USER MANUAL AND GUIDELINES. DigiBanker 2.0 egovernment Services REVISION NO.

Transcription

1 Table of Contents I. SSS ecollection Payment (Contribution)... 2 A. SSS ecollection Payment Filing... 2 B. Make Payment via Digibanker... 5 C. Verify/Approve/Release SSS ecollection Transaction... 7 II. SSS Realtime Loans Repayment A. Create SSS LCL Payment File B. Upload Loans Repayment C. Verify/Approve/Release Pending Loan Repayment Transactions D. View/Details Status of SSS Loans Repayment Page 1 of 16

2 SSS ecollection Payment and SSS Realtime Loans Repayment allows the company to pay SSS contribution and loan payments for their employees via Digibanker. I. SSS ecollection Payment (Contribution) A. SSS ecollection Payment Filing This function allows SSS users to file SSS contributions online. 1. File your employee contributions via the SSS website. 2. Click the Payment Reference Number menu. Page 2 of 16

3 3. Click the View Contribution Statement link to review the details of employees and contribution list. 4. If the list is finalized, click the Collection List Summary from the sidebar menu then click on Prepare Collection List button. Payment Reference Number(PRN )system will redirect you to download page for printing of the Payment Reference Number. Page 3 of 16

4 5. Click the Download button to start PRN downloading. 6. The downloaded document includes the Summary of your Payable (SS and EC Premium Total) and the Payment Reference Number. On the succeeding page list of employees that you are reporting under that PRN will show. 7. Take note of the SSS Payment Reference Number (PRN). Page 4 of 16

5 B. Make Payment via Digibanker This function allows Maker/Funder user to make SSS payment in Digibanker. 1. Login as Maker/Funder user role. 2. Go to egovernment Services > SSS RealTime Contribution. Page 5 of 16

6 3. On the left panel, click on SSS RealTime Contribution > Make ecollection Payment. 4. Select account number by clicking the magnifying class icon then click on the hyperlinked account to be debited. 5. Select Payment Date on the date picker Page 6 of 16

7 6. On the BRN field, enter the SSS Payment Reference Number (PRN) generated from the SSS website. 7. Click on Confirm. 8. Depending on the workflow, the transaction will now be pending for approval. C. Verify/Approve/Release SSS ecollection Transaction This function allows Verifier/Authorizer/Releaser user to approve, reject or return SSS ecollection transaction made by the Maker/Funder. 1. Login using Verifer/Authorizer/Releaser/Funder user role. 2. On the Dashboard, My Pending List will be displayed. 3. Click on the (View) hyperlink to access the pending Egov Payments for Approval. Page 7 of 16

8 4. On the View/Approve Pending MCL/CCL Transactions page, click on the check box beside the reference number for approval. You can also click on the Reference number to view the details of the transaction. 5. Review the details and click on the Approve button. To reject or return the transaction, enter your remarks on the comments text box then click on the Reject or Return button. D. View Details/Status of SSS ecollection Transaction This function allows Maker/Verifier/Authorizer/Releaser/Funder user role to view details and status of SSS ecollection Transaction. 1. Go to egovernment Services > SSS RealTime Contribution 2. On the left panel, select SSS RealTime Contribution> View Details/Status of MCL/CCL Page 8 of 16

9 3. List of transactions and the statuses will appear. For SSS processing transaction is successful. For Verification transaction is pending for verification by the assigned verifier user. For Approval transaction is pending for approval by the assigned authorizer. Rejected transaction is unsuccessful. Cancelled transaction was rejected by next level authorizer. Check transaction user logs for more information Page 9 of 16

10 4. To view the user logs, click on icon. This will display who, when and what action was done in the transaction. II. SSS Realtime Loans Repayment SSS Real Time Loans Repayment allows users to process their employees SSS loan repayment for both Short Team Loand (STL) and Calamity Loan (CL). A. Create SSS LCL Payment File 1. Using the excel converter provided, encode the following details Header Employer Number enrolled company s SSS number in Digibanker Employer Name enrolled company s name in SSS should match enrolled name Digibanker Applicable month month to be paid (should only be the past and current month. Past due payment is not accepted) Branch code SSS branch where the company is enrolled Repayment date creation date (should be current or future dated) Repayment number any 5 digit unique number per upload Total Number of employees auto generated after details are filled out Total penalty - auto generated after details are filled out Total amount paid- auto generated after details are filled out Details Page 10 of 16

11 Employee SSS number employee s individual SSS number (no dashes, spaces, special characters) Employee Last Name - (no dashes, spaces, special characters) Employee First Name - (no dashes, spaces, special characters) Employee Middle Initial - (no dashes, spaces, special characters) Loan Date date of loan was made Loan Amount enter loan amount of employee Penalty if applicable Amount Paid total of loan amount and penalty 2. Click on Generate Loan File Button to convert the details into a.txt file. B. Upload Loans Repayment This function allows user to upload the payment file in Digibanker. 1. Log in using Maker/Funder user role. 2. Go to egovernment Services > SSS RealTime Loans Repayment 3. On the left panel, select SSS Realtime Loans Repayment> Upload Loans Repayment. Page 11 of 16

12 4. Select the Payment Date using the date pick and choose the Account Number by clicking the magnifying glass icon. 5. Click on the account number to be debited. 6. To upload the file, click Add a file. 7. A pop up window will appear Enter the File Description (i.e. SSS loan payment) 7.2. Click Choose File button to upload the generated.txt file Page 12 of 16

13 8. Select the.txt file for uploading, then click Open. 9. Click the Add button. Page 13 of 16

14 10. Uploaded file will appear. Click Submit. *you can delete file uploaded by clicking the trash icon * you can view details of file uploaded by clicking the arrow icon 11. Depending on your workflow, the transaction will now be pending for approval. C. Verify/Approve/Release Pending Loan Repayment Transactions This function allows verifier/authorizer/releaser user to approve the transactions initiated by the Maker/Funder. 1. Login using Verifer/Authorizer/Releaser/Funder user role. 2. On the Dashboard, My Pending List will be displayed. 3. Click on the (View) hyperlink to access the pending Egov Payments for Approval. Page 14 of 16

15 4. On the View/Approve Pending Loans Repayment page, click on the check box beside the reference number for approval. You can also click on the Reference number to view the details of the transaction. 5. Review the details and click on the Approve button. To reject or return the transaction, enter your remarks on the comments text box then click on the Reject or Return button. D. View/Details Status of SSS Loans Repayment This function allows Maker/Verifier/Authorizer/Releaser/Funder user to view details and status of SSS Realtime Loans Repayment Transaction. 1. Go to egovernment Services > SSS RealTime Loans Repayment 2. On the left panel, select SSS RealTime Loans Repayment > View Details/Status of SSS Realtime Loans Repayment. 3. List of transactions and the statuses will appear. Page 15 of 16

16 For SSS processing transaction is successful. For Verification transaction is pending for verification by the assigned verifier user. For Approval transaction is pending for approval by the assigned authorizer. Rejected transaction is unsuccessful. Cancelled transaction was rejected by next level authorizer. Check transaction user logs for more information 4. To view the user logs, click on icon. This will display who, when and what action was done in the transaction. Page 16 of 16