Business Suite version 9.0

Transcription

1 Business Suite version 9.0 TM

2 The ultimate asset management solution SFI Codification AMOS ShipServ e-procurement AMOS Mimic Condition Monitoring AMOS Shipdex Suite AMOS Mail Communications AMOS F-MIS AMOS Maintenance & Purchase AMOS Quality & Safety AMOS Personnel AMOS Tanker Management Self Assessment AMOS Business Suite version 9.0

3 A Message from the CEO The history of SpecTec and AMOS is the history of software at sea. For over 20 years, dedicated to Information Technology solutions for maritime businesses, be it on merchant ships, oil rigs or war ships, SpecTec has set a course and is leading the way. Our software and competent consultancy services cover all aspects related to Maintenance, Stock Control, Procurement, Personnel Management, and the full portfolio of Maritime issues linked with quality management, such as Tanker Management and Self Assessment (TMSA), the International Ship and Port Facility Security Code (ISPS), International Safety Management Code (ISM), Emergency Response System (ERS), Shipboard Marine Pollution Emergency Plan (SOPEP) and so on. For the Oil and Gas sector, we have created specialised modules to deal with all of the industry specific issues related to Maintenance, Stock Control and safety procedures. For the Navies, we represent a perfect Commercial Off The Shelf (COTS) choice for a complete Integrated Logistics System (ILS) solution. Moreover, we cover, through strong partnerships, the land-based market, providing an ideal software solution to all types of industries such as power plants, paper mills, food production and building maintenance. Born in 1985, SpecTec s growth has been marked by turning points, which have seen the company growing stronger and establishing true leadership in the market. 2005, in particular, marked a new beginning; SpecTec became independent again, and our legacy re-emerged, renewed, proud and strong, and now advances with a pioneering vision under new leadership and ownership. Today, SpecTec professionals worldwide, many from our founding days, continue Giampiero Soncini Chief Executive Officer The SpecTec Group to motivate, build, and bring innovation to AMOS products and services. SpecTec s commitment to a dynamic product development plan is the cornerstone of our customer partnerships and the very strategy of our challenge to remain the leader. On land, in port, or at sea, SpecTec and AMOS carry on a tradition of IT excellence in Fleet Management Solutions, Offshore Asset Management, ILS applications, and a number of specialised services which are difficult to find elsewhere. The contents of this brochure will introduce you to AMOS products and services, and to a worldwide organisation of steadfast professionals who are wherever you need us. Giampiero Soncini Chief Executive Officer The SpecTec Group SpecTec History SpecTec and AMOS: two recognisable names in the Maritime and Offshore Industries, bringing software to sea for over 20 years! 1985 SpecTec, the company, was formed as an Oslo branch office of the leading Norwegian consultancy firm, ACCO, specialising in planned maintenance systems since AMOS, the software, was designed to computerise planned maintenance on board ships SpecTec begins its early expansion with the first agencies and the first branch office being established in Sweden SpecTec continues an expansion plan with further branch offices being established as AMOS software distributors in the United States and The Netherlands The SpecTec distribution network expands to include Italy, the United Kingdom, Singapore and Cyprus Following 7 years of continuous growth, SpecTec is listed on the Oslo Stock Exchange Market. By this year, all the distributing agencies are acquired and form the new SpecTec Group of companies SpecTec merges with three other companies to form a new corporate entity named Visma, Visual Management Application Visma splits its organisation, establishing two divisions: one of them is named SpecTec, Visma Marine Division. The company prospers and expands, reaching over 20 offices worldwide The Dutch company, Station 12, owned by KPN (Dutch Telecom), purchases SpecTec, Visma Marine Division. Through an alliance with Telstra (Australian Telecom), Station 12 and SpecTec are merged with KPN Broadband, and Telstra Satellite System, and renamed Xantic. Xantic becomes the largest Information and Communications Technology (ICT) company in the maritime sector KPN makes a corporate decision to focus on the land-based telephone market, and Xantic, consequently, is considered non-core business Early in the year, Xantic restructures to split the business into two independent units: satellite communications and maritime software, the latter being the SpecTec network. This network is renamed The AMOS Group. In April 2005, a consortium of investors, led by Giampiero Soncini, former Vice President of Xantic, present a bid for the purchase of The AMOS Group. The AMOS Group was purchased within 21 days from the bid, almost a world record. By July 2005, under the new leadership, the AMOS Group is renamed to the well-known old name of SpecTec, and The SpecTec Group reunites under a new banner and motto:

