O n l i n e R e g i s t r a t i o n P o r t a l f o r I T T, O P a n d G M C S C o u r s e s. U s e r M a n u a l
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1 O n l i n e R e g i s t r a t i o n P o r t a l f o r I T T, O P a n d G M C S C o u r s e s U s e r M a n u a l
2 Table of Contents Introduction. 08 Key Features. 09 Student. 09 Faculty.. 10 POU (Program Organizing Unit).. 11 Head Office Admin Home Page.. 13 ITT Course Information.. 14 OP Course Information.. 15 GMCS I Course Information. 16 GMCS II Course Information 17 Announcement.. 18 Login Screen Register as Student.. 20 New Student Registration CPT Route. 22 Direct Entry Scheme Route.. 24 Confirmation. 26 Forgot Password
3 User Student Section Faculty Section POU Section Head Off ice Admin Section. 180 Regional Off ice User Section
4 Index Student Facilities for students 31 Student Dashboard 33 Preferences. 34 Apply for Future Batch. 36 My Wait List Number 43 Course Registration 45 General Batch.. 46 ITT Course. 47 OP Course. 52 GMCS I Course GMCS II Course. 62 Wait List Batch 68 ITT Course 69 Modify Course Registration 76 Faculty Feedback 84 Update Registration Number 88 View Personal Details. 90 4
5 Faculty Login.. 93 New faculty Registration. 94 Personal.. 95 Qualification 96 Subjects.. 97 GMCS I GMCS II ITT OP Confirmation Faculty Dashboard Preferences. 103 Modify Personal Details. 104 Subject Approval Status
6 POU (Program Organizing Unit) Login Preferences POU Dashboard. 112 Manage Your Batches. 113 ITT Course. 116 OP Course GMCS I Course GMCS II Course Launch Batch Batch List 129 Confirm Student Registration Reference Registration. 136 Approve Change of Batch Student Attendance Sheet. 147 Faculty Approval
7 Faculty Attendance Sheet Cancel Wait List Number Generate Certificate 163 Print Authorization. 166 Print Certificate. 171 Faculty Schedule Details. 173 Reports
8 Information Board of Studies and IT Directorate of ICAI have jointly developed Online Registration Portal for ITT, OP and GMCS courses for registration / allocation of batches for ITT, OP and GMCS courses respectively to facilitate the students to register themselves from anywhere anytime for any training centre of the ICAI across India. The Online Portal provides the facility for any time Online Registration for Courses, Selection of Batches / Location, Batch Transfer, Faculty Allocation and Scheduling by Program Organizing Unit (POU), Online Feedback, Online Certificate Generation etc. The Online Portal consists of 4 modules namely - Student Module, Faculty Module, POU Module and HO Admin Module. 8
9 Key features Students Module Register online from anywhere in any open batch. Register in waiting list with preferred location. Payment through offline/online mode. Single Sign-on for all the courses. Transfer to another batch. Submit feedback online. Print the completion certificates online. 9
10 Faculty Module Single Sign - on. Register online for all courses at POU. Edit / Modify Registration. View Approval / Disapproval status. 10
11 POU Module Create and Launch of batches for all courses. View the status of batch registration. View and Confirm/Unconfirm the list of registered students for each batch. Maintain student / faculty attendance sheet. Approve / disapprove the faculty after registration. Generate certificate. Print certificate. 11
12 Head Office Admin Module Facility to create new POU. Monitor student s registration course wise and POU wise. Monitor faculty registration course wise and POU wise. Report generation > batch wise student and faculty reports, POU wise student s details report, course wise student s details report etc. 12
13 Home Page 13
14 ITT Course Information 14
15 OP Course Information 15
16 GMCS I Course Information 16
17 GMCS II Course Information 17
18 Announcement 18
19 User Name can be Min 6 characters long. Capital Case, Special characters are not allowed. Login Screen Password can be Min 6 characters long. Capital Case, Special characters are not allowed. Space can not be allowed. 19
20 Register as Student 20
21 New Student Registration To register as a student, visit the portal by entering the below URL Click on Login Button and then Click Register as a student link. After user clicks to Register as student link for the student registration he/she needs to enter registration no either as CPT Route or Direct Entry Student. 21
22 CPT Route CPT Route: - In this case student can register with the Permanent Registration Number. 22
23 23
