Alpha Phi International Fraternity

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1 Alpha Phi International Fraternity Minutes of the Meeting of the International Executive Board June 25-26, 2015 The fifteenth meeting of the International Executive Board of the Alpha Phi International Fraternity, Inc. in the biennium was held at the Phi-Oklahoma chapter house in Norman, Okla. The meeting was called to order Thursday evening at 7:01 p.m. CDT by International President Deana Koonsman Gage. Roll was taken. Present were IEB Directors Laura Jen Kin Berger, Susan Bevan, Tobi Board Nieland [via teleconference], Jacqueline (Jackee) Schools, Coree C. Smith, and Rebecca (Becca) Andrew Zanatta; NPC Delegate Sally McCall Grant; and Executive Director Linda Wells Kahangi. IEB Director Jennifer (Jenny) Holsman Tetreault and Foundation Chair Diane Spry Straker were not in attendance. Consent Agenda BY CONSENT To approve the June 25, 2015, Consent Agenda. Finance Becca Zanatta moved To approve the fiscal year 2016 budget, as submitted by the Executive Office staff. Linda Kahangi reviewed the National Housing Corporation s budget for fiscal year She also reviewed investment and loan portfolio projections, in conjunction with a discussion regarding donation affordability to Alpha Phi Foundation. [Diane Straker joined the meeting.] The Board reviewed two grant requests. Coree Smith moved To approve a request submitted by the Denver House Corporation Board (Iota Xi chapter) for an educational area grant to fund a portion of their new chapter house purchase, remodel and furnishings. 1

Roll was taken. Present were IEB Directors Laura Jen Kin Berger, Susan Bevan, Tobi Board Nieland [via teleconference], Jacqueline (Jackee) Schools, Coree C.

2 Becca Zanatta moved To approve a request submitted by the Georgia Tech House Corporation Board (Iota Mu chapter) for an educational area grant to fund a portion of their new chapter house purchase, remodel and furnishings. It was noted that upon IEB approval, requestors will proceed with the Alpha Phi Foundation s grant application process Sherman Avenue Coree Smith provided a brief update on the new lease structure between the Fraternity and the Foundation. [The regular Board meeting ended at 9:02 p.m. Sally Grant, Linda Kahangi, and Diane Straker departed.] Executive Session BY CONSENT To move into Executive Session. BY CONSENT To move out of Executive Session. The meeting adjourned at 9:17 p.m. CDT. FRIDAY, JUNE 26, 2015 [Director of Collegiate Operations J.D. Louk was in attendance. IEB Directors Tobi Nieland and Jenny Tetreault joined via teleconference.] Chapter Operations The Board discussed nine appeals to request for termination submissions and one alumna reinstatement request. J.D. Louk reviewed probation educational terms and a strategy for the selection. [Tobi Nieland left the call.] J.D. provided a preview of a potential risk management training for new Alpha Phi members. [Tobi Nieland returned to the call.] 2

1930 Sherman Avenue Coree Smith provided a brief update on the new lease structure between the Fraternity and the Foundation. [The regular Board meeting ended at 9:02 p.m. Sally Grant, Linda Kahangi, and Diane Straker departed.

3 The IEB reviewed several grant applications. Becca Zanatta moved To approve the submission of a grant application to Alpha Phi Foundation for $19, to provide members with a 24/7 telephonic student assessment, counseling, and referral service for collegiate and alumnae members with a partnership with AllOne Health. Laura Berger moved To approve the submission of a grant application to Alpha Phi Foundation for $12, to fund the development of a comprehensive Academic Success Program to benefit all active chapters, all affiliated members and unaffiliated members. This program will include educational modules designed to assist the women of Alpha Phi in setting and attaining academic success, regardless of their major field of study. It will be designed to help members that are in danger of being placed on academic probation, as well as assisting academically successful members with reaching farther and setting goals for beyond graduation. Jackee Schools To approve the submission of a grant application to Alpha Phi Foundation for $247, to fund the leadership development portion of the Fraternity s Educational Leadership Consultant program for the academic year. [J.D. departed.] Miscellaneous Deana Gage led a discussion regarding the use of Phyllis Sims Selig (Gamma-DePauw) family s monetary donation to the Alpha Phi Foundation. Marketing and Communications [Director of Marketing and Communications Melissa Kiser joined the call.] Melissa Kiser provided a marketing overview. 3

Laura Berger moved To approve the submission of a grant application to Alpha Phi Foundation for $12, 500.

