Express Technology. Maintenance Solutions Express Technology Inc.

Transcription

1 EQUIPMENT MANAGEMENT PREVENTATIVE MAINTENANCE BREAKDOWN MAINTENANCE DOWNTIME TRACKING WORK ORDERS MAINTENANCE HISTORY PARTS INVENTORY PARTS RECEIVING PURCHASE ORDERS Express Technology Maintenance Solutions Express Technology Inc.

2 INTRODUCING EXPRESSMAINTENANCE... ExpressMaintenance is premier maintenance management software (CMMS). Designed for rugged multi user environments, it's affordable and easy to use. ExpressMaintenance automates preventative maintenance and nonscheduled maintenance for any type of equipment. Today, ExpressMaintenance is used in a wide variety of industries. Our customers include large and small companies in 30 different countries. They are manufacturers, schools, hospitals, utilities, municipalities, trucking firms, plants, facilities, airline terminals, energy companies, healthcare providers, building managers, landscapers, contractors and service firms. ExpressMaintenance generates work orders, tracks scheduled services (PMs) and manages maintenance history, employee time, downtime, parts inventory and purchase orders. All of this data combined with our built in report builder gives you the most powerful maintenance management system available. Re-Schedule PMs Equipment (Units) any item that has maintenance or repairs Preventative Maintenance (PMs) Requests & Breakdowns Work Orders Unlimited history Employees Parts Inventory Maintenance History unlimited period Update History Reporting complete list of reports Purchase Orders & Receiving With ExpressMaintenance, everything is integrated into a single easy to use interface. There is no switching between modules. ExpressMaintenance will save your company money in the short and long run. You will be able to accurately and effectively track scheduled and un scheduled maintenance on all sorts of equipment and parts. Here are a few of the benefits you'll immediately see from ExpressMaintenance: KEY BENEFITS... Protect inventory and reduce shrinkage of parts Maintain equipment more efficiently and effectively Generate work orders and manage personnel more effectively Track actual and estimated expenses of various services Track safety and other notes on any service with full graphics Track scheduled and non scheduled services Monitor supplier pricing and know who is the best source Track equipment warranty information Know what services have been performed on equipment with unlimited service history Save time by having services automatically scheduled for you and know when they should be performed next Save time with instant reports and information always at your fingertips 2

3 The heart of ExpressMaintenance is its comprehensive Units (Equipment) screen that allows for complete management of all data relating to equipment from a single powerful screen. Data fields for any type of equipment Duplicate units for quick setup and data entry Track maintenance by date, count or both Include list when work orders are assigned Store images User definable tabs, layout and fields PM maintenance by count or date based with flexible scheduling logic Complete service history is always available with a single click Track downtime Enter or paste notes with rich text editor and print on work orders Track parts assigned to the unit The above screen explanations only cover a few of the highlights of the Units screen where all equipment is tracked. Maintenance requests and work orders are linked to equipment entered here. 3

4 KEY FEATURES ExpressMaintenance is complete maintenance management software that works for any type of equipment. It covers all of the areas you need to fully automate your maintenance department. Users are amazed just how easy to use and comprehensive the software can be. Administration section allows for managing services and tasks, user access, etc. Equipment tracking with fields for every piece of information plus user definable fields. Work Orders include comprehensive notes for tasks details, tools required, etc. Parts Inventory for tracking parts received and used as well as cost and source. Parts received can be entered manually are by using barcode readers. Purchase Orders section allows you to easily generate RFQs and purchase orders. Comprehensive History tracking of all maintenance on equipment. Save photos and images of equipment, parts and employees. Optional use of locations for equipment and parts. Create categories of equipment, parts and services. Associate parts with each service item (PMs). Create and print parts & equipment barcodes. Data entry fields for devices and valves including types, pressures, sizes, connectors, outlet / inlet size, volts, amps, etc. Complete vehicle and equipment fields including serial numbers, VIN and other data. Complete warranty and lease data fields. Track equipment downtime and tag out. Quickly review maintenance that is due and automatically generate work orders with user defined report formats. Track work orders performed by your staff or work groups as well as outside sources. Track parts and equipment suppliers and costs Issue purchase orders and track receiving of parts inventory User setup screen allows administrator to determine to which screens each user will have access and what level of access Report Builder includes 122 built in reports plus the ability to create your own. Complete technical support includes application help and online Knowledge Base. CUSTOMIZABLE WORK ORDERS With ExpressMaintenance your work orders can be as simple or as complex as you need them to be. In addition to being able to customize the report that produces the work order, you can have extensive notes and instructions for each task to be performed. For each service (task) that can be assigned to a unit of equipment, you have the ability to include general and safety notes. ExpressMaintenance uses a built in rich text editor that allows you to insert images, tables and font attributes to make your notes as comprehensive as you desire. You can even paste directly from your favorite word processor. Notes can include details on how to perform the task, parts required, tools required and any other pertinent information. Work orders can be as extensive as you need them to be. They can be printed, ed or output to pdf format. 4

