on SS Keys LE on the SS key is off - the team member is not engaged in a phone call. LE on the SS key is lit - the team member is engaged in a phone call has activated do not disturb. LE on the SS key is flashing rapidly - a call has arrived f you and needs to be answered. LE on the SS keys is flashing slowly - a caller is trying to reach another member of your team, who has not yet answered. Using SS Keys to Answer Calls Precondition: Your telephone is ringing and/ a SS key is flashing. Press the flashing SS key. This is not necessary if you are receiving a SS call and the SS key is flashing rapidly. Lift the handset. With on-hook dialing: Use speakerphone mode and open listening. Calling a Team Member irectly Press the direct station selection key. If the team member you wish to reach is engaged in another call, the SS key on your telephone is illuminated. You can make the call even in this case. 85

86 Team and Executive/Secretary Functions With Trunk Keys C When the other party answers: Lift the handset. With on-hook dialing: Use speakerphone mode (not available with optipoint 500 economy and optipoint 500 basic). Transferring a Call in Progress I Release Press the SS key and announce the call, if desired. Replace the handset press the key. Accepting a Call f Another Team Member C Press the flashing SS key trunk key. Lift the handset. With on-hook dialing: Use speakerphone mode and open listening. Joining Leaving a Group Call (Not f the Executive Telephone in an Executive/Secretary Team) By default, your telephone rings when a call arrives on your line. If you want your phone to ring even when calls arrive on other lines, you can turn your ringer on and off f each line in your group Æ page 88. Your telephone rings (one time only every four seconds) even when you are engaged in another call (attention ring volume Æ page 50). 86

87 Team and Executive/Secretary Functions With Trunk Keys Transferring Calls irectly to the Executive (Only in an Executive/Secretary Group) Nmally, audible signaling of all calls f the executive is heard only in the secretary s office. You can activate audible signaling so that calls are only signaled on the executive telephone and on a second telephone assigned to it. Activating ring transfer: Press the Ring Transfer" key. The LE lights up. * 502=Ring Transfer: On? F>; Press the key. The LE lights up. Press the trunk key you wish to use. Enter the number of the trunk you wish to use. eactivating ring transfer: Press the "Ring Transfer" key. The LE goes out. #502=Ring Transfer: Off? G>; Press the key. The LE lights up. Press the trunk key you wish to use. Enter the number of the trunk you wish to use. 87

88 Using Other Team Functions Using Other Team Functions Turning Group Call On and Off If this function has been configured (contact your service personnel), you belong to one me groups of users who can each be reached under a hunt group group call number. Incoming calls are signaled on all group member telephones in the der in which they are received ( hunt group) simultaneously (= group call) until one member of the group accepts the call. You can also belong to a team (including executive/secretary ones) in which station numbers are programmed on trunk keys Æ page 81. Each member of the group remains available under his her own station number. You can activate and deactivate the audible signal f a hunt group, group call individual trunks in a group (including an executive/secretary team). If the LE on a programmed "US:Join/leave group UK:Hunt group join/leave" key Æ page 57 is illuminated, this means that the audible tone was activated f at least one group. Special features must be taken into consideration if your telephone operates with HiPath 5000 RSM (system netwking via PC netwk) Æ page 3! US: Leave group? UK: Leave hunt group? US: Join group? UK: Join hunt group? You belong to a hunt group a group call: GA> FA> Enter the code f "leave" "join". Press the Hunt group join/leave key. 88

89 Using Other Team Functions US: Leave group? UK: Leave hunt group? US: Join group? UK: Join hunt group? You belong to multiple groups to one group with trunk keys (including executive/secretary teams). GA> FA> Enter the code f "leave" "join". Press the "Hunt group join/leave" key. 301 x group name 301 group name If an "x" appears between group/trunk number (such as 301) and group name, the audible tone is active f this group trunk. No "x" means that the audible tone was deactivated. Next? US: Leave group? UK: Leave hunt group? US: Join group? UK: Join hunt group? #=Leave all groups? * =Rejoin_all_groups G F Press the "OK" dialog key to confirm your selection and display the next group trunk number and group name. This turns off the audible tone f the displayed group trunk. This turns off the audible tone f the displayed group trunk. This turns off the audible tone f all groups and trunks. Enter the code f "Leave all groups". This turns off the audible tone f all groups and trunks. Enter the code f "Join all groups". 8