4 AMOS BUSINESS SUITE MODULES Maintenance and Purchase AMOS Business Suite is an extensive and powerful Windows based program capable of handling most of the daily ERP functions encountered in organisations that may consist of multiple locations. It is a client/server application, where the client program is run on a Windows PC, and the server program may use one of several different database systems. A stand-alone configuration on a single PC is also possible. Stock Optimiser Accounting Project Manager PDA E-Business Graphics CBM Replication Document System Budget Stock Control Purchase Maintenance Quality and Safety Forms Generator ERS Non-Conformity Distribution Document Control Personnel Port Reports Masters Cash Crew Administration Mail Internet Mail Server Extra Modem Lines AMOS Connect Suite AMOS Connect Fleet Voyage Management Voyage Management 4

5 Consultancy and Customer Support Enhancement Add-On Product Maintenance Optimisation Risk Analysis Maintenance Plan Setup Spare Parts Optimisation Criticality Analysis Spare Parts Setup Legislative Compliance Availability Analysis Training Classification Flag State SIRE/ TMSA/CDI/ISO Condition Monitoring Application Exploration Standard AMOS Training Bespoked Training Implementation Onboard Training CBT/Online Training Bespoked CBT/Online Licensed Crew Training Centres 5

6 AMOS Maintenance and Purchase A Steady Hand in Rough Seas

7 AMOS Maintenance and Purchase A Steady Hand in Rough Seas

8 AMOS Maintenance and Purchase A Steady Hand in Rough Seas AMOS MAINTENANCE & PURCHASE (M&P) AMOS M&P is a Windows application for the integrated management of maintenance work and costs, stock control and purchasing. It works in conjunction with AMOS Business Suite. SpecTec has developed AMOS M&P specifically for companies and organisations with geographically distributed plants or installations. In other words, where maintenance, stock control and requisitioning take place at one or more local installations, and purchasing and transport planning take place at a central headquarters. The various functions in AMOS M&P work together If you perform a maintenance job requiring certain spare parts, and then report performing that job, the associated spare parts which were automatically estimated for usage, are updated in the stock control records as removed. Moreover, the purchasing function holds a purchase order as Active until the goods are registered as Received, at which point they are added into the stock control records. AMOS M&P allows you to see what has been spent on various maintenance activities or purchases, and what is planned or budgeted for spending in the future. USING M&P AT A LOCAL INSTALLATION, YOU CAN: Plan Maintenance Define jobs to be performed regularly. Define maintenance schedules. Print lists of jobs to be done in the immediate future, as check-lists or with full descriptions of work. Plan extraordinary maintenance with Work Orders. Report Maintenance Report performance of planned maintenance, manually or semi-automatically with simple reporting. Keep records required by inspecting authorities. Print or display maintenance records. Report unexpected work and routine checks. Create work orders and report work based on work orders. Control Stock Display and print inventory list for each storage area. 8

9 AMOS Maintenance and Purchase A Steady Hand in Rough Seas Update quantities directly, after taking inventory. Display automatic transactions in and out of stock from maintenance or purchasing activities. Review current stock quantities in relation to pre-set minimum, maximum and reorder levels. Automatically calculate the amount needed to fill stock to any of those three levels. Store preferred vendor, price and vendor supplied units for all stock. Request Stock Enter desired quantities of items as they are used or expire. Receive Goods Mark goods received based on purchase orders, automatically updating stock. Track Costs and Budgets Answer questions like: What have I spent so far this month? This fiscal year? How much of the budgeted amount remains for this period? And, Save and analyse costs due to unexpected maintenance over time to evaluate and improve preventive maintenance program. Requisition Stock and Consumables Create requisition forms for stock items automatically, based on desired quantities and preferred vendors, or create forms manually. Create requisition forms for consumables. Track Purchasing Answer questions like: Has the purchaser started to work with my last requisition? Was the order approved? Was it confirmed? When is it expected to arrive? What purchase orders are still active? 9

10 AMOS Maintenance and Purchase A Steady Hand in Rough Seas 6 WORKING WITH M&P AT YOUR HEAD OFFICE, YOU CAN: Receive Requisitions Import data from various local installations to the main office. Make Queries to Potential Vendors When you don t have a preferred vendor, or you are going to purchase items for the first time. Compare Quotations Receive quotations in response to queries you send out. Record them, and have AMOS calculate the total price of each quotation. Compare quotations, and have AMOS recommend a vendor. Plan Deliveries The registered delivery line items must be assigned to actual deliveries. This will ensure you that all ordered items are eventually delivered and transported to the installation. Plan Transport AMOS helps you create transport documents, which also helps get an overview of unassigned deliveries. A transport form can be used to print a list of deliveries to be loaded on a transport. Apply Company Specific Workflows AMOS allows you to apply your company s own Workflow to the Maintenance and Purchase processes. Specified individuals are notified when necessary according to a predefined process (status> status action > resulting status). Create / Approve Purchase Orders When you have decided to create a purchase order, you can create a new one, or convert a requisition or a query into a purchase order. Order Goods When you order goods, you may want to split a requisition into purchase orders sent to different vendors. You may also be able to send the orders directly from AMOS. Confirm Orders When vendors confirm orders, you must record the reference number of the vendor s confirmation on the AMOS Purchase Order. You must also record deliveries on the Purchase Order. 10