5 WORK ORDERS Work orders can be created in any of three ways: 1. Scheduled preventative equipment maintenance 2. Request for maintenance from ExpressRequest* 3. Manually entered from breakdown or request Select by site, location, workgroup, etc. Most work orders are created from scheduled preventative maintenance (PMs). This is where Express Maintenance will save an enormous amount of time and really improve efficiency. Select date range or count range to view services due Select services due to generate work orders Services past due appear in red PMs that come due are viewed in the Service Overview screen. With a couple of clicks, work orders are generated and ready to be printed, ed or exported to pdf format. Once work orders are created, they can be printed, ed or output to pdf and other file types. In addition to PM work orders, they can be created via ExpressRequest* or manually entered. Complete cost tracking including labor and parts Track downtime and count history Allows for additional notes relating to the work order Log employee labor and cost Track parts used and parts ordered *ExpressRequest is an optional add on package. 5

6 PARTS INVENTORY... ExpressMaintenance allows you to track all the information you want for Parts inventory including manuals, graphics, specifications and vendor information. Below is a screen shot of the main parts screen. The tabs across the bottom provide access to additional data including vendors, receiving & usage history. REPORTING... One of the most powerful features of Express Maintenance is the built in Report Builder. Though ExpressMaintenance installs with 122 predefined reports, users have the ability to alter any existing reports as well as design your own reports. While you may find the many reports already included adequate, you will likely come up with a few special report ideas of your own. The built in report builder allows you to produce sophisticated reports in just about any design and layout you desire. This includes labels, envelopes and barcodes in addition to reports. Every report can be output to the printer, , pdf, word, excel, jpg and several other formats. ExpressMaintenance provides screens for analyzing parts consumption, cost and reordering. The Reordering screen includes the ability to instantly generate purchase orders for parts that need ordering. In addition, parts can be transferred from one location to another. PURCHASE ORDERS... The purchase order screen of ExpressMaintenance serves as a simple way to input purchase orders and requests for quotes (RFQs). Purchase orders can be referenced to work orders and / or units of equipment. ExpressMaintenance allows you to input the data and print the official purchase order for printing and / or to suppliers. When parts are received, purchase orders are automatically closed and parts pricing is adjusted based on new costs. TECHNICAL SUPPORT... Our support begins with a comprehensive on line help system. Our help system utilizes the Microsoft HTML help system which includes an index and powerful search capabilities. The help is also provided in Acrobat pdf manual format. We are prepared to provide you with the best possible support and service: State of the art on line help system Web based Knowledge Base covers your questions Software support via , phone and fax Frequent updates and enhancements Web based updates easily downloadable Annual maintenance starting at only $375 includes all updates and support (1 year included free, subsequent years are optional) FOR ADDITIONAL INFORMATION... So why waste your time and effort with the low end systems that take all sorts of unnecessary steps to do the simplest tasks. Invest in ExpressMaintenance & ExpressRequest and discover the way maintenance should be. If you need additional information please let us know. Website: Phone: Fax: sales@expresstechnology.com 6