90 Using Other Team Functions If you deactivate the audible tone f another group trunk, deactivate it f all groups and trunks to which you belong, a special dial tone sounds when you lift the handset. Accepting a Call f Another Member of Your Team Pickup - group? F>@ You can accept calls f other telephones in your team from your telephone even while engaged in another call. To do this, contact your service personnel to find out if a pickup group has been configured. Precondition: You telephone rings briefly. The following message appears on the display: "Call f:". Press the key. The LE lights up. Activating and eactivating a Ringing Group You can have calls f your telephone signaled audibly at up to five other internal phones. The person who answers first receives the call. Special features must be taken into consideration if your telephone operates with HiPath 5000 RSM (system netwking via PC netwk) Æ page 6! Saving, displaying, and deleting telephones f the ringing group: * 81=Ringing group on? FA: Press the key. The LE lights up. Follow the display prompts (enter the internal station number). 0

91 Using Other Team Functions Removing all telephones in call ringing group: Ringing group off? GA: Unifm Call istribution (UC) If this function has been configured (contact your service personnel), you belong to a group of users (agents) to whom calls are distributed. An incoming call is always assigned to the agent who has had the longest break without a call. Logging on and off at the beginning and end of your shift: UC? * 401=Log on? #401=Log off? F=: G=: Press the key. The LE lights up. Enter the code f "Log on" "Log off". To log on, enter your identification number ("Agent:"). Contact your service personnel to find out what it is. Logging on and off during your shift: UC? #402=Not available? * 402=Available? G=; F=; Press the key. The LE lights up. Enter the code f "Not available" "Available". 1

92 Using Other Team Functions Requesting and activating a wk time: UC? * 403=Wk on? #403=Wk off? F=< G=< UC? * 404=UC night on? #404=UC night off? F== G== UC? * 405=Calls in queue? F=> If you want to follow-up on the last call you answered without being disturbed, you can request and activate a wk time. This removes your telephone from the call distribution cycle f a programmable period of time until you log back on. Press the key. The LE lights up. Enter the code f "on" "off". Turning the night service on and off f UC: Press the key. The LE lights up. Enter the code f "on" "off". isplay the number of waiting calls: Press the key. The LE lights up. Enter the code f "on" "off". System netwking via LAN (PC netwk) 2

93 Special Functions in the LAN (PC Netwk) Special Functions in the LAN (PC Netwk) If your telephone is operating in a HiPath 5000 RSM environment, multiple HiPath 3000 systems are interconnected via a LAN (Local Area Netwk, e.g. proprietary PC netwk). Your telephone calls are conducted via the LAN (PC netwk). If this is the case, you must take certain special features into consideration when perfming various functions. These are described below. Internal ISA? F=@ G Leaving a Hunt Group/Group Call Precondition: you belong to a hunt group/group call Æ page 88 of another HiPath 3000: Enter the (ISA) call number of the other HiPath Confirm the entry. G Enter the (ISA) call number of your telephone. Confirm the entry. Leave hunt group? Join hunt group? GA> FA> Enter the code f "leave" "join". You belong to multiple groups of another HiPath 3000: Enter the group number f "Join/Leave, directed". 3

94 Special Functions in the LAN (PC Netwk) Internal ISA? Transferring Call Fwarding You can activate/deactivate call fwarding Æ page 64 f your telephone from other HiPath 5000 RSM telephones. G Enter the (ISA) call number of the HiPath 3000 to which your telephone is connected. Confirm the entry. G Enter the (ISA) call number of your telephone. Confirm the entry. Activating this function: Call fwarding on? F: 1=all calls? 2=external calls only? 3=internal calls only? : ; < Enter the destination number. Save? eactivating this function: Call fwarding off? G: 4

