Green Infrastructure Maintenance Management at MSDGC. Leslie Schehl, PE, MBA, PMP June 24, 2015
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1 Green Infrastructure Maintenance Management at MSDGC Leslie Schehl, PE, MBA, PMP June 24, 2015
2 Presentation Overview Background Asset List SCM and the Asset Management Lifecycle Accomplishments To Do List Lessons Learned
3 Metropolitan Sewer District of Greater Cincinnati Serves Cincinnati and most of Hamilton County as well as parts of adjacent counties of Butler, Warren, and Clermont Population of more than 800, K accounts Treats more than 70B gallons per year Seven major treatment plants
4 Our Challenge MSD is under a federal mandate (Consent Decree) to reduce sewer overflows into local streams and rivers. Combined sewers carry both sewage and stormwater in the same pipe.
5 Consent Decree Federally Mandated by USEPA Capture, treat, or remove 85% of 11BG of CSO Eliminate all SSOs Final WWIP (2010) Storage and Conveyance Product Control Source Control Bioretention, detention, vegetated swales, stream restoration, etc.
6 Phase 1 Assets
7 Rapid Run
8 Rapid Run Bioswale
9 St. Francis Rapid Run St. Francis
10 St.Francis
11 Harrison SP St. Francis Rapid Run Harrison SP
12 Harrison Street Planter
13 North Fairmount St. Francis Harrison SP Rapid Run North Fairmount
14 North Fairmount
15 ODOT North Fairmount St. Francis Harrison SP Rapid Run ODOT
16 ODOT Basin
17 Roselawn ODOT North Fairmount St. Francis Harrison SP Rapid Run Roselawn
18 Roselawn Park
19 Kings Run West Fork Lick Run
20 Valley Conveyance System
21 Watershed Operations Division dedicated to the operations, maintenance, and performance of wet weather facilities Real Time Control facilities Enhanced High Rate Treatment facilities Storage facilities Stormwater Control Measures
22 SCM in the Asset Management Lifecycle
23 Asset Management Lifecycle
24 AM Advantages Minimize cost of ownership Focus on customer satisfaction Performance metric into the program Eliminates or mitigates funding issues Knowledge retention Organizational buy-in
25 Consulted for O&M perspective Review BCE as owner O&M considered in plan O&M costs included in budget
26 30, 60, 90 technical review Input on maintenance MOUs Input on SCM specs Incorporate mandatory establishment periods
27 Be copied on all change management documents Keep up to date with establishment period maintenance activities Don t accept a dead system
28 What did WO inherit? Maintenance goals and performance indicators Maintenance staff Budget Work order tracking
29 SCM Maintenance Then & Now Management Labor Then Enviromental Programs Management (Engineering Division) Cincinnati Park Board Now Watershed Operations (Operating Division) Landscape Contractors (RFQ Process) Where Early Success Projects MSD Assets What Inspections and limited maintenance Inspections and all maintenance Data Tracking Inspection Database CMMS
30 Maintenance Goals Function Aesthetics Safety
31 Performance Indicators Vegetated systems Structure and soil clogging Plant viability Erosion Sediment Trash Infestation Non-vegetated systems Structure clogging Structure failure
32 Budget Based On Maintenance activities Level of Service Size Hourly rate of a Parks Dept. employee
33 CMMS but why??? Benefits of CMMS Incorporate real O&M data into the cost of ownership Improves preservation of the asset Helps meet the performance standards of the asset in a cost-effective manner Decisions made about the future of the asset are economically based
34 CMMS Implementation 1. Choose the software 2. Form the team 3. Workflow and process development 4. Configuration 5. Data 6. Training 7. Go Live 8. Continuous Improvement
35 1. Choose a Software Maximo vs. Cityworks Discrete vs. Linear GIS based or not Mobile capabilities
36 2. Form the Team
37 3. Workflow and Process Development Hierarchy Maintenance Manual Resources Workflow diagrams
38 Hierarchy
39 Maintenance Manual Description of SCM Maintenance tasks Frequencies SOPs Forms and Logs
40 Workflow
41 4. Configuration 5. Data 6. Training
42 7. Go Live
43 8. Continuous Improvement
44 Mods identified through maintenance history Small mods through WO Larges mods through CIP
45 Replaced or eliminated? Manage decommissioning Update databases and budgets
46 Accomplishments Maintenance Manual Inspection Forms Standard Operating Procedures Inspector Training Bioretention Basin Go-Live in Cityworks Technical Review Team for source control projects Contractors completing maintenance activities
47 Continue soft go-lives for other assets Contractor Certification Program Contractors/Inspectors training in CMMS Going mobile Public Education/Outreach Enforcement Plans
48 Lessons Learned Be involved in all phases of the asset lifecycle Secure resources early and have a backup plan Define performance criteria Don t bite off more than you can chew Don t reinvent the wheel
49 Questions?
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