11 AMOS Maintenance and Purchase A Steady Hand in Rough Seas AMOS DASHBOARD The AMOS Dashboard is a brand new feature of AMOS Business Suite The system now opens up to a customisable home page, or Dashboard. This Dashboard is a visual tool presenting the user with an upfront overview of the most important information. Different users can have different dashboards, depending on their role and needs. For instance, a Chief Engineer would want to keep the number of unexpected maintenance Work Orders, created over time and that still need to be processed, under control. Whereas, a chief buyer would need to know at a glance that a number of new purchase order requests have been submitted and need his immediate attention. By logging into AMOS, each user will be able to see his own customised dashboard. Items in the dashboard are presented in the form of alerts, both numerically and graphically, to ensure the best possible visibility. The dashboard clearly lists all notifications generated by the active workflows. A double click on the notification section takes the user directly to the notification window. 11

12 AMOS Quality and Safety A Steady Hand in Rough Seas

13 AMOS Quality and Safety A Steady Hand in Rough Seas

14 AMOS Quality and Safety A Steady Hand in Rough Seas AMOS QUALITY AND SAFETY (Q&S) AMOS Q&S is a module for the integrated management of Quality and Safety, including procedures, circulars, non-conformities and incidents. It works in conjunction with AMOS Business Suite (license required). AMOS Q&S makes it easier to ensure that all the sites in your organisation follow the correct procedure. Procedures AMOS Q&S allows you to design the system to suit your needs, both in regards to textual information and data acquisition. This flexibility means that you are responsible for ensuring that the system is accurate and complete. When you install AMOS Q&S, the demo database contains a list of pre-defined procedures with the status Active or Obsolete. These procedures can be used as the starting point for establishing the quality system of your organisation. Procedures describe which measures to take at your various sites to maintain the established quality goals of your organisation. AMOS Q&S makes it easier to ensure that all the sites in your organisation follow the correct procedure. You can adjust the document template connected to a procedure to have it reflect the typographical standards of your organisation, and update the contents of each procedure to reflect the policy of your organisation. In AMOS Q&S you specify procedures to be distributed to installations and/or installation groups. Procedures that relate to specific installations are assigned directly for distribution. The concept of an installation group is to allow standard procedures to be grouped together according to class type, and thereby avoid having to allocate procedures individually to each installation. When configuring a new installation in your system, add it to the appropriate installation group, and the site will inherit the standard distribution set-up for that group. Number of non conformities NC By Categories NRC generated in response to physical failures NC Main Categories NRC generated in response to procedural failures 14

15 AMOS Quality and Safety A Steady Hand in Rough Seas Incidents, Claims, Manuals You can: Use the Incidents window to report accidents, cargo incidents, hazardous occurrences, improvement suggestions, personal injury, damage to property and pollution. Use the Manuals window to add manuals to your database, for viewing by everybody or by selected groups. The Manuals window contains all the manuals you have added to your database, for viewing by your entire organisation, or by selected groups. Procedures are associated with each manual that is, manuals are added to the procedures, and then approved and published using WorkFlow. Employees can be assigned access to Read, Edit and Delete manuals. Use the Conventions window to add conventions (i.e. IMO) to the system. Conventions are divided into categories such as SOLAS, SAR or COLREG (root folders), according to a hierarchy structure. Conventions within each topic or group are contained in sub-folders. Use the Claims window to enter and view the details about claims against an insurance policy. WORK ORDERS You can: Use the Work Orders window to view and update individual work orders. When a Work Order is created, necessary information automatically appears in the General tab. Edit the information in the Planning section. Select whether the work is unexpected or not in the Work Classification Section. The History section displays the dates related to the work order. This window also keeps track of any work permits required. 15