24 Direct Entry Scheme Route Direct Entry Student: - In this case student can register without Permanent Registration Number as per below format 1. Registration number should be alpha numeric of 10 letters. 2. Initial 3 letter text only as (WRO, CRO, NRO, ERO, SRO, FRO) and last 7 letters digits only. 24
25 25
26 Conf irmation Login using valid username and password. Successful login should take student to the Student Dashboard. 26
27 Forgot Password Clicking on Forgot Password will take user to Recover Password screen. Here enter your valid address to retrieve your password. 27
28 has been sent for retrieval of password. 28
29 Clicking on To Update the Password will take user to Password Update screen. 29
30 Student Section
31 Facilities for Students The Student will be able to register online from anywhere in any open batch. In case if batch is not available, he/she may select preferred location and get registered in waiting list. A unique waitlist code will be generated and displayed in student dashboard. As soon a new batch is announced for the preferred location selected, an intimation mail will be sent to the student to either accept or reject the batch. The batch can be accepted using the wait list code generated earlier. In case the batch is not accepted the waitlist code will remain valid for further locations in the waitlist. The student will be allowed to change the batch only once after confirmation mail sent by the concerned POU. 31
32 Student has to first register on Online Portal. While the student is registering the basic details will be automatically fetched from the students database maintained by ICAI. The student may pay online through payment gateway or offline by DD. For offline mode the student can submit DD along with necessary documents to the respective branch who on receipt of the same will confirm batch. An auto generated confirmation will be sent to the student. It is mandatory for the student to submit the faculty feedback online. The training completion certificate will be generated only after submission of such feedback. The feedback can be submitted on daily basis or at the end of the batch. 32
33 Student Dashboard 33
34 Preferences 34
35 Preferences - This option is used to Update: - Salutation Name Relationship Address Contact No & Password 35
36 Apply for Future Batch 36
37 The student can register for a batch that may be launched in future at a POU of student s choice. An intimation through an will be sent to students in waitlist category on launch of the waitlist batches for specific courses. 37
38 An auto generated Unique Wait List Number will be generated which the student will use to register for batches that are launched in future for waitlisted students. 38
39 39
40 40
41 41
42 42
43 My Wait Listed Number 43
44 Refer this waitlisted numbers only for the waitlisted batch of the specific courses in preferred POU in future. 44
45 Course Registration G e n e ral Batch Wa i t L i s te d B a tch 45
46 General Batch The student can register for batches (General or Wait Listed) in desired course that have been launched across India through different POUs. The student can register only once for any course. 46
47 I T T C o u r s e R e g i s t r a t i o n ( S a m p l e S c r e e n t h r u D i r e c t E n t r y S c h e m e ) Step 1 Course Registration Region: Western Course: - ITT Venue: - Mumbai 47
48 Step 2 Registration Information 48
49 Step 3 Payment Details 49
50 Step 4 Confirmation 50
51 Step 5 Acknowledgement Letter 51
52 O r i e n t a t i o n P r o g r a m m e C o u r s e ( S a m p l e S c r e e n t h r u D i r e c t E n t r y S c h e m e ) Step 1 Course Registration Region: Western Course:- Orientation Programme Venue: -Mumbai 52
53 Step 2 Registration Information 53
54 Step 3 Payment Details 54
55 Step 4 Confirmation 55
56 Step 5 Acknowledgement Letter 56
57 GMCS - I Course Step 1 Course Registration Region: Western Course: - GMCS - I Venue: - Mumbai 57
58 Step 2 Registration Information 58
59 Step 3 Payment Details 59
60 Step 4 Confirmation 60
61 Step 5 Acknowledgement Letter 61
62 GMCS - II Course Step 1 Course Registration Region: Western Course: - GMCS II Venue: - Mumbai 62
63 Step 2 Registration Information Condition 1 Before 30 April
64 Condition 2 After 01 May
65 Step 3 Payment Details 65
66 Step 4 Confirmation 66
67 Step 5 Acknowledgement Letter 67
68 Waitlist Batch The student can apply for Wait Listed batches at preferred location and get registered in waiting list. A unique waitlist code will be generated and displayed in student dashboard. As soon as new waitlisted batch is announced for the preferred location selected by the student, an intimation mail will be sent to the student. The batch can be accepted using the wait list code generated earlier. 68
