Strode College Publication Scheme

Transcription

1 Freedom of Information Our publication scheme is designed to help identify the documents which are readily available online and many of these may be downloaded free of charge from the College. Request for information which is not published on the website should be made in writing (by letter or by ). We will normally provide the document in electronic format and it to you. We will also provide documents in an alternative format, by post, if required. For this service we may charge a fee, to cover our administrative costs, as explained below. We will not release information to which an exemption in the Act legitimately applies, in such cases we will explain why we are not releasing information. Where to find information on-line: College College (links and documents) College (governance) Document archive In addition for staff and students of the College: Staff only: College Intranet and (new link: Other organizations which may hold information about College include: Ofsted Young People s Learning Agency (YPLA) Skills Funding Agency Department for Business, Innovation and Skills Publication Scheme (reviewed Feb 2014; A Leavens) Page 1 of 12

2 Whom to contact for information which is not available online Publicity material, prospectuses, course information: Marketing Department, telephone , or College policy and other documents (FoI requests): Angela Leavens, telephone , or Personal data (e.g. Subject Access Request) under the Data Protection Act: CIS Office, telephone , or A written request for a document which is not available online should be addressed to: The Principal s Office Freedom of Information College Church Road Street Somerset BA16 0AB Procedures When requesting information please provide as much detail as possible, if it is not current information that you require please specify the applicable time period. If you are willing to tell us the purpose of your request it will help us to identify more precisely the information we hold which is relevant, and to provide you with the information that you need. Written requests for information will be acknowledged within seven working days You will be advised of the costs (if any) within 15 working days If a charge is made information will be provided within 20 working days + number of days between requesting payment and it being received If there is no charge, information will be provided within 20 days of receiving your initial request You will be informed if the information is not available or if it cannot be released and be given a reason within 20 working days of receiving your initial request Publication Scheme (reviewed Feb 2014; A Leavens) Page 2 of 12

3 Charges / Disbursements Copyright Documents published and on the College : Documents published on the Colleges secure Intranets provided in electronic format (by ): Any published document in printed format: Documents not published on our website or intranets which require a search (electronic format): Documents not published on our website or intranets which require a search (printed format): Free of charge Free of charge per printed page + postage. 10 per document 10 per document per printed page Most publications listed in this scheme are copyright of College. Written permission must be obtained from College (or the copyright holder) before content provided through FoI can be copied, redistributed or re-published in any manner. Complaints In the first instance please discuss any problems or difficulties obtaining the information you require with Angela Leavens, Head of Learning Resources and elearning. If you are not satisfied with the information or service provided and wish to suggest an improvement or make a complaint, please contact Shonagh Butler, Head of Quality and Development. College Church Road Street Somerset BA160AB If you are still dissatisfied the Information Commissioners Office has a complaints procedure: Information Commissioner's Office, Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF Publication Scheme (reviewed Feb 2014; A Leavens) Page 3 of 12

4 1 Who we are and what we do Legal framework for further education colleges How the institution is organised Department for Innovation, Business and Skills FoI section Articles and Instruments of Government Links and Documents: e.g. management & organisational structure charts, College, Charter, Introduction to College Document Store: Management / organisational structure charts / Introduction to College Governance Scheme of Delegation Standing Orders for Conduct of the Meetings of the Corporation Code of Conduct for Governors Lists of and information relating to organisations it works in partnership with and any companies wholly owned by it : Higher Education (for PU and Pearson) Principal s Office HE Operations Group minutes Publication Scheme (reviewed Feb 2014; A Leavens) Page 4 of 12

5 Location and contact details Contact us, how to find us (contact list, location and contact map) Student activities 2 What we spend and how we spend it Funding / income Links and Documents (e.g. Student Support series of leaflets) - Student Support pages Enrichment Info Finance Office: Statutory Accounts Budgetary and account information Finance Office: Statutory Accounts Management accounts Financial audit reports Capital programme Financial regulations and procedures Document Store Finance Office: Internal and external audits Finance Office: Capital expenditure records Staff pay and grading structures Personnel section: Staff salary scales Publication Scheme (reviewed Feb 2014; A Leavens) Page 5 of 12

