Proposed 2015 Master Calendar for Board and Committee Meetings
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1 R Meeting October 28, 2014 AGENDA ITEM AGENDA ITEM 2 Proposed 2015 Master Calendar for Board and Committee Meetings GENERAL MANAGER S RECOMMENDATION Adopt the 2015 Master Calendar for Board and Committee Meetings SUMMARY AND DISCUSSION To allow for accurate scheduling and planning of Board of Directors and Board Committee meetings, staff proposes adoption of a Master Calendar each year that will include all known Board and Committee meetings for the calendar year. This will assist staff and Board members in planning future District meetings and events as well as vacation time. The Master Calendar will be updated as needed to include any added or canceled meetings as necessary. The Master Calendar notes routine and mandatory items, state conferences, holidays, and special events or meetings. Additional Committee meetings will be added following adoption of the annual Action Plan by the Board of Directors. FISCAL IMPACT Adoption of a Master Calendar has no fiscal impact. BOARD COMMITTEE REVIEW This item was brought before the full Board of Directors to determine if it should be further studied by a Committee or acted on by the entire Board. PUBLIC NOTICE Public notice was provided as required by the Brown Act. CEQA COMPLIANCE This item is not a project subject to the California Environmental Quality Act. NEXT STEPS If approved by the Board of Directors, the 2015 Master Calendar will be provided to the Board of Directors in each Board meeting packet and updated as necessary prior to each Board meeting.
2 R Page 2 Attachment 1. Draft 2015 Master Calendar Responsible Department Head: Stephen E. Abbors, General Manager Prepared by: Jennifer Woodworth, District Clerk
3 Midpeninsula Regional Open Space District Proposed Meeting Calendar 1/1/2015-2/24/2016 Month, Year Date Day Time Meeting Type January, /14/2015 7:00 PM Regular Meeting 1/27/2015 1:00 PM LFPAC Meeting 1/28/2015 7:00 PM Regular Meeting 1/29/2015 Thursday 1:00 PM ABC Meeting February, /3/2015 1:00 PM ABC Meeting 2/5/2015 Thursday 1:00 PM ABC Meeting 2/11/2015 7:00 PM Regular Meeting 2/25/2015 7:00 PM Regular Meeting March, /3/2015 2:00 PM ABC Meeting 3/11/2015 7:00 PM Regular Meeting 3/17/2015 1:00 PM LFPAC Meeting 3/25/2015 7:00 PM Regular Meeting April, /8/2015 7:00 PM Regular Meeting 4/22/2015 7:00 PM Regular Meeting 4/28/2015 2:00 PM BAE Committee Meeting May, /13/2015 7:00 PM Regular Meeting 5/19/2015 5:00 PM Closed Session Re: BAE 5/20/2015 5:00 PM Closed Session Re: BAE 5/27/2015 5:00 PM Closed Session Re: BAE 5/27/2015 7:00 PM Regular Meeting June, /10/2015 7:00 PM Regular Meeting 6/16/2015 2:00 PM Closed Session Re: BAE 6/24/2015 7:00 PM Regular Meeting July, /8/2015 5:00 PM Closed Session Re: BAE 7/8/2015 7:00 PM Regular Meeting 7/22/2015 7:00 PM Regular Meeting August, /12/2015 7:00 PM Regular Meeting 8/26/2015 7:00 PM Regular Meeting September, /8/2015 1:00 PM LFPAC Meeting 9/9/2015 7:00 PM Regular Meeting 9/23/2015 7:00 PM Regular Meeting October, /14/2015 7:00 PM Regular Meeting 10/22/2015 Thursday 9:00 AM Strategic Plan Workshop
4 10/28/2015 7:00 PM Regular Meeting November, /10/2015 1:00 PM ABC Meeting 11/11/2015 7:00 PM Regular Meeting 11/17/2015 1:00 PM ABC Meeting December, /1/2015 1:00 AM LFPAC Meeting 12/9/2015 5:00 PM Closed Session Re: BAE 12/9/2015 7:00 PM Regular Meeting January, /13/2016 7:00 PM Regular Meeting 1/19/2016 5:00 PM Study Session: BOC Interviews 1/20/2016 5:00 PM Study Session: BOC Interviews 1/27/2016 7:00 PM Regular Meeting February, /10/2016 7:00 PM Regular Meeting 2/24/2016 7:00 PM Regular Meeting