95 Special Functions in the LAN (PC Netwk) Internal ISA? Using Night Answer If authized (contact your service personnel), you can define telephones in other HiPath 3000 communications platfms as the night answer Æ page 65. G Enter the (ISA) call number of the HiPath 3000 to which the night answer telephone is connected. Confirm the entry. G Enter the (ISA) call number of the telephone from which you wish to activate/deactivate the night answer service. Confirm the entry. Activating this function: Night answer on? Save? F== Enter the destination number (= tempary night answer service). eactivating this function: Night answer off? G== 5

96 Special Functions in the LAN (PC Netwk) Activating and eactivating a Ringing Group You can have calls f your telephone signaled audibly at external telephones at telephones in other HiPath 3000 communications platfms Æ page 0. Saving the telephones f the ringing group: * 81=Ringng group on? FA: Press the key. The LE lights up. Add to ringing group? Add another station? isplay remove? Select and confirm Select and confirm, then follow the operating instructions. Enter the call number. #=Entry complete? G Enter Save? Exit? Removing all telephones in call ringing group: Ringing group off? GA: 6

97 Special Functions in the LAN (PC Netwk) Internal ISA? Controlling Relays If this feature is configured (contact your service personnel), you can also control relays Æ page 78 in other HiPath 3000 communications platfms. G Enter the (ISA) call number of the HiPath 3000 in which the relay is to be controlled. Confirm the entry. G Enter the (ISA) call number of the telephone from which you wish to control the relay. Confirm the entry. *0=Control Relay On? #0=Control Relay Off? FB GB Enter the code f "on" "off". :... = Enter the relay. 7

98 Special Functions in the LAN (PC Netwk) Internal ISA? Opening the o If this feature is configured (contact your service personnel), you can also activate the do opener Æ page 23 in other HiPath 3000 communications platfms. G Enter the (ISA) call number of the HiPath 3000 in which the do is to be opened. Confirm the entry. G Enter the (ISA) call number of the telephone from which you wish to activate the do opener. Confirm the entry. Open do? F?: L Enter the call number of the entrance telephone. All About Your Telephone 8

99 Labeling, ocumentation and Accessies Labeling, ocumentation and Accessies Labeling Key Fields You can chose from the following options to label the keys with the functions/call numbers saved (Æ page, Æ page 10, Æ page 55): Labeling by hand: Labeling strips are deliverd with your optipoint. Write the function a name on the matching strips within the white field and attach them to your optipoint. with a computer: You have avail of a C Rom (ask your service personnel) with the electronic operating instructions f your HiPath 3000 / 5000 RSM Æ page 100. You can label your keypads f each PC. with a computer via the Internet: You will find the "Online Key Labelling Tool" along with the user interface under Æ "ownloads" Æ "Software". Special labeling sheets, which can be dered, are available with the cresponding labeling strips f this procedure. Labeling sheets can be dered from the details of the article number from Siemens' Sales Organisation via the following internet address: Article number-labeling sheets: A31003-H8400-B3-*-6Z1 f optipoint basic/standard/advance paper size - INA4 A31003-H8400-B2-*-6Z1 f optipoint key module paper size - INA4 Put the labeled strips in the relevant key pad on your optipoint and place the transparent cover over them (mat page above).

100 Labeling, ocumentation and Accessies Attaching a Station Number Label Self-adhesive call-number labels are also delivered with your optipoint. Write on the call-number label (fire brigade, police, own telephone numbers), then remove and stick it in the recess on the telephone when the handset is lifted. ocumentation You can find these operating instructions in the Internet in PF fmat under and on C-ROM (ask your service personnel) in HTML and PF fmat. The C-Rom (7 languages) a printout of these operating instructions can be dered from the details of the article number from Siemens' Sales Organisation of via the following Internet address. C-ROM article number: P31003-H3540-C140-*-6Z1 Article number of these operating instructions: A31003-H1012-C In der to look at and print the operating instructions in PF fmat, you need a computer on which the free Acrobat Reader software package is installed by Adobe. To look at the operating instructions in HTML fmat you need a computer with a www browser, e.g. Microsoft Internet Expler. 100

