IRS Help and Guidance

Transcription

1 IRS Help and Guidance Version 1.1 Produced by DCLG IRS Guidance v1.1 Contents i

2 Contents Before You Start Using IRS 1 Introduction to the IRS...1 IRS Data and Disclaimers...2 About the IRS website...2 Site Map...2 Incident Lifecycle and Status...3 Navigation Bar...4 Instant Exit Function...4 Saving of Incident data...5 Hierarchy controls...5 Online Help System...6 How do I? 8 Requesting a User Account...9 Capture a New Incident...9 Description of Incident Types...10 Update an Existing Incident...11 Download Incidents...11 Contact the Helpdesk...16 IRS Logon 16 IRS Home Page 17 IRS Incident Form 19 General principles to be followed...20 Incident Identification...21 Question 1 FRS Incident Number...22 Question 2a Fire and rescue Service...23 Incident Details at Call...23 Question 11 What was the Time of Call...24 Question 12 What was the Date of Call...24 Question 13a What was the origin of this call...24 Question 13b Was the call confirmed?...25 Question 16 What was the incident type when the call was received by the control room?...25 Incident Details On Attendance...25 Question 20a Please indicate if this is a fire, special service or a false alarm incident?...27 Question 200 Please indicate if there were persons evacuated, rescued, killed or injured in the incident?...29 Question Please indicate the number of appliances deployed to the fire Question 25a Was any property (including buildings and vehicles) involved in the fire derelict?...29 Question 29 Was the fire confined to a chimney?...29 Question 30 Was this incident a late call?...30 Question 14a Time Stopped Mobilising...30 Question 14b Date Stopped Mobilising...30 Question 15a Time incident closed...30 IRS Guidance v1.1 Contents ii

3 Question 15b Date incident closed...31 Question 20b What type of property was involved?...31 Question 28 Was this an over the border incident?...33 On Attendance Incident Location...33 Question Did the incident occur at an addressable location?...34 Question Flat/unit Name/number...34 Question 3 Building Name/number...34 Question 4 Street...34 Question 5 Locality...35 Question 6 Town...35 Question 7 County...35 Question 8 Post Code...35 Question 9a Grid reference (Coordinate X - Easting)...35 Question 9b Grid reference (Coordinate Y - Northing)...36 On Attendance Additional Info...36 Question 26 Was this a terrorist incident?...38 Question 27 Was this a major incident?...38 Question 20c Special Service incident type...39 Question 20d What was the reason for the False Alarm?...39 Question 24 Is the damaged building heritage/listed?...40 Question 25b Is the building normally occupied?...41 Question 31a Was there heat and smoke damage only?...41 Question 31b Did the fire have multiple seats?...41 Question 32a Did this incident meet the criteria for a FOSI?...42 Question 32b FOSI Classification...42 Question 32c Type of Attack...42 Question 32d Did the Police Service Attend?...43 Question 32e Ambulance Attended?...43 Question 32f - Number of Firefighters injuries serious...43 Question 32g - Number of Firefighters injuries slight...43 Question 50 Cause / Motive...43 Question 64 When was the most recent fire safety inspection?...44 Question 65 In what state were the building s safety systems found?...44 Question 66a Alarm System type...45 Question 68a Alarm system location...45 Question 69a Alarm System operated?...45 Question 71a Reason alarm system did not function as intended...46 Question 74 How long was it between ignition and discovery?...47 Question 75 How long was it between discovery and first call?...47 Question 78 How was the fire discovered...48 Question 107 Estimated fire damage (sq/m)...48 Question 108 If grassland/woodland, was fire in an area designated as a National Park?...48 Question 109 What hazardous materials were involved?...48 Question 110 What is the Emergency Action Code for this material?...49 Question 111 What is the Hazard Identification Number for this material?...49 Question 112 Has a false alarm been recorded at this location within the last financial year?...49 On Attendance Resources Used...49 Question 33a1 Type of vehicle...52 Question 33b What time was the appliance mobilised?...52 Question 33c What time was the appliance mobile?...53 Question 33d What time did the appliance arrive at the scene...53 Question 33e What time was the appliance ready to be redeployed?...53 Question 33f What time did the appliance return from the incident?...53 Question 33i Did the vehicle demount a resource for use at the scene? (e.g. a pod)?...53 Question 33j How many crew were dispatched with the vehicle?...53 Question 33k Number of Incident Command Officers...54 IRS Guidance v1.1 Contents iii

4 Question 34a1 Type of resource/equipment used...54 Question 34d Number used...55 On Attendance Action...56 Question 66b Type of active safety systems present?...58 Question 68b Location of active safety systems in relation to fire...58 Question 69b Did the safety system operate?...59 Question 70a How many operated?...59 Question 70b Impact on fire?...59 Question 71b Reason alarm system did not function as intended...60 Question 72 Was any follow-up Fire-Safety action or Investigation work undertaken as a result of this fire?...60 Question 76 Was there a delay in commencing fire fighting actions?...60 Question 84 What was the main action taken by the general public prior to arrival?...61 Question 85 What was the main action taken by FRS Personnel?...61 Question 82 Type of firefighting equipment present...62 Question 83 Effect of manual system on fire...62 Question 86 Fixed fire fighting facilities present...63 Question 87 Building facilities used...63 Question 88 If not working, why?...63 On Attendance Damage...63 Question 46 What type of room/compartment did the fire start in (room of origin)?...66 Question 48 What was the main cause of the fire?...69 Question 51 What person or action caused the fire?...70 Question 52a What was the household occupancy type at the time of the incident?...70 Question 52b Other human factors contributing to the fire?...71 Question 53a What was the source of ignition?...71 Question 53b What powered the ignition?...74 Question 56 What item was first ignited?...74 Question 57 What item, if any, was responsible for the spread of the fire?...75 Question 58 If there was any rapid fire growth due to...76 Question 59 What, if any, dangerous substances were involved?...77 Question 60 Was there an explosion due to dangerous substances?...78 Question 61 At what stage in the lifetime of the fire did the explosion occur?...78 Question 62 Were any containers involved?...78 Question 63 Was any special method of building construction involved?..79 Question 90a Estimated size of the fire when fire service arrived...79 Question 90b If any adjacent properties were affected at the time you arrived, how far away were they (m)?...80 Question 91a What was the extent of fire damage at stop?...80 Question 91b If any adjacent properties were affected at stop how far away were they (m)?...81 Question 92 What is the extent of the area that is fire damaged (sq/m at stop)?...81 Question 93 What was the extent of the total area damaged? (sq/m at stop, including fire, water, heat and smoke damage)?...82 Question 94 What is the approximate size of the room/compartment of the fire s origin (sq/m)?...82 Question 95 What is the approximate size of the floor of the fire s origin (sq/m)?...82 Question 96 Number of floors/decks above ground/main deck...83 Question 97 Number of floors/decks below ground/main deck...83 Question 98 On which floor/deck did the fire originate?...84 Question 102 If known, what was the vehicle registration number?...84 Question 103 Had the vehicle been reported missing to the Police?...85 Question 104 Did the vehicle appear to be abandoned?...85 IRS Guidance v1.1 Contents iv

5 Question 107 What was the extent of the area damaged by the fire (sq/m)?...85 Question108 Did the fire occur in an area designated as a National Park?...86 Question 113 Has there been any CFS activity at this location in the past 6 months?...86 On Attendance Involvement of Persons...86 Question 37a Please classify the extent of harm that this person has come to as a result of the incident...88 Question 37b Surname...88 Question 37c Forename...89 Question 37d Age...89 Question 37e Gender...89 Question 37f Ethnic Category...89 Question 37g What is your understanding of the cause of death/nature of injury?...90 Question 37h What is your understanding of the severity of injury?...91 Question 37i Circumstances of fatal casualty...92 Question 37j What were the circumstances leading to injury?...92 Question 37k Where was the victim when the fire started?...93 Question 37l Where was the victim found?...93 Question 37m What role did this victim play in the incident?...94 Question 37n Was victim rescued?...94 Question 37o If rescued, where was the victim rescued from?...94 Question 37p If rescued, who rescued the victim?...95 Question 37q If rescued, what method was used?...95 Question 37r Was oxygen provided at scene?...95 Question 38a What type of assistance was given?...96 Question 38b How many people were assisted in their evacuation?...96 Question 39 How many people were evacuated without assistance?...96 Question 80 Estimated time for completion of evacuation...96 Question 81 Reason for any delay to evacuation?...97 IRS Summary Page 97 My Current Incidents 100 IRS Incident Search 100 IRS Incident Search Results 103 IRS User Administration 104 Create a New User Update an Existing User Frequently Asked Questions 110 Full lists of Field values 110 Full List of Mobilise Incident Types Full List of property types Full Special Service types list Full list of False Alarm reasons Scenarios 134 IRS Guidance v1.1 Contents v

6 Chimney fires Examples of fire spread Match Wheelie bin (delib fire) House (delib fire) Match Wheelie bin (delib fire) House (accidental) Match Lit paper Car upholstery Grassland Chip pan fires Special Cases 136 Over the border incidents Abandoned/derelict property Houses of multiple occupancy Late calls Recording burnt food/toast incidents Reporting locations Error Messages that may appear 144 Glossary of Terms 147 IRS Guidance v1.1 Contents vi

7 Before You Start Using IRS This section provides key information that a user requires prior to using the Incident Recording System. Introduction to the IRS The IRS has been created to provide the Fire and Rescue Service with a fully electronic data capture system for all incidents attended. IRS replaces the paper FDR1(94), FDR2 amendment form and FDR3 return and collects further information on all incidents attended including Special Services and False Alarms. Benefits The following benefits for FRSs will be delivered by the introduction of IRS:- Increased data collection, specifically in Special Service data will allow comparisons with other FRSs to improve operational performance. Improved access to data for FRSs more data will be available and improved timeliness of data. In effect this means FRS staff will be in a better position to inform Chief Fire Officers on how to best deliver IRMPs in their area. IRS will produce data required for FSEC and in the correct format. Electronic completion of forms will improve accuracy meaning fewer forms are returned currently 15% are queried. Electronic completion will be quicker and easier. Collection has been designed so that all questions are by selection from lists. IRS will mean common report formatting. IRS Guidance Before You Start Using IRS 1

8 Further information For further information on the IRS project including the history of IRS please visit IRS Data and Disclaimers << This section will provide a statement on what the IRS data is used for, what the FRS Officer can use the data for, and any legal conditions of use for the IRS. >> TO BE COMPLETED About the IRS website This section provides details on how to use the website itself, a site map, common elements of the site Site Map The IRS site map shown below provides an overview of the relationships that exist between the various pages of the IRS website. IRS Guidance v1.1 Before You Start Using IRS 2

9 Incident Lifecycle and Status Incident data that is entered into the IRS website is not sent directly to DCLG but goes through a lifecycle. This lifecycle is similar to the way FDR1 data is currently processed. The aim is to ensure that data is only sent to DCLG once it has been validated and quality assured by the FRS. The following key stages exist in the lifecycle of an incident: Incident recorded Incident validated by IRS and FRS quality assurance personnel Incident published to DCLG The diagram below shows the lifecycle stages and workflow for incident records and the processes involved in moving from one stage to another. The actual business processes for each FRS may be slightly different from those shown but will achieve the same outcome. Incident data can only be published to GCLG by certain users (FRS Quality Assurance) IRS Guidance v1.1 Before You Start Using IRS 3

10 Navigation Bar Incident data is entered using IRS web forms. For ease of use the web forms have been structured into logical groups. Progress through each of the required stages is highlighted at the top of the forms in a navigation bar as shown below. The navigation bar is available on all form entry screens and as well as displaying the current position within the set of forms can also be used to move directly to a specific form (e.g. Damage) when editing an incident. Instant Exit Function On all pages of the website there is an Instant Exit button as shown below at the bottom of the page. IRS Guidance v1.1 Before You Start Using IRS 4

11 The purpose of this button is to allow the user to exit the system if they are called away to respond to an emergency. The button performs the following functions: Saves the incident that you are currently working on, you can then find this on your return using the My current incidents button. Logs the user out of the IRS website Please note that the button does NOT log you out of the PC you are working on, only the IRS website. If necessary you will also need to logoff or shutdown your PC. Saving of Incident data When you are entering data for an incident a copy of the data is saved each time you change the page by using the Previous and Next buttons. This means that even if your PC or the browser you are using crashes you will only lose data for the page you are currently working on. In this case you will be able to find the incident you are working on using the My current incidents function. Hierarchy controls For some of the questions asked there are a large number of values that can be selected. For these questions the number of answers is too large to display as a drop down list. Examples of these questions are: Question 20b What type of property was involved? Question 20d False Alarm Reason For each of these questions the possible answers have been grouped together and a special type of control has been used. Each group of answers can be expanded using the + button and contracted using the button (see below).. The values at the lowest level do not have a + or button and it is these values that should be selected. In the image below the Car option has been selected. IRS Guidance v1.1 Before You Start Using IRS 5

12 Alternatively, it is possible to search for a particular property type by entering a search string into the Search field and clicking the Go button. Button Description Return to the previous screen Confirms the selection and returns to the previous screen Online Help System This section explains how to use the online help facilities provided within the IRS. IRS Guidance v1.1 Before You Start Using IRS 6

13 The IRS provides the user with the ability to use the online help system for assistance and information on how to use the system. There are three ways to access the IRS online help system: The first option is to click the more information hyperlink located on the Help and Questions panel of the IRS Home page shown below. The second option is to click the Help and Questions hyperlink located on the top right-hand corner of the IRS forms as below. The third option is to view the on-line help for a particular question by clicking the Question Help button shown below. Following selection of one of the above options, the IRS online help system will be displayed within a new browser window as shown below. IRS Guidance v1.1 Before You Start Using IRS 7

14 The left-hand panel of the online help window lists the help topics available within the online help system, while the right-hand panel displays the contents of the selected help topic. To view a particular help topic, make a selection from the left hand panel and the description will be displayed on the right-hand panel of the window. Selecting the Previous and Next buttons found on the top of the left-hand panel enables navigation through the available help topics. How do I? IRS Guidance v1.1 How do I? 8

15 The aim of this section is to describe how to perform some of the key tasks in the IRS. Requesting a User Account To access the IRS system users must have a user account for their own FRS. There are different levels of user therefore you must contact your nominated FRS administrator to request an account or find out more. If you are not sure who your FRS administrator is then please contact the IRS helpdesk details on how to do this are given on page 16. Capture a New Incident The IRS collects data on all incidents attended. The IRS enables several incident types to be recorded as follows: Fire Incidents False Alarms Special Service Incidents You enter details on a new incident by using the Enter New Incident Details button on the home page The high-level steps required to record a new incident are as follows: Record the incident identity and status Record the incident details At Call as received by the Command and Control Mobilisation System Record information on the incident as observed on On Attendance Record the incident location details Record additional incident information Record information on appliances, resources and crew deployed during the incident Record any action taken on attendance of the fire incident Record details of any resulting damage caused to the property on attendance of the fire incident Record details of any victims involved in the incident Incident data is entered using IRS web forms. For ease of use the web forms have been structured into logical groups. Progress through each of the required stages is highlighted at the top of the forms in a navigation bar as shown below. IRS Guidance v1.1 How do I? 9

16 Where appropriate, questions in the website have associated drop-down lists containing the available answer options. To ensure that the incident is recorded as accurately as possible, it is important to select the most relevant option. In cases where it is felt that more than one option is relevant to a particular incident, the user should select the most applicable option. The IRS offers an on-line help system providing guidance for each question. Users can view information relating to a particular question by clicking on the Question Help, found next to the question. Description of Incident Types The following definitions relate to the key incidents types that are recorded within the IRS. Primary Fire Primary fires include all fires in buildings, vehicles and outdoor structures or any fire involving casualties, rescues or fires attended by five or more appliances. Secondary Fire An incident that did not occur at a primary location, was not a chimney fire in an occupied building, did not involve casualties (otherwise categorised as a Primary incident) and was attended by four or fewer appliances. An appliance is counted if either the appliance, equipment from it or personnel riding on it, were used to fight the fire. Special Service Non-fire incidents which require the attendance of an appliance or officer and include: (a) local emergencies e.g. road traffic incidents, rescue of persons, 'making safe' etc (b) major disasters (c) domestic incidents e.g. water leaks, persons locked in or out etc (d) prior arrangements to attend incidents, which may include some provision of advice and inspections IRS Guidance v1.1 How do I? 10

17 The training of individuals should not be recorded as a special service incident. In addition, some tasks that should not be included are performing dry riser tests, charging cylinders, loaning or testing equipment and interviewing or other fire safety activities. False Alarm An incident where the FRS attends a location believing that they have been called to a reportable incident. On arrival at the location, there is no reportable incident and no incident requiring FRS action. Update an Existing Incident The high-level steps required to perform updates to an existing incident are as follows: Search for an existing incident [link] Select the incident to update [link] Update the incident details Save the amended incident Once an incident has been found and selected the process for entering the information is the same as entering the information for a new incident. Ownership of an incident is transferred to the user who last updated the incident. Download Incidents FRSs have the option of retrieving incident details that have been previously recorded using the Download Incidents button shown below in from the IRS Home page. Incidents may be downloaded in on or two formats, XML or CSV. Incidents downloaded in XML format are a complete representation of the data as it was recorded within the IRS. Incidents downloaded in CSV format provided are summarised in a format suitable for import into spreadsheets such as MS Excel. Button Description Download incidents in XML or CSV format to your computer. IRS Guidance v1.1 How do I? 11

18 The high-level steps required to download incident details are as follows: Search for incidents to download Select incidents to download Select downloaded file format Retrieve incidents file To initiate the download process, navigate to the IRS Home page and click the Download Incidents button shown above. The Extract Incident Search form will be displayed, as shown below. Button Description Return to the IRS Home page. IRS Guidance v1.1 How do I? 12

19 Reset the search criteria to the default values. Submit the search request entered. Specify the extract format (XML or CSV) by selecting an option from the Extract Format drop-down list. To select the incident data to download enter the appropriate search criteria to retrieve the incidents required for extract. The following categories of search criteria are available: Main incident details Incident date details Click the Search button when completed to submit the search request. The Extract Incident Result Count page will be displayed indicating the total number of incidents that match the search criteria entered as shown in below Please note that depending on the Internet connection speed available, it may be advisable to restrict the number of incidents downloaded at any one time. This will ensure that the request is completed in a timely manner. IRS Guidance v1.1 How do I? 13

20 Button Description Return to the Extract Incident Search form. Launch the extract process. Click the Extract button to begin the extract, and wait for the extraction process to complete. The Extract Incident Status page will be available for download as shown in below. Button Description Return to the Extract Incident Search form. Return to the IRS Home page. View or save the extracted incidents onto your computer as shown below. Click the Download button to download the file from the Website to a suitable location as shown in below. IRS Guidance v1.1 How do I? 14

21 An example of an XML file extracted from the IRS is shown below. IRS Guidance v1.1 How do I? 15

22 Contact the Helpdesk The IRS Helpdesk at Garston, Hertfordshire is there to assist you with any IRS questions you may have. To contact them please use either the dedicated telephone line below between 9am and 5pm Monday to Friday or, out of these hours, leave a message on the answer phone or send an which will be dealt with the next working day. [email protected] (24 hrs) Telephone: (Mon-Fri, 9am 5pm) Answer phone: (24 hrs) IRS Logon The IRS Logon page is shown below. IRS Guidance v1.1 IRS Logon 16

23 To proceed, click the Logon button to display the IRS Logon window shown below. If you have forgotten your password, it is possible to request a reminder by clicking on the key symbol in the bottom left hand corner of the IRS Logon page. To logon to the IRS, enter your username and password into the appropriate boxes and click the OK button. The IRS Home page will be displayed. If you enter an incorrect username or password 3 times your account will be locked out. To unlock your account you will need to contact your FRS Administrator. IRS Home Page The IRS Home page is shown below. IRS Guidance v1.1 IRS Home Page 17

24 From this page you can access the main features of the website. These are described in the table below. Depending on the type of user not all functions will be available (for example the User Administration function is only available to Administrators) Button Description Record details on a new incident. Retrieve Incidents assigned to the current user. Update an incident or Record details on an incident from your Command and Control. Download incidents in XML or CSV format to your computer. IRS Guidance v1.1 IRS Home Page 18

