Alpha Phi International Fraternity

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1 Alpha Phi International Fraternity Minutes of the Conference Call of the International Executive Board May 20, 2015 The thirteenth meeting of the International Executive Board of the Alpha Phi International Fraternity, Inc. in the biennium was called to order at 8:02 p.m. CDT by International President Deana Koonsman Gage. Roll was taken. Present were IEB Directors Laura Jen Kin Berger, Tobi Board Nieland, Jacqueline (Jackee) Schools, Coree C. Smith, Jennifer (Jenny) Holsman Tetreault, and Rebecca (Becca) Andrew Zanatta; Foundation Chair Diane Spry Straker; and Executive Director Linda Wells Kahangi. IEB Director Susan Bevan and NPC Delegate Sally McCall Grant were not present. Consent Agenda BY CONSENT To approve the May 20, 2015, Consent Agenda. Foundation Chair Report Diane Straker shared that the Foundation s Heart to Heart grant was presented to Geisinger; the event was well-attended by local alumnae. She noted their renovation at the Executive Office is on schedule and thanked the Fraternity staff for being accommodating during the process. Revenue and expenses for fiscal year 2015 are better than budgeted. Finance Tobi Nieland moved To provide an unsecured short-term operating loan (not to exceed $50,000) to the University of Mississippi House Corporation to cover the GRS programming fee and other new constructionrelated expenses. It was noted the Finance and Audit Committee reviewed the recommendation submitted by EO staff and supports it. [Susan Bevan joined the call.] 1

Present were IEB Directors Laura Jen Kin Berger, Tobi Board Nieland, Jacqueline (Jackee) Schools, Coree C.

2 CCM Appointment Linda Kahangi noted Amanda Carter (Theta Nu- Appalachian State), is currently a Collegiate Chapter Manager in the Northern Quadrant, but is moving to North Carolina this summer and does not feel she can finish out her term effectively. Laura Berger moved To appoint Devon Hensel (Gamma Nu-Miami) Collegiate Chapter Manager for the Northern Quadrant, effective June 1, 2015, for the remainder of the Biennium. She will be responsible for Ohio State, Kent State, Miami, Ball State, Baldwin Wallace, Ashland, Butler, Indiana U. Southeast, Case Western, Akron, Bowling Green State, Adrian and Kettering. Nominations and Elections Task Force Coree Smith reviewed the final report prepared by the task force, including a PowerPoint presentation highlighting the work of the task force, perceptions of the nominations process, and an overview. The Board expressed their sincere appreciation to the members of the committee Chair Ashley Haugh (Xi-Toronto), Linda Gardner Massie (Delta Alpha-East Carolina), Susan McNeice (Delta Nu-Delaware), Ruth Gallagher Nelson (Delta Epsilon-Iowa) and IEB Director Coree Smith. Extension Jenny Tetreault reviewed a current extension opportunity grid. [Sally Grant joined the call.] The Board discussed prospective candidates to serve as extension team lead for our colony at Yale University, as well as some possible housing options. Finance Jenny Tetreault moved Alpha Phi Foundation for $180, to fund the Fraternity s Leadership Fellows program July 21-26, 2015 and June 27-29, Laura Berger moved Alpha Phi Foundation for $67, to fund the 2

Laura Berger moved To appoint Devon Hensel (Gamma Nu-Miami) Collegiate Chapter Manager for the Northern Quadrant, effective June 1, 2015, for the remainder of the 2014-16 Biennium.

