Calendars and Schedules

Transcription

1 Calendars and Schedules Integration of all orchestral, chorus and ensemble activities into one master schedule Concerts, Rehearsals, Educational Activities, Recordings, Administrative activities, Tours and more. Easy and intuitive scheduling Drag-and-drop events, cut/copy/paste, quickly build a season based on templates, color-code events by a variety of criteria, and mark out any number or type of time spans for general planning Comprehensive logistical and programming information for every activity Program an unlimited variety of soloists, works and performers for any activity, and indicate program-specific repertoire changes. also provides automatic program timings and instrumentation requirements. Calendar and Artistic Planning Modules View, plan and quickly build future seasons, noting artist availability and tracking services. Quick season-at-a-glance view. Production checklists and customizable data fields Search and print checklists by item, time period or person responsible. Store and print concert production information. A wide variety of printed schedule, program and concert worksheets Capitalize on a standard report library that contains dozens of different calendars by the season, month or week program pages, concert rosters, instrumentation sheets, program schedules, repertoire and artist overviews, and much more. Custom reports can be easily created to meet your organization s unique needs. Tracking and analysis of service limits, extra musician requirements, venue usage and more. Digital Export of your schedule and programs to Microsoft Outlook, Personal Digital Assistants (PDAs), web calendars (HTML), Calendar Creator Plus and other programs. Composers and Repertoire Document linking Link and view concert reviews, stage diagrams, House Manager reports, historical photo scans and more, directly from. Comprehensive title, instrumentation, premiere, performance rights, language and other information was created in co-operation with many MOLA (Major Orchestra Librarians Association) Orchestras and features unrivaled repertoire, publisher and composer detail. Compatibility with David Daniels Orchestral Music A Handbook. Fourth Edition Purchase with the contents of this industry-standard book containing full title, composer, instrumentation and publisher data for more than 7,300 orchestral compositions. Equally suited for orchestra, choral, pops, chamber and recital repertoire.

2 FULL FEATURES AN FACT SHEET Multiple composer types and work linking Specify any number and type of arrangers, transcribers, lyricists, orchestrations, librettists, etc. You can also link works to each other, maintain reference works that are not programmed and build medleys Automatic and complete performance histories for every work. Comprehensive score publication information. Search for compositions using virtually any combination or type of criteria. Modifications to works (conductor timings, alternate movements, alternate instrumentation, etc.) for specific performances. A wide variety of printed schedule, program and concert worksheets Leverage the standard report library featuring dozens of different composition lists, performance history reports, instrumentation sheets and other documents. Customized reports can be easily created. Document linking Link and view definitive program texts and translations, program notes, errata sheets, web sites, sound clips, score scans and more, directly from. Artists, Ensembles and the Address Book Complete contact information including and web links for all conductors, soloists, orchestra members, choirs, ensembles, venues, publishers, artist managers, hotels, schools, vendors, and all other contacts Launch and Web links and Google Maps directly from, including Bulk ability (sending to multiple recipients at one time). Store unlimited contact numbers, staff members, alternate addresses, instrument assignments, etc. Export contact information to Microsoft Outlook and your Personal Digital Assistant. Automatic and comprehensive performance histories for all conductors, soloists, choirs, ensembles and venues. A wide variety of printed directories, pre-formatted labels, phone lists, performance histories, and other reports Take advantage of the standard report library and its dozens of different reports, or let us create custom reports to meet your orchestra s needs. Artist Agent Links Indicate artist managers, publicists, contract processing personnel, etc. and store complete contact information for those agencies. Musician Personnel information Access secured tax, social security, hire, passport and other information. Customizable data fields and personalized / customized Address Books. Document linking Link and view definitive artist bios, discographies, photos, sound clips, stage diagrams, venue riders and more, directly from. Score Management and Library Holdings Complete Library management - Indicate the Catalog number, edition and purchase information for each score. You can also organize your Library by media type, indicate bowing and marking information, and link Library records to specific performances.

3 FULL FEATURES AN FACT SHEET A wide variety of printed Library catalogs, rental contract forms, labels, score preparation todo lists for concerts and many other reports Take advantage of the standard report library and its dozens of different reports, or let us create custom reports to meet your orchestra s needs. Rental scores Print rental agreements and fee requests, store rental costs and rental histories and track expenses. Perusal scores Track the borrowing and lending of scores and materials. Document linking Link and view Finale or Sibelius files, scans of title pages, errata sheets and more directly from within. Checklists Checklists are available in all program areas, and tasks can be tracked using a variety of reports and searches. Organize Checklists by type, create custom fields, and build templates to instantly assign any number of items. Technical Resources Items can be linked to Reminders, and can be further defined and found by the person responsible, the date due, the status of the item, etc. Create an catalog of the furniture, equipment, instruments and other resources used by your organization Assign different attributes such as quantity, cost, dimensions, etc. to each, building a detailed inventory of your resources Assign resources in any combination to any number of events Incorporate resources in production reports and track equipment usage, cost and other attributes Expenses, Budgets and Finance Customizable expense types, categories and account numbers. Recurring expense templates Organize expenses into templates, and apply them to activities in any combination. Budgets for Projects and Expense types Assign budget figures, see budget totals for the season or for individual Projects and compare budget figures vs. actual figures. Consolidation and analysis of all orchestra expenses from all areas of operation. Currency conversion and tax calculation. A wide variety of customized reports and data export to Excel and other programs Use financial reports (in both Excel and Word format) that come with or let us create custom reports for you.

