Wyckoff Evaluation Committee Recommendations for the Custodial and Management Services RFP

Transcription

1 Wyckoff Evaluation Committee Recommendations for the Custodial and Management Services RFP 1. List of Proposers: Temco Pritchard GCA 1

2 2. Cost of Proposals (Ranked from lowest to highest) : Head Custodial Custodial On-Site Manager Clerical Description Custodial Overtime Details Percent Total Charges Percent Total Charges Percent Total Charges $157, $315, $157, % $0.00 4% $13, % $10, % $1, % $9, % $2, % $31, % $54, % $27, Number of FTEs (1 FTE=2080 Hours per Year) FTEs FTEs 5.00 FTEs Average Hourly Wage Rate - $15.11 Excl. Fringe Ben.'s & Taxes $15.16 Excl. Fringe Ben.'s & Taxes $15.11 Excl. Fringe Ben.'s & Taxes $407, $244, $408, % $0.00 4% $9, % $33, % $3, % $7, % $6, % $82, % $42, % $70, Number of FTEs (1 FTE=2080 Hours per Year) FTEs FTEs FTEs Average Hourly Wage Rate - $12.65 Excl. Fringe Ben.'s & Taxes $11.20 Excl. Fringe Ben.'s & Taxes $12.68 Excl. Fringe Ben.'s & Taxes $31, $37, $31, % $5, % $6, % $5, Number of annual hours - 1,599 Number of annual hours - 1,599 Number of annual hours - 1,599 Number of annual hours - Average Hourly Wage Rate - $19.87 Average Hourly Wage Rate - $23.45 Average Hourly Wage Rate $19.91 Average Hourly Wage Rate $58, $58, $58, % $11, % $1, % $9, % $ % $1, % $1, % $5, % $10, % $10, Number of FTEs (1 FTE=2080 Hours per Year) FTEs 1.00 FTEs 1.00 FTEs Average Hourly Wage Rate - $28.06 Excl. Fringe Ben.'s & Taxes $28.06 Excl. Fringe Ben.'s & Taxes $28.06 Excl. Fringe Ben.'s & Taxes $29, $29, $29, % $3, % $ % $5, % $ % $ % $ % $3, % $5, % $5, Number of FTEs (1 FTE=2080 Hours per Year) FTEs 1.00 FTEs 1.00 FTEs Average Hourly Wage Rate - $14.26 Excl. Fringe Ben.'s & Taxes $14.26 Excl. Fringe Ben.'s & Taxes $14.26 Excl. Fringe Ben.'s & Taxes Contractor Start Up Charges attach detail breakdown Years total amount amortized over: 4.00 Input Total Start Up Charges Amount $0.00 $0.00 $1.00 $0.25 $18, $4, Contractor Equipment Budget/Pool Years total amount amortized over: 4.00 Input Total Equip. Budget Pool Amount $35, $8, $35, $8, $35, $8, Contractor Charge for Computerized Quality Assurance System Contractor Charge for Office and or Warehouse Rent Contractor Charge for Required Office Equipment Contractor Charge for Supplies and On-Going Operating Costs Contractor Management Fee District Charge for Contract Monitoring TOTAL CONTRACT CHARGE YEAR ONE Increase for Input Amount TOTAL CONTRACT CHARGE YEAR TWO TOTAL CONTRACT CHARGE YEARS ONE AND TWO Total for Health Benefits Total for Other Fringe Benefits Total for Employee Payroll Taxes excluding overtime Does proposal form A1 Healthcare Costs Match? Number assumed taking Healthcare PROPOSAL FORM A - PRICING Temco $ $1.00 Included $0.00 $1.00 Included $2, $1.00 Included $2, $5, $12, % $29, % $30, % $53, $12, $12, $12, $891, $906, $965, % $17, % $34, % $19, $908, $940, $984, $1,799, $1,847, $1,949, $14, $25, $59, $5, $19, $10, $123, $112, $112, Pritchard GCA

