Oracle Fusion Project Portfolio Management for PeopleSoft Customers

Transcription

1 PINPOINT SOLUTIONS FOR PROJECT DRIVEN ENTERPRISES Oracle Fusion Project Portfolio Management for PeopleSoft Customers Mike Curtin, Oracle Fusion Applications Practice Manager Oct 4, Oracle OpenWorld 12

2 Pinpoint Solutions for Project Driven Enterprises PeopleSoft Oracle Fusion Applications Oracle Business Intelligence Strategic Consulting PeopleSoft ESA Experts Project-Centric Solutions Financial System Operational and Decision Support Reporting Experts

3 Agenda Project Lifecycle Project Execution Project Creation Project Planning and Budgeting Cost Collection Contract Creation and Project Association Billing Revenue recognition Project Performance Reporting Project Closeout

4 Fusion PPM The Application Pillar Suite Cost Collection Transaction Controls Burdening Project Performance Reporting Trend Analysis KPI Definition and Reporting Project Billing Project Revenue Project Planning Project Budgeting Resource Breakdown Structures Calculate Project Progress Contract Terms Bill Plans Revenue Plans Contract Amendments 2-Way Integration with Primavera P6

5 Project Costing Project Creation Project Template Existing Project Key project attributes that can be copied Resource Breakdown Structures Always Copied Currency Conversion Attributes Always Copied KPIs Always Copied Tasks and Task Assignments Optionally Copied Team Members Only if not overridden in new project Budgets and Forecasts Optionally Copied Transaction Controls Optionally Copied New Project

6 Project Controls Project Budgeting and Forecasting Create Financial Plan Define Planning Amounts Budget and Forecast Create Budget and Forecast Versions Project Progress Configuration Plan Class = Budget or Forecast Optionally Copied from another project or project template Cost Only Revenue Only Cost and Revenue in same plan Cost Budget/Forecast Raw Cost or Qty (Manual) Burdened Cost (Manual) Raw Cost and Burden Rates Revenue Budget/Forecast Revenue Amount (Manual) Bill Rates Specify Planning Task Level Plan Creation Options Generate from another financial or project plan Copy from another budget or forecast version Manually create budget or forecast version Optionally configure workflow to approve budget and forecast versions Percent Calculation Complete Options Actual Cost/EAC *100 Actual Effort/EAC Effort *100 Manual Pct. Complete Entry Can be used to support revenue recognition and billing

7 Integration Gateway Project Planning Tools Integration with Primavera P6 Enterprise Project Portfolio Management Global Information Resources, Rates, and Financial Periods Project Information Projects and Tasks Fusion Projects Summarized and Actual Amounts Project Progress Primavera P6 PPM Billing Information Billing Events Source: Oracle Corporation Event Completion

8 Project Planning Tools - Integration Integration with Microsoft Project Resource and Rate Information Planning Resources, and Rates Fusion Projects Project Information Projects or Project Template and Tasks Actual Quantities and Amounts Microsoft Project Project Progress Source: Oracle Corporation

9 Project Costing Cost Collection and Processing Fusion Expenses (Expense Reports) Fusion Accounts Payable (Invoices) Cost Integration into Fusion Project Costing Unreleased Expenditure Batches (Timecards, Misc. items) Fusion Project Costing Adjustments Microsoft Excel Unprocessed Transactions (Transactions in error or from 3 rd Party) Fusion Inventory Fusion Cost Management Fusion Purchasing (Purchase Orders) Import and Process Cost Transactions Web Service Third Party Cost Applications Fusion Receipts (Receiving Receipts)

10 Project Costing Cost Collection and Processing Transaction Processing and Validation Determine Billability (Precedence) Enabled by Project Type Marked billable in source application Transaction Control Task marked as billable Load Transactions Load Transactions from Other Fusion Applications Select Unprocessed Transactions for Import Processing Derive Transaction Attributes HR Assignment Details Accounting and Project Dates Attributes used for cost derivation Validate Transactions and Calculate Cost Key Validations Project and Task Information HR Validation Transaction Source and Document Validation Transaction Control Validation Generate Cost Accounting Events Events used to generate cost accounting entries Reconcile to Source System, and Summarize Cost Process Status updated and sent to source application Optionally summarize to support performance reporting Transaction Controls Defined at the Project and/or Task Levels Key controls include valid chargeability date ranges, valid Expenditure types, team members, person type Defined as Inclusive or Exclusive

11 Project Costing Cost Collection and Processing Rate Schedules and Cost Calculation Rate Schedule Costing Billing Planning Rates By Job Job defined in HCM Rates by Person Rates by Person and Job Rates by Person, Job, and Organization Apply Markup Percentage Project

12 Project Costing Cost Collection and Processing Burdening Burden Schedule Additive or Precedence Based Assigned at the Project and/or Task Level Project Type Enabled for Burdening Rate Multipliers Project or Task Rate Overrides Expenditure Types Enabled for Burdening (Linked to Cost Codes) Additive Based Burden Cost Code Precedence Multiplier Amount Base Cost N/A N/A $1, Fringe 1.30 $300 Overhead 1.80 $800 G&A 1.20 $200 Burdened Cost $2,300 Precedence Based Burden Cost Code Precedence Multiplier Calculation Amount Base Cost N/A N/A $1, Fringe * $1,000 $300 Overhead * $1,300 $1,040 G&A * $1,040 $208 Burdened Cost $2,548

