Platform B2B NetBuyer Network of connections. ZT Business Solutions

Transcription

1 Platform Network of connections

2 Introduction Purchase process seen in a traditional way. Purchase process influences production efficiency, customer order s handling and value of inventory. The best purchase is on-time, of affordable price and good quality. But it is difficult to keep everything in order when clients change their orders, materials came damaged and workers are on holidays. Each supplier has their sales management system, more or less advanced, with various requirements regarding form and content of accepted orders. Handling various suppliers in automatic way is not only troublesome, but sometimes even not possible. Therefore clients are forced to use many means of communication: s, calls, EDI. 2

3 Introduction The most common problems that purchase department faces every day. Communication Availability of speaking partner (time zones / holidays period) No automation possible to implement Responsibility issues Someone forgot, something got lost, something was shipped to another customer Difficulty in finding the right items on stock

4 Concept Moving the relationship into higher level. To manage purchase in more efficient way we should implement following steps: 1. Simplify purchase orders sending 2. Visualize orders realization steps for better control and fast problems solving. Standardized data exchange interface to reduce administration costs 4. Standardized procedures of orders and forecasts management 5. Optimize reception and analysis of suppliers answers and reported problems 6. Implement solutions for reduction of delivery time and increment of delivery accuracy SCM VMI One process Forecasts Orders Control Follow up Response Confirm. Disp. adv. Labeling One format 4

5 Solution Platform for extended communication and purchase orders management Our solution assists purchase department: 1. Integrate client and suppliers in one supply chain, regardless local software requirements and capabilities 2. Split stream of orders and forecasts according to receivers. Visualize steps of order s realization on user panel 4. Print barcode labels to mark all supplies and goods according to client s requirements 5. Manage orders according to SCM standard Additional options: 6. Manage orders according to standard 7. Manage orders according to VMI standard VMI 5

6 Functionality What can platform do for us? Platform tools and functions: 1. Interface for integration with Buyer s software 2. Buyer s panel for relations, goods and schedules management. Vendor s panel for orders, pick lists and shipment management 4. Standard export / import data functionality 5. Interface for integration with Vendors software (as an option) 6. Printing labels with barcodes according to Buyer s requirements 7. Printing shipment documents according to Buyer s requirements 8. Interface to forwarders software (as an option) EDI EDI 4 /12 III IIII IIIIII I IIII I 2 00 pcs 4078 ZT Business Bautzen 6

7 Processes In realization of which processes can platform assist us? Platform manages all steps of purchase order s realization: from sending it to a supplier to shipment. Buyer Orders and forecasts sending Schedule monitoring Vendors Orders confirmation, delivery schedule confirmation Orders management 4 Delivery preparation Labeling, delivery confirmation, EDI h Shipment to client 7

8 Personal assistant What can platform do for you when you do not look? Platform has implemented many automatically running tasks, to loosen your memory. Automatic import of orders, forecasts, delivery schedules and delivery confirmations generated by Buyer s and Vendors software Automatic split of Buyer s file with orders according to recipients and population of Vendors accounts Two-sides conversion of EDI files between Buyer and Vendors notifications about changes to orders flow made by users EDI HUB VMI Graphical presentation of orders realization progress Generation of shipment documents and labels according to Buyer s requirements 4 8

9 Integration How deep can Buyer and Vendors integrate with Platform? Platform offers few levels of integration with local software: from manual handling to full integration. Lvl Buyer Vendor Lvl B0 Orders entered manually Orders managed manually V0 B1 Standard data import / export B2 Standard data import / export Both sides manages updates in local software, platform used only as communication tool. EDI interface, automatic data import / export EDI interface, automatic data import / export Both sides are required to have advanced IT solutions and can operate solely in their software, platform used as exchange data tool. V1 V2 B2 B0 B1 v EDI Orders manual updating Orders manual confirmation Imp./exp. and data updating. Information flow Data conversion and transition Delivery reporting disp. adv. v EDI V0 V1 V2 9

10 Integration How deep can Buyer and Vendors integrate with Platform? Platform offers few levels of integration with local software: from manual handling to full integration. Buyer Vendor Lvl Description Platform Platform Description Lvl B0 B1 B2 Orders entered manually Control of orders status Standard data import / export EDI interface, automatic data import / export Integration with local software through Excel / text files Integration with local software through EDI files Manual management of orders: changes to status, dates confirmation, delivery reporting. Vendor does not need to have any local software. Orders managed manually V0 B1 Standard data import / export Integration with local software through Excel / text files. Both sides manages updates in local software, platform used only as communication tool. Standard data import / export V1 Integration with local software through Excel / text files Integration with local software through EDI files EDI interface, automatic data import / export V2 B2 EDI interface, automatic data import / export Integration with local software through EDI files. Both sides are required to have advanced IT solutions and can operate solely in their software, platform used as exchange data tool. EDI interface, automatic data import / export V2 10