25 Provides access to the Online Help Provides access to the News and events page Provides access to the IRS User Administration utility can be accessed by clicking on the more information hyperlink Alternatively, updates to user passwords can be applied by clicking on the change password hyperlink. Logs the user out of the IRS Website returning to the IRS logon window. This button is available on all forms within the IRS. This is to be used should the user have to leave the IRS to respond to an emergency. IRS Incident Form The Incident entry forms are the main function of the IRS website and allow you to enter the details on each individual incident. IRS Guidance v1.1 IRS Incident Form 19

26 The high-level steps required to record an incident are as follows: Record the incident identity and status Record the incident details At Call as received by the Command and Control Mobilisation System Record information on the incident as observed on On Attendance Record the incident location details Record additional incident information Record information on appliances, resources and crew deployed during the incident Record any action taken on attendance of the fire incident Record details of any resulting damage caused to the property on attendance of the fire incident Record details of any victims involved in the incident Incident data is entered using IRS web forms. For ease of use the web forms have been structured into logical groups. Progress through each of the required stages is highlighted at the top of the forms in a navigation bar as shown below. Where appropriate, questions in the website have associated drop-down lists containing the available answer options. General principles to be followed This section details the general principles you should follow when using IRS:- We have tried to only ask for information that is relevant. The questions asked are the result of a lengthy consultation exercise involving lots of users of the data (including many FRSs). So please complete the questions as thoroughly and completely as possible Different FRSs may use different terminology to another but we have held several data definition meetings and guidance review meetings to try to overcome this. If you do notice terminology being used that is unfamiliar to you please bear with us. Our IRS helpdesk will assist you if further advice or is required. IRS Guidance v1.1 IRS Incident Form 20

27 Some FRSs submit data electronically and can provide a lot of detail easily from their Command & Control whereas other FRS do not have the same capability. We have tried to allow the system to gather all this information whilst not insisting that all data needs to be entered this is especially true of the resources information. Some of the questions have many possible menu options (for example property type). It is very important that you select the most relevant option not just the first similar one you come across (for example there is a significant difference between a nurses home and a nursing home!). These long lists have been broken down into categories to make it easier to find and select the correct option, however, inevitably sometimes you will disagree with the classification (for example sheltered housing is in other residential not under dwellings ). Sometimes you may feel that more than one value is appropriate but you are only allowed to select one. In this case you should select the value which in your opinion is the most relevant or appropriate. Incident Identification The purpose of this section is to provide information on the incident identity and the status. The Incident Identity form records the high-level identification information unique to that particular incident. This includes the following: FRS Incident Number FRS To complete the Incident Identity form, enter the incident number as specified by your FRS. IRS Guidance v1.1 IRS Incident Form 21

28 Button Description Save the incident details and return the user to the IRS Home page. Save the incident details and proceed to the next page, in this case Display the Incident Details At Call form. Cancel the last action. A cancel confirmation message is displayed and the user has the option to return to the IRS Home page by clicking the Complete button. Question 1 FRS Incident Number Enter FRS incident number. This is the incident number as generated by your FRS. IRS Guidance v1.1 IRS Incident Form 22

29 There is no set format however you cannot enter the following # +., /? -! _ ( ) Question 2a Fire and rescue Service The DCLG incident number is generated automatically by the system and does not need to be entered. Incident Details at Call This section is used to record details on the incident as they were received by Command & Control which can be different from the details on attendance. These details may be populated automatically if incident data is transmitted from the Command and Control system. IRS Guidance v1.1 IRS Incident Form 23

30 Button Description Return to the previous screen, in this case the Incident Identity form. Save the incident details and return the user to the IRS Home page. Save the incident details and proceed to the next page, in this case the Incident Details On Attendance form. Cancel the last action. A cancel confirmation message is displayed and the user has the option to return to the IRS Home page by clicking the Complete button. Question 11 What was the Time of Call Enter the time to the nearest minute in 24 hour format hh:mm (hour, minute) that the first call was received to Command & Control. Enter midnight as 00:00. If the call was received by one FRS and relayed to another, then you should enter the time of the call to the first FRS. If the incident is a late fire call then this time can be after the time under control Question 14a. In this case the late call on attendance Question 30 must be set to Yes otherwise an error will be indicated. Question 12 What was the Date of Call Enter the date of first call in format dd/mm/yy (date of week, month, year) Question 13a What was the origin of this call Select the option that best describes the source of the call. If other is selected then you must also enter a textual description. Origin of call Person (land line) Person (mobile) Person (running call) AFA from originator AFA from call centre Person using land line Person using mobile phone Notified in person AFA Automatic Fire Alarm from the premises where the incident occurred. AFA Automatic Fire Alarm forwarded from a call centre i.e. NOT the premises where the incident occurred. IRS Guidance v1.1 IRS Incident Form 24

31 Other automatic system Includes not specified and not known Question 13b Was the call confirmed? If the call was from a person was the call challenged or queried by Command & Control? Select radio button to indicate Yes or No. Question 16 What was the incident type when the call was received by the control room? Select the incident type as known at time of mobilisation. Note: the actual incident type on attendance may be different and is recorded in Question 20a. If this has not been provided automatically from your Command and Control you will need to select a value from the full list. The incident types are split into 7 generic groups, which are: A Alarms E Explosion F Fire HM Hazardous Material R Rescues UA Unlawful Act HA Humanitarian or Assistance The full list of incident types is given on page 111. Incident Details On Attendance The questions in this section gather information on the incident as observed on attendance as opposed to the information gathered by Command & Control. Some of the initial questions are used to determine the type of incident e.g. primary or secondary fire and subsequently to determine which further questions need to be asked. Additional information recorded on the On Attendance form depends on the type of incident and includes: incident timings property type special status of the incident i.e. late call IRS Guidance v1.1 IRS Incident Form 25

32 IRS Guidance v1.1 IRS Incident Form 26

33 Button Description Return to the previous screen, in this case the Incident Details At Call form. Save the incident details and return the user to the IRS Home page. Save the incident details and proceed to the next screen, in this case the Incident Location form. Cancel the last action. A cancel confirmation message is displayed and the user then has the option to return to the IRS Home page by clicking the Complete button. Question 20a Please indicate if this is a fire, special service or a false alarm incident? This value is pre-populated from the Mobilise Incident type (Question 16) as either Fire or Special Service but will require changing here if the incident on attendance was different from details collected by Command and Control You should confirm the incident type by choosing from the options o FIRE o SPECIAL SERVICE o FALSE ALARM Incident Type on attendance F Fire The incident type Fire covers all types of fire which are categorised for analysis and reporting purposes in the following way:- Primary Fire - includes all fires in buildings, vehicles and most outdoor structures or any fire involving casualties, rescues or fires attended by five or more appliances. Secondary Fire An incident that did not occur at a Primary location, was not a chimney fire in an occupied building, did not involve casualties (otherwise categorised as a Primary incident) and was attended by four or fewer appliances (otherwise categorised as a Primary incident). These are reportable fires that : - were not chimney fires and - did not occur at primary locations and - did not involve casualties, rescues or escapes and - were attended by four or fewer appliances (an appliance is counted if either the appliance, equipment from it or personnel IRS Guidance v1.1 IRS Incident Form 27

34 riding on it, were used to fight the fire) Chimney fire - Any fires in buildings where the fire was contained within the chimney structure and did not involve casualties, rescues or attendance by five or more appliances. SS Special Service Special Service - Non-fire incidents which require the attendance of an appliance or officer and include: (a) Local emergencies e.g. road traffic incidents, rescue of persons, 'making safe' etc; (b) Major disasters; (c) Domestic incidents e.g. water leaks, persons locked in or out etc; (d) Prior arrangements to attend incidents, which may include some provision of advice and inspections. The training of individuals should not be recorded as a special service incident. In addition, some tasks that should not be included are performing dry riser tests, charging cylinders, loaning or testing equipment and interviewing or other fire safety activities.' FA False Alarm. Where more than one activity is carried out, the incident should be recorded under the most resource intensive part or what was the most appropriate e.g. a railway incident with persons trapped is likely to be recorded under railway accident even though the FRS ma be involved in first aid, other rescue and possibly making safe. False Alarm This is an incident where the FRS attends a location believing that they have been called to a reportable incident. On arrival at the location, there is no reportable incident and no incident requiring FRS action. If the appliances are Turned round by Command & Control before arriving at the incident then the incident is not classed as having been attended and does not need to be reported. Malicious false alarm - are calls made with the intention of getting the FRS to attend a non-existent fire-related event, including deliberate and suspected malicious intentions. Good intent false alarm - are calls made in good faith in the belief that the FRS really would attend a fire. False alarm due to apparatus - are calls initiated by fire alarm and fire-fighting equipment operating (including accidental initiation of alarm apparatus by persons). Special service false alarm good intent - These are calls made in good faith in the belief that the FRS really would attend a special service incident. IRS Guidance v1.1 IRS Incident Form 28

35 Question 200 Please indicate if there were persons evacuated, rescued, killed or injured in the incident? If any persons were evacuated, rescued, killed or injured in the incident you should answer yes. Evacuated (buildings only) includes being led to safety by Fire Officers, other people and self-evacuation. Rescued This is a person who has received physical assistance to get clear of the area involved in the incident. Injured includes First-aid given at scene and persons recommended to seek medical advice (precautionary check) whether they actually do or not. Killed/Fatality In the case of fires the deaths are only recordable if they are fire related. If circumstances are unclear recording can be made initially and the record deleted if necessary when full details are known. Question Please indicate the number of appliances deployed to the fire. Enter the total number of FRS pumping appliances deployed to the fire. A pumping appliance is as defined by FiReControl Convergence Product 3. Details on the appliances are collected in later questions. Question 25a Was any property (including buildings and vehicles) involved in the fire derelict? Using the radio buttons select yes, no or not known Yes includes under demolition and derelict Derelict vehicles or buildings which are unfit for further use; awaiting demolition (buildings only) Under demolition - the demolition contractors are in occupation Question 29 Was the fire confined to a chimney? Using the radio button indicate whether this was a chimney fire on attendance. Chimney fire These are any fires in buildings (usually residential this does NOT cover industrial chimneys which should be reported as a Primary fire) where the fire was contained within the chimney structure and did not involve injuries, fatalities, rescues or attendance by five or more appliances. These are reported when: IRS Guidance v1.1 IRS Incident Form 29

36 - the fire is confined within the chimney structure and - the incident is attended by four or fewer pumping appliances and - there were no injuries, fatalities or rescues. They include where heat and/or smoke spreads beyond the chimney structure and where damage to, or beyond, the chimney structure was done by the brigade cutting away etc, but not by fire. Question 30 Was this incident a late call? Tick box if Yes, late call. A late call is where a fire is known to be extinguished when the call was made. A fire which comes to the attention of the FRS to which no call was made eg as a result of a press report or inquest should be reported if an attendance is made (even if one person attends for inspection only) but should NOT be reported if NO attendance is made. It should be stressed that if a fire is out on arrival (for example, extinguished before the FRS arrived) this does not constitute a late fire call and should be appropriately recorded in the fire fighting methods as no fire fighting For a late call the time/date of call (Question 11&12) will be the same as or after the time/date stopped mobilising (Question 14) For more information about how to report late calls see the section on late calls on page 138 Question 14a Time Stopped Mobilising Using 24-hr clock format hh:mm, (hour, minute), enter the time to the nearest minute that the incident was under control. Stopped mobilising Also known as under control. No further resource is required at the incident. A stop message has been sent to command and control. The number of appliances at the incident will not increase. This information may be automatically populated by your Command & Control. Question 14b Date Stopped Mobilising Using format dd/mm/yy, (date, month, year), enter the date that the incident was under control. Stopped mobilising Also known as under control. No further resource is required at the incident. The number of appliances at the incident will not increase. This information may be automatically populated by your Command & Control. Question 15a Time incident closed Using 24-hr clock format hh:mm (hour, minute), enter the time to the nearest minute that the incident was closed. IRS Guidance v1.1 IRS Incident Form 30

37 Incident Closed - This is the time that the last FRS appliance, vehicle or officer left the scene of the incident. Includes re-visits. Question 15b Date incident closed Using format dd/mm/yy, (date, month, year), enter the date that the incident was closed. Date Closed - This is the date that the last FRS appliance, vehicle or officer left the scene of the incident. Includes re-visits. Question 20b What type of property was involved? This is one of the most important questions and it is key that the correct value is selected. This question contains a lot of options and you must select the correct category. Use the full menu list, scenarios and glossary all found at the back of this document to assist you. The property types are split into the following 8 main categories: A full list of all the property type categories is available at the end of the document on page 118. Category Includes Dwelling Residential homes and HMO Dwelling' means a property that is a place of residence i.e. occupied by households, excluding hotels, hostels and residential institutions. Includes non-permanent structures used solely as a dwelling, such as houseboats and caravans Other Residential (institutional) Non Residential Buildings Road Vehicle Rail Vehicle Aircraft Boat hostels, hotels and residential institutions B&Bs, Nursing/care homes, Student halls of residence etc. offices, shops, factories, warehouses, restaurants, cinemas, public buildings, religious buildings, agricultural buildings, railway stations, sheds etc Includes institutional and commercial. An Elderly/Old person s home found in this category is NOT the same as an elderly person living in sheltered accommodation, which should be recorded under the dwelling section. A car is classed as a type of property IRS Guidance v1.1 IRS Incident Form 31

38 Outdoor fields, grassland, woodland, refuse containers, post boxes, derelict vehicles, derelict buildings etc. The property type is selected from a hierarchy of values displayed when the user presses the Select Property Type button. Alternatively, it is possible to search for a particular property type by entering a search string into the Search field and clicking the Go button. See on-line help for further details on property type descriptions. Button Description Return to the previous screen, in this case the Incident Details On Attendance form. Confirms the property type selection and returns to the Incident Details On Attendance form. IRS Guidance v1.1 IRS Incident Form 32

39 Question 28 Was this an over the border incident? Was this an 'over the border' incident? Tick the box if Yes. Over the Border This is an incident where one FRS attends an incident within the borders of another. The record is completed by the FRS that attended the incident, but the incident should be submitted by the FRS whose territory the incident occurred in as their own. See the section on over the border incidents for more information about how to report these incidents on page 136 On Attendance Incident Location The key piece of information ultimately required for all incidents is the grid reference. It is very important that this information is as accurate as possible. There are two types of location addressable and non-addressable. An addressable location is one to which post can be delivered this covers all domestic properties and business premises. The address format used in the IRS follows the British Standard BS7666. A non-addressable location is one to which post cannot be delivered such as fields, motorways, traffic junctions, rubbish tips. Some common examples are: A skip fire is non-addressable A detached garage is non-addressable An attached garage is addressable A garden shed is non-addressable A barn is non-addressable A shop is addressable A car fire on a driveway is non-addressable More details are given in the section on reporting locations on page 140. *The postal address should be searched using the gazetteer or map function, but if this is unavailable then enter the details manually. Button Description IRS Guidance v1.1 IRS Incident Form 33

40 Searches the Gazetteer for the full address details Displays a screen allowing you to selct the incident location on a map Return to the previous screen, in this case the Incident Details On Attendance form. Save the incident details and return the user to the IRS Home page. Save the incident details and proceed to the next page, in this case the Additional Information form. Cancel the last action. A cancel confirmation message is displayed and the user then has the option to return to the IRS Home page by clicking the Complete button. Question Did the incident occur at an addressable location? Answer yes if you think this is an addressable location you will be then asked to provide details of the address. If you answer no (i.e. a non-addressable location) you will be asked to provide grid co-ordinates. Question Flat/unit Name/number Enter the Flat/unit Name/number Question 3 Building Name/number Enter the name/number of the property. This field must contain the name or number of the premises at which the incident occurred at. If the house has both a name and a number you should put in both. Question 4 Street Enter the name of the Street This field must contain the name of the street where the incident occurred. IRS Guidance v1.1 IRS Incident Form 34

41 Question 5 Locality Enter the locality or place name of the incident. This may be left blank as not all addresses have a locality. Question 6 Town Enter the Town This field must contain the name of the postal Town where the incident occurred. Question 7 County Enter the County name This field must contain the name of the Postal County where the incident occurred. Question 8 Post Code Enter full UK postcode Where buildings are involved, it is particularly important to complete the postcode where a valid grid reference is not available. Format (LLNL NLL), (LLNN NLL) or (LLN NLL), where L = letter and N = number. No more than 4 characters in the first field and 3 in the second field. Eg, K T 6 7 D S S W 1 H 3 L W S W J Z Question 9a Grid reference (Coordinate X - Easting) Grid references should be provided from Command and Control where possible. If you use the gazeteer to find the address then they are provided automatically. Grid references are mandatory fields and the system requires that you provide a pair of 6 (or 7) digit grid references Enter 6+6 reference or 6+7 for Northern Scotland. e.g , or , IRS Guidance v1.1 IRS Incident Form 35

42 Question 9b Grid reference (Coordinate Y - Northing) Grid references should be provided from Command and Control where possible. If you use the gazetteer to find the address then they are provided automatically. Grid references are mandatory fields for non-addressable locations and the system requires that you provide a pair of 6 (or 7) digit grid references. Enter 6+6 reference or 6+7 for Northern Scotland. e.g , or , On Attendance Additional Info This section gathers additional information about the incident such as the type of special service or false alarm, Fire of Special Interest (FOSI) details and property details. The actual questions asked are dependent on the incident type. Whilst completing this form FRS personnel may need to consult with colleagues to answer all questions. IRS Guidance v1.1 IRS Incident Form 36

43 Button Description Return to the previous screen, in this case the Location Details form. Save the incident details and return the user to the IRS Home page. IRS Guidance v1.1 IRS Incident Form 37

44 Save the incident details and proceed to the next page, in this case the FRS Resources Used form. Cancel the last action. A cancel confirmation message is displayed. The user then has the option to return to the IRS Home page by clicking the Complete button. The Additional Information form includes questions to confirm whether the incident meets the published DCLG criteria for a Fire or Incident of Special Interest (FOSI). Should the incident meet the FOSI criteria, the user will then be required to specify the type of FOSI, and where a fire fighter has been attacked, describe the incident in more detail. See on-line help for information on FOSI classification. The Additional Information form also requires that the following data is recorded: the cause or motive for the incident description of any damage the building occupancy whether any building involved was a heritage building Question 26 Was this a terrorist incident? Was this a Terrorist incident? Tick the box if Yes. Question 27 Was this a major incident? Was this a Major or Serious Incident? Tick the box if Yes. Major/Serious incident (Reference Circular National Mutual Aid Protocol for Serious Incidents) Any event or circumstance (happening with or without prior warning) or combination of events and circumstances that causes or threatens immediate death or injury, disruption to the community, or damage to property or to the environment on such a scale that the effects cannot be dealt with as part of normal day-to-day activities of the affected authority. This includes any emergency that requires the implementation of special arrangements by the primary emergency services, the National Health Service or other public safety services in relation to one or more of the following emergency events:- - The initial rescue, decontamination, treatment or evacuation of a large number of casualties - The involvement either directly or indirectly of large numbers of members of the public IRS Guidance v1.1 IRS Incident Form 38

45 - The need for the large scale resources of two or more of the primary emergency services; or - The large scale mobilisation of the emergency services and supporting organisations to seal with the death, serious injury or homelessness to a large number of people or the threat or possibility of such an outcome. Question 20c Special Service incident type If you have provided several services during the incident then you should give details of the most resource intensive one. The special service incidents are split into the following 19 categories. For each category there are several options. A full list of all the options is available on page 124. Special Service Type Rescue Extrication (or release) of person Rescue from height above ground or from below ground - open space Effecting entry or exit Rescue Building Effecting entry vehicle Rescue or evacuation from water Rescue Water Medical incident Threat or attempt of suicide Suicide Other Assistance - including to police/other agencies (excluding RTCs, effecting entry) Removal of object from person, or vice versa Water provision or removal Provision of Equipment Humanitarian service (animal rescue) Spills and leaks / Decontamination (see also Q ) Making safe Retrieval of object No services rendered - advice only Extrication - The removal or setting free of a person with difficulty Question 20d What was the reason for the False Alarm? This question should relate to false alarm incidents ATTENDED only. The FRS must have attended the scene of the incident to record details on the IRS. If the appliances are Turned round by Command & Control before arriving at the incident then the incident is not classed as having been attended and does not need to be reported in the IRS The false alarm types are split into 5 categories: IRS Guidance v1.1 IRS Incident Form 39