69 I T T C o u r s e R e g i s t r a t i o n ( S a m p l e S c r e e n t h r u D i r e c t E n t r y S c h e m e ) Step 1 Course Registration Region: Western Course: - ITT Venue: - Mumbai 69
70 70
71 Step 2 Registration Information 71
72 Step 3 Payment Details 72
73 Step 4 Confirmation 73
74 Step 5 Acknowledgement Letter 74
75 75
76 Modif y Course Registration 76
77 The student can change only once his / her current batch registration after confirmed by concerned POU. The students, who have been Confirmed their course registration by POU will not be able to cancel their registration. They will be only able to apply for change of batch. 77
78 Select Modify / Change Batch 78
79 Change Batch (Orientation Programme) From Mumbai Branch To Vapi Branch 79
80 Approval awaiting from Vapi 80
81 Change Batch Status Select Change Batch From Mumbai To Vapi Change Batch Request Vapi Approved Student Confirmation Awaiting Approval by Vapi 81
82 Confirm Student Confirmation By Vapi 82
83 83
84 Faculty Feedback 84
85 The student can submit Feedback for faculties in specific course in which different faculties have taught different subjects. Feedback is mandatory for getting course certificate and successful completion of the course. 85
86 86
87 87
88 Update Registration No 88
89 Direct Entry Scheme student can update his / her Provisional Registration number to Permanent Registration number. 89
90 View Personal Details 90
91 91
92 Demand Draft Information 92
93 The Student can retrieve information related to Demand Draft such as - Course Name, Amount, Demand Draft in favour of and Payable at by selecting Course and Branch Name. 93
94 Faculty Section
95 User Name can be 1. Min 6 characters long. 2. Capital Case, Special characters are not allowed. Password can be 1. Min 6 characters long. 2. Capital Case, Special characters are not allowed. 3. Space can not be allowed. 95
96 New Faculty Registration To register as a student, visit the portal by entering the below URL - Click on Login and then click Register as a Student link. After user clicks to Register as Student link for the student registration he/she needs to enter registration number either as CPT Route or Direct Entry Student. 96
97 S te p 1 Pe r s o n a l 97
98 S te p 2 Q u a l i f i c a t i o n s 98
99 S te p 3 S u b j e c t s G M C S - I 99
100 G M C S - II 100
101 I T T 101
102 OP 102
103 Conf irmation 103
104 Faculty Dashboard 104
105 P references - T his option is used to Update: - Salutation, Name, Relationship, Address, Contact No & Password 105
106 Modif y Personal Details 106
107 In this section, faculty can update / modify 1. Personal Information, 2. Educational Qualifications, Teaching and Professional Experience & 3. Subjects for teaching for specific courses. 107
108 Subject Approval Status 108
109 Here faculty can view the status of approval or disapproval of the existing applied subjects for teaching for specific courses. 109
110 POU Section (Programme Organizing Unit) (DCO / Branch / Chapter)
111 The POU can access the POU Dashboard by clicking on login button provided on the Home page. The Username and Password for each POU will be generated by the Head Office. The same will be communicated to the Chairman of the concerned branch through . The POU can change the default password through Preference option in POU Dashboard. 111
112 User Name can be 1. Min 6 characters long. 2. Capital Case, special characters are not allowed. Login Screen Password can be 1. Min 6 characters long. 2. Capital Case, special characters are not allowed. 3. Space can not be allowed. 112
113 Preferences Preferences - This option is used to Update: - Salutation Name Relationship Address Contact No & Password 113
114 POU Dashboard 114
115 Manage Your Batches 115
116 Manage Your Batches - for specific courses. In this menu, POU can create new batch Explanation of fields - Region - This will show the registered POU region. POU Code - Designated code of POU. Total Batch Size - Number of students to be accommodated in a batch. Batch Size - Published batch size against the total number of students. Reserve Size - Reserved Seats in a batch. From Date <-> To Date - Batch commencement and end date. Venue - Location for the batch to be organised. (Address, Contact person, , Phone) Batch Timings - Timings of the batch. Faculty Selection with following fields - (Name, From Date, To Date, Hours to teach) 116
117 Branches can edit Total Batch Size, Batch Size, Reserve Size, From Date <-> To Date, Venue, Batch Timings etc before launching whereas faculty updation can be done till the batch end date. 117
118 Information Technology Training 118