5 JANUARY 2015 January 14 7:00 p.m. BOARD MEETING Election of the Board of Directors Officers for Calendar Year 2015 Appointment of Action Plan and Budget Committee Members for Calendar Year 2015 District Clerk District Clerk January 14 MROSD FINANCING AUTHORITY MEETING Acceptance of the Controller s Annual Financial Report of the Midpeninsula Regional Open Space District Financing Authority District Controller January 27 1:00 LEGISLATIVE FUNDING & PUBLIC AFFAIRS COMMITTEE MEETING Legislative Update Accessibility Plan Update Roadside Signage Public Affairs Planning Public Affairs January 28 7:00 p.m. BOARD MEETING Appointment of Board of Directors Standing Committee Members for Calendar Year 2015 Appointment of District Representatives to the Governing Board of the Midpeninsula Regional Open Space District Financing Authority for Calendar Year 2015 Board President/ District Clerk Board President/ District Clerk
6 January 29 1:00 ACTION PLAN & BUDGET COMMITTEE MEETING FY15-16 Budget Administration
7 FEBRUARY 2015 February 3 1:00 ACTION PLAN & BUDGET COMMITTEE MEETING FY15-16 Budget Administration February 5 Thursday 1:00 ACTION PLAN & BUDGET COMMITTEE MEETING FY15-16 Budget Administration February 11 7:00 p.m. BOARD MEETING February 25 7:00 p.m. BOARD MEETING
8 MARCH 2015 March 3 1:00 ACTION PLAN & BUDGET COMMITTEE MEETING FY15-16 Budget March 11 7:00 p.m. BOARD MEETING March 17 1:00 LEGISLATIVE FUNDING & PUBLIC AFFAIRS COMMITTEE MEETING Legislative Update Public Affairs March 25 7:00 p.m. BOARD MEETING
9 APRIL 2015 April 8 7:00 p.m. BOARD MEETING April 22 7:00 p.m. BOARD MEETING April 28 2:00 BOARD APPOINTEE EVALUATION COMMITTEE MEETING Develop written communication to appointees re: a. The procedures and timeline for the evaluation process; b. Any particular areas of emphasis the BAE wishes to make an appointee aware of prior to the beginning of the evaluation process; c. Any process issues relative to compensation. d. Any changes to the appointees contracts not specifically related to compensation.
10 MAY 2015 May 13 7:00 p.m. BOARD MEETING May 19 5:00 CLOSED SESSION Board Appointee Evaluations: Appointees Presentations May 20 5:00 CLOSED SESSION Board Appointee Evaluations: Appointees Presentations May 27 5:00 CLOSED SESSION Board Appointee Evaluations: Responses to any follow-up questions
11 JUNE 2015 June 10 June 16 2:00 CLOSED SESSION Board Appointee Evaluations: Board review of written evaluations drafted by BAE Committee June 24 Year-End Action Plan & Budget Review Admininstration
12 JULY 2015 July 8 5:00 CLOSED SESSION Board Appointee Evaluations: Discuss any compensation adjustments July 22
13 AUGUST 2015 August 12 August 26
14 SEPTEMBER 2015 September 8 1:00 LEGISLATIVE FUNDING & PUBLIC AFFAIRS COMMITTEE MEETING Legislative Update Public Affairs September 9 September 23
15 OCTOBER 2015 October 14 October 22 Thursday 9:00 STRATEGIC PLAN WORKSHOP October 28
16 NOVEMBER 2015 November 10 1:00 ACTION PLAN & BUDGET COMMITTEE MEETING FY15-16 Budget: Mid Year Review Administration November 17 1:00 ACTION PLAN & BUDGET COMMITTEE MEETING FY15-16 Budget: Mid Year Review Administration November 25 NO MEETING (THANKSGIVING HOLIDAY)
17 DECEMBER 2015 December 1 1:00 LEGISLATIVE FUNDING & PUBLIC AFFAIRS COMMITTEE MEETING Public Affairs Update for 2016 Public Affairs December 9 5:00 CLOSED SESSION Board Appointee Evaluations: Informal check-in for all appointees Mid-Year Budget Review Administraion December 23 NO MEETING (CHRISTMAS HOLIDAY)
18 JANUARY 2016 January 13 January 19 5:00 STUDY SESSION Bond Oversight Committee Interviews District Clerk January 20 5:00 STUDY SESSION Bond Oversight Committee Interviews District Clerk January 27
19 FEBRUARY 2016 February 10 February 24
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