46 Malicious fire false alarm Fire false alarm due to apparatus Fire false alarm good intent Special service false alarm good intent Service not required These categories are described below and a full list of the false alarm types is given on page 132. Malicious Fire False Alarm Fire false alarm due to Apparatus Good Intent fire false alarm Special Service False Alarm Good intent Service not required Fire false alarm This is an incident where the FRS attends a location believing that they have been called to a reportable incident. On arrival at the location, there is no reportable incident and no incident requiring FRS action. Fire false alarm due to apparatus These are calls initiated by fire alarm and firefighting equipment operating (including accidental initiation of alarm apparatus by persons). Fire false alarm good intent These are calls made in good faith in the belief that the FRS really would attend a fire. Special service false alarm good intent These are calls made in good faith in the belief that the FRS really would attend a special service incident. Service not required this is where the FRS was called to a special service incident but on arrival their service was no longer required and no action was taken. Question 24 Is the damaged building heritage/listed? Using the radio buttons select yes or no or not known (Yes includes Grades 1, 2* and 2 as defined by English Heritage plus equivalents in rest of UK) If you are not sure then you should select Not Known Listed building Not known No Yes Includes Grades 1, 2* and 2. IRS Guidance v1.1 IRS Incident Form 40

47 Question 25b Is the building normally occupied? Select the option that best describes the occupation status of the building. Includes squatter and non-rightful occupants Building occupation status Occupied at time of incident Unoccupied at time of incident Unoccupied permanently (vacant) Under construction Not known The occupiers were present at the time of the incident including if they were not in the actual building (for example in the garden) These are properties that are occupied but at the time of the incident were unoccupied. For example where a person has gone out of their property for a short period of time. This includes properties where the owners are away on holiday The occupiers have moved out but the property is not derelict. This includes un-let properties, unoccupied completed new buildings. Property is still under construction and is not habitable. Includes properties being renovated, converted or if the occupiers have moved out temporarily. Only use if absolutely necessary You will be asked to provide a text description. Question 31a Was there heat and smoke damage only? Was there heat and/or smoke damage only on attendance (i.e. no fire damage etc)? Tick box if Yes Question 31b Did the fire have multiple seats? Was this a multi seated fire on attendance? Check radio button to indicate whether Yes or No Multi-seated fire means a fire which has more than one location of origin fire. That is a fire that has more than one location started at approximately the same time or in the same way, within a property. If a row of cars were ignited, but not due to fire spread or multi seated then separate incident records are required. IRS Guidance v1.1 IRS Incident Form 41

48 Question 32a Did this incident meet the criteria for a FOSI? Was this a Fire or Incident of Special Interest (FOSI)? Check radio button to indicate whether Yes or No These are types of incident that include fatalities, abnormally fast or extensive fire spread or attacks on fire fighters. For further guidance on this see Circular [ dentsofspecialinterestfosi_id pdf ] Question 32b FOSI Classification Enter the FOSI classification Although the FOSI form allows you to record multiple classifications, the IRS only allows you to record one. If any classification other than C Attack on firefighters and civil disturbances is selected, you will not be asked any further questions in this section. A1 A2 A3 A4 A5 A6 B C Fatality, public Significant impact on public Abnormally fast or extensive fire spread Exceptional performance of fire safety measures Significant operational difficulties Occurs on Crown Premises Death of operational firefighter Attack on firefighters and civil disturbances If any classification other than C Attack on firefighters and civil disturbances is selected, you will not be asked any further questions in this section. Question 32c Type of Attack Enter the FOSI classification that best describes the type of attack. Objects thrown at firefighters/appliances Physical abuse Verbal abuse Harassment Other acts of aggression IRS Guidance v1.1 IRS Incident Form 42

49 Question 32d Did the Police Service Attend? Check radio button to indicate whether Yes or No Question 32e Ambulance Attended? Check radio button to indicate whether Yes or No Question 32f - Number of Firefighters injuries serious Enter the number of firefighters who sustained serious injuries. Serious injuries are defined as at least an overnight stay in hospital as an in-patient Question 32g - Number of Firefighters injuries slight Enter the number of firefighters who sustained slight injuries. Slight injuries are defined as: attending hospital as an outpatient (not precautionary check) First Aid given at scene Precautionary check recommended Question 50 Cause / Motive Select the option that, in your opinion, corresponds best to the probable cause or motive of the fire primary or secondary or chimney. A deliberate fire is a fire started deliberately such as suspected arson and some fires started by children*, psychiatric patients, suicides and attempted suicides. *If a child under the age of nine years old starts a fire then this should be classed as accidental unless there is evidence to suggest otherwise. Motive Accidental Caused by accident or carelessness (not thought to be deliberate). Includes fires which accidentally get out of control e.g. fire in a grate or bonfires Includes fires started by children unless there is evidence to suggest otherwise Deliberate own property Deliberate others property Where a fire is started deliberately. Own property refers to the normal occupiers including a child in their own house. Where a fire is started deliberately by somebody who IRS Guidance v1.1 IRS Incident Form 43

50 is not an occupier of the property. This includes fires in non-residential buildings where the owner is not involved e.g. fires in office buildings, fires in barns, cars. Deliberate unknown owner Not known Where a fire is started deliberately but it cannot be determined whether it was own or others property. Use where there is general uncertainty about the cause or motivation of the fire. 'Not known' should only be used if absolutely necessary. Question 64 When was the most recent fire safety inspection? Enter the date of the most recent fire safety inspection in format dd/mm/yy (date of week, month, year). If answer is none, then set the date to 1/1/2006 This only applies to buildings covered by the Regulatory Reform Order (Regulatory Reform (Fire Safety) Order (RRFSO)) effective 1 st October This covers all non-domestic premises (and common parts of HMOs). Question 65 In what state were the building s safety systems found? Select the option which best describes any issues with the fire safety systems in place. Details of fire safety systems Means of escape ok (occupied premises only) Means of escape exits locked (occupied premises only) Means of escape items stored Means of escape not suitable Compartmentation - stopped/checked spread Compartmentation breached - current building work Compartmentation breached - previous building work Compartmentation - fire doors left open Refers to items blocking the means of escape Includes any situations where the means of escape are not ok. This includes inward opening doors, unsuitable fire escapes IRS Guidance v1.1 IRS Incident Form 44

51 Question 66a Alarm System type Select the option that best describes the type of alarm present in the vicinity of the fire (origin of fire), if any. If there are none present, you will be directed to Question 66b Alarm Systems present in vicinity of fire (origin of fire) Smoke alarm 1 year battery Smoke alarm - long life battery Smoke alarm - mains Smoke alarm - mains and battery Smoke alarm - Battery type not known Mains security system including smoke alarm Heat activated alarm Flame activated alarm Other Not known Question 68a Alarm system location Select the option that best describes the location of any alarm systems present in the location of the fire. Location of active systems In room of origin of fire On same floor as fire Different floor from fire Question 69a Alarm System operated? Select the relevant option to indicate whether any alarm system operated. Did Alarm System operate? No Yes, but did not raise alarm Yes and raised alarm If you select this you will be asked to answer Q71a If you select this you will be asked to answer Q71a IRS Guidance v1.1 IRS Incident Form 45

52 Question 71a Reason alarm system did not function as intended Select the option against the description that best describes the main reason for the non operation of any Alarm System present at the location. This question is only completed if in Question 66a it has been indicated that there were alarm systems present and if they did not operate or raise alarm as answered in Question 69a. The purpose of this question is to record why the systems failed to prevent the fire spreading and necessitating attendance by the FRS. An alarm system not functioning as intended is defined as an outcome in which any expected alarm system response did NOT achieve the expected results. Some common queries are: If the building was unoccupied at the time (as defined in Question 25b) and the neighbours responded you should select Alerted by other means If the building was unoccupied at the time (as defined in Question 25b) and the neighbours did not respond you should select No other person responded If the smoke alarm was missing a battery AND the building was unoccupied you should select Smoke alarm battery missing as this was the first reason for the poor outcome If any smoke alarms present were poorly sited (e.g. not on floor of origin) then you should select Fire not close enough to detector If action was taken by non FRS staff was not successful but the alarm system had functioned as expected you should select Other e.g. use of fire blanket failed to extinguish fire, fire spread by inappropriate extinction attempt (water on chip pans) Reason if poor outcome (Alarm Systems All values) Smoke alarm battery missing Smoke alarm battery defective System not set up correctly System damaged by fire Fire not close enough to detector Fault in system Occupants did not respond No other person responded System turned off Fire in area not covered by system Smoke detector removed Alerted by other means Other Includes poorly sited smoke alarms e.g. not on floor of origin IRS Guidance v1.1 IRS Incident Form 46

53 Question 74 How long was it between ignition and discovery? Select the option that corresponds to the approximate time elapsed from the ignition of the fire to its discovery. You should only use unknown if it is NOT possible to estimate the time, it is better to provide an estimate than no information at all. When reporting damage to a primary property as a result of spread from a secondary fire, you should select based on the estimated start of first damage to the primary property. E.g. if a rubbish bin fire (secondary) spreads to a house (primary) the time recorded should be the estimated time from ignition of the house to discovery NOT ignition of the bin to discovery. Ignition to discovery Immediately Under 5 minutes 5 to 30 minutes Over 30 minutes and up to 2 hours Over 2 hours Not known You should only use unknown if it is NOT possible to estimate the time, it is better to provide an estimate than no information at all. Question 75 How long was it between discovery and first call? Select the option that corresponds to the estimated time elapsed from discovery of the fire to the first call made to fire Command & Control. If the fire start was seen by someone then select immediately. If fire start was not seen, select under 5 minutes or another category. You should only use unknown if it is NOT possible to estimate the time, it is better to provide an estimate than no information at all. If the fire call was received by one FRS and relayed to another, then use the time of call to the first FRS. When reporting damage to a primary property as a result of spread from a secondary fire, you should select based on the estimated start of first damage to the primary property. E.g. if a rubbish bin fire (secondary) spreads to a house (primary) the time recorded should be the estimated time from ignition of the house to discovery NOT ignition of the bin to discovery. Discovery to first call Immediately Under 5 minutes 5 to 30 minutes Over 30 minutes and up to 2 hours Over 2 hours If the fire start was seen by someone then select immediately IRS Guidance v1.1 IRS Incident Form 47

54 Not known You should only use unknown if it is NOT possible to estimate the time, it is better to provide an estimate than no information at all. Question 78 How was the fire discovered Select from the list how the fire was discovered. Discovery by a Police Officer or other emergency personnel should be regarded as a 'person' If the alarm was activated by use of a break glass call point then you should select Person as this method of alert requires human action to activate it. If a smoke alarm activated, but the call was made by a person then you should select person. How discovered Person Automatic alarm system Includes activation of break glass call point Includes discovery by a Police Officer or other emergency personnel AFA Question 107 Estimated fire damage (sq/m) Select the estimated outdoor fire damage (m2). Question 108 If grassland/woodland, was fire in an area designated as a National Park? Select the option to indicate whether the grassland/woodland was fire in an area designated as a National Park. If grassland/woodland, National Park? No Yes Not known Question 109 What hazardous materials were involved? If hazardous chemicals were involved in the incident enter the UN 4 digit alpha codes. These can be found in the Dangerous Goods Emergency Action Codes List book. IRS Guidance v1.1 IRS Incident Form 48

55 If the number is not known enter 9999 Question 110 What is the Emergency Action Code for this material? If hazardous chemicals were involved in the incident enter the 2 or 3 digit alphanumeric Emergency Action Codes. These can be found in the Dangerous Goods Emergency Action Codes List book. Question 111 What is the Hazard Identification Number for this material? If hazardous chemicals were involved in the incident enter the 2 or 3 digit alphanumeric Hazard Identification Number. These can be found in the Dangerous Goods Emergency Action Codes List book. Question 112 Has a false alarm been recorded at this location within the last financial year? Indicate, if notified by AFA false alarm, whether the FRS had attended this incident site previously within the current financial year or not or whether this is unknown. This question is used to provide information for BVPI 149. On Attendance Resources Used This section gathers information on the appliances, resources, crew and officers used during the incident. This information may be populated automatically from the Command & Control system. In the future this data will be provided by the FiReControl RCC (England only). The following points should be noted for FRS where the data is not provided automatically: - It is only necessary to provide details on the appliances and the main resources used (e.g. 13.5m ladder, high pressure hose reel), but not the individual fire fighters involved and the minor resources (e.g. axe). - We are aware that for a small number of incidents the number of appliances may be quite large. One of the IRS Guidance v1.1 IRS Incident Form 49

56 aims of the pilot is to understand the amount of effort required to gather this information. The vehicle and resource information is used for the development of IRMPs and it is important that it is as accurate as possible without creating unnecessary burdens on data entry. Button Description Return to the previous screen, in this case the Additional Information form. Save the incident details and return the user to the IRS Home page. Save the incident details and proceed to the next page, in this case either the Details of Action form or the Incident Summary form, depending on the type IRS Guidance v1.1 IRS Incident Form 50

57 of incident. Cancel the last action. A cancel confirmation message is displayed and the user then has the option to return to the IRS Home page by clicking the Complete button. Information is recorded on each vehicle deployed by clicking on the Add Another button for question 33a1 low and record the following information: Enter the type of FRS vehicle deployed to the incident Enter the FRS vehicle crew details Enter the FRS vehicle timings Enter the station/address from which the FRS appliance was deployed Information is recorded on the type and quantity of FRS equipment deployed by clicking on the Add button for question 34a1. For each piece of equipment used, record the following information: Select the type of equipment resource used from the dropdown list Enter the number of the equipment resource used Button Description Display the relevant form for each section to enter either FRS vehicle type or equipment resource. Edit the details of the selected record. Delete the details of the selected record. Following the recording of details relating to FRS resources deployed to the incident, click the Next button to proceed. The IRS will either display the Details of Action form or the Incident Summary form depending on the type and severity of the incident. The Details of Action form will be displayed if more information is required, for example in the case of a Primary fire. If no further information is required, the Incident Summary form will be displayed. IRS Guidance v1.1 IRS Incident Form 51

58 Question 33a1 Type of vehicle List all FRS vehicles that attended the incident. The system will automatically ask for each vehicle the list of relevant questions below. The options for vehicles are detailed below. These are as defined in the FiReControl convergence documents. Vehicle Type Description Category Id ATL Turntable ladder A AHP Hydraulic platform A ALP Aerial ladder platform A AWT Water tower A AA Other aerial appliance A BTF Fire boat B BTI Inshore waters boat B BTC Coastal waters boat B BTR Rescue boat B BTS Safety Boat B BTT Transport boat B CCU Control unit C CFC Forward Control unit C CSU Command unit C CS Command support C FIU Fire investigation unit F HHM Hazardous materials unit H HCU Chemical unit H HIR Incident response unit H PPL Pump / Pump ladder P PWT Water tender P PWL Water tender ladder P RRT Rescue tender R RRU Fire rescue unit R SST Salvage tender / Damage control unit S SFT Foam tender S SBA BA lorry / BA van S SCV Canteen van S TGL General purpose lorry T TGV General purpose van T TPT Prime movers / Tractor units T TC Personnel carriers T WHL Hose Layer W WTK Water carrier / tanker W Guidance Question 33b What time was the appliance mobilised? If this information is not automatically received from Command and Control, using 24-hr clock format hh:mm (hour, minute), enter the time to the nearest minute that each appliance was mobilised by Command & Control. IRS Guidance v1.1 IRS Incident Form 52

59 Question 33c What time was the appliance mobile? If this information is not automatically received from Command and Control, using 24-hr clock format hh:mm (hour, minute), enter the time to the nearest minute that each appliance was mobile i.e: The time at which the appliance started moving towards the incident. Question 33d What time did the appliance arrive at the scene If this information is not automatically received from Command and Control, using 24-hr clock format hh:mm (hour, minute), enter the time to the nearest minute that each appliance was in attendance at the incident Question 33e What time was the appliance ready to be redeployed? If this information is not automatically received from Command and Control, using 24-hr clock format hh:mm, (hour, minute), enter the time to the nearest minute that each appliance was available to be redeployed to another incident. i.e. This is the time that the appliance is no longer actively involved in the incident and is available for other calls. Question 33f What time did the appliance return from the incident? If this information is not automatically received from Command and Control, using 24-hr clock format hh:mm (hour, minute), enter the time to the nearest minute that each appliance returned i.e This the time that the appliance left the scene. Question 33i Did the vehicle demount a resource for use at the scene? (e.g. a pod)? If this information is not automatically received from Command and Control, using the radio button, indicate whether or not a demounted resource was used. A demounted resource is one which is transported to the incident ground on a prime mover (truck). We are interested in the resources used NOT the vehicle used to transport them. Examples are: high volume pumps, horse/cattle rescue equipment, mud/rescue paths etc. Question 33j How many crew were dispatched with the vehicle? Enter the number of crew aboard each appliance. This should show the total number of crew aboard each appliance, including supervisory crew aboard. IRS Guidance v1.1 IRS Incident Form 53

60 Question 33k Number of Incident Command Officers Enter the number of Incident Command Officers (including functional officers) attending the incident in addition to crew on vehicles. E.g. Flexi duty officers providing part of the incident command system This information should be recorded against one appliance only. Question 34a1 Type of resource/equipment used Enter the type of each main equipment resource used. It is important that you record the equipment used, not the equipment available. These values are from the Fire Control / Convergence Resource/Equipment Types. The system will automatically add for each piece of equipment the list of relevant questions below. Description Category Id Guidance Hosereel - high pressure Water Delivery Hosereel - low pressure Water Delivery Main line/jet - high pressure Water Delivery Main line/jet - low pressure Water Delivery Monitor - high pressure Water Delivery Monitor - low pressure Water Delivery Fire bucket Water Delivery Includes Knapsack Other Water Delivery Low Expansion Foam Medium Expansion Foam High Expansion Foam Active firefighting PPV Offensive method Smoke clearance PPV Defensive method Post fire PPV Extended duration BA Standard duration BA Other BA Stage 1 Level of BA control Stage 2 Level of BA control Main control Level of BA control 13.5m Ladders 9/10.5m Ladders Roof ladder Ladders Short extension Ladders Triple/Short Extension Ladder Ladders Other Ladders Cutters Lifting & Hydraulic equipment Spreaders Lifting & Hydraulic equipment Combi tools Lifting & Hydraulic equipment Door opener Lifting & Hydraulic equipment Rams Lifting & Hydraulic IRS Guidance v1.1 IRS Incident Form 54

61 equipment Air bags Lifting & Hydraulic equipment Animal Harnesses Lifting & Hydraulic Includes handling equipment equipment Crane/Lifting Frames Lifting & Hydraulic equipment Lifting Harnesses Lifting & Hydraulic equipment Strops and Shackles Lifting & Hydraulic equipment Winches Lifting & Hydraulic equipment Other Lifting & Hydraulic equipment Decontamination Equipment Decontamination Equipment gas tight Chemical Protective Clothing non-gas tight Chemical Protective Clothing Line rescue Line rescue Dosimeter Radiation monitoring Thermal Imaging Camera Cameras Flexible Cameras Cameras Defibrillator First aid Resuscitator First aid Spinal Board First aid Stretcher First aid Trauma Care Equipment First aid Includes first aid kit Dry Suits Dry Suits Electric Saws/Cutters Electric Saws/Cutters Electric Submersible Pump Pumping Equipment Portable Pump Pumping Equipment Environment Agency Equipment Environment Agency Equipment Explosimeter Explosimeter Axes/Hammers Forcible Entry Tools Bolt Croppers Forcible Entry Tools Crowbar Forcible Entry Tools Lift Keys Lift Keys Lighting Equipment Lighting Equipment Mud/Rescue Paths Mud/Rescue Paths Question 34d Number used Enter the total number of pieces of equipment used E.g. 13.5m ladder = 5 IRS Guidance v1.1 IRS Incident Form 55

62 On Attendance Action This section provides details about any action taken and noted on attendance. The purpose of the Details of Action form is to record information on any action taken on attending the fire incident. This includes the following: Fire fighting actions taken Manual fire-fighting equipment available Fixed fire-fighting facilities available Active fire-fighting facilities available IRS Guidance v1.1 IRS Incident Form 56

