einstruction CPS (Clicker) Instructions

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1 Two major approaches to run Clickers a. Anonymous b. Tracked Student picks any pad as s/he enters classroom; Student responds to question, but pad is not linked to student; Good for controversial questions, polling, baseline knowledge at group level Set up a roster of students (can import from Excel) Each student is assigned a pad number, and uses it throughout the term Quizzes and tests are administered, and results go to grade book automatically Backup plan: As with any use of computer technology in the classroom, technical problems can arise. Non-clickers back-up activities should be planned in the event of a total CPS failure. Additional assistance: Contact the Technology for Learning Center located at Brennan Library 101A (*2001) What is the CPS (Classroom Performance System)? 1) Wireless Response System using InfraRed (IR) technology 2) Five bagged sets, each with 1 receiver and a set of response pads ( clickers ) (120 pads in total) Can be used separately in five classrooms of up to 24 students each Can be combined to handle a two classrooms of 48 students each plus another class of 24 Pads have only letters A through H on pad - intended for multiple choice and T/F 3) Has its own software used to create, administer, grade, and report on results Variety of Delivery Modes 1) Preparing the questions in advance (1) CPS software (Questions and answers entered into CPS software; can include graphics) (a) Options for when to move on to next question: (i) Teacher controls when to move from one question to the next (ii) Timer controls when to move from one question to the next (iii) Students move to next question at their own pace (iv) Software does not move to next question until a student has responded correctly (b) Team activities (i) Jeopardy-like game for teams (Challenge) (ii) Time race on staggered questions for points (There it is!) (2) PowerPoint (questions on slides; nicer look, but only Teacher controlled option) (3) Verbally (instructor asks questions from prepared sheet Teacher controlled) (4) Overhead transparency or Paper (if all questions on one page, all control options) 2) Extemporaneous verbal questions (question created on fly in CPS software) Important notes: The Update windows showing below will always popup when you open the CPS software every time. Please make sure choose No! Because new version software maybe not compatible with CPS files created by our current version CPS /8/2009 1

2 Getting Started with the Software Install the Software einstruction CPS (Clicker) Instructions Every instructor computer in the Smart Classrooms across campus will have the CPS software installed by default, so if you are teaching in one of these rooms, you will not need to install the software on the classroom computer. You will, however, want to install the software on your office computer so that you can develop questions in advance of class. Here is how to do it: 1. Insert the CPS software CDROM into your computer s CD drive 2. Double-click My Computer, and navigate to the CD 3. Double-click the file CPS An installation wizard will start up; click Next to begin the installation 5. Accept the terms of the license agreement and click Next 6. Enter your name in the User Name field and Lasell College as the Organization, then click Next (do not change the last option on this page) 7. Click Next to accept the Complete installation. Then Click Install 8. Click Finish, and restart your computer. Create a New Database In CPS, a database equals a file. Although you can create several CPS databases to use, einstruction suggests you only create one. Organizing the data collected by CPS is easy when you save multiple classes and lessons to a single database. If you have never used CPS before, you will need to create a new.cps database file. Before creating your first database, however, you should make a folder in which to store it. On campus, you should use My Computer to create a CPS folder on your H drive. Not only will your file then be accessible from any computer on campus, it will also be backed up to tape by the IT staff. At home, create a folder on your C drive. 1. Start CPS from the desktop icon. 2. From the menu, choose File, New Database 3. From the Save In drop-down select the CPS folder you just created. Type the database name that you are creating into the File name box. The file extension.cps is automatically added to your file name. 4. Click Save and wait while CPS processes your request. The Prepare tab opens with your database name in the title bar. The database you created automatically opens. If you were to exit the CPS software now, the next time you start the software this same database opens. Note: The Update windows showing below will always popup when you open the CPS software every time. Please make sure choose No! Because new version software maybe not compatible with CPS files created by our current version CPS /8/2009 2