16 AMOS Quality and Safety A Steady Hand in Rough Seas ERS The ERS (Emergency Response System) is the list of contacts to notify in an emergency. This list contains contact information for the relevant authorities in countries all over the world. You receive updates to this information in the case of any changes. Specific information about contacting customers, insurance companies, flag state authorities and other vital parties can be added. The ERS module complies with such international standards as SOPEP and OPA. Triggers Triggers determine when to carry out jobs. You can use triggers to schedule jobs performed at recurring intervals, or jobs which are handled when a specific event occurs. Work Flow Every task progresses to completion through a series of steps called a work flow. Configuring this work flow allows AMOS Q&S to perform each of these steps in accordance with your company s existing procedures. It is possible to configure work flow for the following Q&S Modules: Circulars Claims Incidents Manuals Non Conformities Procedures Quality Work Orders 16

17 AMOS Quality and Safety A Steady Hand in Rough Seas AMOS DASHBOARD The AMOS Dashboard is a brand new feature of AMOS Business Suite The system now opens up to a customisable home page, or Dashboard. This Dashboard is a visual tool presenting the user with an upfront overview of the most important information. Different users can have different dashboards, depending on their role and needs. For instance, a Chief Engineer would want to keep the number of unexpected maintenance Work Orders, created over time and that still need to be processed, under control. Whereas, a chief buyer would need to know at a glance that a number of new purchase order requests have been submitted and need his immediate attention. By logging into AMOS, each user will be able to see his own customised dashboard. Items in the dashboard are presented in the form of alerts, both numerically and graphically, to ensure the best possible visibility. The dashboard clearly lists all notifications generated by the active workflows. A double click on the notification section takes the user directly to the notification window. 17

18 AMOS-TMSA Staying on Top

19 AMOS-TMSA Staying on Top

20 AMOS-TMSA Staying on Top AMOS-TMSA The Self Assessment module allows your company to Perform a self assessment of compliance with TMSA (Tanker Management and Self Assessment) requirements and standards. Measure and evaluate your company. Performing regular Self Assessments ensures continuous improvement within your organisation. You should perform self assessments to: Review existing systems and practices within your organisation and evaluate these against industry standards Record performance and compare progress Provide documented evidence in case of audits The Self Assessment Window Is where you perform self assessments for your organisation. It contains the configuration revisions which the self assessment will be performed against. This window accurately reproduces the Elements, Sub- Elements and Key Performance Indicators (KPIs) as indicated by the TMSA document. Each Element is like a category relating to a particular aspect of company operation, such as crew management or emergency procedures. For example, two such elements in the TMSA class include Management, Leadership and Accountability and Emergency Preparedness and Contingency Planning. 20

21 AMOS-TMSA Staying on Top The configuration revisions of the Self Assessment Window support revisions which are work flow controlled and only one Draft and one Issued revision can exist at a time. User(s) must periodically evaluate each KPI according to the present stage, and then compare the new assessment against previous results in order to evaluate progress. You should perform a new self-assessment revision when It is the first time you have incorporated the Self Assessment module at an installation The standards you are comparing your company to have been changed and you must evaluate yourself against newer or more strict criteria You perform assessments at intervals and the appointed time has arrived You have changed the Work Flow Status of a previous Assessment revision (ie. cancelled it, issued it, assessed it, etc) and so a new one is now required Every Self Assessment is a new and separate Revision. If you have a revision in progress that has not yet been scored and issued, you can continue to open the same revision and add to it at its initial status, until it is finished and ready to be assessed and issued through a dedicated workflow. Every new assessment revision is evaluated against the most recently issued set of configurations. Meeting the KPIs in each element with a 100% score indicates that your company is performing at the top standards demanded by the industry. Self Assessment Statistics This window contains the assessment data entered in the Self Assessment window. 21

22 AMOS Personnel Managing Crew Your Way With Ease

23 AMOS Personnel Managing Crew Your Way With Ease

24 AMOS Personnel Managing Crew Your Way With Ease AMOS PERSONNEL AMOS Personnel, one of the AMOS Business Suite modules, is THE tool for crew management. Basic crew details are entered and administered from a shore-based facility. Furthermore, crew data can also be corrected or modified by either ship or shore-based personnel (based on access rights). All the alterations and updates are constantly kept aligned by the AMOS Replication tool. EMPLOYEE OVERVIEW Crew details are entered and maintained in the Employee window. This window manages employee information such as contracts, ranks, addresses, airports, photos, service periods, education, certificates, medical records, passports/visas and licenses etc. You can also list and track all contact details and family details for employees (ie next of kin, etc). records. You can generate new service periods and plan the activity an employee shall perform (ie. the dates, the vessel and department, leave days, etc.) Using the Payroll and Accounting functions, you can manage Fixed and Variable Transactions: Fixed transactions apply to each employee and are automatically repeated every month. For example, standard wage is a fixed transaction and can be managed here. Variable transactions are items that are debited and credited to employees accounts every month and are valid for the current month only. Variable transactions include things like slopchest purchases and cash advances. If a crewmember purchases something from the slopchest or takes a cash advance, this information must be entered You can make evaluations for each crew member and store the information for future reference. The Service tab is for maintaining all information regarding current, planned and historical service 24