6 Register of suppliers Procurement and tender procedures and reports Financial Procedures: Finance Office Not available as a register but the finance database holds details of our suppliers. Procurement Officer - CPC Contracts A series of approximately twenty documents and forms Procurement Officer IT Services (IT network contracts, Microsoft Campus Agreement) Learning Centre (copyright licence agreements (CLA, NLA, ERA, OU, PPL, PRS) Publication Scheme (reviewed Feb 2014; A Leavens) Page 6 of 12

7 3 What our priorities are and how we are doing Ofsted Inspection Reports Corporate and business plans Ofsted website: Ofsted inspection report 2008 ; Focussed Monitoring Visit Report May 2012 Document Store: Mission and Strategic Objectives Introduction to College Principal s Office Principal s Office Teaching and learning strategy Quality and Governance Self assessment report and action plan Academic quality and standards Principal s reports to the Governors Teaching and Learning Policy Quality and Governance Quality assurance procedures, self assessment reports Quality External review information Quality External verifiers reports (in the ecourse files) Publication Scheme (reviewed Feb 2014; A Leavens) Page 7 of 12

8 Corporate relations Information relating to the college s links with employers and the development of learning programmes. Quality review meeting minutes Business Development Unit Records of the employers we engage with (in CRM database) Government and regulatory reports Ofsted website: Ofsted Focussed Monitoring Report 2012 Ofsted Report 2008 LSC annual returns on employer engagement Clerk to the Governors: LSC PFA audit report 4 How we make decisions Minutes from governing body, council, academic boards and steering groups Teaching and learning committee minutes Minutes of staff / student consultation meetings Appointment committees and procedures Governance Governors meetings and committee minutes Personnel section Recruitment and Assistant Principals / Team leaders Academic Board minutes Student Forum minutes JCC minutes Equality and Diversity Committee minutes ILT Strategy Group minutes Safeguarding Committee minutes Publication Scheme (reviewed Feb 2014; A Leavens) Page 8 of 12

9 selection policy HE Operations Group minutes 5 Our policies and procedures Policies and procedures for conducting college business Standing orders for conduct of the meeting of the Corporation Document Store and Personnel Section college policies Procedures and policies relating to academic services Quality and Governance Procedures documents and Policies Procedures and policies relating to student services Procedures and policies relating to human resources Document Store Disciplinary Procedure (academic and misconduct) Admissions Policy Personnel polices and procedures (series of documents) Publication Scheme (reviewed Feb 2014; A Leavens) Page 9 of 12

10 Procedures and policies relating to recruitment Recruitment job vacancies Code of Conduct for members of governing bodies Code of Conduct for Corporation Members Equality and Diversity Links and Documents E&D Report and Action Plan Single Equality Scheme Document Store: E&D Report and Action Plan Single Equality Scheme Safeguarding Safeguarding Children & Vulnerable Adults Policy Safeguarding Policies Collection of docs. ESafety Policy IT User Agreement Deputy Principal Safeguarding Committee minutes of meetings Complaints policies and procedures Health and Safety Estate management Quality and Governance Complaint procedure and complaint form Health and Safety policies and procedures Disposal Policy Principal s office Records management and personal data policies Document Store DP Policy Archiving policy Data Protection: CIS Publication Scheme (reviewed Feb 2014; A Leavens) Page 10 of 12

11 Charging regimes and policies FoI Publication Scheme (herewith) Security of the Finance Office Document Store College fees policy Training and Development Fees for staff attending college courses Lists and registers Clerk to Governors Register of Interest of Governors, Senior Managers and Budget Holders Asset registers The services we offer Prospectus and course content Links and documents Prospectuses Prospectus for School Leavers, Courses for Adult Learners; Higher Education; Summer School etc Course information, Full time courses, and part time course information pages Finance Office Capital Asset Registers Publication Scheme (reviewed Feb 2014; A Leavens) Page 11 of 12

12 Advice and Guidance Admissions Series of Documents Student Support Moodle pages Health advice Careers advice Sports and recreational facilities Student Support Series of documents HE Guidance Link Sports facilities, enrichment booklet Careers Moodle Page Enrichment activities & homepage adverts Services for which the college is entitled to recover a fee together with those fees Part-time courses includes fee information Document Store Fees Policy. libraries, special collections and archives Conference facilities Archive Policies Document store Hire costs Learning Centre Moodle Course (includes links to Heritage Library Catalogue) CIS campus lettings manual Media releases College Disclosure logs Data Protection Officer Publication Scheme (reviewed Feb 2014; A Leavens) Page 12 of 12