3 3. Recommendation of the Wyckoff Custodial RFP Proposal Committee: The following was the criteria used by committee in evaluating the proposals: CRITERIA The criteria that will be considered in evaluating proposals are: 1. Program Price: What is the price of the program proposed and its impact upon the district s operating budgets? Are the charges detailed in the proposal form realistic; i.e., heath care costs, payroll taxes, management fee, etc. 2. Contractor s financial viability, strength, capability and record of performance: Considers the contractor s capability and experience as measured by financial statements, performance record, litigation, years in the industry, number of public school districts served and references. 3. On-Site Management: Considers the references; proposal resumes, face to face interviews and any other method to discover the capabilities and skill level of the on site management. At a minimum the proposed candidate must demonstrate the following: On- site Manager(s): Must have at least three years experience in managing a comparable sized public school district. Must have more than four years experience in the facilities management industry. Must have a high school diploma or GED equivalent diploma. Must have a Black Seal License. Must be fluent in English. 4. Staffing Viability: Considers whether wages are sufficient to recruit and maintain a stable workforce by comparing the Contractors proposed wage rates to the NJ Dept. of Labor s most current New Jersey Department of Labor OES survey for median average wages for the District s county for custodial, management and clerical positions as well as to current wage rates. Are benefits and paid time off provided/offered and employee contribution to insurance premiums and copays/deductibles sufficient to recruit and maintain a stable workforce? Also considers whether the number of custodial, management and clerical staff provided/recommended by the Contractor is sufficient to meet the Scope of Work in this RFP? 5. Contractor s Proposed Program: Is the contractor s program, systems, training, and procedures for custodial and management services thorough and comprehensive to meet the scope of work? 6. Contractor s Start Up/Transition Plan: Is the contractor s start up plan customized to the start of this program? Is the plan detailed plan from pre- planning (30 days prior to the start of the contract) through the start of the contract through the first three months to September 30, 2013? Did it detail the additional management/resources they will be providing as well as the startup task, any requirements for the District, implementation date, estimated completion date, and who is responsible (name and title)? Did the plan have 100 or more different (not repetitive) tasks listed covering the startup activities in implementation, management, HR, custodial and training? Was it submitted in Excel format or a Gantt chart? Weighting Factor 15% 12% 19% 24% 15% Points (5 is highest) 15% 3

4 Upon review of the proposals submitted, and based upon the RFP evaluation criteria, the committee concludes that the Pritchard proposal is most advantageous for the Wyckoff Board of Education. The following evaluation scores resulted as scored by the evaluation committee: 1. Temco Pritchard Highest Score 3. GCA The following details each members score as well as the summary for each company. Wyckoff Evaluations of Award Criteria for Custodial & Management Services Committee Member: Richard Kuder Weighing Points Awarded () Contractor s capability and record of performance: 12% On-Site Management: 19% Staffing Viability 24% Contractor s Proposed Program: 15% Contractor s Start Up/Transition Plan: 15% TOTALS 100% Committee Member: Jason Bohm Weighing Points Awarded () Contractor s capability and record of performance: 12% On-Site Management: 19% Staffing Viability 24% Contractor s Proposed Program: 15% Contractor s Start Up/Transition Plan: 15% TOTALS 100% Committee Member: Debra Kirsch Weighing Points Awarded () Contractor s capability and record of performance: 12% On-Site Management: 19% Staffing Viability 24% Contractor s Proposed Program: 15% Contractor s Start Up/Transition Plan: 15% TOTALS 100% TOTALS Weighing Points Awarded () Program Price: 15% Contractor s capability and record of performance: 12% On-Site Management: 19% Staffing Viablilty 24% Contractor s Proposed Program: 15% Contractor s Start Up/Transition Plan: 15% TOTALS 100% Temco: Points - Temco came in first in regards to Program Price. Since Temco did not submit their 2011 financial statement, they ranked third for Contractor s Capability and Record of Performance. After reviewing the proposed management s resume, the benefits offered and the proposed staffing, Temco received the lowest ranking for On Site Management and Staffing Viability. Temco and Pritchard tied for the Contractor s Proposed Program as they met the requirements in the RFP. Lastly, their Start Up Plan ranked third because it lacked the comprehensiveness and detail of the other two. 4

5 2. Pritchard: Points Pritchard took second in pricing. Pritchard received the second highest score for Contractor s Capability and Record of Performance due to their references, corporate support and resources. In reviewing the resume of Pritchard s proposed candidate, they received the highest ranking for On-Site Management Team. Due to their proposed staffing, Pritchard received the highest ranking for Staffing Viability. Pritchard tied with Temco for the Contractor s Proposed Program as they met the requirements of the RFP. Finally their Startup Plan/Transition Plan ranked second for its comprehensiveness as it was less detailed than GCA s. 3. GCA: Points - GCA came in third for pricing. The school districts served and references had them rank first regarding Contractor s Capability and Record of Performance. In reviewing the resume of GCA s proposed candidate, they ranked second for On-Site Management. Due to the proposed staffing and wage rates, GCA ranked second for Staffing Viability. GCA came in first for the Contractors Proposed Program as they exceeded the requirements in the RFP. GCA received the highest ranking for Contractor s Startup/Transition Plan as it was detailed and organized. 5