25 AMOS Personnel Managing Crew Your Way With Ease in the variable transactions tab to debit the employee the corresponding amount from his/her pay. If he/she does overtime, these hours must be entered in the variable transactions tab and then credited to his/her pay. In the Payslip tab the quantity, rate and amount for each wage type included on the payslip are displayed. The Accumulators tab shows the period amount and totals for the year for the wage types linked to an accumulator. Accumulators are wage types that are carried forward month by month. PLANNING There are three Schedule planning windows: The Employee Schedule - provides planning information listed by employee The Rank Schedule - provides planning information listed by rank The Vessel Schedule - provides planning information listed by vessel (this information can be edited) DOCUMENT EXPIRY The Expired window lists any documents or certificates that have expired or which have no valid expiry dates. All documents registered in the database are checked continuously, and any that expire are included in the appropriate list. This menu has four sub-menus: Licenses, Medical Certificates, ID Books and Services. All Licenses, Medical Certificates and ID Books that have expired are listed. Moreover, if an employee s current service is completed but has not yet been transferred to the History page, it will be listed as Expired under the Services menu. CREW CHANGE This window lists the crew changes that are planned, and can be used to plan travel arrangements. It contains two tables: The Signing Off table lists the employees who are due to sign off the selected vessel(s) during the specified period. The Signing On table lists the employees who are due to sign on to the selected vessel(s) during the specified period. PAYROLL Work Sets A work set can be, for example, a vessel, your company, a bargain agreement, etc. You must add work sets in this window before you can run payroll for them. After you have determined all fixed transactions, updated personal information and entered variable transactions: You can calculate the wages for the current period. You may choose to run the payroll for a particular vessel, or group of employees. The Period is closed when the payroll is completed, all bank transfers are made, and all control reports run. You can close the period for one or several employees or vessels, or for the entire company. After closing, all transactions are marked as historical and all accumulators are updated with the current period figures. 25

26 AMOS Personnel Managing Crew Your Way With Ease PERSONNEL ONBOARD The Onboard functions in AMOS Personnel are for Crew and Slopchest Management. Administration The administration menu items access the functions used for administrating your vessels crew. Crew Effects You can use this window to enter crewmembers and supernumerarys valuables into the system for customs purposes and to identify ownership. Ships Stores The Ship Store window enables you to enter special items of the ship s stores for customs purposes. These items could include, for example, radios, televisions, stereo systems, cameras, tobacco etc. Supernumerary The Supernumerary window is for adding and removing details of people other than crewmembers who are travelling onboard for a short period. A supernumerary could be for example a passenger or a temporary staff member. LIST OF SLOPCHEST ITEMS CAN BE MAINTAINED... The Slopchest submenu gives access to the functions controlling stock purchase, sale and transfer. STOCK ITEMS The Stock Items window lists all items onboard the vessel for sale from the Slopchest. The items are listed here in three classes: Slopchest (SC) - main storage containing any kind of goods except bonded stores. Bonded Stores (BS) - goods normally declared - alcohol, cigarettes, etc. Welfare (WF) - subset of goods from both slopchest and bonded stores. STOCK TRANSACTIONS Transactions are the main way of viewing changes in Stock Item levels on board your vessel. This window displays the details of the transaction. Here you can see The date the selected transaction occurred. The quantity of items involved in the transaction. The price currency and amount. A user-defined reference number. The transaction type and who the transaction is being reported by. The price set here will be the price paid by the company when the item was initially purchased. The actual sale price paid by the crew member will be this purchase price + any commissions and profit margins set by the company. 26

27 AMOS Personnel Managing Crew Your Way With Ease The purpose of the account sheet templates is to set up each account sheet layout, which affects the information displayed when you view the account sheets. You can set up the template for each of the following types of account sheets: Slopchest Account Bonded Stores Account Crew Welfare Account Master s Cash Account You can use the Account Sheets to keep track of the cash flow on board each vessel. The account sheets enable you to view the status value of each account at any time during a payroll period on board. The reports will normally be sent into the main office on a regular basis. Master Cash transactions are for accommodating the handling of cash amounts on board. ORDER FORMS A single Order Form may consist of one or several Line Items, each one of which normally represents an item being purchased. You can register and process purchase forms for slopchest Stock Items. The following types of cash transactions can be registered: Received Cash advance Payment Reimbursement The Slopchest - Forms window provides a list of all the purchase forms (Requisition, Query, and Purchase Order) available in the system. Accounts AMOS Personnel enables you to prepare various account sheets such as Slopchest, Bonded Stores, Crew Welfare and Master Cash, to be submitted to your head office at the end of each payroll period. The onboard accounting functions are: Templates Account Sheets Master s Cash 27

