Using Accountant Tools and Special Transactions. QuickBooks Desktop Advanced Certification Prep

Transcription

1 Using Accountant Tools and Special Transactions QuickBooks Desktop Advanced Certification Prep

2 Attending this Breakout session for the full 100 minutes entitles you to 2 hours of CPE. Please be sure you check in to the session using the mobile app or, if you cannot use the app, sign one of the sign-in sheets in the back of the classroom. Thank you! #SNH16

3 MB Raimondi, CPA.CITP Advanced Certified QuickBooks ProAdvisor Certified: Enterprise Solutions and Point of Sale 15+ years teaching QuickBooks nationally Charter Member, Intuit Trainer / Writer Network Certified Information Technology Professional (CITP) Member / Instructor, National Advisor Network (NAN) Sleeter Group Certified Consultant / Speaker Intuit Premier Reseller Masters of Taxation Intuit Top 100 ProAdvisor, 2014 & 2015 [email protected]

4 Using Accountant Tools Client Data Review Fixed Asset Manager #SNH16

5 Learning Objectives 1 st Section Utilize Client Data Review Recognize features and functionality available with Fixed Asset Manager and Fixed Asset Item List

6 Client Data Review Access from: Accountant ToolBox if from QB Pro or Premier Accountant > Client Data Review if from QuickBooks Accountant Customize Dates covered Cash vs Accrual Applicable tasks Record status and notes for each task

7 Client Data Review Tools Troubleshoot Beginning Balances Reclassify Transactions Review List Changes Write Off Invoices Fix Incorrectly Recorded Sales Tax And more. Close Review

8 Fixed Asset Manager Have client create a Fixed Asset item when buying or selling assets

9 Fixed Asset Manager Accountant Use Access with QuickBooks Accountant and all versions of Enterprise Can import CSV file Integrates with ProSeries tax preparation software Calculate depreciation 6 different ways Post depreciation entries to QuickBooks Track dispositions of fixed assets

10 Fixed Asset Manager Accountant Use Practical uses Customizable asset entry screen Project depreciation calculations Override depreciation calculations Create custom queries Review/customize depreciation reports/forms

11 Special Transactions Barter transactions Customer & Vendor prepayments Sales tracking in unique situations Employee loans Outside payroll #SNH16

12 Learning Objectives 2nd Section Identify steps to record barter transactions Determine the options for recording and reporting on customer and vendor prepayments List the steps to use sales tax tracking in unique situations Identify procedures to track employee loans Identify steps to record outside payroll

13 Barter Transactions If customer is also vendor set up names on each list somehow differentiating them Enter bills and invoices for full amount Set up Barter bank account Receive payment and pay bill for lower amount using Barter account Look for Knowledge Base article #19465

14 Customer Prepayments Method 1 Create a Client Prepayment liability account Create an item linked to this account Use on Sales Receipts/Invoices when receiving payment Use on Invoices as negative # when applying Reconcile Client Prepayment liability account

15 Customer Prepayments Method 1 Pros & Cons Pros: A/R not skewed by prepayments Deposits show up on sales forms Cons: Must create report to track Must reconcile account Must enter prepayments manually on sales forms when applying

16 Customer Prepayments Method 2 How Do not track separately Receive Payment before invoice is issued Pros: No separate GL account Cons: A/R is skewed Receive Payments printed form not customizable Must provide statements or customize invoice template

17 Vendor Prepayments Method 1 Create a Vendor Prepayment asset account Create an item linked to this account (optional) Use account or item on purchase form Use on final purchase form as negative # when applying Reconcile Vendor Prepayment liability account

18 Vendor Prepayments Method 1 Pros and Cons Pros: A/P not skewed by prepayments Cons: Must create report to track Must reconcile account Must enter prepayments manually on purchase forms when applying Must show bill payment stub to vendor

19 Vendor Prepayments Method 2 How: Enter purchase form using A/P before bill is issued Apply credit when paying bill Pros: No separate GL account Cons: A/P is skewed Must provide bill payment stub to vendor

20 Unique Sales Tax Situations - Examples Maximum sales tax Different products, different rates Different tax rate locations

21 Maximum Sales Tax Invoice using Subtotal item Subtotal items that are taxed up to maximum rate using Tax code Subtotal items that are above maximum using Non code

22 Different Products, Different Rates Create Zero Sales Tax item Invoice using Subtotal item for all items using the same tax rate Enter appropriate rate Invoice using Subtotal item for all items using different rate Enter appropriate rate

23 Different Tax Rate Locations Create Zero Sales Tax item Invoice using Subtotal item for all items using the same tax rate Enter appropriate rate Invoice using Subtotal item for all items using different rate Enter appropriate rate

24 Employee Loan Tracking Create Employee Advance asset account Write check to employee and post to Employee Advance account Create report subtotaled by name

25 Employee Loan Tracking Create Employee Loan Repayment payroll item (deduction) linked to Employee Advances account Add payroll item to employee record entering payroll deduction and limit of loan

26 Using an Outside Payroll Service Lump Sum Payroll Transactions No need to enter detail in QuickBooks W-2 s, etc. handled outside of QuickBooks One transaction per payroll service debit from bank account

27 Using an Outside Payroll Service Individual Payroll Transactions More detail by employee is required in QuickBooks Create Payroll Clearing bank account Record individual transactions out of Payroll Clearing account Enter summary payroll information to clear out Payroll Clearing

28 Using an Intuit Outside Payroll Service Individual Payroll Transactions Payroll entered in Intuit Online Payroll IIF method for 64-bit systems 1.html

29 Questions MB Raimondi, CPA.CITP

30 We sincerely appreciate your taking time to complete your session evaluation. Our goal is to provide you with the very best training possible and your feedback can help us achieve that goal. Thank you! #SNH16

31 Thank you for attending! MB Raimondi, CPA.CITP