Sakai Groups. 1 Introduction. Quick Start. 2 Adding Groups to a Worksite. Table of Contents (USE PDF Bookmarks to Navigate)

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1 Adapted from Help Files from Rutgers University Sakai Groups Table of Contents (USE PDF Bookmarks to Navigate) 1 Introduction 2 Adding Groups to a Worksite 2.1 Create a Group 2.2 Edit Your Groups 3 Compatible Tools 4 Deleting a Group 5 Create New Groups Using a Spreadsheet 6 Create New Groups Using the Advanced Group Tool 6.1 Selecting Members Randomly 6.2 Selecting Members by Grades 1 Introduction Dividing your site's members into groups allows you to easily manage large groups of participants by specifying exactly which members receive what information. A site owner/maintainer can use groups to send announcements, schedule events, create assignments, share information and resources with only the relevant site members. Groups and the Section Info tool are both very similar. Both are compatible with the same tools and provide the same functionality. However, the Section Info tool is designed to function with official class rosters and allows you to assign Teaching Assistants to sections. If you have a class with multiple sections and you wish to assign TA's, the Section Info tool is best suited for your needs. With a roster attached, students that join the course will automatically be added to the appropriate section while students that drop the course will automatically be removed from their section. Quick Start To create a group open the Site Info Tool on the left hand menu for your site. Click the Manage Groups action button. Click the Create New Group action beneath the Site Info tool title bar. Add the group's title. Add a description for the group if desired. Highlight the names of site members you wish to add to the group in the Site Member List on the left and click the > button. When all of the desired members have been added click Add. To revise a group, click Edit to the right of the group title in the group listing. To delete a group, check the box on the far right of the group name and click Remove Checked below the group listing. Continue reading for more detailed instructions and instructions for advanced features. 2 Adding Groups to a Worksite

2 Click the Site Info tool in the left menu, and then click the Manage Groups action button. 2.1 Create a Group To create a group, click the Create New Group action beneath the title bar. Add the title for the group. You may also add a group description. Highlight the names of site members you wish to add to the group in the Site Member List on the left and click the > arrow button. To remove someone from the group, highlight their name in the Group Member List and click on the < arrow button. When all of the desired members have been added click on the Update button. If you would like to add all your participants to a group, click on the >> Double arrow. Podcasts Polls Post'Em Preferences Profile Resources Schedule Section Info Sign-up Site Info Site Stats Streaming Video Browser Syllabus Tests & Quizzes TurningTech User Info Web Content Wiki Worksite Setup 2.2 Edit Your Groups To edit a group click the Site Info tool in the left menu, and then click the Manage Groups action button. Now click Edit below the group you wish to edit. This brings up the same management tool used to create groups. You can change members and edit the group members just like when you first created the group.

3 3 Compatible Tools The following tools are compatible with groups: Announcements - Announcements can be sent only to specific groups within a worksite. This can be useful, for example, in informing students whose group meets on a certain day that the location of that meeting has been changed. Assignments - Assignments can be released to specific groups only. This can be used, for example, to give an assignment to only a group of honors students within a site. Discussion and Private Messages - Access to forums can be limited to specific groups. One way to take use this is to provide an area in which members of subcommittees can discuss relevant issues in privacy from the rest of the committee members. Mailtool - Mailtool allows you to send to specific groups. This allows you to a group, a subcommittee for example, without selecting each person individually. Resources - Access to certain folders and files can be limited to specific groups. For example, you can give students working on a project a folder only they can access to upload and download materials for collaboration. Schedule - Scheduled events can be made visible to specific groups only. You can make sure that that only those participating in upcoming events have the event appear on their schedule. 4 Deleting a Group To delete a group, open the Site Info Tool on the left hand menu for your site. Click the Manage Groups action button. Check the box on the far right of the group(s) you wish to delete and click Remove Checked below the group listing. 5 Create New Groups Using a Spreadsheet A spreadsheet can be used to add a new group, or groups. The spreadsheet must be a.csv file.

4 In the Manage Groups page, click on the Import from file button. The following requirments are necessary for the spreadsheet to be correctly incorporated as a group: The CSV file should contain the group details in the columns: group title, username. Columns must be in the order above, but do not include a row of column headers. Fields must be comma separated, contain no spaces between fields and each field surrounded with double quotes if it is to contain a space. Click Browse... to find the CSV file you will be uploading. Once you have located the file on your computer, click Open, and then Continue. You will be given a preview of the groups you have added. Click Import groups if the groups are correct. The new group will appear in the Group List. 6 Create New Groups Using the Advanced Group Tool You can also create groups randomly using the Advanced Group Tool. To create groups randomly, first click the Create New Group button. In the first sentence under the heading, click on the Advanced Group Tool link. A new window will pop up with the tool. You can have the tool Selecting members randomly or Select members based on the gradebook. 6.1 Selecting Members Randomly If you would like to Select members randomly, select the radio button for the method and click Next. In the Options for assigning random groups section, you can select: Choose how many groups to create- select this if you want a specific number of groups. Students will be randomly placed into the groups and the number of students per group will be kept as even as possible. Choose how many people to put in a single group- select this if you want a specific number of students per group. The number of groups will be created to fit all the students. Once you have chosen how to assign the groups, enter a number into the textbox. The Who do you want to put into the groups? section is where you choose whether you would like all your students to be included in the groups you are creating, or only those students who are not in any groups yet. Select the radio button next to your choice. In the next section, Include these roles, select which roles you would like to be included in the groups, Student, Teaching Assistant (whole course), Teaching Assistant, and/or Instructor. More than one role can be selected. Finish the entering a name for the groups in the textbox next to Group Name. The name will be followed by a number to show the different groups. For example, if you choose the group name Project and you have chosen to create 4 groups, the group names will be: Project 1, Project 2, Project 3, and Project 4. Once you have entered all the information, click the Next button. You will see a preview of the groups that you have chosen to create. If all the information is correct, click Finish. This will save your groups. To close the window, press Done. 6.2 Selecting Members by Grades

5 If you would like to Select members based on the gradebook, select the radio button for the method and click Next. Select a gradebook item from its drop-down menu. Next, select the criteria for choosing members who will be added to the group, from its drop-down menu. The options are: Score Under -choose this if you want to select participants who have gotten under your chosen score. Score Over -choose this if you want to select participants who have gotten over your chosen score. Score Equal To -choose this if you want to select participants who have gotten a score equal to your chosen score. Have Not Taken -choose this if you want to select participants who have not yet recieved a score for this item. Once you have chosen the selection criteria, enter the value into the text-box. For example, if you would like create a group of everyone who received below 75, select score under and enter 75 into the text-box. Click Next. The page will show a preview of the participants who meet the criteria to be added to the group. If you are happy with the results, click Finish. Whe you see the confirmation that your group has been saved, click Done. The pop-up window will close. When you see the confirmation that you have finished using the Advance Group Tool, click on Done one more time, and your new group will appear in the Group List. The group will appear in the list as Selected Members. To change the name, click on the Edit link next to the name. In the textbox under Group Title, enter the desired name and click the Update button at the bottom of he page. Last Updated: 2012 June 27