Work Health and Safety (WHS) Strategic Plan and Action Plan,

Transcription

1 Work (WHS) Strategic Plan and Action Plan, WHS Strategic Plan WHS Action Plan Resources Measure Status Responsibility Due by: Strategy Initiatives 1 University Vision and Values 1.1 Articulate a clear, catchy vision and time frame for achievement: Provide a safe and healthy environment that enables staff and students to reach their full potential to the benefit of the individual and the University (echoing University strategic goals). 1.2 Align WHS goals with University goals eg. reduce cost, increase efficiency, facilitate regulatory compliance, improve integrity and build positive reputation Promote terminology published in the University Strategic Plan, particularly the first paragraph of "Our Statement of Purpose and Values" and the summary of "Mutual Accountability" Develop RiskWare functionality to incorporate workers' compensation cost indicators Incorporation into WHS training for managers and supervisors Completed $25k Development costs Implementation of new functionaseparate software Injury Connect has bmanager Workers' Compensation and Injury Management Report WHS costs in financial terms and lost time/productivity. Provide periodic WHS Dashboard reports to managers showing portfolio performance (as done for Finance). Report development Distribution of periodic reports Manager Workers' Compensation and Injury Management 2 Active and Visible Leadership 2.1 Provide training, guidance and support for active engagement. 2.2 Provide regular feedback on performance via WHS performance dashboard reports * 2.3 Establish WHS Key Performance Indicators (KPI s) for senior managers Provide practical management training and personalised support (ref 4.6.3) Design suitable report template and arrange for regular provision to individual managers Develop and communicate simple tools to manage WHS performance eg. online video on Safety Conversation and development of online WHS inspection checklists Training investment, WHS resourcing Number eligible for training versus number participating in training WHS for and Supervisors course content updated. Offered monthly via Learning Solutions. Attendance is voluntary. Resourcing pending. Report development Delivery of reports In progress - Dashboard reports being formulated. IT development, WHS Communication of requirements, reports of safety conversations and inspections Tools are currently being developed. Manager Workers' Comp. 2.4 Record positive performance indicators eg. WHS Action Plans, safety observations * Development of IT platform for data collection and reporting 2.5 Incorporate KPI s into performance reviews Incorporate in PM&D project administration Implementation of PM&D in 2.6 Provide incentives and rewards to motivate good performance Consider options for premium reimbursement to organisational units demonstrating high performance. Consider percentage contribution to individual salary bonuses for senior managers. Include within PM&D scope of works. On hold 3 Supportive Technology, Processes and 3.1 Work induction Introduce online WHS induction via RapidInduct RapidInduct contract and password administration Percentage completion of induction by new starters Migrate to (ref 5.4.1). Captivate migration Availability and completion rate WHS Induction online has been pushed to new starters since November ~75% completion rate by new staff. Completed. platform established and WHS induction course now delivered via this enterprise system. ~70% completion rate by new starters Update tools and check-lists to support site specific induction (ref WHS Availability, s, Local WHS induction checklist is 4.6.2) available online: shtml#local_whs_induction Provide access for managers to WHS compliance training online administration and WHS Availability, and completion rate Training package developed by Minter Ellison is being tested prior to release. May Establish RiskWare, W HS risk management software platform, inform and engage community Communicate via RiskWare presentations and incorporate into WHS training WHS RiskWare platform now established and well communicated. Updated 11 May 2012 Uncontrolled when printed Page 1 of 5