63 IRS Guidance v1.1 IRS Incident Form 57

64 Button Description Return to the previous screen, in this case the Details of the FRS Resources Used form. Save the incident details and proceed to the next page, in this case either the Details of Resulting Damage form. Save the incident details and return the user to the IRS Home page. Cancel the last action. A cancel confirmation message is displayed and the user then has the option to return to the IRS Home page by clicking the Complete button. On completion of the Details of Action form, click the Next button to proceed to the Details of Resulting Damage form. Question 66b Type of active safety systems present? Select the option that best describes the Active Fire fighting Systems present in the vicinity of the fire (origin of fire), if any. An active fire fighting system is designed to protect the building in the event of fire. E.g. sprinklers. Active Firefighting Systems present in vicinity of fire (origin of fire) None present Sprinklers Water mist Gaseous system - halon Gaseous system - other Pressurisation Smoke ventilation Drencher Foam Powder Other Not known Question 68b Location of active safety systems in relation to fire Select the option that best describes the location of any active systems present in the vicinity of the fire. Location of active systems IRS Guidance v1.1 IRS Incident Form 58

65 In room of origin of fire On same floor as fire Different floor from fire Question 69b Did the safety system operate? Select the option which indicates whether any Active Firefighting System operated. This question will require an answer for each system identified in the vicinity of the fire. Did Active Firefighting System operate? No Yes, but did not raise alarm Yes and raised alarm Question 70a How many operated? Enter the number of sprinkler heads that operated. This question only applies to sprinkler systems. Number of sprinkler heads operated More than 5 Not known Question 70b Impact on fire? Indicate the impact of the Active Firefighting System. This question will require an answer for each system identified in the vicinity of the fire. What was the Active Firefighting Systems impact? Extinguished Contained/controlled Did not contain/control IRS Guidance v1.1 IRS Incident Form 59

66 Question 71b Reason alarm system did not function as intended The purpose of this question is to record why the systems failed to achieve their objective. Select the option against the description that best describes the main reason for the poor outcome of any active systems present at the location. This question will require an answer for each system identified in the vicinity of the fire. Reason if poor outcome (Active Firefighting Systems subset of values) System not set up correctly System damaged by fire Fault in system System turned off Fire in area not covered by system Other Question 72 Was any follow-up Fire-Safety action or Investigation work undertaken as a result of this fire? Was there any follow-up fire safety action or investigation by the FRS, yes or no? (If not known select No.) For example: A visit from an FRS Fire Safety Adviser A visit from Community Fire Safety staff. A letter to the property owner A full fire investigation Question 76 Was there a delay in commencing fire fighting actions? Select the option that best describes the reason for the delay in starting fire fighting at the incident. Delay No delay Delay due to: Accessing fire high rise building Delay due to: Accessing fire security doors/other security measures Delay due to: Accessing fire large site Delay due to: Fire not visible IRS Guidance v1.1 IRS Incident Form 60

67 Delay due to: Sent to wrong location Delay due to: Accessing fire - narrow road, low bridge Delay due to: Civil disturbance Delay due to: Assault on Firefighters Question 84 What was the main action taken by the general public prior to arrival? Enter the main method of fire fighting used by the public before the arrival of the FRS. Enter attempted fire fighting method even if it was unsuccessful. If the fire was not tackled before FRS arrival, enter none'. Actions by non FRS None, Removal from heat source, Fuel supply disconnected, Smothering, Water from bucket/container, Water from garden hose. Used hosereel Fire extinguisher Beaten out Not known Question 85 What was the main action taken by FRS Personnel? Enter the main method of fire fighting used by the FRS. Main action by FRS None Small means Portable extinguishers No firefighting Burned out (Allowed to burn under control) Removal from/of heat source Cutting away Disconnection of fuel supply Beating, stamping Smothering use of sand, earth, snow etc Smothering use of fire blanket Smothering use of other method Water from bucket/containers Water domestic supply Immersed in water Other small means C0 2 (carbon dioxide) Other vaporising liquid Includes switched off Includes hearth kit Includes mobile unit BCF, CTC, CBM, IRS Guidance v1.1 IRS Incident Form 61

68 Main action by FRS Non-portable/ fixed sources Other sources Not known Dry powder (DP) Water, soda acid, gas expulsion etc (water stored pressure) Foam AFFF (Aqueous Film Forming Foam) Foam other than AFFF Extinguisher other Water from garden hose Water from fixed hosereel installation Bulk CO 2 Specialist extinguishing agents used in bulk Hosereel (low pressure) (HR) - tank supply only Hosereel (low pressure) (HR) - augmented supply Hosereel (high pressure) (HRJ) - tank supply only Hosereel (high pressure) (HRJ) - augmented supply Main branch/jet (J) Foam low expansion (LX) or type unspecified Foam medium expansion (MX) Foam high expansion (HX) Monitors (MON) ground or aerial (if using foam use Foam categories HALON type unspecified high pressure, water fan spray Question 82 Type of firefighting equipment present If any manual systems were used, select the one that was most effective. Please enter any information of portable fire fighting equipment used at the incident. Manual systems None Fire buckets Portable extinguishers Fire blanket Hosereel Larger system that is started manually Other Question 83 Effect of manual system on fire For the system selected in Question 82, indicate the effect the manual system had on the fire? IRS Guidance v1.1 IRS Incident Form 62

69 Impact of manual systems Extinguished fire Contained fire Did not contain fire Made incident worse Not known Question 86 Fixed fire fighting facilities present Indicate whether any fire service building service facilities were present. If there are none present, you will be required to go to Question 46. Fire service building facilities present Dry risers Wet risers Firefighting lift Firefighting shaft Foam makers/drenchers/downcomers Smoke extraction/ventilation Question 87 Building facilities used Were fire service building facilities used? Indicate yes or no. Question 88 If not working, why? Select the option that best describes why the fire service building facilities were not working. Fire service building facilities (by type) not working due to: Poor maintenance Vandalism Damaged by fire On Attendance Damage This section details the damage to the property on attendance. IRS Guidance v1.1 IRS Incident Form 63

70 The following information is required to complete the form: Details on the cause of the fire Details of any dangerous substances or explosions involved in the fire incident Details on the damage to dwellings caused by the fire Description of the affected building IRS Guidance v1.1 IRS Incident Form 64

71 IRS Guidance v1.1 IRS Incident Form 65

72 Button Description Return to the previous screen, in this case the Details of Action form. Save the incident details and proceed to the next page, depending on the incident this may be the Involvement of Persons form or the Summary form Cancel the last action. A cancel confirmation message is displayed and the user then has the option to return to the IRS Home page by clicking the Complete button. Question 46 What type of room/compartment did the fire start in (room of origin)? Select the option that best describes the area where the fire first started. The options you may select from depend on the property type where the fire occurred. The main location types are: Dwelling Other Residential Non Residential Road Vehicle Boat Rail vehicle Aircraft For each of these location types there is a table below which show the options available. Location of fire start Dwelling Airing/drying cupboard Bathroom Bedroom Chimney Conservatory Corridor/hall Dining room External fittings Garage Indoor swimming pool Kitchen Lift/lift shaft/motor room Living Room IRS Guidance v1.1 IRS Incident Form 66

73 Location of fire start Dwelling Refuse store Roof space Sauna Stairs Under stairs (enclosed, storage area) Utility room Open Plan Area Other Not known Location of fire start Other residential Airing/drying cupboard Bar/canteen/restaurant/mess Bathroom/Toilet Bedroom Bedsitting room Boiler room Cell Chimney Class room Cloakroom Common room/staff room/day room Conservatory Corridor/hall Dining room Dormitory External fittings Garage Indoor swimming pool Kitchen Laundry room Lift/lift shaft/motor room Meeting room Office Power house/plant/generator Reception area Refuse store Roof space Sauna Stairs Store room Under stairs (enclosed, storage area) Utility room Ward/sick bay Other Not known Location of fire start Non Residential Building Barn Boiler room Canteen/restaurant IRS Guidance v1.1 IRS Incident Form 67

74 Location of fire start Non Residential Building Chimney Conservatory Corridor/hall External fittings Process/production room Garage IT server/mainframe room Lift/lift shaft/motor room Meeting room Office Parking garage Power house/plant/generator Reception area Refuse store Roof space Shop floor/showroom/display hall Store room Under stairs (enclosed, storage area) Other Not known Location of fire start Road Vehicle Boot Driver/Passenger area Engine Fuel tank Other inside/cargo area Wheel/Brakes Other Not known Location of fire start Boat Boiler room Car deck (ferries) Crew area Deck cargo Engine room Fuel tank Hold/cargo area Passenger area Other Not known Location of fire start Rail Vehicle Driver area Fuel tank Passenger area Power unit Restaurant/buffet carriage Wheels/Brakes Other Not known IRS Guidance v1.1 IRS Incident Form 68

75 Location of fire start Aircraft Cargo area Cockpit Engine Fuel tank Passenger area Wheels/Brakes Wing Other Not known Includes hold Question 48 What was the main cause of the fire? Select the option that best describes the main cause of the fire. It is not necessary to be certain that the fire was due to the cause given, only that the cause was one that could be reasonably supposed, given the evidence available. Cause Faulty fuel supply Gas Faulty fuel supply Electricity Faulty fuel supply Petrol product Faulty leads to equipment or appliance Fault in equipment or appliance Cooking chip pan/deep fat fryer Cooking other cooking Negligent use of equipment or appliance (heat source) Playing with fire (or heat source) Careless handling of smoking materials due to sleep or unconsciousness Careless handling of smoking materials due to careless disposal Other careless handling of fire (or heat source) due to sleep or unconsciousness Other careless handling of fire (or heat source) due to careless disposal Other careless handling of fire (or heat source) due to knocking over lighted object or heat source Combustible articles too close to heat source (or fire) Person too close to heat source (or fire) Vehicle crash or collision Chimney fire Bonfire going out of control Other intentional burning, going out of control Accumulation of flammable material Natural occurrence Fault in leads to equipment/appliance only Fault within equipment/appliance only Chip pan/deep fat fryer only Not chip pan or deep fat fryer Careless handling of smokers materials only Not careless disposal of smokers materials Includes knocking over candles etc. Select when incident is a chimney fire Includes lightning strikes and sun s rays. IRS Guidance v1.1 IRS Incident Form 69

76 Overheating, unknown cause Bomb/incendiary device Suicide/attempted: setting fire to self Homicide/attempted: setting fire to other person/s Heat source and combustibles brought together to cause fire deliberately Other Deliberate ignition only Question 51 What person or action caused the fire? Select the option that corresponds to the age group of the person reasonably supposed to have caused the fire. If 'deliberate' was selected in Q50 only 'child', 'youth', 'adult', 'elderly' or 'person, age unknown' should be selected here. Caused by Child 0-9 Youth Adult Elderly 65 plus Person, age not known If the age group of the person cannot be estimated then select 'person, age unknown'. Animal Other Not known Includes natural occurrences Question 52a What was the household occupancy type at the time of the incident? Select the option that best describes the occupancy type of the dwelling. Household occupancy type (Dwellings Only) Single parent Elderly couple 65 plus Elderly alone 65 plus Children/Youths alone 0-17 Adult alone Includes single person household Other Includes families Not known IRS Guidance v1.1 IRS Incident Form 70

77 Question 52b Other human factors contributing to the fire? Select the main factor contributing to the cause of the fire. In some cases you may believe that there is more than one factor, in this case you should select the factor which in your opinion was the most significant. 'Not known' category to be used only when absolutely necessary. Other human factors affecting cause (Dwellings Only) Suspected under influence of alcohol Suspected under influence of drugs Suspected smoking Disabled Temporary lack of physical mobility Other medical condition/illness Falling asleep/asleep Excessive and dangerous storage Not known Temporary physical (mobility) disability, e.g. Fractured limb e.g. Epilepsy To be used only when absolutely necessary. Human factors affecting cause (All except Dwelling) Suspected under influence of alcohol Suspected under influence of drugs Suspected smoking Disabled Temporary lack of physical mobility Other medical condition/illness Temporary physical (mobility) disability, e.g. Fractured limb e.g. Epilepsy Falling asleep/asleep Excessive and dangerous storage Not known To be used only when absolutely necessary. Question 53a What was the source of ignition? Select the option that best describes the appliance, installation or other source if ignition. IRS Guidance v1.1 IRS Incident Form 71

78 If more than one appliance is involved, identify the most likely item. If source is a spread from secondary fire, select spread from secondary fire. If recording a multi-use appliance e.g. Aga, Rayburn etc, describe the mode of use at the time. Matches, lighters etc are obvious sources of ignition, but if another item is used as an intermediary between the match/lighter and the item first ignited (Q.56), then the source of ignition is that intermediary. I.e. If a match is used to light a piece of paper, which in turn is used to set light to a carpet, then the lit paper is the source of ignition. - Further Scenarios have been created for your use at the back of this book, including sources of ignition such as chip pans. Main source of ignition Cooking appliance Cooker incl oven Includes hob/cooker top and oven Ring/hot plate (separate appliance) Separate appliance only Chip pan Chip pan only Deep fat fryer Microwave oven Grill/toaster Barbecue Camping stove Other Other domestic style appliance Fridge/freezer Lighting TV Audio equipment PC equipment (domestic use) Video/DVD Other electrical visual equipment Washing machine Tumble dryer Washer/Dryer combined Vacuum cleaner Iron Trouser press Extractor fan Dishwasher Electric blanket Hair dryer Electric kettle Blow lamp/paint remover Battery Charger Spin Dryer Gardening equipment Other domestic style appliance Fairy lights Includes mobile phone charger IRS Guidance v1.1 IRS Incident Form 72

79 Main source of ignition Spot lights Other incandescent light bulbs Fluorescent lights Includes strip, neon, special effects lighting Other lights Heating equipment Space heaters Central heating/hot water Separate water heating Food warming equipment (not cooking) Electricity supply Apparatus batteries, generators Wiring, cabling, plugs Office equipment Copiers/printers Vending equipment PC Computers Other computer equipment Telephone/answering machine/fax machine Industrial equipment Kiln, oven, furnace Includes forge cupola Chimney Spread from secondary fire Vehicles only Other appliance or equipment Not appliance or equipment Dryer Manufacturing equipment Welding/cutting equipment Lift Other Electrical fault Engine, fuel line or pump Wheels or brakes Other non-electrical Unknown Matches Cigarette lighter Smoking materials Candles Oil lamps/incense burners Includes grain/grass dryer Includes combustion chamber, flywheel, camshaft, blowback from carburettor, backfire from engine, sparks from engine. Includes brakes, wheel/axle bearings Includes clutch, gearbox, heat exchanger, differential, axle, constant velocity joint (cvj) Includes spark from unknown source Includes cigarettes, cigars, tobacco Includes tea lights IRS Guidance v1.1 IRS Incident Form 73

80 Main source of ignition Fuel/chemical related Other Not known Lighted paper or card, or other naked flame Fireworks Intentional burning out of control Incendiary device Bomb / explosives Natural occurrence Wet hay Gases Liquids; petrol/oil related Solids; coal, coke, wood, card Flammable chemicals Includes fire lighters Includes petrol bomb Includes static electricity, sun s rays Use only if absolutely necessary Question 53b What powered the ignition? The IRS system only allows for certain types of ignition as selected in 53a to have a power by category. Select the option that best describes the main source of ignition s power. E.g. A cooker may be powered either by Gas (mains) or electricity. Main source of ignition power by Gas mains Gas cylinder Electric Other Unknown Question 56 What item was first ignited? Select the option that best describes the item first ignited. The item to be selected is the first item to be ignited by the source of ignition. - Item first ignited cannot be the same as source of ignition - Do NOT include items that were ignited in the course of their normal use (e.g. a cigarette, match etc). - If unsure of the item first ignited, record the most likely.! If a spread from a secondary fire, record the part of the primary location that was damaged first. E.g. if the source of ignition was a bonfire burning leaves which spread to the wooden wall of a garden shed, then the item first ignited was the shed, not the waste leaves on the bonfire IRS Guidance v1.1 IRS Incident Form 74

81 Item first ignited Vegetation Food Animal Clothing/textiles Furniture/furnishings Structural/fixtures/fittings Foam, rubber. Plastic Explosives, gas, chemicals Decoration/celebration Rubbish/ Waste/recycling Wood Other Not known Trees Crops Grassland/heath/scrub Straw/stubble Leaves Hedge Other Cooking oil or fat Other Animal products Bedding Clothing Other textiles Bed/mattress Upholstered furniture Other furniture Floor coverings Window coverings Lampshades Other/unspecified furnishings Roof External fittings Internal fittings Other Foam Rubber Plastic Fireworks Explosives/Ammunition Gases Petrol/oil products paint, varnish, resins, creosote Chemicals Decorations/cards Christmas trees Rubbish/waste material Recycling - paper, cardboard Recycling - other Garden Shed Includes hay, peat Do not use unless necessary Question 57 What item, if any, was responsible for the spread of the fire? Select the option that best describes the item responsible for any fire spread. IRS Guidance v1.1 IRS Incident Form 75

82 Do not use not known unless absolutely necessary. Item first ignited Vegetation Food Animal Clothing/textiles Furniture/furnishings Structural/fixtures/fittings Foam, rubber. Plastic Explosives, gas, chemicals Decoration/celebration Rubbish/ Waste/recycling Wood Other Not known Trees Crops Grassland/heath/scrub Straw/stubble Leaves Hedge Other Cooking oil or fat Other Animal products Bedding Clothing Other textiles Bed/mattress Upholstered furniture Other furniture Floor coverings Window coverings Lampshades Other/unspecified furnishings Roof External fittings Internal fittings Other Foam Rubber Plastic Fireworks Explosives/Ammunition Gases Petrol/oil products paint, varnish, resins, creosote Chemicals Decorations/cards Christmas trees Rubbish/waste material Recycling - paper, cardboard Recycling - other Garden Shed Includes hay, peat Do not use unless necessary Question 58 If there was any rapid fire growth due to Select the option that best describes whether there was rapid fire growth and if so, what caused it. Rapid fire growth due to Includes IRS Guidance v1.1 IRS Incident Form 76

83 No rapid fire growth Yes, Cooking oil or fat Yes, Fireworks Yes, Ammunition Yes, Gases Yes, Petrol/oil products Yes, Paint, varnish, resins, creosote Yes, Chemicals Yes, back draft Yes, flashover Limited ventilation can lead to a fire in a compartment producing gases containing a significant proportion of unburnt combustible products. If these unburnt products of pyrolisis accumulate in the compartment which is subsequently vented, either by a fire fighter or a window breaking due to thermal stress, then a sudden deflagration can ensue. The deflagration moving through the compartment and out through the vent is known as a back draft. In a compartment fire there can become a stage where the radiation from the fire plume and from an accumulation of hot gases at ceiling level (and from hot compartment boundaries) can cause a transition due to radiative ignition of all exposed combustible items within the compartment. This sudden transition of a growing fire into a fully developed fire is known as flashover. Yes, doors (open or closed) Question 59 What, if any, dangerous substances were involved? Select the option that best describes the dangerous substance that was involved in the fire, if any. Do not record dangerous substances merely because they were at or near the scene of the incident. Only record those that affect the fire fighting effort, or become involved in the development of the fire. Dangerous substances involved None Fireworks Ammunition Other explosives Gases Flammable liquids Flammable solids IRS Guidance v1.1 IRS Incident Form 77

84 Question 60 Was there an explosion due to dangerous substances? Select the option to indicate whether any dangerous substances were involved in causing an explosion. Explosion An explosion is a very rapid build up of pressure giving rise to a characteristic bang. The pressure may be sufficient to cause injury to people and structural damage to buildings. Explosions may result from gas leaks, including unburnt fire gases or from overheated cylinders or unstable solid materials. Explosion substances None Fireworks Ammunition Other explosives Gases Flammable liquids Flammable solids Question 61 At what stage in the lifetime of the fire did the explosion occur? Select the option that indicates whether there was an explosion and if so at what stage during the fire it occurred? Explosion? and at what stage GUDIANCE No Yes, before fire Yes, during fire Yes, both before and during Yes, sequence not known Question 62 Were any containers involved? Select the number against the description that best describes the container involved in the fire. Explosion containers None Bottles Cylinders Cans Drums Tank/s Pipe/pipeline Other IRS Guidance v1.1 IRS Incident Form 78

