Executive Committee Meeting via Telephone Conference Call Friday, January 29, 2016, 2:00 pm. Agenda

Transcription

1 Executive Committee Meeting via Telephone Conference Call Friday, January 29, 2016, 2:00 pm Agenda 1. Call to Order (Debi) Meeting called to order at 2:04pm. Present: Debi Orr, Don Pearson, Toni Pallotta, Noreen Mulcahy, Mary Pat Harnegie, Charlotte Sievert, Jennifer Feldman, Lorelei Woody, Stevo Roksandic 2. Approval of minutes from conference call meeting on September 18 (Lorelei) Approved as submitted. 3. Treasurer Report and Membership Update (Toni) Budget report: see Appendix A Web hosting (Wild Apricot) is due every 2 years. GoDaddy domain has been paid through January Changing membership back to fixed term July June, as approved at the fall 2015 meeting. Members renewing now will have membership extended through June 30, Currently have 64 active members (according to Wild Apricot) 4. Fall meeting program update (Mary Pat) OHSLA evaluation form was distributed electronically after the meeting; had low response rate. From the MLA evaluation forms, attendees rated facility & presenter/presentation around C- to B+ range; rated food A. Comments about the pod lab setup presenter would have preferred more open sight lines. Attendees appreciated the chance to explore the space (new technology, eye opening) but some felt the pod setup impaired social interaction. 5. Spring meeting planning (Mary Pat) a. Venue Stacy Gall at Riverside in Columbus has agreed to host b. Date late April c. CE Course discussed changing format this meeting to offer a shorter CE (1/2 day) and more interactive element (1/2 day breakout session, roundtable discussion, etc.). This change is in response to feedback from our recent member survey. Members expressed desire for more networking opportunities and for programming beyond something that a member might obtain through a webinar on their own time. Also discussed adding/highlighting physical tour.

2 Mary Pat will explore possible shorter CE options and keep executive informed about possible dates/topics. 6. Futures Taskforce (Stevo) Appendix B Stevo outlined his plans for recruiting members to one or more Futures taskforce. Themes from survey feedback centered on: 1) Membership 2) How can OHSLA serve members better 3) Structure of OHSLA meetings Stevo will proceed with this project; may have taskforce for each theme, or one overall. Taskforces will meet monthly or as needed, and hope to report back at the Spring Meeting. Mary Pat appreciated that this approach tries to engage people who cared enough to respond to the survey. Noreen mentioned Communities of Interest as a trend in the greater Library world. 7. Nominating committee (Charlotte) Eight people volunteered; Charlotte selected 3 of these to form the committee & encouraged the other volunteers to consider running for office. Members of Nominating Committee are from University of Toledo, Akron Children s, and Mount Carmel fairly diverse geographic coverage. Currently have two candidates for Secretary, none for President Elect. Charlotte will as Toni/Don if there is a way for members to indicate on OHSLA membership forms if interested in running for office and contact those who expressed interest. Debi reminded us President Elect this year needs to be from an Academic library. Survey Monkey will be used for the ballot. 8. Reports (as needed) a. Webmaster (Don) No big changes, let Don know if anything needs to be fixed/changed/added to web pages or lists. Don has set up a generic google account for OHSLA. Would like to transfer GoDaddy contact and other continuing items to this account so they can be monitored by whatever person holds OHSLA office at the time an invoice comes due, etc. Will discuss at a future meeting. b. RAC (Don) RAC Meeting materials were circulated; no further discussion. c. Communications (Jennifer) Jennifer & Alyssa will meet by phone to start work on the spring issue of The Voice. They will also begin work on drafting social media standards for OHSLA s presence on LinkedIn and any other sites. Expect a call for submissions for The Voice to the listserv in the next week or two.

3 d. Archives (Noreen) Expects to have a retention policy ready to discuss at the spring meeting e. Midwest Chapter i. Updates Midwest MLA quarterly newsletter, Midline, put a call out for news items. Mary Pat will be sending in an update over the weekend Midwest Chapter meeting is a co-sponsored meeting with the Midcontinental MLA chapter. It will be held in Des Moines, IA on 10/21-10/25/16. Midwest MLA chapter dues are $30 and due now. ii. Ohio meeting 2018 The request for proposal has been submitted to Destination Cleveland, city of Cleveland tourism board. This organization will market the event to Cleveland area hotels, specifically in downtown Cleveland, Beachwood, and University Circle. September & October are busy meeting months. Be prepared for room rates at the high-end of our rate range. Mary Pat put the RFP together with Clare Leibfarth, Midwest MLA chapter chair of annual meetings, Laura Hafeman, Midwest MLA chapter member, who was an event planner in another life, Mary Schleicher, co-chair, and Michelle Kraft, MLA president. 9. Discussion Toni mentioned experiencing some problems with listserv errors; she will follow up with Don. 10. Adjournment (Debi) Meeting adjourned at 3:20pm.

4 APPENDIX A: BUDGET REPORT

5 APPENDIX B: FUTURES TASKFORCE(S) OHSLA 2015 Survey Initiative Task Force(s) Steps to form and engage Task Force(s): 1. Sent to all members that filled survey with link to Survey Results. (February 5) 2. Invite them to participate in Task Force reviewing Survey Results based on their individual interest. Offer creating and leading their engagements as unique Survey Task Force as unique Groups or Groups based on following fields of Interest (minimum 3 participants): a. OHSLA Membership b. How can OHSLA serve its members better? c. Organization and structure of OHSLA meetings (February 22) 3. Based on interest create and lead Task Force Group(s). (February 25) 4. First meeting by end of February (March 4) 5. Meetings on monthly basis (teleconferences; communication via , etc.). (March 15, 29) 6. Report Results at Spring meeting. (April/May) Engagement opportunities and communication: - Using listservs - Using OHSLA website - Using OHSLA Social Media - Provide Task Force(s) contact* (emphasize confidentiality in sharing gathered opinions and ideas) - Engage in open discussions within professional network and colleagues based on occurrences* *emphasize confidentiality in sharing gathered opinions and ideas