3 Set your Default Font If you have a favorite font, set it as the default font right away, so that all your questions will automatically appear in that favorite font. 1. From the menu, select Settings, Default Font 2. Select your favorite font, color, and size (generally, font sizes between 18 and 30 will work best for multiple choice questions); click OK Password-Protect your Database You can prevent your database from being opened, and possibly altered, by anyone who does not have your permission by using the Passwords option available from the Settings menu. This is a good idea if you plan to use the grade book option. To edit a password or disable the password protection from a database, you must provide the password in the Edit Password dialog box. 1. Click the Settings menu 2. Select Passwords ; the Edit Password dialog box appears. 3. Choose to Enable Password Protection for this CPS database in order to activate the password fields. 4. Type in your password in the first two fields, Enter Password and Confirm Password. 5. Create your own hint or reminder question to help you remember your password. 6. Click OK to save your password protection information Open an Existing Database If the.cps database file that was open the last time you used CPS is available, that database file opens automatically. If the last.cps file is no longer available because you renamed, deleted, or moved the file, you need to create a new.cps file or find a pre-existing.cps file from the Open or Create New CPS File dialog box. 1. From the menu, click File, Open Database..., or look in the File menu drop-down list to see the most recently opened databases 2. The Open CPS File dialog box appears 3. Search for and select the database you want to activate. Use the Look in drop-down list if you need to navigate around your hard drive to find the correct folder 4. Click Open. Any lessons in this database display on the Prepare tab Creating Lessons and Questions What are Lessons and Questions? In CPS, think of a lesson as equaling a connected set of questions that you would deliver to students in a single session. A lesson might be a review for the final exam, or it might be a quiz for a chapter of a textbook. The questions are the individual topics within the lesson, and there should be one question for each item upon which you wish the students to click. You can create lessons and questions directly within the CPS software, or you can create PowerPoint presentations that have the questions on selected slides. 6/8/2009 3

4 PowerPoint will generally be the better choice if you will be clicking through the slides/questions as you lecture, since it generally makes better-looking presentations and can be re-used outside of CPS for other classes The CPS software will not look as nice, but it allows you to deliver the questions in other modes, such as allowing students to answer the questions at their own pace Creating a Lesson and Questions entirely within the CPS software To create a lesson entirely within the CPS software: 1. Open the database in which you want to create a lesson. 2. Click the Prepare>Lessons and Assessments tab 3. From the lesson side (left window) of the screen, right-click on the name of the database, and select New, Lesson 4. Enter a Title for the lesson (and a short description if you wish) and click OK 5. Right-click on the lesson, and select New, Question. The CPS Lesson Attributes window appears. 6. Type in the title of your lesson. Optionally, you can add a description, unique identifier, or associate a picture file. 7. Click OK. To create lesson questions: After you create a lesson, you can populate the lesson by adding lesson questions. You can create questions by using the CPS Question Author window. Use the main ribbon in the Question Author window to complete the following tasks: 1. Click New button in the navigate group to create a new question. 2. Click Save button in the Navigate group to save the question and remain in the CPS Question Author window. 3. Click Close button in the Navigate group to save and close the Question Author window. 4. Click Left or Right Arrows in the Navigate group to move to the previous or next question in the lesson. Question box Answer boxes 5. Click Save and Previous or Save and Next button in the Navigate group to save the current question and move to the previous or next question in the lesson. Don t worry about the order of the questions you can rearrange them easily later. 6. Utilize the buttons within the Font group to change the text options for a question. 7. Click in the Format group to select a template style to apply to the question. Template styles include: Chalkboard, graphic, no graphic. 8. Click the blue arrow in the drop-down box in the Format group to select a question template. MC stands for Multiple Choice, and the number indicates how many choices the students will see. T/F stands for True or False questions, Y/N stands for Yes or No questions. In our illustrations, I chose MC6 that means I would like to create a Multiple Choice question with 6 answer items available. 9. Click Preview button in the Proofing group to preview the question. 6/8/2009 4

