IT Solutions. Infinite Sp. z o. o. ul. Ceramiczna Lublin. phone:

Transcription

1 IT Solutions Infinite Sp. z o. o. ul. Ceramiczna Lublin phone: support@edinet-solutions.com

2 Infinite Infinite Sp. z o. o. has strongly marked its presence in European market of management systems for customers by developing the Integrated IT Systems, fully tailored to the individual needs and preferences of the customers. Our Comprehensive B2B integration services communicator 3 solutions are aimed at supporting strategic areas of business. Our premier activity is providing of business integration solutions designed to optimize transactions throughout the extended enterprise by automating trading relationships with all partners, regardless of their size and technical resources. Electronic Document Archiving archive 9 EDInet Solutions: EDInet Communicator (EDInet Connector, Web based EDInet): B2B Integration, EDI, Web based portal solutions, Comprehensive PKI invoicing solution pki adapter 15 communication, converters EDInet Archive: electronic document archiving, electronic invoicing, audit-proof storage EDInet PKI Adapter: comprehensive PKI invoicing solution Comprehensive Online Marketplace Platform marketplace 21 EDInet Marketplace: online shopping, e-procurement, e-commerce EDInet SAP Adapter: integration with SAP environment EDInet Reports: aggregating, storing, analyzing, and reporting on business data Mobile system mobiz 27 EDInet Data Pool: global master data synchronization, GDSN standardization Mobiz: Sales Force Automation system

3 Implementation Services EDInet Communicator business platform is comprehensive B2B solution based on EDI technology supporting integration, synchronization, collaboration and electronic document exchange (purchase orders, delivery notes, invoices). EDInet Communicator is available in two versions: EDInet Connector Web EDInet EDInet Connector (integrated EDI) complies with traditional EDI technologies and offers cost-effective EDI connectivity via the Internet. Platform supports all global EDI and Internet standards, empowering you to conduct business with trading partners, regardless of the EDI system, message format and communication channel they are using. Managed Services Data routing and delivery, Data translation (translation maps and templates), Data conversion ( any to any data type), Communications routing (by header, filenames, directories, interchange IDies, transaction type), Communication protocol conversion ( any to any protocol), Workflow (managing processes and the circulation of documents), Automation (managing automated processes and reporting within EDI application), EDI partner relationship management, Track message delivery and acknowledgment, Message encryption, decryption and validation, Electronic signature, Signature verification, Ongoing support and maintenance, Error monitoring and response, Disaster recovery planning, Monitoring (monitoring transmission and validation reports), System upgrades (application development), System migration (step-by-step migration scenarios), SLA (many levels of Service Level Agreements), On-site installation, File transfer configuration: VAN (x400), AS2, FTP, FTP/S, OFTP,, SSH FTP, SMTP, HTTP, and HTTPS, EDI mapping: UN/EDIFACT, XML, ANSI X12, VDA, SEDAS, DTA, ELME, IN-HOUSE (IDOC, CSV, TXT, DBF, etc.), Integrate with other EDI systems (any backend system or database), Set up of error detection and notification procedure, Web based EDI implementations. Hosted Services Overseeing Your company s daily e-commerce activities (e-comerce Outsourcing Centre of Your company with dedicated and exclusive Project Manager), Coordinating communications with Your trading partners, To be the full-time administrator of Your e-commerce integration solution, Help Desk services for Your customers, Follow up the changes in message standards and technical solutions within EDI community, Working on Your behalf to provide a creative and efficient solution, Solution resides on a shared or dedicated server. Training Services EDI trainings and courses, EDI workshop, EDI pilots, EDI consulting, EDI documentation (project documentation, specification, technical annex). Integration Services Web based EDI portal (scalable service that can be used with any of your customers or suppliers). 3 4