13 Project Costing Cost Collection and Processing Review and Adjust Project Cost Review Expenditure Items Project Status Adjustment Enabled Document Entry Adjustment Enabled Costing Billing Intercompany Billing/Cross Charges Select Items for Adjustment Adjustment History Expenditure Item Adjustment Submit for Approval Process and Validate Adjusted Cost Transactions Key Expenditure Item Cost Adjustment Types Recalculate Base Cost, Burdened Cost, Cross- Charge Amount Transfer Expenditure Item to another Project/Task Split Expenditure Item between projects Key Expenditure Item Billing/Revenue Adjustment Types Hold for Billing or Revenue Remove hold on Billing or Revenue

14 Project Contracts - Contract Creation and Project Association What are the functional differences between a Project Contract and a Project in Fusion PPM? Function Planning, Budgeting, Forecasting Costing and chargeability control Capitalize Track progress Analyze KPIs Cost Accounting Data Governance Planning Resource Breakdown Structure Budgets and Forecasts Direct and Burdened Cost Tasks Assets KPIs Function Author Contracts Amend Contracts Invoice Customers Recognize Revenue Review Financial Performance Revenue Accounting Data Governance Customers Terms and Conditions Invoice Revenue Bill and Revenue Plans Billing Controls Contract Lines Associated Projects

15 Contract Creation and Association Example: One Contract associated with multiple Projects Project Contract Implementation Services Project 3 Post Production Support Project 1 Assessment Contract Line 1 ERP Implementation Assessment Contract Line 2 ERP Implementation Task 1 Functional Support Task 2 Technical Support Contract Lines used to drive billing and revenue Task 1 Assessment Planning Task 2 Assessment Project 2 Implementation Task 1 Planning Task 2 Design Task 3 Testing Task 4 Production

16 Project Contracts - Billing Key Billing Components Contract Billing Controls Project Contract Line Bill Plan Task Expenditure Item Billing Extension Invoice Method

17 Project Contracts - Billing Billing Controls Used to define permitted resources, effective dates, and billing limits that can be billed for a specific contract or a contract line. Not to Exceed limits on specific types of charges such as labor vs. travel expenses Can define hard or soft limits with effective dates

18 Project Contracts - Billing Bill Method Classifications Bill Classification Basis Timing Invoice-Revenue Relationship Rate Based Amount Based Percent Spent Percent Complete Invoice specific labor and non-labor rate schedules, Burden, Transfer Pricing Rate Schedules Based on Fixed amount Billing extensions Based on Percent Spent billing Extension Based on Percent Complete billing extension As cost is incurred As billing events are completed As project progress is calculated (Actual Cost/Budget Cost) As project progress is calculated (Actual Cost/ECAC) Independent or shared for revenue purposes Independent Independent Independent

19 Project Contracts - Billing Bill Plan General Information Page

20 Project Contracts - Billing Bill Plan Schedules and Overrides Page

21 Project Billing Invoice Adjustments View the invoice header, lines, and details in one, consolidated view Access and adjust billed and unbilled transactions from the same page

22 Project Billing Invoice Adjustments View transactions that are eligible for invoicing but have not consumed funds on the contract for invoicing View transactions that have been validated for invoicing and have consumed funds on the contract for invoicing

23 Project Contracts - Revenue Key Revenue Components Contract Billing Controls Project Contract Line Revenue Plan Task Expenditure Item Billing Extension Revenue Method Classification

24 Project Contracts - Revenue Revenue Method Classifications Revenue Classification Basis Timing Invoice-Revenue Relationship As Incurred Labor, non-labor, burden, transfer pricing rate schedules shared between billing (Rate Based Billing) As costs are Incurred Shared rates with billing As Billed Labor, non-labor, burden, transfer pricing rate schedules shared between billing (Rate Based Billing) Revenue is recognized when customer is billed Shared rates. Timing of billing and revenue recognition the same Rate Based Revenue Specific Labor and non-labor rates, Burden, Transfer Pricing Rate Schedules As cost is incurred Independent. Can use different rates for revenue Amount Based Based on Fixed amount Billing extensions As billing events are completed Percent Spent Based on Percent Spent Billing Extension As project progress is calculated (Actual Cost/Budget Cost) Percent Complete Based on Percent Complete Billing Extension As project progress is calculated (Actual Cost/ECAC) Independent Independent Independent

25 Project Contracts - Revenue Revenue Plan

26 Project Performance Reporting Cost Analysis Cost and Revenue Budget Analysis Cost and Revenue Forecasts Financial Analysis Revenue Unbilled Receivables Billing Retention Analysis Unearned Revenue Analysis Write Off Analysis Schedule Analysis Progress Analysis Estimate to Complete Analysis Project Profitability Margin Analysis EAC Revenue and Cost KPI S Components Performance Measures Performance Status Indicators and Threshold Levels Trend Indicators

27 Questions & Answers

28 For More Information Mike Curtin Oracle Fusion Products Practice

29 Experts On-Site Booth #3443 Moscone West across aisle from Oracle DEMOgrounds Samsung Galaxy Tablet raffle Leverage PeopleSoft Services Automation 9.1 to Streamline Operations Dave Schmida Sunday 2pm Moscone West Art of Possible: Maximizing Your PeopleSoft Projects (ESA) Solutions Dave Schmida & Kelly Mills, Oracle Thursday 11:15am Westin San Francisco - Olympic Oracle Fusion Project Portfolio Management for PeopleSoft Customers Mike Curtin Thursday 12:45pm Moscone West