3 Fraternity s Emerging Leaders Institute on the Butler University campus in Indianapolis, Ind., July 8-12, Jackee Schools moved Alpha Phi Foundation for $7, to fund an Extension Risk Management Training to be held at the Executive Office from May 29-31, The program will be offered to extension volunteers, focusing on training and education of the Fraternity s Standing Rules, Judiciary Boards, Emergency Procedures and Risk Management Plans. Tobi Nieland moved Alpha Phi Foundation for $29, to fund Behind Happy Faces Mental Health Curriculum to be used by collegiate chapters for a better understanding of mental health and wellness. Coree Smith moved To approve the submission of an educational grant request to Alpha Phi Foundation for $50, from the Beta Psi of Alpha Phi, Inc. House Corporation Board to use for the Beta Psi-San Jose State chapter house remodel, including furnishings for their study lounge. Alumnae Strategy Team (AST) Laura Berger provided an update on subcommittee activity (Aspire and Affinity) and the AST s vision for moving forward. Housing Strategy Committee (HSC) Coree Smith reviewed a list of committee charges requested by the IEB, for completion by spring

The program will be offered to extension volunteers, focusing on training and education of the Fraternity s Standing Rules, Judiciary Boards, Emergency Procedures and Risk Management Plans.

4 Chapter Operations The Board reviewed a second version of proposed updates to the Standing Rules chapter of the Policies & Procedures; originally discussed at their in-person meeting last month. Susan Bevan moved To approve changes to the current Policies & Procedures, Chapter 25 Standing Rules, Section 2 (Alcoholic Beverages). Linda Kahangi reviewed chapter judiciary board statistics. Executive Director Report Linda Kahangi shared some key recruitment statistics from fiscal year She also provided updates on Recruitment University, FY2015 financial projections, the FY2016 budgeting process, the National Housing Corporation transition, the Quarterly redesign, and the Request for Proposal for National Panhellenic Conference (NPC) Report Sally Grant commented briefly on the written report she posted regarding the recent NPC Board of Directors meeting. She also reviewed NPC campus meetings, including University of Virginia and University of Missouri. [The regular Board meeting adjourned at 10:02 p.m. CDT. Linda Kahangi, Sally Grant, and Diane Straker left the call and IEB members went into Executive Session.] Executive Session BY CONSENT To move into Executive Session. BY CONSENT To move out of Executive Session. The meeting adjourned at 10:08 p.m. CDT. 4

Executive Director Report Linda Kahangi shared some key recruitment statistics from fiscal year 2015.

5 CONSENT AGENDA IEB Conference Call May 20, To verify summary of Board actions taken by mail or technological equivalents (Attachment #1). 2. To approve stated terminations. 3. To approve the minutes of the Board s in-person meeting held April 17-18, To approve the minutes of the Board s conference call on May 6, To approve the charter of the Placer Alumnae Chapter (Placer County, Calif.).

6 Attachment #1 ALPHA PHI INTERNATIONAL FRATERNITY, INC. Actions Taken by the International Executive Board on Ballots April 15 May 15, 2015 Ballot to Approve: Approved Direct and authorize Tonya Ryan, Director of Collegiate Housing, to sign a letter of engagement with Matthew Spearing of GRS Properties for the programming phase of the University of Mississippi housing project 4/23/15 Removal of Gamma Rho-Penn State from Probation for Cause: Alcohol and Risk Management 4/23/15 Removal of Theta-Michigan from Probation for Cause: Alcohol and Risk Management 4/27/15 Removal of Epsilon Iota-Duquesne from Probation for Cause: Alcohol and Risk Management 4/27/15 Placement of Eta Psi-Eastern Washington on Probation for Cause: Alcohol and Risk Management 5/07/15 Removal of Beta Tau-Indiana from Probation for Cause: Alcohol and Risk Management 5/07/15 Removal of Tau-Oregon from Probation for Cause: Alcohol and Risk Management 5/13/15 Placement of Eta Tau-SUNY/Cortland on Probation for Cause: Alcohol and Risk Management 5/11/15

engagement with Matthew Spearing of GRS Properties for the programming phase of the University of Mississippi housing project 4/23/15 Removal of Gamma Rho-Penn State from Probation for Cause: Alcohol

Alpha Phi International Fraternity

Alpha Phi International Fraternity Minutes of the Meeting of the International Executive Board June 25-26, 2015 The fifteenth meeting of the International Executive Board of the Alpha Phi International