GC-224 Job Status Reporting: Beyond the Basics. Karen Williams, WJ Technologies, LLC Lesley Beardow, WJ Technologies, LLC

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1 GC-224 Job Status Reporting: Beyond the Basics Karen Williams, WJ Technologies, LLC Lesley Beardow, WJ Technologies, LLC

2 Session Agenda Key Takeaways Understanding the basics of the Job Status Report (JSR) Brief Overview Tips for running JSR(s) Report Groups Report ID s Batch Processing Contract Security Analyzing T&M revenue Analyzing project charges Best Practices Q&A 2 9/14/ Deltek, Inc. All Rights Reserved

4 Job Status Reports: The Basics 4 9/14/ Deltek, Inc. All Rights Reserved Features Commonly Used Current or Future Accounting Period Rates: Actual or Target Combine tasks for each contract Include inactive contracts & tasks As of Date Print in excel, PDF or text

9 Tips for Running JSR s: Report ID s Create Report ID s for specific JSR reporting purposes Expedites the future generation of JSR s as the report criteria is saved by Report ID 9 9/14/ Deltek, Inc. All Rights Reserved

10 Tips for Running JSR s: Batch Manager Key Features Ability to create batch processing of JSR s Ability to schedule the running of JSR s and the output format and distribution of reports 10 9/14/ Deltek, Inc. All Rights Reserved

11 Tips for Running JSR s: Contract Security Key Features Ability to control access only to contracts to which a specific user ID has been given privileges Must use the contract security feature in the G/L control file Access is in the Users, Security & Profiles modules in System Administration 11 9/14/ Deltek, Inc. All Rights Reserved

13 Analyzing T&M Revenue: T&M Ceiling Worksheet REPORT DATE: 09/06/12 19:47 Sample Company PAGE 0002 PERIOD ENDING: 07/31/12 JOB SUMMARY REPORT ROJECT MGR: Joe Program Manager CLIENT: US Navy TIME AND MATERIALS CEILING WORKSHEET DIVISION #: 1.00 PRIME CONTRACT ID: XXXX AS OF 07/31/12 EST TOT VAL: 62, CONTRACT NUMBER: 5000-B01 JOB TYPE: T&M CONTRACT NAME: TO-001 STATUS: ACTIVE PERIOD OF PERFORMANCE: 06/18/12 TO 12/31/12 ============================================================================================================================ (1) (2) (3) (4) (5) (6) (7) LABOR CUM PREV. (1-2) (5 * 6) CATEGORY INCURRED RECOG. UNRECOG. ELIGIBLE BILLING CURRENT CODE DESCRIPTION HOURS HOURS HOURS CEILING HOURS RATE REVENUE ============================================================================================================================ HA HSPD-12 Analyst , , , NOTES: 1. PREVIOUSLY RECOGNIZED HOURS ARE PROVIDED ONLY FOR CATEGORIES WHICH HAVE A CEILING SET. UNRECOGNIZED HOURS IS THE DIFFERENCE BETWEEN CUM INCURRED AND PREVIOUSLY RECOGNIZED HOURS. 2. WHERE NO CEILING IS SET, ELIGIBLE HOURS ARE THOSE INCURRED IN CURRENT PERIOD. 3. AN ASTERISK BESIDE THE CEILING COLUMN INDICATES THAT A CONTRACT LEVEL CEILING IS SET. 13 9/14/ Deltek, Inc. All Rights Reserved

14 Analyzing T&M Revenue: T&M Summary Worksheet REPORT DATE: 09/06/12 19:47 Sample Company PAGE 0003 PERIOD ENDING: 07/31/12 PROJECT MGR: Joe Program Manager JOB SUMMARY REPORT DIVISION #: # 1 CLIENT: US Navy TIME & MATERIALS SUMMARY WORKSHEET EST TOT VAL: 62, PRIME CONTRACT ID: XXXX AS OF 07/31/12 FUNDED VALUE: 62, CONTRACT NUMBER: 5000-B01 JOB TYPE: T&M CONTRACT NAME: TO-001 RATE TYPE: ACTUAL PERIOD OF PERFORMANCE: 06/18/12 TO 12/31/12 STATUS: ACTIVE LABOR TOTAL CONTRACT CATEGORY BILLING CURRENT CURRENT YTD YTD CTD CTD BUDGET/ REMAINING REMAINING CODE DESCRIPTION RATE HOURS REVENUE HOURS REVENUE HOURS REVENUE CEILING HOURS DOLLARS HA HSPD-12 Analyst , , , , , TOTAL LABOR , , , , , PRIOR CURRENT TOTAL CONTRACT OTHER DIRECT COSTS YEARS PERIOD YTD CTD BUDGET REMAINING COMMITMENTS SUBTOTAL ODC TOTAL INDIRECT COSTS ODC PLUS INDIRECT COSTS COSTS PLUS LABOR REVENUE , , , , , REVENUE , , , /14/ Deltek, Inc. All Rights Reserved