85 Question 63 Was any special method of building construction involved? Select the option that describes the material used in any special construction of the buildings involved in the fire. Special Building construction involved None Timber framed Cladding Sandwich panels Atria Thatch Large single storey retail premises Other Question 90a Estimated size of the fire when fire service arrived Select the option that corresponds to the estimated fire size on arrival. The options available depend on where the fire occurred. There is a table below which describes the options for each category of location. Dwellings, Other Residential and Non-Residential Buildings Estimated fire size on arrival of FRS Buildings Dwellings, Other Residential and Non-Residential Buildings Limited to item 1st ignited Limited to room of origin Limited to floor of origin (not whole building) Limited to 2 floors (not whole building) Affecting more than 2 floors (not whole building) Affecting adjoining properties as well Estimated fire size on arrival of FRS Outdoors Limited to item 1 st ignited Beyond item 1 st ignited Estimated fire size on arrival of FRS Road Vehicle Limited to item 1st ignited Front only Rear only Whole vehicle Estimated fire size on arrival of FRS boats Boat Limited to item 1 st ignited IRS Guidance v1.1 IRS Incident Form 79

86 Limited to room of origin Limited to deck of origin Limited to 2 decks Affecting more than 2 decks, not whole boat Whole boat Estimated fire size on arrival of FRS Rail Vehicle Limited to item 1st ignited Driver s area only Single carriage More than one carriage, not whole train Whole train Estimated fire size on arrival of FRS Aircraft Limited to item 1st ignited Engine/engines Cockpit Over half the aircraft Whole aircraft Question 90b If any adjacent properties were affected at the time you arrived, how far away were they (m)? Select the option that corresponds to the distance between the incident location and the adjacent property affected at time of arrival. Distance and over Question 91a What was the extent of fire damage at stop? Select the option that corresponds to the total limit of damage by fire and heat only at incident stop. NOT including smoke or other damage. Estimated fire size on arrival of FRS Buildings (Level 2 Incident Types - Dwellings, Other Residential IRS Guidance v1.1 IRS Incident Form 80

87 and Non-Residential Buildings) Limited to item 1st ignited Limited to room of origin Limited to floor of origin (not whole building) Limited to 2 floors (not whole building) Affecting more than 2 floors (not whole building) Affecting adjoining properties as well Question 91b If any adjacent properties were affected at stop how far away were they (m)? Select the option that corresponds to the distance between the incident location and the adjacent property affected at time of stop. Distance and over Question 92 What is the extent of the area that is fire damaged (sq/m at stop)? Select the option corresponding to the size of the fire damage (m2) at stop Area sq metres and over IRS Guidance v1.1 IRS Incident Form 81

88 Question 93 What was the extent of the total area damaged? (sq/m at stop, including fire, water, heat and smoke damage)? Select the option corresponding to the total damage (m2) at stop 'Total' = fire+heat+smoke+water Area sq metres and over Question 94 What is the approximate size of the room/compartment of the fire s origin (sq/m)? Select the option that corresponds to the estimated size (m2) of room/compartment of origin Area sq metres and over Question 95 What is the approximate size of the floor of the fire s origin (sq/m)? Select the option that corresponds to the size of the floor of origin in m2 Area sq metres IRS Guidance v1.1 IRS Incident Form 82

89 and over Question 96 Number of floors/decks above ground/main deck Enter the number of floors/decks above ground/main deck Do not enter a plus (+) sign before the number Ground floor = 0 A diagram below shows how to select the correct floor number. Floor = 1 Floor = 0 Ground level Question 97 Number of floors/decks below ground/main deck Enter the number of floors/decks below ground/main deck Do not enter a minus (-) sign before the number Ground floor = 0 A diagram below shows how to select the correct floor number. IRS Guidance v1.1 IRS Incident Form 83

90 Floor = 0 Floor = 1 Ground level Floor = 2 Question 98 On which floor/deck did the fire originate? Enter the floor/deck of origin of the fire Ground floor = 0 If below ground enter a - (minus sign) before the number. A diagram below shows how to select the correct floor number. Floor = 1 Floor = 0 Floor = -1 Question 102 If known, what was the vehicle registration number? Enter the registration number of the vehicle. This question should only be completed for ROAD VEHICLES IRS Guidance v1.1 IRS Incident Form 84

91 Question 103 Had the vehicle been reported missing to the Police? Select the option to indicate whether the ROAD VEHICLE was reported stolen to the Police? Vehicle reported stolen to the Police? No Yes Not known Includes Police report number Question 104 Did the vehicle appear to be abandoned? Select the option to indicate whether the ROAD VEHICLE was abandoned? Abandoned To leave a vehicle forever A road vehicle is any vehicle designed for road use. Was road vehicle abandoned? No Yes Not known Question 107 What was the extent of the area damaged by the fire (sq/m)? Select the estimated outdoor fire damage (m2). A hectare is 10,000 square metres (100mx100m), an acre is 4047 square metres. Area sq metres and over IRS Guidance v1.1 IRS Incident Form 85

92 Question108 Did the fire occur in an area designated as a National Park? Select the option which indicates whether the grassland/woodland fire was in an area designated as a National Park? Question 113 Has there been any CFS activity at this location in the past 6 months? Select the option that indicates whether any community Fire Safety activity was given in the last 6 months. If None select other. Not known should only be used if absolutely necessary. If dwelling fire, please indicate any CFS activity given in the last 6 months Home Fire Risk Check, including fitting smoke alarm Home Fire Risk Check, smoke alarm not fitted Smoke alarm fitted, not as part of Home Fire Risk Check Local publicity/campaigns Visit following a previous fire Other Not known Includes none Only use if absolutely necessary On Attendance Involvement of Persons This section records details of any persons (victims) involved in the incident as: - Rescue - Injury - Fatality - Information is also asked about number of those evacuated but no detailed information is requested IRS Guidance v1.1 IRS Incident Form 86

93 Button Description Return to the previous screen, in this case the Details of Resulting Damage form. Save the incident details and proceed to the next page, in this case the Summary form. Cancel the last action. A cancel confirmation message is displayed and the user then has the option to return to IRS Guidance v1.1 IRS Incident Form 87

94 the IRS Home page by clicking the Complete button. Question 37a Please classify the extent of harm that this person has come to as a result of the incident Select the option indicating the victim type. One individual can only be classed in one of three categories fatality, injured or rescued. If a person was, for example, a rescue and had an injury you must class them as an injured only (as this is the more serious category) and then detail their rescue in the rescue detail questions. Injured include victims that were rescued with an injury Defined as a person who required more medical treatment than could be given at the fire ground, including people advised to attend hospital or to see a doctor, whether or not they actually do. Rescued Victims that were rescued only A baby carried out in the course of another person s escape does NOT count as a rescue, however if a rescuer (including FRS personnel) entered the building or other area affected by the fire in order to rescue the baby, then the baby should be recorded as a rescue or casualty. If the victim was clearly dead when found, the removal of the body should not be recorded as a rescue, but if a rescue took place in circumstances which might have resulted in a life being saved, then it should be recorded as a rescue, even if the person did not survive the rescue attempt. Victim type Fatality Injured (incl. rescue with injury) Rescued (rescue without injury) In the case of fires the deaths are only recordable if they are fire related. If circumstances are unclear recording can be made initially and the record deleted if necessary when full details are known. Include victims that were rescued with an injury Victims that were rescued only Question 37b Surname Enter the surname only of each victim This should be in enough detail to distinguish that person from all other people who are reported as fatalities and casualties. Do not use hyphens or apostrophes in surnames: IRS Guidance v1.1 IRS Incident Form 88

95 Eg. O Brien, not O Brien Smith Jones, not Smith-Jones Question 37c Forename Enter the forename(s) only of each victim Question 37d Age Enter the age in years of each victim A baby under one year of age is entered as 0. - If it is not possible to establish a person s exact age then estimate it to the nearest 5 years. (For statistical purposes ages are usually presented in ranges, e.g , so that an estimate of 25 would usually be included with those aged 25-29). - A person aged 100 or over should be entered as 99 Question 37e Gender Gender Male Female Not known Not specified Question 37f Ethnic Category Select the ethnicity of the victim using the categories provided Ethnicity The racial group of a person. People of mixed origin should be classified to the most appropriate category rather than use other ethnic group. On the screen this is displayed as two separate questions you should select the correct oprtions based on the table below. i.e. Ethnic Category White Ethnicity - British Ethnic Category Ethnicity White British Irish Other White Includes dark-skinned Europeans, eg, Turkish, Greek and other Southern European origin. Mixed White & Black IRS Guidance v1.1 IRS Incident Form 89

96 Caribbean White & Black African White & Asian Other Mixed Asian or Asian British Indian Pakistani Bangladeshi Other Asian If none of the above in this category Black or Black British Caribbean Includes black Americans African Chinese/Other Ethnic group Not stated. Other Black Chinese Other Ethnic group If none of the above in this category People of mixed origin should be classified to the most appropriate category rather than use other ethnic group Use this category if you are unsure of the person s ethnicity. Question 37g What is your understanding of the cause of death/nature of injury? Select the option that best corresponds to the cause of death or nature of injury. (FATALITIES only) Overcome by gas, smoke or toxic fumes; asphyxiation Burns Combination of burns and overcome by gas/smoke Shock Medical condition e.g. heart attack Fracture Cuts/lacerations Impalement Other physical injury Drowning Hypothermia Heat exhaustion Other Not known (inc scalds) (CASUALTIES only) Overcome by gas, smoke or toxic fumes; asphyxiation Burns severe Severe includes 1 st degree burns and/or an overnight stay in hospital. IRS Guidance v1.1 IRS Incident Form 90

97 Burns slight Burns or scalds Combination of burns and overcome by gas/smoke Shock Medical condition e.g. heart attack Breathing difficulties (Other than 'Overcome by gas, smoke or toxic fumes, asphyxiation') Fracture Concussion Bruising Cuts/lacerations Impalement Other physical injury Drowning Hypothermia Heat exhaustion Unconscious (no other evident significant injury) Other Not known Slight includes second and third degree burns, but not an overnight stay in hospital. For scalds only Question 37h What is your understanding of the severity of injury? Select the option that best corresponds to how severe the injury was '1 - Serious' At least an overnight stay in hospital as an in-patient '2 - Slight' attending hospital as an outpatient (not precautionary check) 3 Slight First Aid given at scene 4 Slight Precautionary check recommended Severity of (non-fatal) injury Serious at least overnight stay in hospital as in-patient Slight attending hospital as an out-patient (not precautionary check) Slight first aid given at scene Slight precautionary check recommended Minor treatment given at scene Where a person with no specific injury is taken to hospital for a precautionary check or advised to seek medical advice. IRS Guidance v1.1 IRS Incident Form 91

98 Question 37i Circumstances of fatal casualty Select the option that best corresponds to the circumstances surrounding the death of the casualty. Circumstances of fatal casualty Includes Thought to be already dead when Firefighter arrived Unable to resuscitate, confirmed dead at scene Unable to resuscitate at scene, confirmed dead at hospital Alive on leaving scene, but died later Not known Other Question 37j What were the circumstances leading to injury? For Primary Building fires only: Select the option which best describes any other circumstances of the victim. If the option is not listed, use other. Other circumstances of victim Bedridden Chair-ridden, e.g. in a wheel chair Other immobility Suspected under influence of alcohol Suspected drugged Discovering fire Fell onto fire Fighting fire (including attempts) Trapped by fire because unaware, e.g. asleep Trapped by fire other than unaware Trapped by collapse of structure Trapped by smoke Injured escaping Injured rescuing person Injured rescuing property or animals Injured being rescued Injured by blast Returned to fire Injury was possibly intentionally sustained at start of fire (eg suicides or attempts) Injury accidentally sustained at start of fire Other Not known IRS Guidance v1.1 IRS Incident Form 92

99 Question 37k Where was the victim when the fire started? For Primary Building fires only: Select the option which best describes the location of the victim at the time of fire starting Location at time of fire Room, cabin or compartment of origin Different room, cabin or compartment on floor of origin includes movable structure (eg lift) partly on floor of origin, or a stairway leading up from floor of origin Floor above origin Two or more floors above origin One floor below origin includes stairway leading down from floor of origin, also mezzanine Two or more floors below origin Outside building, vehicle etc of origin Seat of fire unknown or multi-seated (and above not applicable) Location of person unknown Not applicable, ie fire not in a building, vehicle etc Other location Question 37l Where was the victim found? For Primary Building fires only: Select the option which best describes where the victim was found. Where found Room, cabin or compartment of origin Different room, cabin or compartment on floor of origin includes movable structure (e.g. lift) partly on floor of origin, or a stairway leading up from floor of origin Floor above origin Two or more floors above origin One floor below origin - includes stairway leading down from floor of origin, also mezzanine Two or more floors below origin Outside building, vehicle etc of origin Seat of fire unknown or multi-seated (and above not applicable) Location of person unknown Not applicable, i.e. fire not in a building, vehicle etc Other location IRS Guidance v1.1 IRS Incident Form 93

100 Question 37m What role did this victim play in the incident? Select the option which best describes the role of the victim. Role of victim Firefighter Other emergency service personnel Resident/occupant Passer by Driver Passenger Visitor Other Not known Includes Question 37n Was victim rescued? Select the option that Indicates whether the victim was rescued or not or unknown Rescued A person who has received physical assistance to get clear of the area involved in the incident. A baby carried out in the course of another person s escape does NOT count as a rescue, however if a rescuer (including FRS personnel) entered the building or other area affected by the fire in order to rescue the baby, then the baby should be recorded as a rescue or casualty. If the victim was clearly dead when found, the removal of the body should not be recorded as a rescue, but if a rescue took place in circumstances which might have resulted in a life being saved, then it should be recorded as a rescue, even if the person did not survive the rescue attempt. Was victim rescued? No Yes Not known Question 37o If rescued, where was the victim rescued from? Select the option that best describes the rescued victim s location and circumstances. Rescued victim s location and circumstances Room, cabin or compartment of origin Different room, cabin or compartment on floor of origin IRS Guidance v1.1 IRS Incident Form 94

101 Floor above origin includes mezzanine above floor of origin Two or more floors above origin One floor below origin - includes stairway leading down from floor Two or more floors below origin Roof Outside building of origin Other Question 37p If rescued, who rescued the victim? Select the option that best describes the victim s rescuer Victim s rescuer Firefighter without breathing apparatus Firefighter with breathing apparatus Other without breathing apparatus Other with breathing apparatus Rescuer not known Question 37q If rescued, what method was used? Using the codes provided enter the option that best describes the main rescue method used. Rescue methods Extension ladder Turntable ladder Hydraulic platform Other aerial appliance, e.g. combined platform ladder Other ladder Lowered from window, roof etc, inc by line Supported/carried out Extricated Released Other method Not known Question 37r Was oxygen provided at scene? Using the radio button select whether oxygen was administered at the scene or not. Was oxygen given to casualties or uninjured/rescues No Yes IRS Guidance v1.1 IRS Incident Form 95

102 Question 38a What type of assistance was given? Select the option that describes how the person was assisted in the evacuation from the dwelling. Evacuation The removal of people from a dangerous place to somewhere safe Evacuation circumstances Led to safety by Firefighter Led to safety by others in building Received instructions from Firefighter from outside building Received instructions from others from outside building Includes Question 38b How many people were assisted in their evacuation? Enter the number of people who were evacuated, unharmed but with assistance from the dwelling. Evacuation The removal of people from a dangerous place to somewhere safe. Question 39 How many people were evacuated without assistance? Enter the number of people who were evacuated, unharmed without assistance from the dwelling. Evacuation The removal of people from a dangerous place to somewhere safe Question 80 Estimated time for completion of evacuation Select the option that corresponds to the time elapsed in completing the building evacuation. Evacuation The removal of people from a dangerous place to somewhere safe Estimated time for evacuation to be completed Immediately Under 5 minutes 5 to 30 minutes Over 30 minutes and up to 2 hours Over 2 hours Not known IRS Guidance v1.1 IRS Incident Form 96

103 Question 81 Reason for any delay to evacuation? If there was a delay in completing the building evacuation, select the option which best describes the reason for the delay. Evacuation The removal of people from a dangerous place to somewhere safe Was there a delay in completion of building evacuation? No evacuation Evacuation, but no delay Delay due to: Firefighting actions public Occupants did not respond to automatic alarm Elderly or disabled Re-entered building Building management poor Building layout/signage poor Firefighting actions by fire service contraflow on stairs Means of escape exits locked Means of escape items stored Means of escape not suitable Means of escape other Occupants gathering possessions Elderly 65+ years IRS Summary Page Unlike other forms, the Incident Summary form does not display questions; it displays a list of cross-field validation form errors. These cross-field validation errors are complex errors that can not be checked on individual form fields and include business rules as to what constitutes a valid incident. A complete list of validation errors and descriptions is given on page 144. If there are no errors or warnings If no errors or warnings are found you are asked if you have completed entering all the data for the incident. IRS Guidance v1.1 IRS Summary Page 97

104 If you select yes the incident will be marked as Recorded and will be available for your FRS Quality Assurance staff to check it, If you answer no the incident is saved and you can return later to complete any missing data. If there are errors or warnings You should follow the action described in the message to rectify the problem. Until the errors or warnings are resolved the incident cannot be quality assured and sent to DCLG. In addition, a notes section is available on the Incident Summary form to enter any additional information on the incident not recorded within the forms, or to record any issues encountered when completing the forms. IRS Guidance v1.1 IRS Summary Page 98

105 Summary screen with an information message Button Description Return to the previous screen, in this case the Details of the FRS Resources Used form or the Involvement of Persons form depending on the type of incident recorded. Complete incident recording process and return to the IRS Home page. IRS Guidance v1.1 IRS Summary Page 99

106 Save the incident details and return the user to the IRS Home page. Cancel the last action. A cancel confirmation message is displayed and the user then has the option to return to the IRS Home page by clicking the Complete button.. My Current Incidents The IRS My Current Incidents utility provides the ability to view incidents assigned to the current user. The My Incidents utility can be accessed by clicking on the My Current Incidents button from the IRS Home page shown below. Button Description Retrieve Incidents assigned to the current user. A list of incidents is returned and are displayed in a similar manner as shown when searching for incidents. IRS Incident Search IRS Guidance v1.1 My Current Incidents 100

107 The Incident search screen is reached from the Find and Update Incidents button on the Homepage. You can either enter an Incident identifier or you can enter more advanced search options. To enable the more advanced search options you need to select the radio button. For all the advanced search options you need to complete a data range to search for as well as specifying the type this allows you to search for incidents by the time of the call or when they were last updated. Enter the appropriate search criteria to retrieve the relevant incident. The following categories of search criteria are available: Fire and Rescue Service Station Identifier Incident Category Incident Status Incident Postcode Having selected the search criteria, click the Search button to submit the request. The IRS will display a list of incidents that match the search criteria entered as shown in the IRS Incident Search Results. IRS Guidance v1.1 IRS Incident Search 101

108 Button Description Return to the previous screen, in this case the IRS Home page. Reset the search criteria to the default values. Submit the request to search for incidents that match the criteria entered. IRS Guidance v1.1 IRS Incident Search 102

109 IRS Incident Search Results The incident search results screen displays the results of any search and allows you for any of the incidents displayed to do the following: View will allow you to view the incident in a read only mode, you will not be able to change and save any information. Edit will allow you to make changes to the incident, you will also be made the owner of the incident. Publish this option is only available to FRS Quality Assurance staff and allows them to publish the incident to DCLG IRS Guidance v1.1 IRS Incident Search Results 103

110 Button Description Return to the previous screen in this case the Search Incident to Update form Search for Incident form field descriptions Column Heading Description Status Current status of an incident. See online help for further details. IRS ID Incident identification number. Time of Call Time when the call was initially received. Type Type of incident. See guidance material for further details. Location Location of the reported incident. Station Ground FRS station identifier. IRS User Administration This functionality is only available to FRS Administrators The IRS User Administration utility provides a means by which a designated FRS user administrator can manage their own and other IRS user account details for their FRS. Provided that the appropriate role has been assigned to a user, the option to create new IRS users is also available. The IRS User Administration utility can be accessed by clicking on the more information hyperlink located on the User Administration panel of the IRS Home page as shown below. Alternatively, updates to user passwords can be applied by clicking on the change password hyperlink. IRS Guidance v1.1 IRS User Administration 104

111 The user is presented with the Administration Search for User form as shown below. Button Description Return to the IRS Home page. Create a new IRS user. Search for an existing IRS user. Create a New User The high-level steps required in order to create a new IRS user using the IRS User Administration utility are as follows: Enter user details Save user details IRS Guidance v1.1 IRS User Administration 105