5 10. Click Spell Checking button in the Proofing group to check spelling. You may decide to: a. Check spelling now b. Check spelling upon saving the question c. Select check spelling options. Creating a PowerPoint to present the Questions You can import PowerPoint presentation into CPS to engage as a lesson. 1. Create your PowerPoint just as you normally would; CPS will see each PowerPoint files as a separate Lesson. 2. For slides that will be questions, include the question, graphics, and answers all on the same slide, and make sure to make the answer options letters, not numbers! Remember also, that you are limited to the letters A through H. 3. Save the PowerPoint file in the same folder as the CPS file. 4. Open the CPS database 5. Click the Prepare>Lessons and Assessments tab. 6. From the lesson side (left window) of the screen, right-click on the name of the database, and select New, Lesson 7. Enter a Title such as PowerPoint for the lesson (and a short description if you wish) and click OK. 8. Highlight the lesson name you want to import a PowerPoint presentation into. 9. Click Add Files in the Lessons group. The Add Files window opens. 10. Use the Look in: box to locate the PowerPoint presentation you would like to import. 11. Click the arrow in the Files of Type: box, and select the PowerPoint [*.pps,*.ppt] option. 6. Click Open. The Powerpoint file you just added will display in the Lesson folder you created. 6/8/2009 5

6 Lesson Delivery Options Engage a Lesson einstruction CPS (Clicker) Instructions 1. Click on the Engage tab, and click on any plus keys if necessary to reveal the lessons. Check the checkbox before the name of the lesson or PowerPoint. 2. Select the delivery mode: click Settings from the menu bar, and choose Delivery Options A. In Teacher Managed mode, the instructor manually starts each question, and determines when to close voting and move on to the next question. This is the only mode available for PowerPoints. The typical options to select are: a. Show Pads that have Responded this provides the students with confirmation that the receiver registered their clicks b. Show Large Screen is required if you want the questions to be visible (not needed if using Student Managed Assessment mode) c. Auto Start the Question avoids the frustration of students trying to respond to a new question while you have forgotten to click the Start button; the receiver will not start listening for response pads until a question is started d. Auto Show Histogram will cause CPS to automatically display a bar chart of the answer distribution after each question e. Show Correct Answer will automatically place a checkmark next to the correct answer (if any). If Auto Show Histogram is also selected, the bar representing the correct answer will appear in green f. Auto Start the Timer can be used when you want to limit the time each question is available for responses B. The Student Managed Assessment allows students to proceed from question to question at their own pace. This mode, however, requires that the students have a paper copy of the questions, as the questions do not appear on the screen 3. Make sure the lesson title, type (Classwork, Review, Class Participation, etc.), and class in the three associated dropdown menus; If Class field is empty, you need to create a class. a. To create a class: click on the Generate Class in the new database or click on Advanced -> Create Default Class button. b. Enter the course, section, and term as the Class Title. c. Select the upper and lower range numbers for the clicker range d. Click OK 4. Click Advanced link to decide advance engage option: Select Anonymous Mode (best for gathering nongraded responses for review by class) or the other options for Include in Gradebook and/or Create Attendance from this Assessment. 5. Click the green Engage button (if the Engage button is grayed out, a lesson or PowerPoint is not selected) 6. Click Next (#1). 7. Click Start if you do not have the Auto Start Questions option enabled in the Delivery Options page. 6/8/2009 6

7 8. When the first question s responses are all received, click End. The chart will appear if you have enabled that option in the Delivery Options page. 9. Click the green right arrow Next button to move to the next question. 10. Repeat until all questions are complete. 11. Click Close, and click Close again. Click Yes to the popup. Using CPS to Administer and Grade Tests If you plan to use the response pads for grading tests, you will need to perform a few extra steps that are not necessary when using the pads in Anonymous Mode. You will need to create a class list, and then assign students to the same pad number throughout the term. You will also need to sign out one of the pad systems for the entire semester with the TLC. The CPS software can import names of students into its Class tab. Then the results of tests can be associated with students in the Gradebook and used to generate reports. Here are the steps to take. Obtain your Class List in Excel (csv) Note that to avoid unnecessary manual editing, you may wish to perform these steps only after the Add/Drop period is over. 1. Log on to to access your course roster. 2. Export your course roster as an Excel file to your CPS database folder. 3. Open the saved file in Excel 4. CPS needs only three columns of data, and it needs to have them named with these column headings: a. First b. Last c. StudentID Note that capitalization does not matter, nor does the order of these columns in the Excel spreadsheet. And the extra columns will be ignored by CPS. So, the easiest way to get the spreadsheet ready is to just rename three of the column headings. d. Place your cursor in cell A1 and type StudentID. Do NOT put a space between Student and ID! e. Move to cell C1 and type the word First. f. Move to cell D1 and type the word Last. 5. From the File menu, select Save As. 6. From the Save as Type drop-down, select CSV (comma delimited)(*.csv). 7. Type in a new name for the file, being sure to remove the.xls from the old name if it still shows up in the File Name box. 8. Click Save. 6/8/2009 7