119 Orientation Programme 119
120 GMCS I 120
121 GMCS II 121
122 Status - Every time when POU creates a batch, the STATUS will always be NEW for every newly created batch. 122
123 Launch Batch 123
124 Launching a batch makes the batch available to students for specific course registration. Launch Batch has two categories - General and Wait Listed. 124
125 Launch - General batch Selecting the General option will launch the batch which is available instantly to students for course registration. 125
126 Batch Before L aunching 126
127 Batch After Launching 127
128 L aunch Wait List batch Selecting the Waitlisted option will launch the batch which is available for waitlisted students. POU can launch the batch either after 1 day or after 2 day. 128
129 129
130 130
131 Batch List 131
132 132
133 Batch List - It shows a list of the students registered in specific batches with status of the confirmation. 133
134 Conf irm Student Registrations 134
135 Once interested students register for a batch launched by the POU, the POU will have to login and confirm / unconfirm the student registration. POU admin can select the batch and they will get a list of students that have registered for the particular batch. The POU admin will verify the details as per the acknowledgement sent to the student and then click on confirm checkbox against the student that he wishes to confirm. 135
136 Before Conf irmation 136
137 After Conf irmation 137
138 Reference Registration 138
139 Re f e rence Re g i s t ration This facility is used by the POU s to register students in case seats are vacant against reserved category. 139
140 140
141 141
142 142
143 143
144 144
145 145
146 146
147 Approve Change of Batch 147
148 Here, POU will verify and approve the Change Batch Request of the students who applied for Batch Change. 148
149 Student Attendance Sheet 149
150 POU admin may mark attendance for students by selecting the intended batch. All the students belonging to that particular batch will be displayed. POU admin may mark attendance as first and second half of the students. 150
151 First Half Attendance 151
152 152
153 Second Half Attendance 153
154 154
155 Faculty Approval 155
156 156
157 157
158 Faculty Attendance Sheet 158
159 POU admin can mark attendance for faculties by selecting the intended batch. All the faculties assigned in this particular batch will be listed for attendance. 159
160 160
161 161
162 Cancel Waitlist Number 162
163 In this menu, POU admin will see the students with their contact details those are applied for future batches for specific courses. The students in this category will use their unique waitlist number to opt the Waitlisted Batches launched by the POU. POU may remove the students from the waiting list if the students has been allotted confirmed seat either through General category or Wait list category. 163
164 164
165 Generate Certif icate 165
166 166
167 167
168 Print Authorization 168
169 169
170 170
171 171
172 172
173 Print Certif icate 173
174 174
175 Faculty Schedule Detail 175
176 176
177 177
178 178
179 179
180 Demand Draft Information 180
181 The POU can add and update Demand Draft Information for specific courses with fields such as Course Name, Amount, Demand Draft in Favour of and Payable At. The same information can be viewed by students for the selected POU. 181
182 Batch Information 182
183 In this menu, POU can view course wise entire details of the existing batches. 183
184 Add / Update Venue 184
185 The POU can view the details of venues that are to be used for the purpose of conducting various courses. 185
186 Here POU will add the venue with details such as Address, Contact Person, and Phone No. 186
187 Reports 187
188 188
189 R e g i o n a l O f f i c e U s e r S e c t i o n
190 Regional Off ice User The Regional Office user can view and extract entire details of the centres conducting various courses under them. 190
191 ITT Report 191
192 By using this menu Regional Office user can view and extract details related to ITT course. 192
193 Status Report 193
194 By using this menu Regional Office user can view and extract details related to students for various course. 194
195 ITT / OP Report for Examination purpose 195
196 By using this menu Regional Office user can view and extract information of the students of ITT and Orientation Programme course that is used for the purpose of examination. 196
197 Faculty Report 197
198 By using this menu Regional Office user can view and extract details related to the faculties teaching for various courses. 198
199 199
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