112 Click the New User button found at the bottom of the Administration Search for User form. The Administration User Details form will be displayed as shown below. The Administration User Details form requires that the following information is populated: Organisation/FRS* Station First Name Surname Logon (username)* * Telephone User Role* Status IRS Guidance v1.1 IRS User Administration 106

113 Password* Please note that * indicates a mandatory field and the user cannot proceed until these details have been provided. Button Description Populates the Stations drop down list with all stations relating to the selected Organisation/FRS. Return to the Administration Search for User form. Save the entered user details. When the relevant details for the user have been entered click the Save button. The User Record updated confirmation page will be displayed as shown below. Click the Complete button to return to the IRS Home page. Update an Existing User The high-level steps required to update an exiting user using the IRS User Administration utility are as follows: Search for a user Select user to update Update user details Save user details IRS Guidance v1.1 IRS User Administration 107

114 On the Administration Search for User form select the following mandatory options from the relevant drop-down lists: Fire and Rescue Service User Role Further options are available to refine the user search by Station Identifier, User Name and User Role. Click the Search User button as shown below to proceed to the Administration Search for User form. Button Description IRS Guidance v1.1 IRS User Administration 108

115 Return to the previous screen, in this case the Administration - Search for User form Select the user you wish to update from the returned search results list by clicking on the relevant hyperlink under the User Name column. Having selected the relevant username, the Administration User Details form will be displayed similarly for when creating a new user. Please note however that when updating an existing user it is not possible to update the Logon (username) field for that user. The form will enable the following details to be updated: Column Heading User Name Role Organisation Station First Name Surname Description Username of all IRS users returned from search criteria entered on the Administration Search for User. Role of the returned user. The FRS to which the user belongs. The station to which the user belongs. Forename of the returned user. Surname of the returned user. When the relevant details for the user have been updated click the Save button to proceed to the User Record updated confirmation page as shown below. Click the Complete button to return to the IRS Home page. IRS Guidance v1.1 IRS User Administration 109

116 Frequently Asked Questions Frequently asked questions will be added on a cyclical basis after reviewing and analysing questions received by the IRS Helpdesk and during review meetings. We hope that you will find them helpful in assisting you with the completion of IRS and in the long term lessen the calls to the Helpdesk on these particular issues. Where the guidance can be updated following these reviews it will be and you will be informed immediately of any changes. Full lists of Field values This section contains the full menu lists that you will be asked to select from for certain IRS questions. They are to assist you in selecting the correct information from the lists as they show the detailed options for every category for that particular question. We have added these to this separate section to avoid crowding the main guidance document and potentially overwhelming the user. Please ensure that the full list is considered before making your selection. This is very important to ensure the best quality data is collected. IRS Guidance v1.1 Frequently Asked Questions 110

117 Full List of Mobilise Incident Types The incident types are split into 7 generic groups, which are: A Alarms E Explosion F Fire HM Hazardous Material R Rescues UA Unlawful Act HA Humanitarian or Assistance The full list of mobilise incident types is given in the table below. These values have been defined as part of the FiReControl convergence work (Product 13) Each incident type is also categorised as follows: S Societal L Life P Property H Heritage E Environment M Miscellaneous Generic Incident Types Note: the description examples are not an exhaustive list, they are for guidance only. Examples of where existing incident types belong in the future A AFA Incidents involving automatic fire detection systems A GAS ALARMS Any incident where the RCC is called to a fixed installation gas alarm. Domestic, commercial, industrial A SMOKE ALARM Any report of a domestic smoke alarm operating. From a Member of the public or a monitoring station E EXPLOSION Report of an explosion at a domestic or industrial premises. Not including deliberate bomb attacks E VEHICLE LPG Fires in vehicles fuelled by Liquid FUELLED Petroleum Gas. F ABANDONED Any occasion where a call is made to CALL an RCC where the call terminates prematurely and the information is incomplete F AIRCRAFT Large fixed wing commercial or F F LARGE AIRCRAFT LIGHT AIRCRAFT MILITARY private aircraft excluding military Fixed wing recreational/crop spraying/small private aircraft. Including - microlite and helicopters Incidents involving military aircraft. In flight or grounded Fire Alarms, Carbon Monoxide, Methane, Ammonia, chlorine, Domestic smoke alarm Explosion domestic, Explosion industry, Bus LPG, Car LPG, Van LPG Caller cleared, incomplete call Aircraft fire large, Aircraft fire small, Helicopter fire IRS Guidance v1.1 Full lists of Field values 111

118 Generic Incident Types Note: the description examples are not an exhaustive list, they are for guidance only. Examples of where existing incident types belong in the future F BARN Incidents involving agricultural storage premises other than silos. May contain livestock/straw/ hay/agrochems and farm machinery F BOAT Fires involving recreational water borne craft. Barges, yachts, fishing boats F BUILDING Any permanent or semi permanent built structure and attached/adjoining outbuildings F BUILDING THATCHED F CARAVAN / CAMPING Fire involving any building with a thatched roof Includes static caravans / tents, non permanent accommodation structures F CHIMNEY Domestic property chimney fires. Not commercial/industrial or thatch properties F F F F F CHIMNEY THATCH CYLINDER ACETYLENE CYLINDER OTHER DERELICT PROPERTY ELECTRICAL INSTALLATION S Chimney fire in any property with a thatch roof Any incident specifically involving acetylene cylinder/s. Fire, Leak, Damaged Fires/leakages of gas cylinders. Any property that is abandoned, officially uninhabited, awaiting demolition or in dangerous or unsafe condition Fires involving non-domestic electrical installations and associated equipment F FIRE Report of fire, where the nature of the fire cannot be specified by the caller. Too far away, unsure of location, in the distance Barge. Boat, Rowing boat, yacht Abattoir, Bin compound (if attached to a building), prison cell, chip pan fire, Church, Cinema, college, commercial garage, community centre, Pylon on fire, Electricity involved, Factory, Farm buildings, silos', filling station, well head involved, flat, Garage, burning smell, smell of smoke, greenhouse, grill pan fire, house, hut, incinerator fire, kitchen, library, lift fire, lightening, living room, lounge, marquee, microwave, mobile home, museum, OPH, Outhouse, oven, pigeon crees, police station, portacabin, public house, pumping stn, roof, rubbish against a building, rubbish compound, rubbish chute, shed, shop, signal box, smoke issuing, unoccupied house, window frame, stables, television Cable, Cable arcing, electric box, High Voltage Cable, junction box, overhead power lines, pylons, water affecting electrics, transformer, sub stations Unknown, unknown fire IRS Guidance v1.1 Full lists of Field values 112

119 Generic Incident Types Note: the description examples are not an exhaustive list, they are for guidance only. Examples of where existing incident types belong in the future F F FIRE IN THE OPEN - LARGE FIRE IN THE OPEN - SMALL A fire in the open that covers a large area or involves large quantities of combustible materials.scrapyards, large open areas, standing crops, woodland A fire in the open that covers a small area or involves small quantities of combustible materials. Rubbish/bins, single tree, bushes, grass F FIRE NOW OUT Any incident where a reported fire is now believed to be out. F LATE FIRE Incidents which involve a call to the CALL FRS where it is stated by the caller that the incident is believed to have concluded in excess of one hour prior to the time of call. F PERSONS Incidents involving a person or persons believed to be physically at risk from fire ie trapped by or in pysical contact with the fire. Such incidents may involve persons trapped within a building, vehicle enclosure etc. F PERSONS ON FIRE Incidents involving an individual or individuals physically involved in fire including any part of the body and/or clothing worn by the victim/s. F POST BOX Fires involving the contents and or structure of freestanding post boxes, excluding those attached to or incorporated within a building. F F F F RAILWAY EMBANKMENT RAILWAY TRAIN GOODS RAILWAY TRAIN PASSENGER ROAD FURNITURE Any fire in the open (large or small) occuring on property owned by the railways. Including lineside fires, embankments, sidings, verges and track A railway incident involving fire in a goods/ mixed goods/tanker rolling stock A railway incident involving a fire in a passenger train Fires involving all types of roadside furniture. F SHIP Any fire on a seagoing vessel, in any compartment or part of the ship Hay stack, Bales of Hay / Straw, Standing Crop, Corn field, forest fire, heath, moor, moorland, moors, peatland, plantation, wood, woods Bush, tree, hedge, rubbish, fence, bin, skip, allotment, back yard, grass, garden fire, gorse, bonfire, common, Copse, embankment, field, grass, jetty, manure, pallets, paper bank, park, park/playground equip, playground, recycling bank, recycling container, refuse, rubbish, rubbish bin, rubbish skip, shrubs, straw, stubble, waste, wasteland, wheelie bin, tent, tip, tree, undergrowth Fire is believed to be under control, Fire all out, Fire out Late call, Late call over 1 hour Persons reported Post box Goods train fire, wagon, train, tanker, train fire locomotive Goods train fire, Passenger train fire, wagon, train, train fire locomotive Lamp post, lamp standard street light, street lamp, telegraph pole, telephone kiosk Fire at sea, in harbour, ship canal, berthed. IRS Guidance v1.1 Full lists of Field values 113

120 Generic Incident Types Note: the description examples are not an exhaustive list, they are for guidance only. Examples of where existing incident types belong in the future F F F F SMOKE IN THE OPEN VEHICLE LARGE VEHICLE SMALL BELOW GROUND FIRE including any cargo Report of smoke of from a source that is not immediately identifiable Any large road vehicle involved in fire Fire involving any small vehicle. Car, small van, motorcycle, light plant vehicle, A subterranean fire not readily accessible from ground level. Cable ductings,mines,underground transport systems. HA ADVICE GIVEN Any incident where no F&RS attendance is required. But appropriate advice is given to the caller. Burst pipe, other services HA HA HA HA HA HA AIRCRAFT LANDING ASSIST OTHER AGENCY BOAT STABILITY CO RESPONDER DANGEROUS STRUCTURE FIRE SAFETY ISSUE Standing by at non emergency landing situation. Requests to assist other agencies with non-emergency events. Lifting heavy casualties, swilling away, body recovery Incidents where boats require assistance in danger of sinking The mobilisation of trained fire crews to provide emergency medical assistance to members of the public, Incident involving any structure which presents a hazard due to its unsafe condition. Collapse, falling debris, damage to property The provision of immediate advice or referral of the issue to a specialist fire safety officer or department. Including Fire Safety complaints HA FLOODING Incidents involving all types of flooding including: All building types, flash flooding, flooding in open ground, farm land, highways, vehicles etc. HA HA INFORM OTHER AGENCY PERSONS COLLAPSED Forwarding information received at the RCC to appropriate external agencies Incidents involving a person or persons who have become incapacitated and are unable to walk or move unaided including persons that are either conscious or Pall of smoke, smoke in area, smoke in distance Bus, Lorry, coach, combine harvester, HGV, road tanker non hazardous, tractor,tram Car, Van, Cycle, derelict car, light road vehicle, moped, motorbike, motorcycle Information Patients by air, Helicopter landing Environment agency, RSPCA, Police, Ambulance etc., body recovery, obese person requires assistance, person collapsed, person electrocuted, supply water Barge, Boat sinking Aerial in dangerous condition, Chimney in danger of collapse, gable end in danger of collapse, hoardings, kite on overhead power line, slates falling from roof, storm, storm damage, tiles falling from roof, tree in dangerous condition Locked exits, fire safety queries Flood, flooding weather related, burst water main Medical help required, burst water main, burglar alarm, environmental issues, personal burns, RSPCA IRS Guidance v1.1 Full lists of Field values 114

121 Generic Incident Types Note: the description examples are not an exhaustive list, they are for guidance only. Examples of where existing incident types belong in the future unconscious. HA PERSONS LOCKED OUT Incidents involving persons who are unable to gain unassisted entry into a room, building, vehicle or other such enclosure where urgent entry is essential to ensure the health,safety and welfare of themselves and/or others. HA RTC Incidents involving road traffic collisions' where no persons are involved. F&RS attends for safety purposes only HA SUPPLY WATER Requests to assist with the supply of bulk water HA SWILL AWAY Any request from recognised authorities to assist with the removal by washing away low or non hazard substances from a public place HM GAS INVOLVED Incidents involving all types of gas leak from mains or fixed installations excluding cylinder supplies. Such incidents would include domestic and commercial Gas, Carbon Monoxide, Ammonia, Methane etc HM HAZ MAT MINOR Incidents involving low hazard substances with little or no potential to escalate and with only the potential to cause minimal risk to life or property. eg leaks from domestic fridges,unknown substances in garden sheds etc. HM OIL POLLUTION Incidents involving the spillage, leakage or contamination of oil products including mineral and synthetic oils. Such incidents may involve the requirement for decontamination, containment or absorbtion. HM PIPELINE Incidents involving above ground or subteranean pipelines including fractures,leaks,explosions. HM HM HM RADIATION INVOLVED UNIDENTIFIED SMELL VEHICLE LEAKING FUEL Any incident involving the accidental or deliberate release of a radioactive source or substance includes Incidents involving Irradiated Nuclear Fuel ie Plutonioum or high level Radioactive Waste (not CCBRN) Any report of an unidentified smell causing concern or having an adverse effect on people in an area Any report of a fuel spillage originating from a vehicle, not RTC. Lock out RTA, RTC make vehicles safe, RTC no persons filling swimming pools, tank filling, provision of water for livestock. Fuel spillage, wash down, wash away, washing away, wash down of blood Gas leak How hazard spillage, low risk substance, refrigerant leak domestic Ethylene pipeline, kerosene pipeline, gas pipeline, hexaflow, petroleum Nuclear Unusual/unidentified smell, noxious (curry) odours Car leaking petrol, Car leaking diesel IRS Guidance v1.1 Full lists of Field values 115

122 Generic Incident Types Note: the description examples are not an exhaustive list, they are for guidance only. Examples of where existing incident types belong in the future HM R R R R R HAZ MAT MAJOR AIRCRAFT ACCIDENT LARGE AIRCRAFT ACCIDENT LIGHT AIRCRAFT IN DISTRESS ANIMAL RESCUE LARGE ANIMAL RESCUE SMALL Incidents involving confirmed high hazard substances which have the potential to escalate and/or cause significant risk to life or property. Such substances may include chemical, Biological, Radiological or Nuclear. Not including CCBRN. Large fixed wing commercial or private aircraft excluding military Fixed wing recreational/crop spraying/small private aircraft. Including - microlights and helicopters Calls originating from airport authorities, indicating aircraft reporting in flight problems Animals suffering physical entrapment, beyond the lifting capabilities of one person or requiring specialist equipment Animals suffering physical entrapment, within the lifting capabilities of one person not requiring specialist equipment R BOAT RESCUE Assisting people in distress on boats. Evacuation R BUILDING COLLAPSE R R R R EVACUATION OF PERSONS LIFT PERSONS SHUT IN PERSONS LOCKED IN PERSONS TRAPPED Collapse of any permanent or semi permanent built structure and attached/adjoining outbuildings Incident involving assisting with the evacuation of people from a place of imminent danger to a place of safety. Incidents involving persons stuck within the confines of a lift car due to mechanical failure or physical restriction ie persons are unable to make their own way out unassisted. Incidents involving persons secured within the confines of a room, building, vehicle or other such enclosure and are unable to make their own way out unassisted and where urgent exit is essential to ensure the health,safety and welfare of themselves and/or others. Incidents involving a person or persons physically trapped by objects, structures, machinery or their physical location, such as a cliff face etc, and are unable to release Asbestos, Bio Hazard, chemical incident, dangerous substance, Haz Sub, Haz Sub Beach, Haz Sub Tanker, High Risk Substance, Large spillage Diesel/Petrol, Large spillage on garage forecourt, Leaking cylinder, oil pollution, oil spillage, oil tanks on fire, unidentified containers, road tanker (hazardous), Aircraft rescue large, Aircraft passenger Air Accident Crop, Aircraft Accident light, Hazmat involved, Glider crashed, Helicopter crash, Hot Air Balloon, Microlite Impending crash Animal trapped, Cow trapped, Horse in ditch, Horse trapped, Horse/Cow, Large animal trapped Animal rescue, Animal rescue small or large, Bird stuck up a tree, Cat stuck up a tree, Dog trapped, Swan rescue Barge Collapsed building Evacuation of homes, Person stuck in lift Lock in Child fallen or stuck, Lift rescue machinery, lift trapped, Person chained, Person impaled IRS Guidance v1.1 Full lists of Field values 116

123 Generic Incident Types Note: the description examples are not an exhaustive list, they are for guidance only. Examples of where existing incident types belong in the future themselves to a place of safety without urgent assistance. R R R R R R R R RAILWAY ACCIDENT RESCUE FROM CONFINED SPACE RESCUE FROM ENTRAPMENT RESCUE FROM HEIGHT RESCUE FROM MUD RESCUE FROM WATER RTC PERSONS TRAPPED (LARGE VEHICLES) RTC PERSONS TRAPPED (SMALL The rescue and evacuation assitance of people involved in rail accidents, breakdowns, collisions, derailments, suicides. Assisting at or facilitating rescue of persons from confined spaces and or underground The release of persons from which they are physically trapped and unable to free themselves. The release of persons physically trapped and/or unable to free themselves at height. Includes any person at any location in an elevated position Release of persons physically trapped and unable to free themselves from mud, earth, quicksand, slurry The rescue of persons from or adjacent to water, both static and flowing or ice. Incidents involving the rescue of persons from road traffic collisions' where large or heavy goods vehicles are involved. Incidents involving the rescue of persons from road traffic collisions' not involving large or heavy goods vehicles VEHICLES) R SHIP SINKING Any assistance or professional advice that can be given to vessels in distress. R UA SUICIDE ATTEMPT BOMB CONFIRMED Standing by and assisting other agencies as required at suicide threat incidents. Incidents where the threat of an explosive device has been confirmed Metro detrainment above, Metro detrainment below, train crash, train crash/derailed above, train derailment cave, mine, sewer, silo, grain dryer, underground, trench/pit, pothole rescue ball and chain, Lift rescue machinery, lift trapped, Person chained, Person impaled, person trapped, person trapped in machinery, removal of object, removal of jewellery, removal of ring from finger, ring removal, ring stuck on finger, scaffolding collapse Cliff rescue, cliff climbing incident, Crane, Highrise Rescue, line rescue, walkway rescue, Person precarious location, person stuck/trapped in cliff or cragg, person stuck/trapped mast/tower, person stuck/trapped scaffolding/steelwork, Person trapped in crane, Quarry, roof rescue Quicksand - Sand rescue Rescue from ice, lakes, running water, the sea, canals, reservoirs, piers RTA Bus, RTA Coach, RTC Coach Crash, RTA HGV incident, RTC Lorry persons trapped, Tram At sea, in harbour, ship canal, berthed. Person threatening to jump from height. Persons threatening to burn themselves or other self harm UA BOMB SUSPECTED Responding as requested to incidents where there is a credible threat of terrorist explosive devices Bomb threat IRS Guidance v1.1 Full lists of Field values 117

124 Generic Incident Types Note: the description examples are not an exhaustive list, they are for guidance only. Examples of where existing incident types belong in the future UA CIVIL DISTURBANCE Incidents where there is large scale civil unrest. Civil disorder, disturbance likely to escalate A A INTRUDER ALARM AT FRS PROPERTY FIRE ALARM AT FRS PROPERTY Activiation of these alarms will be indicated through the RCC Systems. RCC will mobilise staff to investigate. Activiation of these alarms will be indicated through the RCC Systems. RCC will mobilise staff to investigate. R UKFRSSART Incident in which the UK FRS Search and Rescue Team is requested to be sent abroad CD CD CD CALL CHALLENGED PP - PUBLIC PAY PHONE CALL CHALLENGED MP - MOBILE PHONE CALL CHALLENGED PS - PUBLIC SUBSCRIBER LINE Any occasion where a report of an incident is received by a RCC which is believed to have been made with malicious intent or with intent to cause a nuisance and where it is considered that no legitimate incident exists.from a public Pay phone. Any occasion where a report of an incident is received by a RCC which is believed to have been made with malicious intent or with intent to cause a nuisance and where it is considered that no legitimate incident exists.from a mobile. Any occasion where a report of an incident is received by a RCC which is believed to have been made with malicious intent or with intent to cause a nuisance and where it is considered that no legitimate incident exists.from a mobile. Full List of property types. The property types are split into the following 8 categories: Category Dwelling Other Residential (institutional) Non Residential Buildings Covering residential homes and HMOs hostels, B&Bs, Nursing homes, Student halls of residence etc. offices, shops, factories, warehouses, restaurants, cinemas, public buildings, religious buildings, agricultural buildings, railway stations, IRS Guidance v1.1 Full lists of Field values 118

