Telethon Institute for Child Health Research Job Description

Transcription

1 Telethon Institute for Child Health Research Job Description Why is this Job Description being written? New Position Replacement Position Position re-designed Position not previously described P O SITION DET AI L S: Position Title: P R O J EC T OFFICER CORPORAT E GOVE RN ANCE Division: Administration and Corporate Services Department: Corporate Governance Position reports to: (role) Head Corporate Governance Location: include all possible locations 100 Roberts Road Subiaco P O SITION PURPOSE: In one or two sentences briefly summarise the overall purpose of this role, i.e. broadly, what this role does and why To provide project support for implementation and maintenance of the Institute s risk management, policy and governance frameworks and other projects. K E Y R E SP ON S IBILIT Y A REAS (Please list in order of importance) Key Position Accountabilities What are the main areas for which the position is accountable % of Total Role Inputs: What are the key activities or tasks to be carried out? Outputs: What are the expected end results? Measures: How it is measured 1

2 Risk Management Framework 40 Risk Management Support the implementation of the Risk Management framework Ongoing implementation of risk management framework Complete and up to date risk register Assist with development and delivery of risk management training Assist with identification of Institute risks and appropriate controls/treatment plans Coordinate maintenance of the risk register Business Continuity Support the development of a Business Continuity /Disaster Recovery plan Training package for staff Up to date Institute risk register. Business Continuity Plan developed Compliance register up to date Regular training provided Risk management embedded in institute processes Compliance Maintain the compliance register including liaison with responsible people Policy Framework 40 Support the implementation of the Institute policy framework and associated processes including liaison and communication with stakeholders Maintain the online policy library and ensure all policy documentation is up to date Coordinate the development and review of policy and procedures Research and prepare policy documents Governance 15 Secretariat for the Board Risk and Compliance; and Finance and Governance Committees Assist the Head, Corporate Governance to manage Institute governance requirements including Board activities and support for Special and Annual General Meetings Ongoing implementation of Policy Framework. Policy documentation up to date and correct Policy Library well managed Policies well written Effectively organised and managed Risk and Compliance and Finance and Governance committees AGM and governance requirements supported well Policy Framework implementation plan on schedule Policy library up to date Board Sub-Committees well organised and managed 2

3 Project Support 5 Communication Projects Ensure appropriate communication of project priorities and engagement with internal stakeholders Support for other projects as directed Project support for Head, Corporate Governance Feedback from project stakeholders 3

4 E SSENTIAL SKI LLS, KN O W LE DG E AND EXPE RI ENC E: Qualifications: what are the minimum educational, technical or professional qualifications required to competently perform role Tertiary qualification in a relevant or related field (eg Commerce, Project Management, Governance) or demonstrated equivalent knowledge and high-level skills developed through professional experience. Skills, Knowledge & Experience: Demonstrated communication, conflict resolution and interpersonal skills: specifically must be able to communicate, liaise, report, and coordinate across all levels of the organisation D E SIRA BLE SKILLS, KN O W LE DG E A ND EXPE RI ENCE: Qualifications: what are the minimum educational, technical or professional qualifications required to competently perform role Proven project and time management skills: prioritisation, organisation, delegation, executing to a budget Demonstrated high level verbal and written communication skills Demonstrated ability to provide high quality, timely evidence-based policy advice Experience in policy development Experience with risk management processes and frameworks Skills, Knowledge & Experience: Experience working with Boards/Executive committees S C O P E: Financial accountability: Does this role have accountability for a budget? No Understanding of or experience with research and/or health related organisations Experience with not-for-profit and/or academic organisations People responsibility: Does this role have any direct reports or indirect reports (through direct reports)? No. of direct reports 0 No. of indirect reports 0 4

5 O R GANISATIONAL C HA RT : (please complete using position titles or insert diagram below) Next level of supervision Director, Operations Immediate level of supervision Head, Corporate Governance Other roles reporting to immediate supervisor 4x Administration Officers Manager Strategic Projects Project Officer Corporate Governance Executive Officer Institute Leadership Team Direct reports (role x no.) A D DITION AL INFORMA T I ON: is there any additional information that needs to be understood to explain this role? Note that this position is a fulltime 3 year contract 5