4 EDInet Connector main functionalities Data routing and delivery, Data translation (translation maps and templates), Data conversion ( any to any data type), Communications routing (by headers, filenames, directories, interchange IDies, transaction type), Communication protocol conversion ( any to any protocol), Workflow (managing processes and the circulation of documents), Transport HTTP (S) FTP (S) FTP/PGP Transformation: Business Rules, Mapping, Transform Transport HTTP (S) FTP (S) FTP/PGP Any Business Application ERP CRM Business Intelligence SCM Automation (managing automated processes and reporting within the EDI application). Web based EDInet Secure online access to your invoices 24/7 main functionalities OFTP OFTP AS2 AS3 Administration: AS2 AS3 PDF invoice view enables visual and user-friendly display of invoice ebms JMS SMTP/POP3 Logging, Tracking, Monitoring ebms JMS SMTP/POP3 HTML invoice view enables fast collective invoice print-outs ODBC/JDBC SOAP JCA MQ Fax Triggers ODBC/JDBC SOAP JCA MQ Fax Any Location Invoice in original format is stored Invoice export available in various formats (e.g. XML) Any File Format Flat Files XML RDBMS EDIFACT Excel ebxml Internal Depts. Customers Regulatory Bodies Export of invoice list to Excel Qualified time stamp from Certification Authority guarantees long-term archiving Checking authenticity of origin and integrity of Invoice information and content Periodical (e.g. monthly) invoice summaries Temporary access for Tax Auditors Log operation list 5 6

5 FMCG EDInet Communicator cost & benefits calculation case study Electrical industry Assumptions Amount of Time Spent (in minutes) Manual Hosted Software Staff costs per hour: 15 Receiving a PO Documents per month: 400 Preparing an Invoice Trading Partners: 10 Correcting Errors Maps per Partner: 2 Misc Document Processing DIY Automotive Estimated Costs Manual Hosted Software Receiving a PO 1, Preparing an Invoice 1, Correcting Errors Heavy industry Logistics Misc Document Processing & Map Modifications EDI Transaction Fees Software Maintenance & Upgrade Fees EDInet Communicator benefits Reduced labour costs, Faster document processing, Reduced error rates associated with manual data entry, Eliminate duplicate data entry, Instant document retrieval, No reliance on the postal service, Reduced business transaction costs, Reduced document storage costs, No lost documents, Compliance with customer and vendor EDI mandates, Providing timely order processing and reconciliation, Improve shipping and receiving accuracy. Monthly Costs $3, $ $ Mapping Costs , Software License Training & Consulting Fees Upfront Costs: $0.00 $10, $23, Total First Year Costs: 36, , , Total First Year Savings: $0.00 $17, $1,

6 Main functionalities secure online access to your invoices 24/7 EDInet Archive is one of the EDInet Solutions complex platforms - a leading provider of business-to-business and PDF invoice view enables visual and user-friendly display of invoice supply chain integration, synchronization and collaboration solutions. Manual invoicing time and costs A long and time-consuming series of steps, Dependence upon the means of production, Manual handling throughout the process, High cost of production, Inability to shorten the cash collection cycle. EDInet Archive architecture Manual invoicing time and costs Handling time 3,9 minutes Transit time 1-2 days Cost of sending invoice 5 HTML invoice view enables fast collective invoice print-outs invoice in original format is stored invoice export available in various formats (e.g. XML) export of invoice list to Excel qualified time stamp from CA guarantees long-term archiving checking authenticity of origin and integrity of Invoice information and content Delivery Rules Engine Archiving periodical (e.g. monthly) invoice summaries Document Capture EDInet technology automatically recognizes and extracts data from All invoices are time stamped and archived temporary access for Tax Auditors EDInet Communicator electronic documents to determine formatting, conversion, and Document Transport for the whole archiving period. Web portal is log operation list automatically captures invoices and other documents in any format independent of layout and application or source, without the need for custom programming. routing conditions and actions that need to take place, as defined by processing rules. EDInet Communicator delivers documents, based on specified preferences (with electronic signature), to multiple recipients via a full range of transport available 24H. Technical background mechanisms including text, XML, PDF, PCL, PS, TIFF, mail. guaranteed the authenticity of invoice origin by means of electronic certificates and EDI technology, guaranteed the integrity of invoice contents, credibility of the origin and integrity of invoice content stored, data can not be altered due to qualified time stamps purchased from domestic Certification Authorities. 9 10

