GETTING STARTED GUIDE: VOICETEXT S WEBEX.

Transcription

1 GETTING STARTED GUIDE: VOICETEXT S WEBEX. Start a WebEx meeting Invite a colleague to try out WebEx Meeting with you. You ll see how easy it is to share documents, audio and video.. Go to the URL that you were sent in the introductory (e.g. globalmeeting.webex.com).. Sign in using the address and password that you gave when you opened your WebEx Meeting account.. Click the Meet Now button.. After you ve clicked Meet Now, click Invite & Remind to invite others.. Once you ve clicked on Invite & Remind, enter each attendee s address. Separate each address by a comma. VoiceText Interactive INC. East 7th Street, Austin TX conference@voicetext.com

2 Meeting essentials 6 5. Audio conference: Have your meeting participants call in using your very own toll or toll-free line.. Recording: Record your meeting (audio and vid- eo) conveniently on your desktop or on the network server.. Sharing documents: Easily share any document from your computer with the other meeting participants Video conferencing: Click the green camera icon to initiate camera and allow others to see you. 5. Polling: Ask questions, initiate polls and keep your audience engaged all with the click of a mouse. 6. Chat: Start a side conversation with anyone in the meeting. Get ready for your meeting WebEx makes scheduling and preparing a snap! Your invitation links to your Meeting Space, a secure, centralized place for sharing and communicating. Review, comment, chat and revise - collaboration begins before your meeting even starts. Schedule your meeting. Set up a WebEx meeting in Microsoft Outlook, just like you do other meetings, You can also: Add a meeting to your calendar with one click. Join a meeting from within Microsoft Office application or IM clients. VoiceText Interactive INC. East 7th Street, Austin TX conference@voicetext.com

3 Or, just sign into your WebEx account to schedule your meeting.. Click the Schedule button.. Fill in the meeting information and include an agenda if you would like. Tip: Click on Save as Template when you schedule so that your information will be saved. Prepare your team Prepare for your meeting together by sharing files, agendas and actions items in your meeting space.. Update a file by clicking on Agenda & Welcome.. Next, click on Browse to find a file to upload: Your team will be notified by . Tip: Update meeting agendas from Microsoft Outlook s meeting detail pane. VoiceText Interactive INC. East 7th Street, Austin TX conference@voicetext.com

4 Start the meeting. Click on the Join WebEx meeting hyperlink in your invitation.. Or sign into your URL and click on the name of your meeting, then... Click on the Start button. Work together. Start your audio: VoIP and phone callers can talk together.. Record: Record your meeting for sharing later.. Share anything on your screen: Choose a file or application to share with everyone in your meeting or share your whole desktop. 4. Turn on your Webcam: Click the video icon and meet face to face. 5. Pass the ball : Just grab the ball and drop it next to the name of the Participant in the panel. Or, simply scroll onto the participants picture and click on Make Presenter. 6. Mute/Unmute: Hosts can mute anyone VoiceText Interactive INC. East 7th Street, Austin TX conference@voicetext.com

5 VoiceText s exclusive Host and Participant Telephone Controls. *0 Operator/Help - The host or any guest can summon the operator for assistance, i.e. request a last-minute recording or locate a disruptive caller. Volume Gain - Any host or guest may increase the volume on their line. This is a toggle feature. Press *4 again to remove the volume gain. *4 *5 Mute-All/Lecture Mode The host may press *5 to mute all guest lines. This is a toggle feature. Press *5 again to unmute all lines. The conference call will start as interactive until the host presses *5 to mute. Mute Individual - Any caller may mute their line by pressing *6. This is a toggle feature. Press *6 again to unmute the line. Guests should use this when they have background noise on their line and no mute button on their phone. Lock/Security - The host may lock the conference by pressing *7 and prevent anyone else from joining the call, even if they have the right access code. This is a toggle feature. Press *7 again to unlock the conference. Be aware it will also stop all recordings. * *6 *7 *8 Call Count Private - Any host or guest may press *8 to privately hear the total number of callers on the conference call. Please remember if *8 is pressed while a call is being recorded, recording will stop. Toggle chair hang up function *98 # # Conference End When the conference call has ended, the host may press this feature on their phone to disconnect all callers from the conference. * Please speak to your Voicetext representative to activate. VoiceText Interactive INC. East 7th Street, Austin TX conference@voicetext.com