125 Road Vehicle Rail Vehicle Aircraft Boat Outdoor sheds etc fields, grassland, woodland, refuse containers, post boxes, derelict vehicles, derelict buildings etc The table below lists all the available property types in each category. Type of Property/ Location at time of call, and on arrival (level 1) SUB TYPE (level 2) CATEGORY (level 3) Dwelling Only private residences are classed as dwellings. University halls, nurses/doctors accommodation, army barracks, monasteries and convents are NOT dwellings. House Bungalow Purpose built Flat/Maisonette Up to 3 storeys 4 to 9 storeys 10 or more storeys Converted Flat/Maisonette Up to 2 storeys Includes flat above a shop 3 or more storeys Licensed HMO See HMO guidance below Up to 2 storeys table Unlicensed HMO Unknown if licensed HMO Self Contained Sheltered Housing 3 or more storeys Up to 2 storeys 3 or more storeys Up to 2 storeys 3 or more storeys See HMO guidance below table See HMO guidance below table Sheltered accommodation is a property which has individual units (flats, bungalows, houses etc.) which are designed to meet the resident s particular needs. The people living in the accommodation will typically be similar in terms of age, disability or religion etc. Residents may require occasional support and assistance but do not require full residential care. Sheltered IRS Guidance v1.1 Full lists of Field values 119

126 accommodation may include a range of support services, such as an emergency alarm system, communal facilities or a resident warden. Includes Supported Living properties and Warden Controlled Other Residential (institutional) caravan/mobile home (permanent dwelling) Houseboat (permanent dwelling) Tenement Building Other Dwelling Hotel/motel Gypsy/traveller Other These are NOT dwellings Boarding House/B&B for homeless/asylum seekers Boarding House/B&B other Caravan/camp site Other holiday accomm (holiday flat, cottage, youth hostel) Hostel (e.g. for homeless people) Sheltered Housing not self contained Residential Home Student Hall of Residence Boarding School accommodation Nurses' Home Military Establishment Hospital Children's Nursing/Care Retirement Other Includes nursing and convalescent homes for mental patients and other & Drug rehabilitation centres. Prison Young Offender Unit Non Residential Buildings Offices Call Centre Retail purpose built temporary (e.g. portacabin) conversion Shopping Centre DIY Retail warehouses, Eg DIY Warehouse B&Q, Homebase Electrical Stores and retails warehouse electrical products Furniture warehouse Stores and retails furniture IRS Guidance v1.1 Full lists of Field values 120

127 Laboratory/research Establishment Industrial Processing Industrial Manufacturing Public Utilities Warehouses Vehicle Repair Bulk Storage Facilities Animal boarding/breeding (not farm) Car Parks Education Food and Drink Entertainment Other retail warehouse Large supermarket Department Store Laundrette Hairdresser Indoor Market Vehicle sales Petrol station Bank/Building Society Travel Agent Estate Agent Other retail Animal products Chemicals Oil refinery Factory Mill Engineering Assembly Gas (works) Sewage Electricity (power station) Water Oil Gas Waste Hazardous materials Other cats dogs Horses Underground Multi-Storey Other Pre School/nursery Infant/primary school Secondary school College/University Other Pub/wine bar/bar Fast Food Outlet Other Restaurant/cafe Cinema Theatre Club/night club products NOT retail storage only Includes takeaway food shops. IRS Guidance v1.1 Full lists of Field values 121

128 Sporting Venues Outdoor Sporting Venues-indoor Sports pavilion/changing facility Private garage Private Garden Shed Private Summer house Other private non-residential building Greenhouse Public Building Police Station Fire Station Ambulance Station Sports/Social club Theme Park Bingo Hall Casino Concert Hall Zoo Other venue Football stadium Rugby Stadium Athletics Stadium Cricket ground Tennis Courts Greyhound stadium Racecourse Motor racing circuit Other Leisure Centre Gym Sports Hall Indoor stadium Swimming Pool Ice rink Other Commercial - Glass Commercial Polytunnel Household Town Hall Library Post Office Museum Art Gallery Exhibition Centre Community centre/hall Conference Centre Health Centre Law Courts Surgery Local Government Office (open to public) Central Government Office (open to public) Other public buildings Includes wildlife park Not attached to dwelling/other property IRS Guidance v1.1 Full lists of Field values 122

129 Road Vehicle Rail Vehicle Aircraft Boat Religious Permanent Agricultural Cathedral Church/Chapel Mosque Temple Synagogue Other Barn Intensive Farming Sheds (chickens, pigs etc) Milking Parlour Tractor Shed Other building Silo Bus station/garage Railway premises Station Platform Over ground Station Platform - Underground Station Concourse Station, elsewhere Engine Shed Other Airport Docks Ferry Terminal Mines Recycling Other buildings/use not known Car Van Motor Home Agricultural Motorcycle Lorry/HGV Bus/coach Minibus Caravan on tow Other Passenger Train (above ground) Freight Train Tram Underground train London system Underground train Other system Passenger plane Light aircraft Helicopter Freight plane Military plane Military helicopter Other Barge Terminal Building Hangar Fuel storage facility Elsewhere Processing Plant Collection Point IRS Guidance v1.1 Full lists of Field values 123

130 Outdoor Fishing boat Large passenger vessel Motor yacht Tanker Other merchant vessel Naval vessel Other vessel Commercial crop Cultivated woodland/forest Wild wood/forest Nurseries, market garden Supervised straw/stubble burning Other straw/stubble burning Garden items within (not vegetation) Grassland etc Railway trackside vegetation Roadside vegetation Canal/riverbank vegetation Derelict land Derelict Building Unfit for further use; awaiting demolition Unfit for further use; awaiting demolition Derelict vehicle Refuse/rubbish tip Refuse/rubbish container Refuse/loose Outdoor plant/machinery/equipment Post box Telephone box Kiosk Outdoor structures minor items Temporary outdoor structures Other outdoor structures Tunnel, subway Bridge Railway goods yard Quarries Road vehicle Other Unfit for further use; awaiting demolition Full Special Service types list The special service incidents are split into the following 19 categories. For each category there are several options. Special Service Type Rescue Extrication (or release) of person IRS Guidance v1.1 Full lists of Field values 124

131 Rescue from height above ground or from below ground - open space Effecting entry or exit Rescue Building Effecting entry vehicle Rescue or evacuation from water Rescue Water Medical incident Threat or attempt of suicide Suicide Other Assistance - including to police/other agencies (excluding RTCs, effecting entry) Removal of object from person, or vice versa Water provision or removal Provision of Equipment Humanitarian service (animal rescue) Spills and leaks / Decontamination (see also Q ) Making safe Retrieval of object No services rendered - advice only The full list of special service options is given in the table below: LEVEL 1 LEVEL 2 LEVEL 3 Type of action Sub type Category Rescue Extrication (or release) of person Road Traffic Collision (RTC) no fire Other transport incident (no fire) Trapped in or under machinery or other object Confined space with a noxious, toxic or oxygen deficient atmosphere Fallen into confined space - atmosphere not noxious Collapse of Car Other road vehicle Off road transport Over ground railway Under ground railway Aircraft Boat Other Machinery, e.g. conveyor belt Free-standing object, e.g. bales Sewer Storage tank Hole, confined space, grain silo Trench, wall, building, public stand, walkway, etc Extrication - The removal or setting free of a person with difficulty Includes where aircraft have crash landed but no fire has occurred. IRS Guidance v1.1 Full lists of Field values 125

132 Rescue from height above ground or from below ground - open space Other Above ground level Roof Includes the rescue of live people including from trees, rocks, water etc, but excludes industrial, railway, farming and sports accidents, effecting entry and lift release and suicide. Effecting entry or exit Rescue - Building Below ground level Child Elderly Medical case Person in distress Tree Ledge Cliff face Embankment Pylon Other Gully Ledge Pot hole Cave/cavern Other Residence Commercial or public building Room Lifts Kiosk Other Residence Commercial or public building Room Lifts Kiosk Other Residence Commercial or public building Room Lifts Kiosk Other Residence Commercial or public building Room Lifts Includes both cases where persons are trapped and where persons are shut in. Includes both cases where persons are trapped and where persons are shut in. Includes both cases where persons are trapped and where persons are shut in. Includes both cases where persons are trapped and where persons are shut in. IRS Guidance v1.1 Full lists of Field values 126

133 Able bodied person not in distress Kiosk Other Residence Commercial or public building Room Lifts Kiosk Other Includes both cases where persons are trapped and where persons are shut in. Effecting entry Vehicle Car Rescue or evacuation from water Rescue - Water Person in water or at immediate risk of entering water Person not in water or at imminent risk of entering water (NB water not flowing) Other vehicle Person in river, canal or other waterway Person in lake, sea or estuary Person in indoor or outdoor pool Person stranded on beach or cliff with rising or full tide, river side/ravine or other waterway embankment where could fall into waterway Person in sinking or otherwise unsound vessel Person in industrial or other manmade water feature, e.g. sewage plant, industrial effluent pool Person in or on top of vehicle that is surrounded by moving or rising water greater than 0.5 m deep Person in or on top of building that is surrounded by moving or rising water that will exceed head height or cause structural collapse Person assisted from mobile home (e.g. caravan) surrounded by moving or rising water greater than 0.5 m deep Person assisted from dwelling surrounded by water Person assisted through or across public highway covered by water Medical incident Co-responder Lift person Breathing difficulties/impairment IRS Guidance v1.1 Full lists of Field values 127

134 Threat or attempt of suicide Suicide Other Assistance - including to police/other agencies (excluding RTCs, effecting entry) First responder Threat Attempt Provision of advice e.g. how to make safe entry to premises Heart condition Other Lift person Breathing difficulties/impairment Heart condition Other Excludes assistance at road accidents but includes any other form of assistance e.g. crime, assisting ambulance crews in collecting/removing patients in unusual or difficult situations. Standby e.g. siege of a house in case of explosion, e.g. standby at scene of bomb scare Airport standby Fire Safety Issue Removal of object Object pierced from person, or vice person e.g. Impaled versa on spike, nailed to fence etc Object has not pierced person e.g. toe in plug, ring on finger, handcuffs Water provision or Provision removal Removal (Includes pumping of drinking water (e.g. reservoirs, tanks); pumping from flooded premises or areas; other pumping or supply of water (e.g. cooling water at power stations; washing concrete mixers or other non-emergency supply of water), also clearing away of water and isolating water) Provision of Equipment Humanitarian From a height service (animal above ground rescue) (Of live animals) Farm animal, e.g. Horse or cow Cat, dog or other domestic pet Bird Other Includes rings from fingers etc. IRS Guidance v1.1 Full lists of Field values 128

135 Spills and leaks / Decontamination (see also Q ) (Includes standing by or assisting at spillages or leakages of any substance, including radioactive or hazardous substances, gas leaks and in domestic situations) From ground Water rescue Lift heavy animal Other below Hazardous substance - road - tanker Hazardous substance - road - non tank Hazardous substance - rail Farm animal, e.g. Horse or cow Cat, dog or other domestic pet Bird Other Farm animal, e.g. Horse or cow Cat, dog or other domestic pet Bird Other Farm animal, e.g. Horse or cow Cat, dog or other domestic pet Bird Other Farm animal, e.g. Horse or cow Cat, dog or other domestic pet Bird Other Explosives Corrosive substance Toxic gas Flammable gas/liquid/solid Radiological substance Biological/infectious substance Toxic substance Radioactive material Oxidising agent and organic peroxides Other hazardous substances Explosives Corrosive substance Toxic gas Flammable gas/liquid/solid Radiological substance Biological/infectious substance Toxic substance Radioactive material Oxidising agent and organic peroxides Other hazardous substances Explosives IRS Guidance v1.1 Full lists of Field values 129

136 Hazardous substance - air/airport Hazardous substance - sea/harbour Hazardous substance - inland waterway Hazardous substance - non transport Corrosive substance Toxic gas Flammable gas/liquid/solid Radiological substance Biological/infectious substance Toxic substance Radioactive material Oxidising agent and organic peroxides Other hazardous substances Explosives Corrosive substance Toxic gas Flammable gas/liquid/solid Radiological substance Biological/infectious substance Toxic substance Radioactive material Oxidising agent and organic peroxides Other hazardous substances Explosives Corrosive substance Toxic gas Flammable gas/liquid/solid Radiological substance Biological/infectious substance Toxic substance Radioactive material Oxidising agent and organic peroxides Other hazardous substances Explosives Corrosive substance Toxic gas Flammable gas/liquid/solid Radiological substance Biological/infectious substance Toxic substance Radioactive material Oxidising agent and organic peroxides Other hazardous substances Explosives Corrosive substance Toxic gas IRS Guidance v1.1 Full lists of Field values 130

137 Hazardous substance - pipeline Hazardous substance - storage Hazardous substance - manufacture Environmental containment (prevention of contamination of rivers lakes etc) Non-hazardous substance e.g. milk, yoghurt Flammable gas/liquid/solid Radiological substance Biological/infectious substance Toxic substance Radioactive material Oxidising agent and organic peroxides Other hazardous substances Explosives Corrosive substance Toxic gas Flammable gas/liquid/solid Radiological substance Biological/infectious substance Toxic substance Radioactive material Oxidising agent and organic peroxides Other hazardous substances Explosives Corrosive substance Toxic gas Flammable gas/liquid/solid Radiological substance Biological/infectious substance Toxic substance Radioactive material Oxidising agent and organic peroxides Other hazardous substances Explosives Corrosive substance Toxic gas Flammable gas/liquid/solid Radiological substance Biological/infectious substance Toxic substance Radioactive material Oxidising agent and organic peroxides Other hazardous substances IRS Guidance v1.1 Full lists of Field values 131

138 Making safe (Includes removal of dangerous brickwork, chimney pots or TV aerials) Retrieval of object Includes the recovery/retrieval of bodies (other than live people) No services rendered - advice only Making RTC Safe RTC Washdown Cordon off hole e.g. Hole in road, Hole in pedestrian area, Other Remove object / obstruction from pedestrian area Stabilise or otherwise make safe unsafe structure Remove object / obstruction from highway Dead body Other object Full list of False Alarm reasons The false alarm types are split into 5 categories: Malicious fire false alarm Fire false alarm due to apparatus Fire false alarm good intent Special service false alarm good intent Service not required The full list of the false alarm types is given in the table below. LEVEL 1 LEVEL 2 LEVEL 3 LEVEL 4 Alarm activated Alarm activated by Type: by (sub type): (category): Malicious False Alarm By phone, Call challenged Public pay phone Mobile phone Private subscriber line IRS Guidance v1.1 Full lists of Field values 132

139 By phone, Call NOT challenged Public pay phone Mobile phone Fire false alarm due to Apparatus Human System: smoke alarm System: sprinkler System: heat System: flame System: other Contaminants External factors Unknown Private subscriber line Accidentally/carelessly set off Testing Smoking Cooking/burnt toast Poor maintenance Faulty Damaged Incorrect positioning Unsuitable equipment Poor maintenance Faulty Damaged Incorrect positioning Unsuitable equipment Poor maintenance Faulty Damaged Incorrect positioning Unsuitable equipment Poor maintenance Faulty Damaged Incorrect positioning Unsuitable equipment Poor maintenance Faulty Damaged Incorrect positioning Unsuitable equipment Insect infestation Steam Chemicals/aerosols Dust Power surge Storm water supplies - sprinklers only Good Intent false alarm Fire Smell of burning Overheating light/fitting Overheating appliance IRS Guidance v1.1 Full lists of Field values 133

140 Burnt toast/food Smoke/condensation Reflected light/sunlight Other Fire elsewhere (not at location) Toaster/toast Other cooking Controlled burning Air conditioning Steam Smoking chimney Service not required Special Service RTC -assistance not required Other special service - assistance not required Scenarios In this section we provide details of some common types of incidents or issues that have caused problems. Chimney fires The questions numbered in the grid below show the drop down menu categories that you will always need to select when inputting details on a chimney fire. The answers to all other questions will be dependant on each individual incident. Q16 Q20a Q48 Q53a Q46 Select Chimney Select Fire Select Chimney fire Select Chimney Select Chimney IRS Guidance v1.1 Scenarios 134

141 Examples of fire spread This section highlights different, more complex types of fire spread and how to complete the IRS form when they occur. Match Wheelie bin (delib fire) House (delib fire) To be provided Match Wheelie bin (delib fire) House (accidental) To be provided Match Lit paper Car upholstery To be provided Grassland We have included this scenario on a grassland fire as it is a common incident occurrence and you may remember it being used as a training scenario. The questions numbered in the grid below show the drop down menu categories that you will always need to select when inputting details on a grassland fire. The answers to all other questions will be dependant on each individual incident. Q25a Q20a Select not derelict Select Fire Q20b Addressable location? Click on Select property type button Click on Grassland Click on Accept button Select No Q9a Type e.g This will bring up the grid reference fields to be completed IRS Guidance v1.1 Scenarios 135

142 Q9b Type e.g Chip pan fires We have included this scenario on a chip pan fire as it is a common incident occurrence and you may remember it being used as a training scenario. The questions numbered in the grid below show the drop down menu categories that you will always need to select when inputting details on a chip pan fire. The answers to all other questions will be dependant on each individual incident. Q48 Q53a Q56 Select Cooking (chip pan) Select Cooking appliance (chip pan) Select food (cooking oil/fat) Special Cases In this section we provide details of some specific special cases and how to complete certain fields. Over the border incidents Over the Border This is an incident where one FRS attends an incident within the borders of another. The form is completed by the FRS that attended the incident, but the incident should be submitted by the FRS whose territory the incident occurred in as their own. IRS Guidance v1.1 Special Cases 136

143 Abandoned/derelict property There is often confusion over whether property is abandoned or derelict and hence whether an incident is reported as a primary fire. In the IRS there are two questions that refer to whether property is abandoned or derelict. Question 25a Is derelict? Question 104 Was vehicle abandoned? The first point to note is that Question 25a includes vehicles as well as buildings and land whereas Question 104 only refers to vehicles. Definitions of abandoned and derelict are: Derelict - Unfit for further use; abandoned; awaiting demolition Abandoned - To leave forever Whether to describe property as derelict or abandoned is often a subjective decision and no hard and fast rules can be given, you should use your judgement to decide. Some common examples are: Vehicle with a police abandoned vehicle notice is abandoned Stolen vehicle that has been set on fire would be counted as abandoned but not derelict unless it had clearly been un-driveable prior to being set on fire. Vehicle which was un-roadworthy and had had its engine and/or other parts removed would be derelict A derelict property is one that is structurally unsound or declared uninhabitable. Note: if there were squatters the building could still be classed as derelict. Houses of multiple occupancy Houses of Multiple Occupancy are a source of confusion when selecting the property type. Below is a description as defined on the DCLG website of what constitutes a House of Multiple Occupancy. Also detailed are some common cases of properties which are and are not HMOs. If the house is licensed or unlicensed please refer to guidelines issued in your county. If you do not know whether it is licensed or not you should select the Unknown if licensed HMO options. Houses of Multiple Occupation:- Under the changes in the Housing Act 2004, if you let a property which is one of the following types it is a House in Multiple Occupation: An entire house or flat which is let to 3 or more tenants who form 2 or more households and who share a kitchen, bathroom or toilet. (For a definition of household see the relevant question under FAQs.) A house which has been converted entirely into bed sits or other non-self-contained accommodation and which is let to 3 or more tenants who form two or more households and who share kitchen, bathroom or toilet facilities. IRS Guidance v1.1 Special Cases 137