7 EDInet Archive Legal background features EDInet Archive platform enables long-term, audit-proof storage of business documents and the need for standardized access to all information within the organization so that it is available to be used at any time within the business processes, Audit-proof, legally compliant archiving of documents, Directive 2010/45/EU, Directive 2006/112/EC, EU Council Directive 2001/115/EC of 20 December 2001, Council Directive 1999/93/EC, Art 2), Commission Recommendation 94/820/EC, Art 2), Domestic legislation. Customer Certification Authority High performance, even with large throughput requirements and access rates, Archiving independent on operating system, Online searches of the whole dataset, Receiver Integrated backup and archiving user interface, Scalable: up to enterprise-wide applications and in terms of growing volumes of documents. EDInet Communicator collects invoices and validates authenticity of invoice origin, Invoices are sent to EDInet Archive and qualified time stamp purchased from CA (Certification Authority) is assigned to invoice (data can not be altered for the whole archiving period), Tax Auditors may be given with temporary access in case of tax audits, Issuers and invoice recipients may also have access to their own invoices in EDInet Archive, Once storing period ends all invoices are returned on portable devices (e.g. DVD) or archiving period is extended at request. Customer Tax authorities Temporary access in case of tax audit 11 12

8 EDInet Archive cost & benefits increased efficiency cost reduction faster customer payments E-Invoicing Success Stories Food producer Challenge: calculation less customer/supplier disputes in tune with customer preferences in tune with supplier preferences increased accuracy staff reduction ERP applications Printing and mailing invoices Printing and mailing statements Approx. 12,500 month Printing Copy for archiving Folding, stuffing in envelope Stamping Postal network Distribution improved security Time-consuming better control and communication Inefficient environmental benefits Prone to errors automated matching increased transparency tax efficiency other none Results: Invoices automatically sent to EDInet platform where they are reformatted (via EDI) Invoices are automatically uploaded to customers ERP application Invoices converted to PDF are submitted to a secure EDInet Web portal Invoices converted to a PDF and sent to receiving customer with a link All invoices are time stamped and electronically stored in EDInet Archive system don t know Annual savings of 88,000 Cost of paper invoicing ROI in 3 months Customer ERP applications Invoice (XML) validation and order matching payment manual encoding of invoice data PDF invoice customer dispute management archiving ERP applications Customer handling of outcoming mail/fax 13 14

9 EDInet PKI Adapter is one of the EDInet Solutions complex platforms - a leading provider of business-to-business and supply chain integration, synchronization and collaboration solutions. Main functionalities sending PDF invoices by means of PKI technology to recipients, receiving PDF invoices by means of PKI technology from senders, receiving invoice receipt confirmations, sending other documents in attachment to PDF invoice, transformation from XML, TXT, and other formats into PDF (integration with accounting system), invoice archiving (PDF, XML or other file types), distribution of invoices ( , networks: VAN, AS2, FTP, www, etc.), automatic connection to Certification Authority, qualified time stamps from Certification Authority, check the digital signature and time stamp from the PDF file. Technical and legal background EDInet PKI Adapter as comprehensive PKI invoicing solution enables issuing, sending and receiving e-invoices in compliance with the provisions of relevant legal regulations. An invoice is a specially formatted file containing: a PDF document presenting a traditional image of the invoice issued by EDInet PKI Adapter, a digital signature created using invoice document PKI (Public Key Infrastructure) technology in accordance with the legal regulations, a time stamp certifying the date of signing. EDInet PKI Adapter technical background guarantees the identity of the signer (authenticity), makes it impossible to deny the signature (non-repudiation), makes it impossible to modify the document (integrity), protects again unauthorized access using encryption (confidentiality). EDInet PKI Adapter features easily readable invoice form in well known PDF form, enclosed to the PDF file you can find e.g. XML file, which could help you in accounting processing containing all the same data as the invoice, PDF file also contains the digital signature and time stamp, which could be easily checked from the attachments, if there is any attachment connecting to your invoice it is also enclosed to your PDF file. EDInet PKI Adapter architecture signature module (EDInet Connector) Gives the possibility of affixing a secure electronic signature in order to assert the authenticity of prepared electronic invoices and the integrity of their content. distribution module (EDInet Communicator) Delivers issued e-invoices to customers and gives the possibility of obtaining delivery notices. e-invoice archive (EDInet Archive) Ensures secure storage of encrypted e-invoices of issuers and customers within the period defined by law. This module provides full and continuous electronic access to stored e-invoices, makes documenting their access possible and maintains the evidence value. Certification Authority (EDInet Communicator) Ensures secure connection to Certification Authority allowing to download qualified time stamps. If the customer wishes to check the authenticity of the attached invoice (digital signature and integrity) it can be done by a PDF reader program as Acrobat Reader (from version 7)