28 AMOS-MAIL Optimised, Cost Effective Communication

29 AMOS-MAIL Optimised, Cost Effective Communication

30 AMOS-Mail Optimised, Cost Effective Communication AMOS Mail can save up to 80% of your satellite communication costs even if you have a Fleet Broadband high speed connection. AMOS Mail highly transforms the world of maritime communications, bringing cost effective, easyto-use, reliable, and stress-free connectivity onboard maritime vessels A challenge for a demanding market For years, communication options to and from vessels have been pay-by-the-minute, pay-by-the-byte service and have been shared by crew members. Today, even though this option is still available, AMOS Mail is the key to non-stop communication. AMOS Mail, the maritime industry s new generation of messaging, has transformed marine vessels into floating offices to maintain normal business operations even while onboard, satisfying increased customer demand. Remote maritime satellite communication services are of utmost importance when it comes to cargo vessels or ships carrying people across seas. AMOS Mail: enables crew members to transmit messages to other crew members located at different locations at sea. facilitates communication functions such as , fax and telex transmission. Because of AMOS Mail s seamless integration with all SpecTec family software modules such as AMOS Business Suite and AMOS2 Enterprise Management Suite, it is the perfect solution to completely automate your AMOS database replication onboard. AMOS Mail can save up to 80% of your satellite communication costs even if you have a Fleet Broadband high speed connection. SpecTec has significant experience in software for satellite communication systems for vessel fleets and is capable of fulfilling all your maritime satellite communication needs from engineering and installation to maintenance. Our product is designed to improve your communication needs and keep you in touch with the world. 30

31 AMOS-Mail Optimised, Cost Effective Communication AMOS Mail onboard AMOS Mail is designed for ship-to-shore communication and provides an ultra-efficient satellite communications protocol, which means that it can be used with GSM, Iridium, HFradio, Inmarsat -B, -B HSD, -C, -M, mini-m and Fleet (33, 55 and 77). AMOS Mail is specifically designed for: Full duplex transmission with simultaneous send and receive Message compression, yielding an average 50% reduction across all file types, with even higher compression on text and database files No need to compress attachment; they are compressed the moment they are included into the messages Minimised modem synchronisation and handshake procedures, reducing connection time and costs Automatic mid-message recovery after break, for minimum retransmission Retransmission of enclosures from cached copy on server at minimum cost AMOS Mail is designed for ship-to-shore communication and provides an ultra-efficient satellite communications protocol, which means that it can be used with GSM, Iridium, HF-radio, Inmarsat -B, - B HSD, -C, -M, mini-m and Fleet (33, 55 and 77). AMOS Mail in Office AMOS Mail ensures that an unlimited number of people can share the mail system on the office network. Its high level of scalability allows for quick distribution of all messages via several devices such as modems, telexes and faxes. This guarantees that messages are delivered to destination as soon as the ship communicates with the office. AMOS Mail for Personal Use Travelling personnel can keep in touch with just a notebook computer, connected by modem either via cellular phone or normal land-line. Mail sent to the office can be forwarded and and faxes can be sent directly from any location. This allows employees to keep in touch with the organisation, contacts and suppliers anywhere in the world, at any time, without having to set foot in the office. AMOS Mail features full send and receive facilities. The additional tunneling option uses the internet to transport AMOS Mail data packages. This allows AMOS Mail office installations to communicate with each other via internet at local call rates, regardless of their location. Full Integration with all the SpecTec Applications and even more than this... The Application Programming Interface (API) not only makes it possible to transfer data between all the SpecTec designed applications but also between other non-spectec software applications. For example, reporting and administration systems can be linked by AMOS Mail without the need for crew intervention. Integration with other messaging systems like Lotus Domino, Microsoft Exchange Server and many others is also possible through AMOS Mail s SMTP gateway. Faxes and Telexes can be sent from the office but also rerouted to other providers to be distributed worldwide. AMOS Mail is a 32 bit application compatible with: Microsoft Windows NT, 98, 2000, 2003, XP and Vista. 31

