ACCOMMODATION FORM. Distance to the Symposium Venue

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1 Please complete the form in capital letters and keep a copy for your records. A separate registration form must be completed for each participant. Participant Information Registration ID (the ID you have received after completing your registration process)... Title : Prof Dr Mr Ms First Name *: Last Name *: Institution *: Department: Address: City *: Province or State : Postal or Zip Code: Country *: Telephone *: Fax: Mobile: * (Primary): * (Secondary): Institution Name: Institution Address: Tax Office: Tax No: Accommodation Information Hotels Category Distance to the Symposium Venue Room Type Single Room Double Room Hilton Istanbul Bosphorus 5 Star 1 minute walking Standard Elite World Istanbul 5 Star 8-10 minutes walking Standard Konak Hotel 4 Star 5 minutes walking Standard Nippon Hotel 4 Star 8-10 minutes walking Standart Titanic City Hotel Taksim 4 Star 8-10 minutes walking Standard The Green Park Hotel Taksim 4 Star 8-10 minutes walking Standard TRYP by Wyndham 4 Star 5 minutes walking Standard Cartoon Hotel 4 Star 15 minutes walking Standard Istanbul Suite Home Osmanbey Special 5 minutes walking Standard Vardar Palace Hotel Special 15 minutes walking Standard 84 94

2 Istanbul Technical University Guest Houses ACCOMMODATION FORM Guest House 15 minutes with metro Guest house Hotel rooms have been blocked at various hotels near the COSPAR 2016 venue. Please make your reservations early; bookings are on first-come first-served basis. You must complete your registration to be able to book your room. For any queries about hotel matters, please contact us at Rates quoted are in Euros, per room per night, including breakfast and VAT. Free shuttle transfer from and to Istanbul Atatürk International Airport (not Sabiha Gökçen International Airport) will be provided for the participants reserving their room via Dekon. Free shuttles will be provided between following dates and time, definite time schedule will be announced on the website in July *On July 29 and 30, 2016 for arrivals, between 07:00-21:00 *On August 6 and 7, 2016 for departures, between 04:00-18:00 Deadline for hotel reservations is July 1, For reservation requests after that date, Dekon may not be able to guarantee any available rooms with the above-mentioned room rates. Rooms will be reserved only after receiving one night deposit by credit card or bank transfer, and will be confirmed only after receiving full payment. Payments should be completed before or on June 30, If the payment is not completed until the deadline, room reservation will automatically be cancelled and one night deposit payment will not be refunded. For reservation requests on or after July 1, 2016, full payment by credit card or bank transfer will be required for confirmation. Hotel check-in time is 14:00 hrs and check-out time is 12:00 hrs. If you expect to arrive earlier than the check-in time and require guaranteed check-in on arrival, please make your hotel reservations for the day before. Please Reserve: Check-In: / / 2016 Check-Out: / / 2016 Total Number of Nights: Single Room :.. Room(s) X (Price) X. Nights =.. (Total cost) Double Room:.. Room(s) X (Price) X. Nights =.. (Total cost) For double rooms, please select: French bed (one big bed) Twin bed (two single beds) Sharing the room with: Accompanying Person : Another Participant : Special Requests, if any: Accommodation Total: Cancellation Policy Accommodation: Cancellations or changes should be received in writing by the COSPAR 2016 Accommodation Secretariat (DEKON) by fax at , or via to Please do not contact the hotels directly. Cancellations received before or on June 30, 2016 eligible for full refund, less one night deposit Cancellations received on or after July 1, 2016 no refund Please note that accommodation refunds will be processed within 30 days after the end of COSPAR 2016, bank charges will be deducted from the refund. In the event of non-arrival, the hotel will automatically release the reservation and full payment will be non-refundable. Late arrival /Early Departure Fee - If you arrive later or leave earlier than on the dates of your confirmed booking, the total cost of accommodation will be charged and no refunds will be issued. Airport Transfer Information I will use free shuttle for arrival and/or for departure Number of people :. One way private transfer fee : 50 / per car (max 2 persons) Number of car(s) :. Roundtrip private transfer fee : 90 / per car (max 2 persons) Number of car(s) : Arrival Date : / / 2016 Arrival Time : Arrival Flight No :.. Departure Date: / / 2016 Departure Time: Departure Flight No:..