11 Messages What type of information can we exchange on platform? Platform allows exchange of following files and messages: Platform - Buyer Import of forecasts Platform - Vendor Export of forecasts Integration lvl B1 Import of orders Export of orders confirmations Export of delivery notes Import of forecasts Import of orders Export of orders Import of picking and packing lists Import of delivery notes Export of forecasts Export of orders Integration lvl V1 Forecasts Purchase orders Confirmations Dispatch advice. Forecasts Purchase orders Confirmations Pick& Pack list Dispatch advice. EDI interface Import of changed orders Export of orders confirmations Export of changed orders Import of order s confirmations EDI interface Export of dispatch advice Import of dispatch advice Export of invoices* Import of invoices* 11

12 Benefits What can we gain by joining platform? SCM with platform gives many benefits: 1 Administrative costs All purchase orders are sent to platform, individual mailing is not necessary. Buyer receives updated, reliable information about orders realization progress effortlessly. Management time is strongly reduced in Buyer s company. All responses can be imported to local software. 2 IT simplicity Buyer uses one data format for orders and one for forecasts update. All answers are converted to format acceptable by Buyer s software. Control over orders Platform compares current orders status with planned schedule. Users are automatically informed about delays in orders realization or lack of response from vendors. 4 General costs Integrated solution improves punctuality of deliveries what decreases costs of production pauses created by lack of material. Labeling of goods according to Buyer s requirements shortens material arrival procedure. 5 Service Level Improvements in purchase orders management increase overall level of service: from production to sales orders management. 6 Relations Long-term business relationships between Buyer and Vendors are beneficial to both sides and simplify cooperation. 12

13 Additional functions One Week Circle Platform offers additional functionality that improves availability of material in Buyer s company. is a tool for supplier that informs them about minimal stock level of goods bought by Buyer according to forecasts, planning parameters, stocks and reservations from Buyer s software. helps supplier in planning their production in a way that allows one week deliveries of all goods. generates suggestions for supplier, when their stocks are insufficient to fulfill agreement with Buyer. This solution requires more complex data exchange between local software and platform h 1

14 Additional functions Vendor Managemend Inventory - VMI Platform offers additional functionality that improves availability of material in Buyer s company. VMI is a tool for supplier that allows them to control materials stocks in Buyer s warehouse. Supplier is allowed to deliver goods to Buyer without detailed orders, according to frame order, to ensure availability and stocks reduction of all materials. VMI generates purchase orders suggestions for Buyer (OCA) and sales orders suggestions for Vendor, exchanges data between them and controls progress of orders realizations. It monitors effectiveness of suppliers actions. This solution requires even more complex data exchange between local software and platform Purchase suggestions VMI 4 22 Sales suggestions 14

15 Platform Who can benefit from platform? All manufacturing companies and distribution centers can use platform and experience, how fast, easy and effortless their work can be. Platform / SCM: The solutions is dedicated to all manufacturing companies and distribution centers. It can be upgraded to or VMI for chosen suppliers. It allows full purchase orders management and offers many benefits to both sides. Platform / : The solution is dedicated to Buyers whose materials have long time of realization or are prone to often changes of required availability. Advantages: Automation of orders sending and answers registrations. One interface, one files format, one flow. Advantages Reduction of orders realization time, increase of production stabilization and level of services. 15 Platform / VMI: The solution is dedicated to Buyers who want to decrease administrative overhead and have guarantee that all their materials are always on-place and on-time, ready for production. It is specially recommended for Buyers who have difficulties in dealing with not punctual suppliers or can not afford any stops in production. Advantages: Reduction of administrative costs for Buyer. Improvement in production planning for both Buyer and vendors. Reduction of stocks for vendors.

16 Application for supply chain management: from sending an order to receiving delivery notification. Visualization of orders realization steps. Full integration with local ERP system EDI standard or adaptations Additional functionality: Barcode labels VMI Software or service NetSeller Application for sales to fixed customers. Visualization of orders realization steps from sending an order to receiving delivery notification. Forecasts management. Full integration with local ERP system EDI standard or adaptations Additional functionality: Product configurator Software or service NetSubcon Application for business relations management between clients and subcontractors. From sending or publishing inquiry to order. External documents management Service NetOutlet Application for sales of overstocks and production waste. From advertisement to order. Many-tomany business relations. Possible solutions: B2P2B Service Web Terminal Application for production time reporting and for breakdowns management. Machines maintenance, setups and checkups. Adjusted to various types of production. Possibility of integration with local ERP system Additional functionality: OEE Panel Software 16