32 AMOS SHIPDEX SUITE Data where it matters

33 AMOS SHIPDEX SUITE Data where it matters

34 AMOS SHIPDEX SUITE Data where it matters The Shipdex dataset production DESCRIPT PROCED Full S1000D TM compliance Full Shipdex TM compliance IPD Infoset DESCRIPT PROCED IPD Infoset Manufacturer Database (S1000D TM CSDB) Shipdex TM datasets DM Selection DM Extraction Enhancement Shipdex TM Dataset A DESCRIPT PROCED IPD Infoset Shipdex TM Dataset B IETP PDF Shipdex is the International Business Rules (The Shipdex Protocol) developed to standardise the production and the exchange of technical and logistic data within the shipping community. The Shipdex Protocol applies to S1000D at issue 2.3 Scope The Shipdex Protocol handles technical data exchange for all sea projects to ensure that data is exchanged in a neutral and standardised format; ie. It can be easily implemented on different Information Technology systems. The Shipdex Protocol provides the end user with essential, complete and non-redundant technical information which is strictly linked to logistic studies or equivalent analysis and related maintenance strategies. Information produced in accordance with the Shipdex Protocol is achieved in a modular form, called a Data Module, which is defined as the smallest self contained information unit within a Shipdex data set. The Shipdex Protocol defines data modules as containers for data exchange. The data module types that the Shipdex Protocol makes use of are: Descriptive, for descriptive and operational information Procedural, for maintenance information Illustrated Parts Data (IPD), for catalogues All data modules that are applicable to the Product may be gathered and managed in a database, which is referred to as the Common Source Data Base (CSDB). Although information is not duplicated in the CSDB, individual data modules can be reused many times in the output. Savings are therefore made in the maintenance of the data in that it only needs to be changed once, while the modified information appears throughout the output. 34

35 AMOS SHIPDEX SUITE Data where it matters The AMOS Shipdex Suite Scenario AUTHOR DATA MANAGER INTERFACE TO AMOS BS CSDB Virtual Publication IETP BUILDER Validated DATASET First/Second Verification Import Rules IETP BROWSER AMOS Business Suite 9.X D.B. PDF Feedback and Comments IETP Published IETP PDF IETP Overview SpecTec has been involved in the development of the Shipdex Protocol and is a Founder member of the Shipdex Protocol Working Group and the Shipdex Protocol Steering Committee (SPSC). SpecTec acts as Technical Manager within the Shipdex Protocol Maintenance Group (SPMG). The new AMOS Shipdex Suite, developed by SpecTec, is the most effective tool on the market for the production, management, use and valorisation of technical information developed in accordance with the Shipdex Protocol. AMOS Shipdex Suite is composed of the following modules that can be installed and activated separately and at different times: AMOS Shipdex Author *, to produce Shipdex datasets and store them inside a Common Source Data Base (CSDB). AMOS Shipdex Data Manager *, to validate a Shipdex dataset against S1000D and Shipdex rules, Shipdex standard tables, etc. AMOS Shipdex IETP Builder *, to create an Interactive Electronic Technical Publication (IETP)from a Virtual Publication or from the Author CSDB and to create a PDF Technical Publication for printing. AMOS Shipdex IETP browser *, to allow for search, navigation and viewing features through IETP and printing capabilities. AMOS Shipdex Interface, to import validated Shipdex datasets into the AMOS Business Suite database. Benefits An integrated suite of software tools: To produce and manage your technical information in accordance with S1000D and the Shipdex Protocol (mostly addressed to manufacturers). To validate and exchange complete Shipdex datasets (addressed to all shipping actors). To publish and print Shipdex Publications (addressed to all shipping actors). To automatically create and update the AMOS Business Suite database (addressed to AMOS BS users). All AMOS Shipdex Suite software tools with the exception of AMOS Shipdex Interface are completely independent of the CMMS or ERP in operation by the end users. * Powered by Corena CORENA is one of the world s foremost suppliers of Commercial-Off-The-Shelf products managing the production, publishing, distribution, and use of technical documentation for complex equipment. CORENA s products are widely used, primarily by customers within the Aerospace and Defence industry utilising recognised international standards like ATA ispec 2200 and ASD/AIA S1000D. 35