4 FULL FEATURES AN FACT SHEET Marketing and Ticket Sales An unlimited number of ticket categories and types can be utilized, and non-ticketed attendance (such as that for education concerts) can be tracked. Ticket sales and Income linked to specific performances Analyze ticket sales and income by series, composer, conductor, venue, and more. Customizable data fields. Document linking Link and view box office settlements; ticket stock orders, and more. Musician Instruments, Transport Cases and Insurance Individual instruments owned by the orchestra, musicians or third parties Link instruments to orchestra members, print manifests and equipment lists, and standard or custom reports. Repair history for each instrument, insurance categories and valuations, historical valuations, etc. Dimensions, weights and serial numbers for both instruments and cases. Transport cases and contents Print Carnet forms and manifests directly from. Guest Artist, Conductor and General Contracts Contracts for guest artists, conductors, choirs, independent contractors, venues and more Store and manage every facet of contracts, including clauses, automatic agent linking, payment information and more. Comprehensive fee history and expense itemization. Detailed Artist Itineraries automatically integrated with performance and contract information. Customizable data fields and contract processing logs. A wide variety of printed contracts, itineraries, fee histories, labels and other reports Capitalize on the report library and easily incorporate your organization s artist contracts. Document linking Link and view Visa forms, Contracts and other documents directly in. Orchestra Personnel and Attendance Management of all personnel associated with your organization orchestral musicians, chorus members, substitutes, retired musicians, youth orchestra members, etc. Administers everything from complete contact information to personnel data such as payroll information, hire dates, alternate addresses, rankings and more through. Unlimited and customizable attendance types to conform with your specific orchestra contract.

5 FULL FEATURES AN FACT SHEET Leave, Service count and Service limits (configurable for each musician). Point-and-Click attendance assignments Assign orchestra members to any number or combination of activities at one time. Seating rotation and work assignments Rotate seating within specific activities or within works on a program, and assign musicians to specific works. Complete Substitute musician information Create and print substitute musician contracts, rank or order substitute musicians, indicate the orchestra member being replaced and the reason for the substitution, etc. Orchestra Payroll A wide variety of rosters, musician attendance and personnel rotation reports Take advantage of the standard report library and its dozens of different reports, or let us create custom reports to meet your orchestra s needs. Salary and Service-based payroll configurations. Unlimited types and configurations of payroll adjustments Assign pay adjustments such as overtime, advancement, doubling, per diem and mileage to the whole orchestra or selected musicians in any combination. Musician contracts and historical salary data. What-if payroll scenarios. Payroll data stored both as a sum and its individual components for extensive analysis possibilities. Tours and Productions A wide variety of expense and payroll reports You can print payroll reports or output payroll data to digital files like Excel or other formats. Your organization s payroll report formats can be incorporated and output from. Complete Tour or Production itineraries including performance and non-performance activities Save time, since tours automatically integrate with schedule and artist areas so changes need only be made in one place. Support for administrative staff, spouses, guests and other non-orchestra personnel. Point-and-Click tour assignments Room assignments, travel arrangements, activity attendance, etc. Automatic Instrument and Touring Case assignments, based upon assigned personnel. A wide variety of tour and production reports Assemble custom reports or use those from standard report library, including room lists, carnet forms, and comprehensive tour itineraries. Document linking Link and view Tour documents directly within.

6 FULL FEATURES AN FACT SHEET Reports A wide variety and ever-growing library of reporting options and methods Output a majority of reports to Microsoft Word, so that your organization s pre-existing templates and formats can be easily incorporated. can also output reports and documents to Microsoft Excel, XML, html and other formats. Dynamic Excel reports are employed for Personnel assignments and service histories, artist and conductor performance analysis, performance location analysis, finance, payroll and other functions. Constantly growing and evolving Report Library posted to a centralized web site - available free to all clients. Customized reports for any need. Audit Trail Track all changes to the database, including deletion of data. Data changes searched, saved and recalled by a variety of criteria. Pre-formatted reports for common data change needs Print audit trail reports for program and artist changes, new works added to the database, date/time/venue changes, etc. General System Features Comprehensive and Multi-Level Search functions - Save and quickly recall searches. Microsoft SQL Server or FoxPro database engine. Stand-alone or network installations. Data Export to text, Excel, html and other digital formats. Document linking. Integration with other software systems Leverage as an open-end database system that can import or export information to and from box office systems, accounting systems, other scheduling systems, etc. Multilingual and translatable. Customizable screen fonts, toolbars and colors Customizable data exports, reports and program functions. For the full story on, be sure to ask for these complementary (and complimentary) fact sheets. Features At-a-Glance Technical Information Client List Price List Exclusive North American development and distribution of (Orchestra Planning and Administration System) and technology consulting for the arts Woelbitsch & Partner KG