101 Labeling, ocumentation and Accessies Accessies The following accessies help you customize your telephone (not optipoint 500 economy) to your individual preferences. optipoint adapters are modules which can be plugged into the option bays at the bottom of optipoint. optipoint key module: Key module with 16 programmable keys. You can connect up to two key modules to your telephone. optipoint BLF: Key modules with 0 LEs and function keys. Use preferably in conjunction with optipoint Attendant. optipoint acoustic adapter: Connects a desk microphone, Headset, external speaker second handset. Provides an additional bell f signaling calls in loud environments and similar situations and controls illuminated display panels, such as "Please do not enter" at the entrance to a room. optipoint analog adapter: Connects an additional analog telephone, fax machine PC with a modem card. optipoint ISN adapter: Connects an ISN device, such as an ISN fax machine, video recder PC to the S 0 interface. optipoint phone adapter: Connects a second system telephone. Callers can reach the second system telephone under a separate station number. optipoint recder adapter: Connects an external recder a second headset. Headset: Headset f frequent telephone users. Second handset: Allows you to hear better in noisy environments. esk microphone: F speakerphone mode under po acoustic conditions. External speaker: Improves the sound quality with open listening. You will find details about the individual products in your optipoint telephone data sheets. 101

102 Fixing Problems Fixing Problems Telephone Maintenance Always use a damp antistatic cloth to clean the telephone. Never use a dry cloth. If the telephone is very dirty, clean it with a diluted neutral cleaner containing surfactants, such as a dish detergent. Afterwards remove all traces of the cleaner with a damp cloth (using water only). Never use cleaners containing alcohol, cleaners that crode plastic, abrasive powders. Troubleshooting Pressed key does not respond: Check whether the key is stuck. Telephone does not ring: Check whether the do not disturb function was activated on your telephone (" o not disturb" appears on the screen). If so, deactivate it Æ page 21. You cannot dial an external number: Check whether you telephone is locked ("US:Not authized UK:Access denied" appears on the screen). If so, unlock the telephone Æ page 53. To crect any other problem: First contact your service personnel. If your service personnel is unable to crect the problem, contact Customer Service. 102

103 Fixing Problems Responding to Err Messages on the Screen US: Invalid entry UK: Increct entry Possible cause: The station number is increct. Possible response: US: Not authized UK: Access denied Enter a crect station number. Possible cause: You tried to activate a disabled function. Possible response: US: Currently not possible UK: Feature not available Ask your service personnel to authize you to use the function. Possible cause: The station number you dialed does not exist. The telephone you are trying to call is unplugged. Possible response: US:Invalid station number UK: Number cannot be dialed Enter a crect station number. Try calling the telephone again later on. Possible cause: You dialed your own station number. Possible response: US: Key memy is full UK: Max.no.of keys exceeded Enter a crect station number. Possible cause: All memy locations f external station numbers are currently in use. Possible response: Try again later on. Contacts f Resolving Problems If you encounter a problem that lasts longer than five minutes, contact your service personnel. 103

104 Index Index A accessies account code activating do opener adapter advisy message agents... 1 announcement answering a timed reminder... 1 answering machine call pickup appointment assigning a I number assigning available keys assigning programmable keys associated dialing/dialing aid Attention Ring Vol automatic connection setup... 2 automatic line seizure C call accepting from answering machine accepting in a team accepting, group... 0 answering fwarding fwarding in a team fwarding MSN in CO in a team with trunk keys parking pickup, directed placing on hold rejecting retrieving from park retrieving held transfer transfer after announcement using SS keys in a team call charge assignment call charges f another telephone call charges f your telephone call fwarding MSN in CO call request... 3 call signal call transfer call volume... 14, 51 call waiting accepting allowing preventing call waiting (camp-on) tone off call waiting on/off call waiting tone on/off caller I resting display of suppressing display of caller I caller I suppression calling entrance telephone calling a second party calls distributing... 1 calls in queue... 25, 1 CE mark... 2 change call number charges f another telephone charges f your telephone checking key assignments cleaning the telephone code dialing in ISN codes conducting calls with a headset conference connection setup, automatic... 2 consultation hold contacts/problems control panel optipoint 500 advance optipoint 500 economy/basic/standard 104