15 Analyzing T&M Revenue: T&M Sales Worksheet REPORT DATE: 09/06/12 19:47 Sample Company PAGE 0005 PERIOD ENDING: 07/31/12 PROJECT MGR: Joe Program Manager JOB SUMMARY REPORT DIVISION #: # 1 CLIENT: US Navy TIME AND MATERIALS SALES WORKSHEET EST TOT VAL: 62, PRIME CONTRACT ID: XXXX AS OF 07/31/12 NDED VALUE: 62, CONTRACT NUMBER: 5000-B01 JOB TYPE: T&M CONTRACT NAME: TO-001 RATE TYPE: ACTUAL PERIOD OF PERFORMANCE: 06/18/12 TO 12/31/12 STATUS: ACTIVE ========================================================================================================================================= LABOR CATEGORY BILLING CURRENT CURRENT YTD YTD CONTRACT TO CONTRACT TO CODE DESCRIPTION RATE HOURS REVENUE HOURS REVENUE DATE HOURS DATE REVENUE ========================================================================================================================================= HA HSPD-12 Analyst , , , TOTAL LABOR , , , REVENUE 9, , , ========== ========== ========== 15 9/14/ Deltek, Inc. All Rights Reserved

16 Analyzing T&M Revenue: JSR for comparison REPORT DATE: 09/06/12 19:47 Sample Company PAGE 0001 PERIOD ENDING: 07/31/12 PROJECT MGR: Joe Program Manager JOB SUMMARY REPORT DIVISION #: # CLIENT: US Navy EST TOT VAL: 62, PRIME CONTRACT ID: XXXX AS OF 07/31/12 FUNDED VALUE: 62, CONTRACT NUMBER: 5000-B01 JOB TYPE: T&M CONTRACT NAME: TO-001 RATE TYPE: ACTUAL PERIOD OF PERFORMANCE: 06/18/12 TO 12/31/12 STATUS: ACTIVE ==================================================================================================================================================== TOTAL CONTRACT INCURRED INCURRED INCURRED PRIOR YEARS CURRENT PERIOD YEAR-TO-DATE BUDGETED INCURRED BACKLOG COMMITMENTS ==================================================================================================================================================== Direct Labor - 3, , , (4,736.90) TOTAL LABOR COST - 3, , , (4,736.90) TOTAL OTHER DIR.COST Fringe Benefit , , , (1,755.50) - Overhead (594.70) - General & Admi , , , (1,673.97) TOTAL INDIRECT EXP. - 2, , , (4,024.17) TOTAL CONTRACT COSTS - 5, , , (8,761.07) - FEE COMPUTED , , , (5,262.03) CONTRACT REVENUE - 9, , , (14,023.10) ==================================================================================================================================================== TOTAL LABOR HOURS , AVERAGE LABOR RATE PROFIT PERCENTAGE 0.00% 60.06% 60.06% 0.00% 60.06% 60.06% PERCENT OF BUDGETED COSTS: 0.00% PERCENT OF FUNDED VALUE: 22.55% PERCENT OF TIME ELAPSED: 21.94% 16 9/14/ Deltek, Inc. All Rights Reserved

17 Analyzing Project Charges Analyze Direct Labor Costs Labor Detail Reports by Labor Category Labor Detail by Employee Report Several options available for displaying dollars Analyze Other Direct Costs (ODC) ODC Summary by Transaction Code Year-To-Date ODC Detail Option to include transaction code breakdown Current Period ODC Detail Option to include transaction code breakdown Option to include prior YTD Amounts 17 9/14/ Deltek, Inc. All Rights Reserved

19 Best Practices Compute Costs and Revenue regularly throughout the accounting period Run the Job Status Report(s) at month end Review Labor and ODC details by contract on a regular basis 19 9/14/ Deltek, Inc. All Rights Reserved

20 Q&A Questions?

21 Call to Action Visit WJ Technologies at our booth in the Expo Hall and Join us during our Partner Showcase GC-500 GCS Premier Partner Showcase: October 16 th, 4:30 to 5:30 pm GC-501 Costpoint Partner Showcase: October 16 th, 3:15 to 4:15 pm Karen Williams Lesley Beardow WJ Technologies L.L.C.

22 Thank You!

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