EXTATIC Extreme-ultraviolet & X-ray Technology And Training for Interdisciplinary Cooperation
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1 Erasmus Mundus Joint Doctorate EXTATIC Extreme-ultraviolet & X-ray Technology And Training for Interdisciplinary Cooperation John T Costello School of Physics/NCPST & Faculty of Science and Heath, DCU
2 Erasmus Mundus Joint Doctorate EMJD Objective: to foster cooperation between higher education institutions and academic staff in Europe and Third Countries with a view to creating poles of excellence and providing highly trained human resources
3 Partners and Associated Partners Academic Partners include: Dublin City University (Coordinator) University College Dublin Kings College London The University of Southampton Czech Technical University-Prague The University of Padua The Military University of Warsaw RWTH-Aachen University Current associated academic partners include: Colorado State University (USA) Purdue University (USA) Tongji University (China) Current associated industry/ private laboratory partners include: Silson (UK) Rigaku Innovative Tech. (Prague) Prevac (Poland) Bruker (Germany) XENOCS (France) Fraunhofer-ILT (Germany) EPPRA (France) XFEL Gmbh (Germany)
4 EXTATIC Structure + PhD Thesis + Participatory Elements = EXTATIC Doctoral Programme
5 Gerry s Questions 1. What were the main steps taken in putting the proposal together initially? 2. What challenges did you encounter? 3. How did you ensure that the award criteria were properly addressed? 4. How much time did you need? 5. What is your top tip for submitting a successful application?
6 Q1. Main initial steps? 1. Make sure you know what you are getting into!! 2. Look at the existing EMJDs and make sure that what you propose is unique/compelling, etc. USPs 3. Go to the part of the website containing the presentations from the EM Information Day. Download and read them in detail - p 4. Then read the guide! 5. Assemble strong partners with whom you clearly have common course and ideally some EU previous in our case we had EU COST Action MP0601 Short Wavelength Laboratory Sources 6. Let your graduate studies office/ Dean of Graduate Studies know early on what you plan they may have a successful proposal to show you
7 Q2. Challenges? 1. Trying to understand what an EMJD actually is! 2. Trying to explain to all of the partners what an EMJD is and why it might be worth the effort! 3. Convincing all of them that we had a shot at the title EU proposal fatigue..! 4. Generating available bandwidth to work on developing a strongly argued proposal!
8 Q3. Addressing the award criteria 1. Read the AWCRIT (Award Criteria Questionnaire main proposal template) over and over again (before you even open the main application form.) 2. Make sure that you have at least one other partner that you can trust and write with (Michette-KCL & O Sullivan-UCD) 3. Divide out sections between yourself and your trusted partners to have a first cut at populating them 4. Stay in phone contact debating each sub-point for each subsection be forensic do a gap analysis on each section 5. Organise conference calls with ALL partners where you need them to provide inputs
9 Q4. How much time did it take? The first time out: Approximately 3 weeks for preparations for the preparatory phase and 2 weeks to do the writing/honing of the AWCRIT and populate the 2010 front end application form (while doing normal teaching/ research /admin tasks). The second time out: A good deal less. Approximately 1 week to hone the AWCRIT and populate the 2011 front end application form (while doing normal teaching/ research /admin tasks). Objective: Get to the table to be seriously considered..
10 Q5. Top Tip(s)! Try to get sight of a successful proposal Use lots of figures and tables to indicate the outstaning track record of your consortium in PhD training/supervision (PhD students graduated, current PhD students per member, etc.) Ditto on research capacity (facilities, funding, current group sizes, etc.) If your consortium is large the management structure and capacity needs to be very robust If you can draft a consortium agreement beforehand Ask Eileen.([email protected])
11 Conclusions 1. Ca. 30 EMJDs to date 2. Typically successful bids from ca. 140 applications per call 3. Be prepared to go back into battle with an improved proposal for each call 4. Use the EACEA-EM website to browse successful EMJD sites (not ours!) to pick up tips for your own proposal 5. Be prepared for quite a significant administrative load if you are successful
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