8 Import the Class List into CPS Now that your class list is ready, you can import it into CPS. 1. In CPS, click on the Classes & Students tab 2. Click the Import button einstruction CPS (Clicker) Instructions 3. From the list of import sources, select Comma Separated Values (*.csv) and click Next 4. Click the Browse button and navigate to the.csv file that you just saved. Highlight the file and click Open. 5. At the pop-up Select Instructor window, click on Cancel button, fill in your first name, last name, and address to create your account. Then click on OK button. Your roster file will show up in Import Class Wizard window. 6. Place a checkmark next to the newly imported list and click Next. 7. Click Done to complete the import; your class should now appear in the left window. 8. To rename the class, double-click on the class (or right-click and select Edit). Change the Class Name field, and click Save. Then click Done. (BEWARE just clicking Done will not save your changes!) 9. Click on the Gradebook tab under Report tab. Select the class from the Roster drop down menu in the top right corner and confirm that the students names appear properly. You can change the Pad IDs by hand to match the pad range you will be using. Advanced Engage Options If you plan to include students performance for the CPS sessions in Gradebook: 1. Click the Advanced link under Engage tab after you check which lesson you would like to run. 2. At the Advanced Engage Options page, check the box Include in Gradebook ; 3. Check the box Create Attendance from this Assessment and Include Attendance in Gradebook also if you would like to create attendance. Checking the Attendance and Grades After each engagement session, you can access grade and attendance data: 1. Click the Report tab. 2. Select the class from the Roster drop down menu in the top right corner. 3. Select the From and To date range that the sessions were held and you would like to see the grades. 4. Choose ALL at the left Assessment column, you will see attendance points and grades for the engagement session showing up, each labeled with the date at the header. Exporting the assessment data (Attendance and grades) At the end of the semester or some points during the semester, if you would like to export the gradebook in CPS software to your computer, it is very easy to do so: 1. Click the Report tab. 2. Select the class from the Roster drop down menu in the top right corner. 3. Select the From and To date range that the sessions held and you would like to see the grades. 4. Choose ALL or other specific assessment activity at the left Assessment column that you would like to export. 5. Click the Export link at the top. The data will be exported as an excel file to your computer. 6/8/2009 8

9 Generate Reports After you engage an assessment in CPS, CPS records the student performance data in the Report>Reports tab. From the Report>Reports tab, you can view a variety of reports of the performance data. To generate a report from an assessment, follow these directions: 1. Open CPS from your desktop icon. 2. Click the Report>Reports tab. 3. Select a session from which you want to generate a report. 4. Click Generate in the Reports group. The CPS Reporting window opens. This window displays the names of the students who participated in the session you selected or the list of the anonymous participants (if you chose using Anonymous mode). It also displays the available report types. 5. Select the students on whom you want to generate a report. Reports include only performance data from students with a check mark by their name. You can select every student using the Select All option or Filter out students who didn t respond by selecting Filter out students who didn t respond. 6. Select a report type from report type list on the right side of the window. 7. Click Preview. A Print Preview window opens and displays the report. 8. Click the Views button in the left column of the Print Preview window and use the four icons there to see different views of the report. These icons also appear in the toolbar. 9. To exit the Print Preview window, click the Close button on the left end of the toolbar. 10. Click the Close button on the Reporting window to get back to the Report>Reports tab. 6/8/2009 9