3 Airport Transfer Total: Please select I will use free shuttle only if your flight dates and times match the free shuttle conditions mentioned above at the accommodation section Rates quoted are in Euros, including taxes. Drop off and pick-ups will be made to/from hotels. Above prices are for transportations only from/to Atatürk International Airport. Please contact us at for your transportation requests from/to Sabiha Gökçen Airport. Cancellation Policy Transfer: Cancellations or changes should be received in writing by the COSPAR 2016 Accommodation Secretariat (DEKON) by fax at , or via to Cancellations received before or on July 13, 2016 eligible for full refund Cancellations received on or after July 14, 2016 no refund Please note that transfer refunds will be processed within 30 days after the end of COSPAR 2016, bank charges will be deducted from the refund. Daily Tour Information Tour Category Price/pp Date # of People Total 05/08/2016 Istanbul Museum of the History of Half Day Morning 9 Half Day Science and Technology in Islam Afternoon. Domes of Istanbul Tour 1 Treasures of Istanbul Tour 2 Bosphorus Cruise Tour Highlights of Istanbul Tour 1,2 Bosphorus Cruise & Discover Asia Tour 3, 4 Balat Tour and Rahmi M. Koç Museum 3 Galata Mawlawi House Museum 3 Daily Tour Total: Half Day Morning 45 Half Day Afternoon 45 Half Day Morning 50 Full Day 70 Full Day 70 Half Day Afternoon 40 Half Day Morning 40 Participation for daily tours is on a first-come first-served basis. For any queries, please contact us via at Rates quoted are in Euros, per person, including taxes. Reservations will be confirmed only after receiving the full payment by credit card or bank transfer. If the payment has not been received by June 30, 2016, it will be assumed that the participant no longer wishes to go on the tour and the reservation will automatically be cancelled. Above tours are available between or on July 28 August 9, Some museums are closed on certain days of the week, these are mentioned on the tour itineraries. Above tours can be operated with a minimum of 10 attendees. Dekon has the right to cancel a tour if the minimum number of people is not reached. In such cases, the fees will be fully refunded. DEKON reserves the right to alter, postpone or cancel the tours without prior notice due to unforeseen circumstances. DEKON is not responsible for any loss of personal belongings during the tour. Tour programs and prices may change without prior notice. Any unforeseen increase in museum entrance fees will be reflected to the prices. 1 These tours are not offered on Sundays. 2 These tours are not offered on Tuesdays. 3 These tours are not offered on Mondays. 4 These tours are not offered on Thursdays. Cancellation Policy Daily Tour:

4 Cancellations of daily tours should be received in writing by the COSPAR 2016 Accommodation Secretariat (DEKON) by fax at , or via to An administrative fee of 10 will be charged for any cancellations before or on July 13, Absolutely no refund will be processed for cancellations on or after July 14, Please note that tour refunds will be processed within 30 days after the end of COSPAR 2016, bank charges will be deducted from the refund. Pre-Post Tour Information Tour Single Room Double Room Date Total Wonders of Ephesus Tour July 28-29, 2016 August 8-9, 2016 Mystical Cappadocia Tour July 28-29, 2016 August 8-9, 2016 Sharing room with: Pre-Post Tour Total: Participation for pre-post tours is on a first-come first-served basis. For any queries, please contact us via at Rates quoted are in Euros, per room, including taxes, excluding domestic flight tickets.please contact us at before purchasing your domesting flight ticket. Reservations will be confirmed only after receiving the full payment by credit card or bank transfer. If the payment has not been received by June 30, 2016, it will be assumed that the participant no longer wishes to go on the tour and the reservation will automatically be cancelled. Above tours can be operated with a minimum of 4 attendees. Dekon has the right to cancel a tour if the minimum number of people is not reached. In such cases, the fees will be fully refunded. DEKON reserves the right to alter, postpone or cancel the tours without prior notice due to unforeseen circumstances. DEKON is not responsible for any loss of personal belongings during the tour. Tour programs and prices may change without prior notice. Any unforeseen increase in museum entrance fees will be reflected to the prices. Cancellation Policy Pre-Post Tour: Cancellations of pre-post tours should be received in writing by the COSPAR 2016 Accommodation Secretariat (DEKON) by fax at , or via to An administrative fee of 50 will be charged for any cancellations before or on July 6, Cancellations received between or on July 7 13, 2016: Eligible for 50% refund Absolutely no refund will be processed for cancellations on or after July 14, Please note that tour refunds will be processed within 30 days after the end of COSPAR 2016, bank charges will be deducted from the refund. GRAND TOTAL : I ACCEPT THE TERMS & CONDITIONS FOR ACCOMMODATION, TRANSFER & TOURS

5 Payment Information Payment by Wire Transfer: For payment by wire transfer, please use the following bank account: Account Name DEKON Kongre ve Turizm Bank Name T.Garanti Bank Istanbul Turkey Branch Name / Code Esentepe Branch / 347 Swift Code TGBATRISXXX IBAN No (Euro) TR Bank charges are the sole responsibility of the participant and should be paid in addition to the fees. All wire transfers should indicate the following information: Name of Sender, Date of wire transfer, Amount of wire transfer & Explanation and receipts must be sent via fax to DEKON at: , or by to: Payment by Credit Card: Credit Card Number: Expiry Date: Card Verification Code: Last 3 digits at the back of your card, on the signature panel Cardholder s Name: Date: Cardholder s Signature: You may also make reservation and pay using our online form on the official website

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