10 Sending Invoices EDInet Connector integrated with issuer system creates PDF invoice from EDI file (XML, EDIFACT, IDOC, etc.), EDInet Connector validates the file and after positive verification signs invoices by means of PKI certificate and puts qualified time stamps from Certification Authority, PDF invoice with XML file invoice in attachment is distributed to receivers by means of EDInetCommunicator, Receipt confirmation is returned to invoice issuer, PDF invoice is stored in EDInet Archive in case of tax audit

11 Receiving Invoices PDF invoice with XML file in attachment is downloaded from message with link, PDF invoice can be downloaded from Web EDInet using individual user name and password, PDF invoice with XML file can also be uploaded to receivers system by means of EDInet Communicator, Receipt confirmation is returned to invoice issuer, PDF invoice is stored in EDInet Archive in case of tax audit. Calculate your benefits from using EDInet PKI Adapter Reduce document delivery costs via automation, Free-up Professional Engineer s time by reducing time spent on low-level tasks, Provide quicker document delivery to clients, Meet State regulations surrounding digital signatures, Hardware and software savings comprise 46% of the overall benefits, Reducing RBS s infrastructure investment and allowing it to focus on running its core business, Greater efficiency is contributing 7% of the overall benefits, Greater flexibility and reduced certificate costs are a key contributor of 30% of the overall benefits

12 MAC & PC PDA Notebook Detailed product listings EDInet Marketplace is one of the EDInet Solutions complex platforms - a leading provider of B2B and supply chain integration, synchronization and collaboration solutions. EDInet Marketplace provides you with instant Smart Phones access to the most complete and current products database. W h y E D I n e t M a r ke t p l a c e? Tablets Acces Points! Businesses typically spend $ for every dollar earned! Profits can be increased more quickly & with fewer resources through cost reduction activities than revenue generation! A dollar saved is more valuable than a dollar earned! A 5% reduction in costs can increase profits by 20% or more! Customned product list Separated document history for each seller/buyer and power ful searching Detailed purchase How it works? order summary EDInet Marketplace platform consists of online modules where companies can perform their everyday purchasing activities from requisition to final payment. These platform relies on technology to automate and streamline the purchasing process, and the Internet to connect with vendors, fulfil orders and transact business. The main goal is to build many-to-many marketplace

13 Sales Rep Management The Modules of EDInet Marketplace platform Inventory Management Stock CUSTOMIZED PORTAL Various components adopted to Customer: skins, logo, banners, domain. PRODUCT LIST Individual product list assigned to single buyer, powerful advanced searching (COMMERCIAL OFFER) tools (by GTINs, product IDs, vendor, sold-to-party, ship-to-party, brand, sub-brand, products status, new releases, etc.), grid ordering - create and Data Feed Integration Content Management review orders for multiple branches in one spreadsheet, easily transmit orders electronically, supplier&customer oriented platform, user friendly products list full range of products parameters, product brands, statuses, sub-brands, BOM products, photos, other parameters many SKU levels. Sales and CUSTOMIZED LOGSTIC PARAMETERS Customized settings: discounts, special prices, minimum order values, Marketing Tools minimum delivery date, discounts per single item, access to credit memos, individual terms of payments, reports section allows you to view reports including reports for standing orders, targeting per brand, single item. Accounting Integration Shopping Cart Catalogue Tools CUSTOMER CODE SET UP Customer Code set up allows to match Vendor product ID to Buyer internal product code, individual packaging and other logistic parameters, order import from internal buyer file into basket. Real Time Shipping DOCUMENTS MANAGEMENT Retrieve and print purchase orders and other documents, document tracking, manage delivery notes, orders confirmation, Export to Excel, PDF, XML, online log operations. Fully Featured Web Store Purchase Order Generation INVENTORY MANAGEMENT ELECTRONIC INVOICING AND Get real-time insight to stock levels constantly updated. Receiving paperless invoice and storing in audit-proof archive. ARCHIVING 23 24