2 Work (WHS) Strategic Plan and Action Plan, Build database of hazards and risk management activities Elevate awareness of RiskWare, including new functionality - JSA (ref 3.3.1) and Inspections (ref 3.4.1). HR and WHS Add University branding and consider updating Safety Sam Avatar Marketing, WHS and ICT, use of new functionality Visibility of University branding and renewal of Avatar Introduce Job Safety Analysis (JSA) functionality in RiskWare ICT and WHS Personnel Availability, s, University branding added to RiskWare header. Avatar yet to be replaced. Currently in ICT Development environment Develop and run user workshops on JSA's using RiskWare WHS Delivery of training and use of software for JSA's Development has taken place in consultation with software vendor. Implementation pending Migrate WHS Risk Register into Risk Management module of WHS Access to/reporting of WHS Oct-12 RiskWare Risks via RIskWare 3.4 Build database of WHS audits and inspections Develop inspection and audit reporting capacity of RiskWare. Software and IP development Availability, s, Develop inspection and audit check-lists for users. 3.5 Build capacity for recording and reporting of costs from workers' compensation insurance claims Develop capacity of RiskWare to administer workers' compensation claims (ref 1.2.2) Software and IP development Implementation Not proceeding. Separate software Injury Connect introduced to manage workers' compensation claims. Manager Workers' Compensation 3.6 Enhance the WHS support service model Review and provide recommendation for improved WHS service and support model. Funding for WHS support staff Budget allocation, recruitment of support staff and establilshment of customer support relationships Business case included with 2012 budget submission and accepted. Change proposal completed. Implementation pending. 4 Priority Risk Management At Risk Groups 4.1 Students incorporate WHS into curriculae and provide role models Standardise health and safety messages in Faculty handbooks, Student Ensure provide relevant health and safety induction before access to high risk areas Publication of student health and safety advice in Faculty handbooks and websites Systematic health and safety induction provided for students as part of academic curriculum 4.2 Students - information and engagement Develop and communicate top five safety tips WHS Development, publication and Top eleven tips published in eight languages online at Student Safety page (see below) Update health and safety information in 2011 Student Guide Student Published Manager Student Incorporate health and safety messages in SUPRA Survival Guide SUPRA Publication and distribution In principle agreement SUPRA President Promote health and safety via notices in Honi Soit and The Bull during the first week of term Develop a new page on the WHS website that caters to student safety Provide messages about health and safety and emergency procedures via idle screens in computer access laboratories and in lecture theatres prior to lectures/presentations SRC and USU Publication and distribution Published SRC and USU ICT, CIS, WHS Publication and number of hits (a) Display and (b) Student survey to assess effectiveness of messages Student Safety page established at: ies/students.shtml 4.3 Students - personal safety on campus Revise "Unisafe" brochure for personal safety on campus CIS Security Publication and distribution Current fold-out map guide includes safety information Pursue system of SMS notification of students (and staff) for site emergencies System for registering and notifying mobile phone numbers SMS notification now active for key senior. Wider deployment is on the Emergency Management Committee agenda. publication editors CIO, Director CIS Director CIS, Manager Security Jan-12 Mar-12 Updated 11 May 2012 Uncontrolled when printed Page 2 of 5

3 Work (WHS) Strategic Plan and Action Plan, Review site security support and transport arrangements at Cumberland and Rozelle Campuses Advance a University Policy dealing with bullying of/discrimination against students CIS Security In progress. Director CIS, Manager Security Student Publication and Student Code of Conduct established. University Policy and Procedures for Prevention of Bullying established: aspx?recnum=pdoc2011/234&rendn um=0 Student Complaint Handling Working Party established. Director Student Enhance information and support specifically for international students eg. personal safety tips ISSU Publication and Student safety tips published in eight most common laguages spoken by students. Available on Student website at: student_services/safety.shtml. May be incorporated into Sydney Student program. Director Student, Assoc Safety, Manager Security Promote a means of confidential disclosure of student t medical Faculty orientation ti Publication and P di M b i t d i t Student t, Mar-13 conditions that may require particular first aid or emergency Faculty student support administrators Establish Campus Care Committee to monitor behavioural Time investment from Establishment of Committee, Established and meeting fortnightly. changes in students and provide support to avert serious incidents numerous service groups Scheduled s, stemming from psychological episodes case statsitics Director CIS, Director Human Resources 4.4 Contractors (construction and meintenance) Pre-selection based on WHS performance, robust contract CIS Director CIS documentation Enhance contractor induction via CIS Establishment and Maintenance contractors now Director CIS of contractors self registration function in completing WHS induction in Enhance contractor supervision and management CIS Director CIS 4.5 Contractors (other) Introduce WHS induction online as for other staff self registration % completion by nonmaintenance Self registration function is available for, functionality. Communication and contractors contractors and research students. Contractor completion rate TBC. 4.6 New staff induction, supervision, consultation Introduce WHS induction online (ref 3.1.1) Redevelopment of WHS Induction package for uploading and via Automated prompts to complete training, access to course in and % completion Update check-lists for local WHS induction (ref 3.1.3) WHS Availability, s, Enhance supervision via management training (ref 2.1) WHS % attendance of management training Completed. Local WHS induction checklist is available online: shtml#local_whs_induction WHS for and Supervisors course content updated. Offered monthly via Learning Solutions. Promotion and better attendance required., Assoc Safety, Line High Consequence Hazards 4.8 Adverse affect of work on health, and of health on Identify current information and support services available WHS Identification and Health and Wellbeing webpage has work, including psychological injury/illhealth and physical injury. of existing services been established with links to various services and events at: Update existing guidance material and references to services WHS Publication and incorporation into existing training ex.shtml are being referenced during WHS training for and Supervisors. Mental health awareness training has been introduced Research best practices WHS Formation and meetings of Focus Groups Review and engage service provider(s) Contracts for service Engagement of contractors providers and delivery of service Alternative options being pursued due to cost Updated 11 May 2012 Uncontrolled when printed Page 3 of 5

