CLAYTON COUNTY PUBLIC SCHOOLS Business Services - Purchasing Department

Transcription

1 CLAYTON COUNTY PUBLIC SCHOOLS Business Services - Purchasing Department 218 Stockbridge Road. Jonesboro, GA (678) FAX (678) Edmond T. Heatley, Ed.D. Superintendent of Schools Stefanie P. Phillips, Ed.D. Deputy Superintendent Denise Stevens, Ed.D. Chief Financial Officer Lonita B. Collier, CPPO, C.P.M. Director of Business Services DATE: TO: FROM: RE: March 23, 2012 All Offerors n0 ~~J Lonita B. Collier> Director of Business Services Addendum No.2,, Speech Therapists, Occupational Therapists, Please find Addendum Number 2 to the subject solicitation attached.

2 1. Delete: Page 19 Add: Revised page 19 dated 3/23/12 2. The following question was received against this solicitation. The response to the question is as indicated: Q1. What are the working hours? A1. The working hours are approximately 7.5 hrs a day, 5 days per week Q2. What are the projected weekly working hours? Are they greater than 30? A2. Approximately 40 hrs per week. Q3. How many positions are available to be filled? A3. Approximately 60 Speech Therapists, 10 Occupational Therapists, and 10 Physical Therapists. Q4. Do you provide the equipment and materials to be used to provide therapy services for evaluations? A4. Yes Q5. Will the therapist have access to a computer, fax, internet access, etc.? A5. Yes. Q6. Are you currently using contractors? If so, please provide the current billing rates per specialty. A6. Please see addendum #1. Q7. Is mileage and drive time between work sites or schools billable? A7. No. Q8. If we cover mileage can you comment on the distance between sites? Or estimated site travel? A8. The travel distance is approximately 1-10 miles between sites. Q9. Is it permissible to submit resumes, fingerprints and licenses of potential candidates after the contract is awarded. A9. CCPS will perform a criminal history background of potential employees after the contract is awarded (Please refer to criminal history background check in solicitation). Contractor shall provide CCPS all requested documentation upon request. Q10. Does CCPS only want the original bid, no copies in the sealed envelope? A10. Yes. Q11. Does Clayton County Public Schools currently contract for Speech Language Pathology, Occupational & Physical Therapy Services? A11. Please see addendum #1.

3 Q12. Can you provide what agencies you contract with for each service and the number of therapists each agency provides? A12. Please see addendum #1. Q13. What are your current contract rates for each service? A13. Please see addendum #1. Q14. Do you also have therapist employees and if so how many of each therapy? A14. Yes. Approximately 14 SLP s, 4 OT s, and 1 PT. Q15. Can the bid due date be extending beyond March 28 considering that today s deadline for questions will delay any addenda/ answers released. A16. No. Q16. Can this IFB be-released in a Request for Proposal (RFP) format where evaluation factors such as history, experience, qualifications, and score and evaluated for award. A16. No. Q17. Please provide the timeline for expected award date. A17. Expected award date is June Q18. Please provide the date, time, and location for the public bid opening. A18. Bids are due at 11 a.m. on March 28, 2012 at 218 Stockbridge Rd. Jonesboro GA, Q19. Please clarify the discrepancy between Page 16/ Section 4 and Page 17/ Section 6 as it relates to awarded vendors. A19. CCPS reserves the right to award to multiple vendors and will award this contract to primary vendors and secondary vendors for each category. Q20. Would CCPS be willing to consider awarding to additional vendors to supplement the primary and secondary vendors? A20. Yes. Q21. How much time will CCPS allot the Primary and Secondary vendor before moving on to the next ranked vendor? A21. 3 Days. Q22. If therapist names are due to CCPS by June 1 st and your staffing needs are not fulfilled, will you utilize additional vendors? A22. Yes.

4 Q23. Please clarify the discrepancy between Page 12/ Section 1 and Page 26/ Section 3 (and form on Page 31) as it relates to subcontractors. Will subcontractors be permitted? A23. If subcontractors are going to be used, prior approval will be needed. Q24. Please clarify the statement on Page 17/ Section 7 regarding the district s right to retain employees through contracts for the following: Is this applicable to therapists currently contracted through agencies? Does this relate to direct contract agreements between CCPS and independent contractors? A24. This not applicable to therapists contracted through agencies and applies to direct contract agreements with CCPS independent contractors. Q25. Please clarify what additional paperwork will be required with a monthly billing statement and who will be responsible for providing the forms. Will these forms require signature of CCPS staff? A25. CCPS will be responsible for providing required forms. Additional forms will include an attendance log. These forms will require the signature of CCPS staff Q26. Will new or existing charter schools be included in the service delivery for the requested specifications? A26. Yes. Q27. Please provide a list of current vendors, respective rates, and how many therapists are provided by each company by discipline. A27. Please see addendum #1. Q28. On page 19 Request for Sealed Proposal and Commitment to Perform as Proposed are listed in the mandatory forms section and I do not see those included in the IFB documentation. Was there additional documentation sent out with the bid that included these forms? A28. Please see revised page 19. Q29. Are vendors absolutely required to utilize subcontractors? A29. No. Q30. Are vendors obligate to utilize the subcontractors mentioned in the proposal? A30. No. Q31. How many vendors were awarded during the last procurement process? A31. Please see addendum #1. Q32. How many SLP s, OT s, and PT s were used last year? A32. Please see question #14.

5 Q33. In addition to the original, how man copies of our proposal would you like to receive? A33. Please see question #10. Q34. Who are your current vendors, what prices do they charge and how many therapists are working for each vendor? A34. Please see addendum #1. Q35. Page 24, Bid Pricing Schedule - Do the numbers of 60, 10, and 10 mean this is the number of positions you expect to have for contract companies to fill? A35. Yes. These are the estimated quantities. Q36. Have your current vendors been able to meet all of your needs. A36. Not consistently. Q37. Will you accept speech clinical fellows? A37. If needed. Q38. How many contract therapists do you anticipate using next year for each therapy type: SLP, OT and PT? A38. Please see question #3.

6 ADDITIONAL CONDITIONS-Revised 3/23/12-Page INVOICING A. Invoices shall be mailed to the following address: Clayton County Public School Attn: Kathy McSwain 1058 Fifth Avenue Jonesboro, GA B. Purchases by the Clayton County Public School System are not subject to state or federal taxes. Tax Exemption Certificates will be provided upon request. 14. ADDITIONAL PAYMENT TERMS The contractor shall submit a payment invoice the last day of each month providing a summary of services and associated costs. Copies of signed work logs are to be attached to the invoice. Invoices will be submitted to the attention of Kathy McSwain. 15. GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT All vendors/contractors providing services/commodities and/or making deliveries to any CCPS facility shall be in compliance with O.C.G.A and Georgia Department of Labor Rule which are conditions for contract award. Failure to complete, sign, notarize and return the Immigration and Security Form (Appendix A) with your bid/proposal shall result in your bid being declared non-responsive. 16. MANDATORY FORMS The following forms must be completed and submitted with your bid: Request for Sealed Proposal Commitment to Perform as Proposed Bidders Checklist Immigration & Security Form Contractor Affidavit & Agreement Sub-Contractor Affidavit & Agreement Debarment Certification Required Forms Checklist Anti Collusion Certification W9 Form Failure to submit these forms may result in your bid being deemed ineligible for award.