14 Areas of EDInet Marketplace benefits Automating the purchasing process lowers transaction costs per PO and reduces the administrative overhead of the purchasing organization. Productivity Improvements Automating manual processes and reducing paperwork increases the throughput of purchasing requests and frees purchasing agents for more important work such as managing vendors and negotiating better deals. Distributing purchasing capabilities to end users allows purchasing organizations to spend more time on management and oversight rather than administrative tasks. Allowing end users to purchase products directly shortens the cycle time between order and fulfilment. Standardizing purchasing methods reduces the learning curve for novice purchasers, ensures consistency between POs and decreases the odds that a purchase order will be delayed due to missing or invalid information. Funnelling all purchase orders through EDInet Marketplace platform reduces or eliminates maverick buying. Shortening the time between demand and fulfilment lessens the need to stockpile inventory, lowering overall inventory carrying costs. Using EDInet Marketplace platform to track and aggregate corporate spending gives a company greater leverage with vendors and the ability to negotiate more favourable contract terms. Relying on the auditing and reporting capabilities of the platform, a company can identify vendors that consistently outperform their peers and direct purchases to these high performers. The Benefits of EDInet Marketplace Cost Savings Business to business marketplace or B2B website is an online trade directory that helps both buyers and sellers to grow their businesses. Companies are striving hard for an online presence to maximize their Return On Investment (ROI). Efficiency Increases Eliminating manual processes and paperwork reduces the opportunity for human errors, inaccuracies and reworks. Automating approvals, escalations and triggering events ensures that POs are expedited quickly. Finding products is easier when vendor catalogues and product information are available online and amenable to searches. Issuing a PO is quicker when it is generated and submitted automatically; line item POs-a single PO with multiple items sourced from different vendors-reduce the need for separate POs for each vendor. Built-in auditing and reporting tools make managing the purchasing function more professional and predictable. Reduced paper costs Reduced cycle times Faster product finds Lower inventory More partner choices Reduced dependency More product choices One-stop shopping Better products 25 26

15 Modern communication solutions Mobiz is a mobile sales support system (SFA), which improves the daily tasks of sales representatives. It enables fast and complex data exchange between head office, salespeople and contractors. It also eliminates arduous and time-consuming manual document processing, which is the source of errors and in the result additional cost. Data CENTER System consists of the following Mobile application installed on a portable device Administration panel for managing a mobile (MDA/PDA), which works on the basis of Windows application and creating reports and analysis. Persons Sales representative Orders, polls, reports Promotions, offers, targets, polls Promotions, offers, targets, polls Polls, reports, insight into orders Manufacturer Mobile operating system or Android platform. This tool in head office and also regional managers have supports the daily activities of sales representatives. an access to this panel and they can easily use the system via a web service. Visits, polls, purchase orders Purchase orders Orders confirmation Shop Distributor Data flow During the data synchronization the exchange of information is carried out in both directions: between sales representatives, head office and also dealers. Thank to this solution each party has always an access to the most current information. Thanks to our experience in IT systems integration we are able to provide a direct communication with any storage and sale system of distributor. All data are sent through the secure communication channels (i.e. FTP-VPN, AS2, X400). To protect the confidentiality all data are encoded. Synchronization is done by smartphone, which works on the basis of Android or Windows Mobile

16 GPS & Geomarketing Using of digital map allows not only monitoring of the fleet, but also using the potential of geomarketing. The system informs user about location of the selling points on the map and shows both sales potential as a graph and also the blanks in the sales area. Reports and analysis One of the most important functionality of the Mobiz system is the ability to generate the detailed reports in a field of commercial activities and sales strategy planning. The main modules of Mobiz visits and tasks planning, customer database management (CRM module), access to current listings and trading terms, conducting promotional activities, competitive analysis, placing and sending of purchase orders electronically, control the implementation of sales plans, access to work and purchase orders history, comprehensive reports and analysis, record of generated costs. Mobiz advantages improve the daily work of sales representatives, increase the efficiency of sales activities and customer service, faster and automatic exchange of document with business partners, sales representative management, quick access to necessary information i.e. customer data, offers, promotions, work and task history, payments, stock etc. Our implementation services free trial period with full functionality, needs assessment and flexible customization: customer configurations to meet individual requirements, integration of Mobiz system with customer s and distributors ERP systems, quick implementation and professional service, continuous development of application, attractive purchasing of mobile devices (ASUS, HTC or other)