105 Index deleting advisy messages desk microphone details, fax dial input editing dialing en-bloc internal/external calls dialing a number from the caller list with reperty dialing keys dialing aid S0 bus dialing Internal calls dialing numbers from the internal directy using speed-dialing direct inward system access (ISA) direct station select... 56, 58, 85 directy, internal ISA isplay... display isplay angle isplay backlight isplay contrast distributing calls... 1 do not disturb do opener E editing dial inputs editing the station number en-bloc enhanced paging equipment... 7 entrance telephone err messages executive/secretary functions explanation of symbols external code F faceplate key module fax details fwarding multiple subscriber number (MSN) fwarding MSN in CO fwarding multiple subscriber number (MSN) function keys functions activating/deactivating f another telephone associated service programming on keys resetting G group call in a team H handsfree answerback off on headset... 20, 101 HiPath 5000 RSM actuats... 7 do opener... 8 group call... 3 hunt group... 3 night answer... 5 relays... 7 ringing group... 6 transferring call fwarding... 4 hotline... 2 HTML fmat hunt group I internal directy IP telephony

106 Index K key fields, labeling..., 10, key module keypad dialing keys assigning fixed..., 10 incomplete save labeling... programmable..., 10 L labeling key fields..., 10, LAN telephony... 3 leaving an advisy message LE (light-emitting diode)..., 10 LE indications, meaning of... 81, 84, 85 LE signals, meaning locking all phones locking/unlocking the telephone M mailbox... 1 making calls on-hook dialing to sted destinations... 3 using redial with the dialing aid making external calls making trunk calls malfunctions meaning of LE Indications meaning of LE indications... 84, 85 meaning of LE signals message answering deleting/displaying receiving sending microphone f speakerphone mode moniting silent MULAP keys MULAP trunk keys N night answer notes... 2 O open do with a code open listening opening do operating instructions HTML fmat dering PF fmat operating principle operating steps assigning to a key operating systems optipoint adapter optipoint key module overload override... 4, 72 P parking a call PF fmat personal identification number pickup (call)... 18, 0 PIN f a telephone placing a call on hold in a team preventing and allowing automatic camp-on prime line on problems/contacts procedure assigning to a key programming available keys programming keys programming your telephone project calls

107 Index R radio paging equipment PSE... 7 recall receiving volume... 14, 51 redialing a number from the caller list relays relocate reserving a trunk resetting functions resetting services ring tone ring transfer in an executive/secretary team ring volume ringer cutoff ringing group... 0 room monit S saving a PIN second level... 43, 55 secretary functions senss setting your telephone Shift... 43, 55 Shift key... 43, 55 silent monit simple paging equipment... 7 speaker speaker call speakerphone mode... 14, 15, 16, 51 special dial tone speed-dialing dialing numbers saving station speed-dialing system station number assigning crecting saving station speed-dialing... 43, 56 suffix-dialing... 2 switches system speed-dialing system-wide cancellation T team with trunk keys telephone cleaning locking locking another locking/unlocking locking/unlocking all phones maintaining operating settings testing using another like your own... 6 telephone data service telephone maintenance telephone test tempary phone... 6 testing the telephone testing the telephone functions text message answering deleting/displaying receiving sending three-party conference time-dependent hotline... 2 toggle toggle/connect in the team tone dialing... 2 tone dialing (TMF dialing)... 2 trace call transfer (call) after announcement transfer call trunk flash trunk keys in a team trunk keys, MULAP trunk, reserving

108 Index U UC... 1 using a caller list... 3 using a tempary phone... 6 using functions from the outside V variable call fwarding W waiting calls wk time

