Clinical Scheduling Software

Transcription

1 Mid-Michigan Innovation Team Learning Communities Presented by Spicer Group / East Central Michigan RSA for Healthcare February 5, 2008 For more information contact: Leslie J. Roth, LLC rothleslie@charter.net (989) Dennis J. Brieske, LLC djbrieske@chartermi.net (989) Mark A. Nichols markn@spicergroup.com (800) Clinical Scheduling Software

2 Presentation to the Mid-Michigan Innovation Team Learning Communities February 5, 2008 The Issue - Nursing Clinicals Students are often faced with long waiting lists for clinicals. This wait list is often directly related to a lack of clinical sites for training. The result is a shortage of graduating nurses. Clinical scheduling is often a very time-consuming process that requires a significant amount of communication between hospitals, long-term care providers, training centers, colleges, and universities within a large region. Anywhere from 10 to as many as 50 organizations need to be communicating together to maximize the number of clinicals within their region. 2

3 Presentation to the Mid-Michigan Innovation Team Learning Communities February 5, 2008 The Solution Implemented - Automating Clinical Scheduling The Benefits Internet Based System All Member Schedules Available Easier Data Entry The Proofs An enormous amount of time saved by our clinical coordinators Within East Central Michigan - Since the project began there has been a 34% increase in new annual nursing student openings and a 40% increase in clinical training experiences at three major medical centers. 3

4 Presentation to the Mid-Michigan Innovation Team Learning Communities February 5, 2008 An Entire Workgroup Solution Frequent Workgroup Meetings Donation of time from area members Schools - Universities, Colleges and Training Centers Hospitals Long Term Care Facilities Other RSA Initiatives Promoted awareness of health careers through regional summit Recruited nurses through Come Back to Nursing event Partnered with Hospital Council and Business Education Partnership to release 55 occupation Career Matrix and 30 occupation Career Ladder documents and videos available at michiganworks.com. Nurse corps will visit schools with career kit information Regional Career Networking event planned for

5 Presentation to the Mid-Michigan Innovation Team Learning Communities February 5, 2008 Who s Using this Scheduling Software in Michigan? Health Care Providers: East Central Michigan RSA for Healthcare NorthWest Michigan Council of Governments / Healthcare RSA in collaboration with the NorthEast Michigan Healthcare Workforce Alliance Hospitals Long-Term Care Facilities Educational Providers: Colleges Universities Training Providers 5

6 Presentation to the Mid-Michigan Innovation Team Learning Communities February 5, 2008 Calendaring System (Secured Area) Calendar of Data includes several different graphic layouts, including: Monthly Weekly Daily Table / Spreadsheet Calendar is real-time / instant Changes and updates of data are instant Workgroup members are in complete control of their own data and updates 6

7 The Home Page, Login and Welcome Pages System allows for multiple workgroups / consortiums. 7

8 The Home Page, Login And Welcome Pages The welcome page is the gateway to your workgroup or consortium. If your organization is in between two workgroups or consortiums, both will be available on this page. Displays announcements Displays available clinicals Displays requested clinicals 8

9 Secured Member Area Workgroup Home Page Semester Calendars: - By Year and Semester - By Department Clinical Openings Calendar Clinical Request Calendar Maintenance - Add or Edit Floors - Add or Edit Contacts Downloads - Access Database - Download of ASCII formatted data 9

10 Demonstration Only 10

11 Secured Member Area Table View of Calendar Data Demonstration Only 11

12 Secured Member Area Editing Calendar Data Clinical Events can Occur: - Weekly - Bi-Weekly - Tri-Weekly Event dates can be: - Added - Removed - Time Changed Demonstration Only 12

13 Communication Portal Workgroup Member Contact Information Demonstration Only 13

14 Document Library PDF Spreadsheet Demonstration Only 14

15 Document Library PDF Calendar Demonstration Only 15

16 Presentation to the Mid-Michigan Innovation Team Learning Communities February 5, 2008 Innovation in Progress 1. Tri-City Student Passport Authority (In Planning Phase) 2. Allied Health (In Planning Phase) 3. Improvements made for eduational partner data entry. 4. System is expandable to other regions 5. Expanding to rural hospitals, long term care and non traditional clinical sites (Expansion in Progress) 6. Geographic Information Systems (See next page) - With data stored in a digital format, all concepts are possible. 16

17 Presentation to the Mid-Michigan Innovation Team Learning Communities February 5, 2008 Innovation in Progress Geographic Information System 1. Partner locations on maps 2. Statistical reporting by defined locations (counties, regions, etc.) 3. Click anywhere, get a list of partners or clinicals within a specified distance 4. Overlay other information, training centers, etc. 5. Allow for reporting progress by locations. Example: map of partners from 2005 vs. map of partners from Provides an overview of progress. 17