West Highland College UHI GUIDE TO INFORMATION AVAILABLE THROUGH THE MODEL PUBLICATION SCHEME 2013

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1 West Highland College UHI GUIDE TO INFORMATION AVAILABLE THROUGH THE MODEL PUBLICATION SCHEME 2013 The Freedom of Information (Scotland) Act 2002 (the Act) requires Scottish public authorities to produce and maintain a publication scheme. Authorities are under a legal obligation to: publish the classes of information that they make routinely available tell the public how to access the information and what it might cost. West Highland College UHI has adopted the Model Publication Scheme 2013 produced by the Scottish Information Commissioner. The scheme has the Commissioner s approval until 31 May You can see this scheme on our website at or by contacting us at the address below. The purpose of this Guide to Information is to: allow you to see what information is available (and what is not available) in relation to each class. state what charges may be applied. explain how you can find the information easily. provide contact details for enquiries and to get help with accessing the information. explain how to request information we hold that has not been published. Availability and formats The information we publish through the model scheme is, wherever possible, available on our website. We offer alternative arrangements for people who do not want to, or cannot, access the information online or by inspection at our premises. For example, we can usually arrange to send information to you in paper copy (although there may be a charge for this). Exempt information We will publish the information we hold that falls within the classes of information below. If a document contains information that is exempt under Scotland s freedom of information laws (for example sensitive personal information or a trade secret), we may remove or redact the information before publication but we will explain why. Copyright Where West Highland College UHI holds the copyright in its published information, the information may be copied or reproduced without formal permission, provided that: it is copied or reproduced accurately it is not used in a misleading context, and the source of the material is identified

2 Where West Highland College UHI does not hold the copyright in information we publish, we will make this clear. Charges This section explains when we may make a charge for our publications and how any charge will be calculated. There is no charge to view information on our website or at our premises. We may charge for providing information to you e.g., photocopying and postage, but we will charge you no more than it actually costs us to do so. We will always tell you what the cost is before providing the information to you. Our photocopying charge per sheet of paper is shown in the tables below: Black and white photocopying Size of paper Pence per sheet of paper A1 10 A2 10 A3 10 A4 10 A5 10 Colour photocopying Size of paper Pence per sheet of paper A1 30 A2 30 A3 30 A4 30 A5 30 Information provided on CD-Rom will be charged at 1.00 per computer disc. Postage costs will be recharged at the rate we pay to send the information to you. When providing copies of pre-printed publications, we will charge no more than the cost per copy of the total print run. We do not pass any other costs on to you in relation to our published information. This charging schedule does not apply to our commercial publications (see Class 8 below). These items are offered for sale through retail outlets such as book shops, academic journal websites or museum shops and their price reflects a market value which may include the cost of production. Contact us You can contact us for assistance with any aspect of this publication scheme: West Highland College UHI Carmichael Way Fort William

3 PH33 6FF We will also be pleased to advise you how to ask for information that we do not publish, or how to complain if you are dissatisfied with any aspect of this publication scheme. The classes of information that we publish We publish information that we hold within the following classes. Once information is published under a class we will continue to make it available for the current and previous two financial years. Where information has been updated or superseded, only the current version will be available. If you would like to see previous versions, you may make a request to us for that information. CLASS 1: ABOUT West Highland College UHI Information about West Highland College UHI, who we are, where to find us, how to contact us, how we are managed and our external relations College name, address and contact details for offices. Organisational structure, roles and responsibilities of senior officers. Opening hours. Contact details for customer care and complaints functions. Customer code. Single Model Publication Scheme 2013 and the College s Guide to Information. Charging schedule for published information. Contact details and advice about how to request information from the College. Constitution Legal framework for the College, including articles of association How the College is run - Description of governance structure, Board, committees and other decision making structures. Names of, responsibilities of and (work-related) biographical details of the people who make strategic and operational decisions, ie Board members, and Senior Management Team Governance policies, including standing orders, code of conduct and register of interests. Corporate planning, Mission statement Strategic plan Learning strategy Estates strategy Corporate policies, e.g., health and safety, equality,