109 Overview of Functions and Codes (Alphabetical) Overview of Functions and Codes (Alphabetical) The table below lists all available functions as they appear on the display. Functions that have been configured (contact your service personnel) can be activated interactively (select + save) via the menu (select + save enter a code), by pressing function keys, provided that the functions have been configured (contact your service personnel). Functions (display)... Interactively... Via the menu... With function keys á! á! Code Account code * 60 Advisy msg. on Advisy msg. off * 6 #6 Associated dial * 67 Associated serv. * 83 Call waiting Waiting tone off Waiting tone on Call wait.term.on Call wait.trm.off Caller List Save number Changeover on Changeover off Change PIN Conference Start conference Adding a party to the conference End conference View conf parties Remove party rop last conf. party (only f U.S.) Consult Return to held call Quit and return Transfer/US:Accept call UK:Accept Control Relay On Control Relay Off * 55 * 87 #87 * 40 #40 #82 * 82 * 66 #66 * 3 * 3 #3 * 41 * 0 * 0 * 0 #0 US:irecty UK:Phonebook ISA Internal ISA * 47 % 10

110 Overview of Functions and Codes (Alphabetical) Functions (display) En-bloc sending ial N on N off o opener on o opener off * 7 #7 * 8 #8 TMF dialing * 53 Fwarding on 1=all calls 2=external calls only 3=internal calls only Fwarding off Trunk FW on Trunk FW out Fward Line: On Fward Line: Off Headset Answer call HF answerback on HF answerback off Hotline Join hunt group Leave hunt group Rejoin all groups Leave all groups * 1 * 11 * 12 * 13 #1 * 64 #64 * 501 #501 * 6 #6 * 85 #85 * 85 * #85# Lock all phones * 43 Moniting * 44 Mute on Mute off Night answer on Night answer off... Interactively... Via the menu á! á! Code * 52 #52 * 44 #44... With function keys Open do * 61 Override * %

111 Overview of Functions and Codes (Alphabetical) Functions (display) Page Answer page (not f U.S.) Park a call Retrieve call * 45 #45 * 56 #56 Phone Test * 40 Pickup - directed Pickup - group Accept call * 5 * 57 Prog. feature key * 1 Redial Reject call Release Relocate Complete Relocate * 41 #41 Reserve trunk Reset services #0 Retrieve line * 63 Ring Transfer: On Ring Transfer: Off Ringer cutoff on Ringer cutoff off Ringing group on Ringing group off * 502 #502 * 8 #8 * 81 #81 Room monit * 88 Select language * 48 Send message View sent message US: View messages UK: isplay Messages Mailbox * 68 #68 #68 Keypad dialingl * 503 Shift Key Show call charges (own telephone) View call charges (other party s telephone) * 65 Speaker call * 80 Suppress call I Reste caller I... Interactively... Via the menu á! á! Code * 86 #86 Tel. data service * With function keys % 111

112 Overview of Functions and Codes (Alphabetical) Functions (display) Tempary MSN (not f U.S.) * 41 Tempary Phone * 508 Timed reminder on Timed reminder off * 46 #46 Toggle/Connect * 2 Trace call * 84 Transfer Trunk Flash * 51 UC Log on Log off Available Not available Wk on Wk off UC night on UC night off Calls in queue US:Callback UK:Set Callback View callbacks/elete Use speed-dialing Change Speed-dial (station)... Interactively... Via the menu á! á! Code * 401 #401 * 402 #402 * 403 #403 * 404 #404 * 405 * 58 #58... With function keys * 7 * %