4 Work (WHS) Strategic Plan and Action Plan, Conduct pilot program for new services Health and wellbeing Completion of pilot On hold - see above contractor Review results of pilot and adjust or expand program Health and wellbeing Report on outcomes of pilot On hold - see above contractor Manual handling injury prevention program Task risk assessments Task risk assessment and support provided on as needs basis. Update of manual handling information online pending, Assoc Safety, HR May Overuse injury prevention program Individual risk assessments and pause software 4.9 Biological hazards and infection Biosafety check-lists and guidance for users WHS Personnel Development, and adoption of check lists Pause software available. Support for workstation assessment provided on priority basis. Check list established Manager Injury Management, Review and enhance user induction training WHS Personnel Availability and adoption of new training material 4.10 Machinery Assess machinery safety via Intervention Safety Management Machinery safety contract Receipt of report and Report received and recommendations contract recommendations communicated Adopt recommendations for improvement towards best practice Faculty costs Auditing Implementation underway. Follow-up undertaken by WHS Transport Conduct risk assessment of vehicle use Workshops held with user group Develop University procedures and check-lists Vehicle safety checklist established, available online at: _Safety_Checklist_2011.doc Enhance approval and monitoring of uni vehicle drivers WHS Personnel, Fleet Management, 4.12 Travel Establish means of tracking staff and students travelling on Uni business International SOS Travel Tracker software Publicise travel support services ISOS toolkit, WHS and Establish, communicate and implement processes to check and monitor driver eligibility and vehicle use Vehicle booking system that checks driver eligibility etc. is being trialed via Fleet Management, Line Configuration of existing software platform, and Travel Tracker has been configured by International SOS. Roll-out pending budget allocation and review of suitable aternatives. Communication of/access to services Review process for pre-trip approval to ensure due diligence HR & Completion of review and routine pre-trip checking of health and safety aspects Ensure next of kin contact details are available for all travelling staff myhronline Communication of requirement to update details. % of contact details updated. budget allocation and development of alternative travel management system options, Line Mar Revise Travel Policy to incorporate due diligence around traveller sa and WHS Personnel Revision and communincation of new Travel Policy Commenced review. Director Finance,, 5 Recruitment and Position Management Incorporate WHS into every touch point for new employees including: 5.1 Job advertisements Develop and include a statement of the importance of health and safety in all University position advertisements. Introduce in consultation with Sydney Recruitment 5.3 Job interviews Develop statement to be read to interviewees indicating the University's expectations of due diligence in health and safety. Introduce in consultation with Sydney Recruitment. WHS and Recruitment WHS and Recruitment Inclusion of WHS statement in all position advertisements Routine delivery of WHS expectations statement at conclusion of applicant interviews.. Updated 11 May 2012 Uncontrolled when printed Page 4 of 5

5 Work (WHS) Strategic Plan and Action Plan, Position descriptions to include WHS KPI s Ensure that all Position Accountability Statements (PAS) refer to WHS requirements. Introduce in consultation with HR Relationship team (ref 2.5). WHS and HR Relationship Incorporation of WHS accountability in all PAS's. Position Description template updated referencing WHS responsibilities per OHS Policy and Procedures and role responsibilities listed online: aspx?recnum=pdoc2011/231&rendn um=0 s/index.shtml 5.5 Induction Migrate WHS induction program, currently delivered via RapidInduct (third party) into the enterprise system (ref 3.1). 5.6 Performance reviews Include individual performance in active and visible management of WHS risks as a key performance attribute examined during Individual Performance and Development (IP&D) reviews. I t thi ithi C P th 5.7 Development Include attendance/completion of WHS training as relevant personal development. WHS for content; ICT Training for Captivate enhancement; HRSC for integration HR Availability and completion of WHS induction online via Incorporation and application in Individual Performance and Development (IP&D) reviews d di i C P th Completed In progress. WHS performance elements included in draft IP&D documents. Project being led by Ban W t d b C P th Incorporate this process within. and recording in Weston and overseen by Project Board. WHS training courses offered WHS training course. completion and routine choice as development option in IP&D process, Line Updated 11 May 2012 Uncontrolled when printed Page 5 of 5