144 A converted house which contains one or more flats which are not wholly self contained (ie the flat does not contain within it a kitchen, bathroom and toilet) and which is occupied by 3 or more tenants who form two or more households. A building which is converted entirely into self-contained flats if the conversion did not meet the standards of the 1991 Building Regulations and more than one-third of the flats are let on short-term tenancies. In order to be an HMO the property must be used as the tenants only or main residence and it should be used solely or mainly to house tenants. Properties let to students and migrant workers will be treated as their only or main residence and the same will apply to properties which are used as domestic refuges. HMOs ARE Shared house/flat shared by students/friends renting the property together. Shared house/flat rooms rented separately, facilities shared. Bed sit house with bed sits and flats. House with a lodger House converted into self contained flats, each occupied by a single household. Hostels accommodation for people with no permanent place of residence. HMOs ARE NOT Purpose built flats (unless occupants of the individual flat do not form a single household). University owned/run Halls of Residence or Hospital run accommodation for nurses/doctors. Late calls A late call is where a fire is known to be extinguished when the call was made. A fire which comes to the attention of the FRS to which no call was made eg as a result of a press report or inquest should be reported if an attendance is made (even if one person attends for inspection only) but should NOT be reported if NO attendance is made. It should be stressed that if a fire is out on arrival (for example, extinguished before the FRS arrived) this does not constitute a late fire call and should be appropriately recorded in the fire fighting methods as no fire fighting For a late call the time/date of call (Question 11&12) will be the same as or after the time/date stopped mobilising (Question 14) There will have been no firefighting at this attendance. Recording burnt food/toast incidents Generally, a fire is recordable if there is an event of uncontrolled burning involving flames, heat or smoke. However, there are some circumstances in which the definition is not quite as clear cut. This guide has been created in consultation with Her Majesty s Fire Service Inspectorate, following the apparent confusion amongst some FRSs regarding whether incidents involving burnt food/toast should be recorded as a primary fire or a false alarm. IRS Guidance v1.1 Special Cases 138

145 Note: - references to bread" includes "food" and cooking oil - references to "toasts" includes "cooks" and heats Reporting Category A Primary Fire? FRS Attends? Heat/ Smoke/ Flame? Fumes? (1) Condition Reference 1 Bread toasts No No No No Not applicable 2a Bread toasts Yes No Yes No FALSE ALARM, Good Intent (e.g. person calls fire brigade thinking it was a fire after smelling toast) or Due To Apparatus as appropriate 2b Bread gives off heat/smoke - no damage beyond the bread/or cooking method requires burning (eg flambé cooking) or cooking at high temperatures (such as stir frying), or person prefers food blackened (i.e. process is controlled) Yes Yes Yes No FALSE ALARM, Good Intent (e.g. person calls fire brigade thinking it was a fire after smelling toast) or Due To Apparatus as appropriate IRS Guidance v1.1 Special Cases 139

146 3 Bread burns with flame - no spread but situation could be uncontrolled burning (unless cooking method requires burning or cooking at high temperatures then assume that process is controlled see above and record as false alarm) Yes Yes Yes Yes Primary Fire 4 Bread gives off heat/smoke causing damage to item(s) beyond the bread regardless of cooking process as incident has become uncontrolled Yes Yes Yes Yes Primary Fire 5 Bread burns with flame fire spreads to other item(s); uncontrolled Yes Yes Yes Yes Primary Fire (1) Fumes are defined as particle products of combustion; sufficient to set off alarm (or cause a person to call brigade). IRS Guidance v1.1 Special Cases 140

147 Reporting locations As mentioned previously, one of the key pieces of information required for all incidents is the grid reference. It is very important that this information is as accurate as possible as it is used for IRMP. These details may already have been completed with data from your Command & Control. There are two types of location addressable and non-addressable An addressable location is one to which post can be delivered this covers all domestic properties and business premises A non-addressable location is one to which post cannot be delivered such as fields, motorways, traffic junctions, rubbish tips In the IRS for addressable locations the address and grid reference are collected, whereas for nonaddressable locations only the grid reference is collected. Entering details for Addressable Locations For addressable locations you should use the gazetteer function to get the correct address and grid reference. To use the gazetteer you need to enter: The building number and postcode e.g. 71 RG27 9AT Or The building name and postcode e.g. Ship Canal M2 4WB And then select the button. If an address is found then the address details and grid reference will automatically be completed. If you are unable to find an address then you should enter the address details manually including the grid reference. If you do not know the grid reference you can use the button. Entering details for non-addressable locations For non-addressable incidents you need to record the grid reference of the incident. If you know the co-ordinates (for example from hand-deld GPS or your Command and Control system) then you can enter the Easting and Northing in the appropriate fields. If you do NOT know the co-ordinates then you can select them on a map. The IRS uses the Ordnance Survey MasterMap data down to a scale of 1:1250, this allows you to select a location to an accuracy of 1 metre Click on the button. A new screen will appear (as shown below) which will display a map centred on your home station. IRS Guidance v1.1 Special Cases 141

148 To select the location : 1. Use the controls to zoom-in, pan and zoom-out. 2. Press the select location button 3. Click on the map to select the location a red cross will appear at the selected location and the Eastings and Northings will be shown. If the position you have selected is not quite correct click again at a new location. 4. When you are happy with the selected location press Return. Within the mapping screen the following functionality is available: Zooming-in - To zoom-in click on the zoom-in icon ( ). Then: Either click once and you will zoom-into the next level - the map will be centred on the point at which you clicked. Or click and drag to select a box to zoom into a particular area. The map will zoom-in to the area of the box you selected so the smaller the box you select the further you will zoom-in. Zooming-out IRS Guidance v1.1 Special Cases 142

149 To zoom-out click on the zoom-out icon ( ). Click once on the map to zoom out to the next zoom level Panning You can use the Pan tool ( ) to move the map left, right, up and down. This is useful if the area you are interested in is just off the displayed map. Click on the Pan Tool icon Then click once on the map and drag it left, right, up or down as required. When you let go of the mouse button the map will be re-displayed Street name (optional), Postcode and place name search You can also zoom-in directly to an area by specifying a postcode or place and optionally a street name. This is probably the quickest way of zooming into the required location. This method works best with: 1. a full postcode e.g. SW1E 5EB 2. a street name and partial postcode : street: allington postcode: SW1E 3. a street name and place: street: john morgan postcode: Hook To use this functionality: 1. Enter street name or part of street name (optional) e.g. allington 2. Enter postcode or place name e.g. SW1E. 3. If you have entered a place name select Place with the radio button. 4. Press Go A postcode or place name search may return one of the following 3 conditions: 1. No results found. A message notifying the user that no results have been found will be displayed in a pop-up window; 2. One result found. The map will automatically zoom to the returned centre point. 3. Multiple results found. The results will be displayed in a pop-up window with additional information to help the user find their point of interest. The user will be able to scroll through the results and clicking on a result will re-centre the map and close the pop-up window. IRS Guidance v1.1 Special Cases 143

150 Error Messages that may appear This section lists messages that may appear on the Summary screen at the end of data entry. Messages are categorized as Error, Warning or Information. It is not possible to Publish an incident to DCLG that has any Error or Warning messages. The detailed list of messages that may occur are listed in the table below, it is also possible to get an application error where an error has occurred in the system. The text message for application errors is as follows: An application error has occurred preventing your last request from being completed. Please contact the IRS Help desk and provide the Error Code displayed. If you are shown an application error (explanations of these are not given below) please contact the IRS helpdesk and provide the error code displayed. Rule Name Error Category Error No Error Type Error Message FRS Incident Access Error 1102 Application Authentication Error : You are not authorised to access this data. Each FRS can only view and edit data belonging to the FRS. Incident Exists Error 2004 Data You have requested to enter a new incident, unfortunately the FRS Incident Number you have entered is already in use within your FRS. Please click cancel and enter a new incident using a different FRS Incident Number. Incident Locking Error 2009 Application This incident has been accessed by another user since it was last saved. To prevent simultaneous editing, please click cancel and re-open the incident. Value of LateCall flag Chronological ordering of Incident timings Incident Timing Range Exceeded Information 3004 Data For your information at the initial time of call this incident was reported as a Late Fire Call (Q16, At Call). However the answer to the Late Call question (Q30, On Attendance) is currently no. If this is not intentional, please check and correct. Warning 3005 Data The time of call (Q11/12, At Call), time stopped mobilising (Q14a/14b, On Attendance) and time incident closed (Q15a/15b, On Attendance) are not in chronological order. As this incident has not been identified as a late call, please check these timings. Warning 3006 Data The time of call (Q11/12, At Call) and time incident closed (Q15a/15b, On Attendance) are currently greater than 30 days apart. This is not allowed; please amend the dates and times. IRS Guidance v1.1 Error Messages that may appear 144

151 Rule Name Error Category Error No Error Type Error Message Incident Timing Range Warning Value range for IncidentCateg ory Hazardous Materials Information 3007 Data For your information, the time of call (Q11/12, At Call), and the time incident closed (Q15a/15b, On Attendance) are currently greater than 3 days apart. This is allowed, but is not very common so you may wish to check the dates and times. Information 3102 Data For your information, the type of incident report at the initial call (fire or special service) differs from that when the incident was under control (fire or special service). If this is not intentional you may wish to check it Warning 3123 Data This incident was reported at the initial call as including Hazardous Materials. However the information reported when the incident was under control does not include details of hazardous materials. Please enter the details of the hazardous materials encountered (Q109/Q110/Q111- Additional Info) FOSI TypeOfAttack Warning 3203 Application You have selected the incident as a FOSI attack on firefighters (Q32b, Additional Info) but have not provided any details on the type of attack (Q32c Additional Info). Please check and correct. FOSI Injuries Warning 3204 Application You have selected the incident as a FOSI attack on firefighters (Q32b, Additional Info) but have not provided any details on the number and type of injuries (Q32f, Q32g Additional Info). Please check and correct. FOSI Population Fatality FOSI Population Major Incident FOSI Population - Firefighter Fatality FOSI Population - Firefighter Injury Derelict Property Population Chimney Fire population IsPrimaryFire Default Primary Fire Derelict Designation Information 3205 Data For your information a member of the public has been reported as being fatally injured within this incident. However the FOSI classification (Q32b, Additional Info) reported for this incident is not Fatality, public. Please check and correct, if necessary. Information 3206 Data For your information this incident has been identified as a Major or Terrorist incident. However the FOSI classification (Q32b, Additional Info) reported for this incident is not Significant impact on public. Please check and correct, if necessary Information 3207 Data For your information a fire fighter has been reported as being fatally injured within this incident. However the FOSI classification (Q32b, Additional Info) reported for this incident is not Death of an operational firefighter. Please check and correct, if necessary Information 3208 Data For your information a fire fighter was reported injured in this incident. However the FOSI classification (Q32b, Additional Info) reported for this incident is not Attack on firefighters and civil disturbances. Please check and correct, if necessary. Information 3202 Data For your information at the initial time of call this incident was reported as Derelict Property (Q16, At Call). However the answer to the derelict property question (Q25a, On Attendance) is currently no. If this is correct then please ignore, otherwise correct the error. Information 3212 Data For your information at the initial time of call this incident was reported as Chimney (Q16, At Call). However the answer to the chimney fire question (Q29, On Attendance) is currently no.. If this is correct then please ignore, otherwise correct the error. N/A N/A N/A N/A Warning 3234 Data This incident has been identified as a primary Fire but the property state, (Q25a, On Attendance) has been set to derelict. This is not allowed, please check and correct. ListedBuilding for Primary Fire Warning 3241 Data This incident has been reported as being within a listed building but NOT a primary fire. Please ensure that the answer to the chimney fire question (Q29, On Attendance) is Yes. IRS Guidance v1.1 Error Messages that may appear 145

152 Rule Name PrimaryFire and ChimneyFire conflict DerelictProper ty and ChimneyFire conflict Value of WasRescued flag Vehicle Resources Entry Other Resources Entry Error Category Error No Error Type Error Message Warning 3245 Data This incident has been identified as a Primary Fire. Please ensure that the answer to the chimney fire question (Q29, On Attendance) is no. Warning 3246 Data This incident has been reported as a Chimney Fire (Q29, On Attendance, is Yes). But the property state, (Q25a, On Attendance) is derelict. This is not allowed. Please check and correct Error 3306 Data A rescued victim was reported for this incident. Please ensure that the Was Victim Rescued question within the Victim structure is set to yes (Question 37n, Involvement of Persons). Warning 3401 Data No vehicle information has been provided for this incident. Please enter details of the Vehicles that attended this incident (Resources Used). Warning 3402 Data No information on the equipment used at the incident has been provided. Please enter details of the Equipment used (Resources Used). Ready Publication Get Incident ID Invalid for Error 3999 This incident contains outstanding validation Warnings, which prevents Publication of the Incident. Only incidents that have NO warnings or errors can be published. Please ensure that the information reported is corrected prior to submission. Error 4001 The Incident identifier entered could not be found on the system Please check the Incident Identifier is correct. If the problem still occurs please contact the IRS Help desk and provide the Error Code displayed. Search Incident Start/End date Error 4002 You have entered a End date/time which is before the Start date/time that you entered. This is not allowed, the end date/time MUST be later than the start date/time. Please contact the IRS Help desk and provide the Error Code displayed. IRS Guidance v1.1 Error Messages that may appear 146

153 Glossary of Terms Abandoned To leave forever Age range Child 0-9 Youth Adult Elderly 65 plus Backdraft Limited ventilation can lead to a fire in a compartment producing gases containing a significant proportion of unburnt combustible products. If these unburnt products of pyrolisis accumulate in the compartment which is subsequently vented, either by a fire fighter or a window breaking due to thermal stress, then a sudden deflagration can ensue. The deflagration moving through the compartment and out through the vent is known as a back draft. Building All buildings including those under construction, but excluding derelict buildings or those under demolition. Building' means a construction/structure which supports a roof Casualty A person requiring medical treatment beyond first aid given at the scene and those sent to hospital or advised to see a doctor for a check-up or observation (whether or not they actually do). People sent to hospital or advised to see a doctor as a precaution, having no obvious injury are recorded as a precautionary check up. IRS Guidance v1.1 Glossary of Terms 147

154 CFS Activity Includes: -Home Fire Risk Check, smoke alarm not fitted -Smoke alarm fitted, not as part of Home Fire Risk Check -Local publicity/campaigns -Visit following a previous fire Chimney Fire Any fires in buildings where the fire was contained within the chimney structure and did not involve casualties, rescues or attendance by five or more appliances. Civil disturbance Derelict Unfit for further use; abandoned; awaiting demolition Drop down menus It is essential that all the available options (or codes) for each question are considered BEFORE making a selection. This is to ensure that the "best match" is selected rather than an earlier, less accurate choice. Don't resort to 'Other' until all options are exhausted. Choose the Best option from the full menu. Dwelling Dwelling' means a property that is also a place of residence. Buildings occupied by households, excluding hotels, hostels and residential institutions. Includes non-permanent structures used solely as a dwelling, such as houseboats. Ethnicity The racial group of a person. Evacuation The removal of people from a dangerous place to somewhere safe IRS Guidance v1.1 Glossary of Terms 148

155 Extrication The removal or setting free of a person with difficulty False Alarm An incident where the FRS attends a location believing that they have been called to a reportable incident. On arrival at the location, there is no reportable incident and no incident requiring FRS action. False alarm due to apparatus False Alarms Due to Apparatus are calls initiated by fire alarm and firefighting equipment operating (including accidental initiation of alarm apparatus by persons). Fatal A person who has died as a direct or indirect result of injuries received at the incident. First Aid Minor treatment given at the scene. Flash over In a compartment fire there can become a stage where the radiation from the fire plume and from an accumulation of hot gases at ceiling level (and from hot compartment boundaries) can cause a transition due to radiative ignition of all exposed combustible items within the compartment. This sudden transition of a growing fire into a fully developed fire is known as flashover. Good intent false alarm Good Intent False Alarms are calls made in good faith in the belief that the FRS really would attend a fire. Heritage HMO Under the changes in the Housing Act 2004, if you let a property which is one of the following types it is a House in Multiple Occupation: See separate guidance on HMOs IRS Guidance v1.1 Glossary of Terms 149

156 Incident attended The IRS only collects information on incidents attended. IRMP Integrated Risk Management Planning (IRMP) is about improving public safety, reducing the number of fire incidents and saving lives. For over forty years, the fire and rescue service provided cover for fires according to recommended standards. These standards dated back to 1947 and are based on property types within a given area. Integrated risk management has shifted the focus in planning to put people first, looking at the risks arising from all fires and other emergency incidents, and at the options for reducing and managing them It is a requirement under the National Framework, produced by the Department of Communities and Local Government (DCLG), that all fire and rescue services will produce, review and update their own IRMP, with consultation of key stakeholders within their Community. Late fire call A late fire call is where a fire is known to be extinguished when the call was made (or to which no call was made eg, a fire comes to the attention of the FRS as a result of a press report or inquest). Such fires should be reported if an attendance is made (even if one person attends for inspection only) but should not be reported if no attendance is made. Location Location is the type of premises, property or countryside in which the fire started. This is not necessarily the type of premises in which most casualties or damage occurred as a result of the fire. Major Incident Any event or circumstance (happening with or without prior warning) or combination of events and circumstances that causes or threatens immediate death or injury, disruption to the community, or damage to property or to the environment on such a scale that the effects cannot be dealt with as part of normal day-to-day activities of the affected authority. This includes any emergency that requires the implementation of special arrangements by the primary emergency services, the National Health Service or other public safety services in relation to one or more of the following emergency events:- The initial rescue, decontamination, treatment or evacuation of a large number of casualties The involvement either directly or indirectly of large numbers of members of the public The need for the large scale resources of two or more of the primary emergency services; or IRS Guidance v1.1 Glossary of Terms 150

157 The large scale mobilisation of the emergency services and supporting organisations to seal with the death, serious injury or homelessness to a large number of people or the threat or possibility of such an outcome. Malicious false alarm Malicious False Alarms are calls made with the intention of getting the FRS to attend a non-existent fire-related event, including deliberate and suspected malicious intentions. Multi seated Multi-seated fire means a fire which has more than one seat of fire. That is a fire that has more than one seat started at approximately the same time or in the same way, within a property. Non-fatal A person injured as a direct result of the incident (but not fatally injured) who required more medical treatment than could be given at the scene. This includes any person advised to attend hospital or see a doctor, whether or not they actually do. Occupied In occuptation - the occupiers are present or temporarily absent (building is empty) Over the Border incident An incident where one FRS attends an incident within the borders of another. The report is completed by the FRS that attended the incident, but should be submitted by the FRS whose territory the incident occurred in as its own. Precautionary Check Where a person with no specific injury is taken to hospital for a precautionary check or advised to seek medical advice. Prevented attendances These are attendances where the FRS are prevented from accessing the scene, for example due to riots etc. IRS Guidance v1.1 Glossary of Terms 151

158 Primary Fire Primary fires include all fires in buildings, vehicles and outdoor structures or any fire involving casualties, rescues or fires attended by five or more appliances. Release To give freedom or free movement to someone or something Rescue This is a person who has received physical assistance to get clear of the area involved in the incident RTC Road Traffic Collision Secondary Fire Current definition - An incident that did not occur at a Primary location, was not a chimney fire in an occupied building, did not involve casualties (otherwise categorised as a Primary incident) and was attended by four or fewer appliances (otherwise categorised as a Primary incident). These are reportable fires that : - were not chimney fires and - did not occur at FDR1 locations and - did not involve casualties, rescues or escapes and - were attended by four or fewer appliances (an appliance is counted if either the appliance, equipment from it or personnel riding on it, were used to fight the fire). Serious injury '1 - Serious' At least an overnight stay in hospital as an in-patient Shock The emotional or physical reaction to a sudden, unexpected and usually unpleasant event or experience Or, A medical condition caused by severe injury, pain, loss of blood or fear which slows down the flow of blood around the body Slight '2 - Slight' attending hospital as an outpatient (not precautionary check) IRS Guidance v1.1 Glossary of Terms 152

159 3 Slight First Aid given at scene 4 Slight Precautionary check recommended Special Service 'Non-fire incidents which require the attendance of an appliance or officer and include: (a) local emergencies e.g. road traffic incidents, rescue of persons, 'making safe' etc; (b) major disasters; (c) domestic incidents e.g. water leaks, persons locked in or out etc; (d) prior arrangements to attend incidents, which may include some provision of advice and inspections. The training of individuals should not be recorded as a special service incident. In addition, some tasks that should not be included are performing dry riser tests, charging cylinders, loaning or testing equipment and interviewing or other fire safety activities.' Terrorist Incident Time of Stop No further resource is required at the incident. A stop message has been sent to command and control. The number of appliances at the incident will not increase. Under construction Under construction - constructors are in occupation Under control No further resource is required at the incident. The number of appliances at the incident will not increase. Under demolition The demolition contractors are in occupation Unoccupied Unoccupied - the owners have moved out but the property is not derelict IRS Guidance v1.1 Glossary of Terms 153