113 FCC and Industry Canada Compliance This section describes the requirements f compliance with Federal Communications Commission (FCC) Rules and Industry Canada CS-03 standard. FCC Certification and Requirements The following paragraphs describe requirements and infmation based on FCC rules. Service If you experience problem with the Siemens optipoint 500 telephone, contact Siemens customer suppt at f infmation on service and repairs. The telephone company can ask you to disconnect the equipment from the netwk until the problem is crected until you are sure that the equipment is not malfunctioning. FCC Rules, Part 15 The Siemens optipoint 500 telephone has been tested and complied with the limits f a class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accdance with the instruction manual, can cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference, in which case the user will be required to crect the interference in the user s expense. FCC Rules, Part FCC Part 68 Certification The Siemens optipoint 500 telephone is certified with FCC under Part 68 as a component device f connection behind FCC Part 68 certified Siemens PB systems. In der f the FCC certification of the Siemens optipoint 500 telephone to be retained, all other products used in conjunction with the Siemens optipoint 500 telephone must also be FCC Part 68 certified f use with the front-end terminal equipment. If any of these components are not certified, Siemens is required to obtain FCC Part 68 certification of the assembled equipment pri to connection to the telephone netwk. Part 68 certification requires Siemens to maintain this approval and as such are responsible f the following: Any component added to the Siemens optipoint 500 telephone, whether it bears component certification not, will require a Part 68 compliance evaluation. Siemens may need to test and make a modification filing to the FCC befe that new component can be used; Any modification/update made to the Siemens optipoint 500 telephone will require a Part 68 compliance evaluation. Siemens may need to test and make a modification filing to the FCC befe that modified component can be used; Siemens optipoint 500 telephone complies with and will continue to comply with all the applicable rules and regulations in Subpart of the FCC Part 68 rules during the life-time of the product. If at any time the ownership of Siemens optipoint 500 telephone is transferred to someone else (whether independently as part of a system), please supply this manual to the new owner.

114 2. REN The ringer equivalence number (REN) is used to determine the quality of devices which may be connected to the telephone line. Excessive RENs on the telephone line may result in the devices not ringing in response to an incoming call. In most, but not all areas, the sum of RENs should not exceed five (5.0). At the base of the telephone is a label contains, among other infmation, the REN and the FCC certification number. If requested, this infmation must be given to the telephone company. To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company. Note: REN is associated with the analog telephones. It is not applicable to Siemens opti- Point 500 telephone. If requested, please supply the FCC Certification numbers of the front-end host terminal equipment that have a direct Public Switched Telephone Netwk connection (i.e. have a REN stated on the label) and the highest REN. 3. Facility Interface Infmation Siemens optipoint 500 telephone connects to the public switched telephone netwk through FCC Part 68 certified front-end host PB equipment which specifies the type of netwk jacks to be used. 4. isruption of the Netwk If the Siemens optipoint 500 telephone disrupts the telephone netwk, the telephone company can discontinue your service temparily. If possible, the telephone company will notify you in advance. If advance notice is not practical, they will notify you as soon as possible. You are also infmed of your right to file a complaint with the FCC. 5. Telephone Company Facility Changes The telephone company can make changes in its facilities, equipment, operations, procedures that can affect the operation of your equipment. If they do, you should be notified in advance so you have an opptunity to maintain uninterrupted telephone service. 6. Hearing-Aid Compatibility Telephones f emergency use and telephones installed in common areas such as lobbies, hospital rooms, elevats, and hotel rooms must have handsets that are compatible with magnetically coupled hearing aids. Persons who are not in common areas must also be provided with hearing-aid compatible handsets, if needed. The Siemens optipoint 500 telephone complies with the FCC Rules, Part 68, Section Hearing Aid Compatibility and volume control requirements. 7. Programmed ialer Features When you program emergency numbers make test calls to emergency numbers using Siemens products with programmed dialer features, stay on the line and briefly explain to the dispatcher the reason f the call befe hanging up. Perfm these activities in off-peak hours, such as early mning late evening.

115 Equipment Attachment Limitations The following are notices required by Industry Canada Terminal Attachment Program Certification Procedure CP-01, Part I, Section 14. Ringer Equivalence Number (REN) The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5. The REN is associated with the analog loop-start and ground-start telephones. It is not applicable to Siemens optipoint 500 telephones. Equipment Attachment Limitations The Industry Canada label identifies certified equipment. This certification means that the equipment meets certain telecommunications netwk protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirement documents. The epartment does not guarantee the equipment will operate to the user s satisfaction. Befe installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations. Repairs to certified equipment should be codinated by a representative designated by the supplier. Any repairs alterations made by the user to this equipment, equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment. Users should ensure f their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly imptant in rural areas. ANGER Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authity, electrician, as appropriate.

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