4 [Quarterly Editor-in-Chief Kristen Mitchell and Bruce Tria, Tria Designs, joined the call.] Bruce and Kristen presented several Quarterly re-design options to the Board. [Melissa, Kristen and Bruce left the call.] Extension [Director of Collegiate Extension Megan Bouché, Extension Chair Susan Brink Sherratt (Beta Beta- Michigan State) and Extension Committee member Corina Scott (Zeta Omicron-Johns Hopkins) joined the call.] Corina Scott shared a precise, new extension target list. Susan Sherratt reviewed an extension openings grid and Megan Bouché provided a report on upcoming colonization efforts. Jackee Schools reviewed projected chapter oversight transitions. [Megan, Susan and Corina left the call.] Foundation Chair Report Diane Straker provided an update on staff changes and an overview of scholarships recently awarded. National Panhellenic Conference (NPC) Report Sally Grant provided a brief update regarding NPC staff and volunteer changes, including the addition of 15 area advisors. Board Calendar The IEB reviewed potential 2016 dates to hold in-person meetings at the Executive Office in Evanston, Ill. A joint meeting between the Fraternity and the Foundation will be held January and the IEB will hold their spring meeting April 8-10, The meeting adjourned at 5:51 p.m. CDT. 4

] Extension [Director of Collegiate Extension Megan Bouché, Extension Chair Susan Brink Sherratt (Beta Beta- Michigan State) and Extension Committee member Corina Scott (Zeta Omicron-Johns Hopkins)

5 CONSENT AGENDA IEB Conference Call June 25, To verify summary of Board actions taken by mail or technological equivalents (Attachment #1). 2. To approve stated terminations. 3. To approve the minutes of the Board s conference call on May 20, To approve the minutes of the Board s conference call on June 11, 2015.

(Attachment #1). 2. To approve stated terminations. 3.

6 Attachment #1 ALPHA PHI INTERNATIONAL FRATERNITY, INC. Actions Taken by the International Executive Board on Ballots May 16 June 19, 2015 Ballot to Approve: Approved Placement of Eta Sigma-Lafayette on Probation for Cause: Alcohol and Risk Management 5/29/15 Appointment of Amanda Minchin Carter (Gamma Nu-Miami) as International Governor for Theta Delta-Creighton 5/29/15 Appointment of Ashley Haugh (Xi-Toronto) to serve as Extension Team Lead for our efforts at Yale University 6/02/15 Removal of Epsilon Rho-UC/Davis from Probation for Cause: Human Dignity 6/08/15 Appointment of June Collins Herron (Delta Phi-Indiana U. of Pennsylvania) to serve as Alumnae Engagement Manager for the Eastern Quadrant 6/12/15 Authorization of Linda Kahangi to negotiate an offer up to $600,000 on a property in North Carolina, with a contingency that allows for due diligence on the property and its historical status 6/12/15

5/29/15 Appointment of Amanda Minchin Carter (Gamma Nu-Miami) as International Governor for Theta Delta-Creighton 5/29/15 Appointment of Ashley Haugh (Xi-Toronto) to serve as Extension Team Lead for

Alpha Phi International Fraternity

Alpha Phi International Fraternity Minutes of the Conference Call of the International Executive Board May 20, 2015 The thirteenth meeting of the International Executive Board of the Alpha Phi International