4 sustainability. Strategic planning processes. External relations Accountability relationships, including reports to Scottish Funding Council and Companies House. Internal and external audit arrangements. No subsidiary companies. Strategic agreements with University of the Highlands and Islands CLASS 2: HOW WE DELIVER OUR FUNCTIONS AND SERVICES Information about our work, our strategy and policies for delivering functions and services and information for our service users. Description of our functions, including statutory basis for them. Strategies, policies and internal staff procedures for delivering our teaching and learning. How to apply for admission to the College. How to report a concern to the College. Reports of the College s exercise of its statutory functions. Fees and charges for courses Services College curriculum. Policies and internal staff procedures relating to curriculum development and delivery Policies and internal staff procedures relating to quality monitoring and improvement Curriculum delivery plan Information for service users, including how to access the services. Fees and charges, including bursaries CLASS 3: HOW WE TAKE DECISIONS AND WHAT WE HAVE DECIDED Information about the decisions we take, how we make decisions and how we involve others Decisions taken by the college, Board meeting agendas Board papers Board minutes Public consultation and engagement strategies Employer Engagement Study

5 Learner Engagement Strategy Community Engagement Groups Reports from regulatory inspections, audits and investigations HMIe Annual Engagement Visit Annual Supplementary Review Internal Audit Report Annual Accounts CLASS 4: WHAT WE SPEND AND HOW WE SPEND IT Information about our strategy for, and management of, financial resources (in sufficient detail to explain how we plan to spend public money and what has actually been spent. Financial and corporate governance statements Annual Accounts Financial policies Value for money policy Sustainability policy Financial regulations Purchasing plans and capital funding plans Estates strategy Operational Plan Financial safety policies Fraud Policy Bribery Policy Expenses policies and procedures Staff travel policy and procedures Internal audit report on travel Remuneration of senior staff Expenses for travel/subsistence & accommodation claimed by board members and senior managers since 1 Aug 12 Board members remuneration Pay grades and scales Investments Funding available from the College; how to apply for it and funding awards made CLASS 5: HOW WE MANAGE OUR HUMAN, PHYSICAL AND INFORMATION RESOURCES Information about how we manage the human, physical and information resources of West Highland College UHI

6 Staffing structure Organisational chart HR policies, procedures and guidelines Recruitment policy and procedures Probation and appraisal arrangements Discipline policy and procedure Bullying and harassment policy Grievance policy and procedure Public interest disclosure policy and procedure Teaching salary grades and scales Support staff salary grades and scales Generic terms and conditions of employment Staff handbook Employee relations College consultative committee remit Management of College s land and property assets Estates Strategy College land and property holdings Schedule of accommodation Estate development plans Estates Strategy Freedom of Information policies and procedures Model Publication Scheme 2013 Publication Scheme Guidance Leaflet for staff on FOISA How to request information under FOISA CLASS 6: HOW WE PROCURE GOODS AND SERVICES FROM EXTERNAL PROVIDERS Information about how we procure goods and services, and our contracts with external providers Procurement policies Procurement policy Value for money policy Sustainability policy Financial Regulations Procurement contact Tender documentation Financial Regulations CLASS 7: HOW WE ARE PERFORMING Information about how we perform as an organisation, and how well we deliver our functions and services External reports Annual Accounts 2012 Annual Accounts 2011

7 Performance indicators Annual Supplementary Report 2012 Annual Supplementary Report 2011 Student Survey Student Survey Actions 1 Student Survey Actions 2 Quality Report Staff Survey 2012 Employer Engagement Survey 2012 CLASS 8: OUR COMMERCIAL PUBLICATIONS Information packaged and made available for sale on a commercial basis and sold at market value through a retail outlet e.g. bookshop, museum or research journal. Not applicable