36 AMOS SHIPDEX SUITE Data where it matters AMOS Shipdex Author AMOS Shipdex Author is a ready to use, Commercial-Off-The-Shelf (COTS) product providing you with what you need to manage your technical publication projects inside a CSDB in accordance with the Shipdex specification. It includes user management and access control, work-flow, authoring of data modules, generation of publishing modules, and publishing and delivery management. It has a built-in PDF publishing engine with ready made style sheets that handles preview of single data modules, as well as book publishing. It is also possible to enhance the Shipdex dataset with the Ship/Port configuration data and apply the First/Second verification for QA purposes. It has a feature to build a Virtual Publication that allows basic browsing, viewing and printing features through a Shipdex dataset. AMOS Shipdex Data Manager is independent of the Author tools used to build a Shipdex dataset and the CMMS used for the management of maintenance and spare parts processes. It also allows for storage and management of Shipdex comments (ie. feedback from the end users) created and sent by the AMOS Shipdex IETP Browser into the CSDB. The product consists of a Shipdex Author server installation, and one or more Shipdex Author clients. AMOS Shipdex Data Manager AMOS Shipdex data manager is a ready to use, Commercial- Off-The-Shelf (COTS) product enabling you to validate a Shipdex dataset against: Data Module List S1000D and Shipdex rules Shipdex Standard tables 36

37 AMOS SHIPDEX SUITE Data where it matters AMOS Shipdex IETP Builder and AMOS Shipdex IETP Browser AMOS Shipdex IETP Builder is a ready to use, Commercial-Off- The-Shelf (COTS) product module that can be used together with the AMOS Shipdex Author and with the AMOS Shipdex Data Manager. It allows you to build an Interactive Electronic Technical Publication (IETP) that can be accessed and viewed, using AMOS Shipdex IETP Browser, either over the Intranet or by deploying it locally on individual machines. AMOS Shipdex IETP Browser also allows for the creation of Shipdex comments (feedback from the end users) to be sent to the Manufacturer CSDB. It is delivered with ready made style sheets for Shipdex. AMOS Shipdex Interface AMOS Shipdex Interface is a ready to use, Commercial-Off- The-Shelf (COTS) product module that can be used to import a validated Shipdex dataset into the AMOS Business Suite database. Consequently AMOS Data Manager uses the data supplied by manufacturers in accordance with the Shipdex Protocol to automatically populate the AMOS database necessary for the management of maintenance processes and spare parts. This approach will save the time consuming and error prone process of manual database production. Furthermore, it will be possible to update the AMOS Business Suite database on the basis of the Shipdex Service Bulletin and Service letters. 37

38 AMOS ShipServ Tough Times call for SpecTec ShipServ Solutions

39 Partners AMOS ShipServ Tough Times call for SpecTec ShipServ Solutions

40 AMOS ShipServ Tough Times call for SpecTec ShipServ Solutions SPECTEC & SHIPSERV SOLUTIONS»... All requisitions and orders created in AMOS Maintenance & Procurement (M&P) are automatically channeled through TradeNet. The resulting quotes, confirmations and acknowledgements are seamlessly returned back from the supplier into AMOS M&P, eliminating manual data entry and improving analysis...«introduction No matter how buoyant the shipping market, shipping companies are always looking for ways to reduce costs, increase operational efficiencies and maximise charter income. The Partnership Together SpecTec and ShipServ represent an unparalleled partnership, firmly rooted in the maritime industry. SpecTec s beginnings were in the Maritime Industry over 20 years ago, with personnel that have first-hand experience working on board ships and in the offices. The result is the dynamic AMOS (Asset Management Operating System) that covers all aspects related to Maintenance, Stock Control, Procurement, Personnel Management, and the full portfolio of Maritime issues linked with quality management. As of today, over 12,000 AMOS licences are deployed at more than 1,200 companies in the Maritime Industry, with 7,000 ships managed on a daily basis. With market conditions increasingly becoming unpredictable, now is the time to get costs under control and better manage spending. But until recently, the purchasing department has played a relatively peripheral role in these important initiatives. Today, there s a new way to do business that brings purchasing to its rightful place at the strategist s table, while dramatically improving purchasing speed, efficiency and visibility. From sourcing new suppliers, to reducing the cost of managing quotes and orders, to reducing maverick spend, SpecTec and ShipServ can help you drive out costs and increase your business agility. 40

41 AMOS ShipServ Tough Times call for SpecTec ShipServ Solutions ShipServ is the leading maritime e-marketplace, helping the buyers and sellers of ship supplies to reduce the costs associated with doing business together. In 2008, ShipServ members traded in excess of $1 billion of goods and transformed the way they did business. Today the ShipServ community numbers over 130 buying organisations, 4,500 vessels and 23,000 suppliers. With SpecTec s asset management expertise and ShipServ s e-commerce know-how, ship managers now have the opportunity to fully automate their purchasing operations as well as connect cost effectively to their supplier community. From sourcing new suppliers, to reducing the cost of managing quotes & orders, to reducing maverick spend, ShipServ and SpecTec can help you drive out costs and increase your business agility. A track record of success SpecTec and ShipServ have a long history of working together to deliver benefits to the maritime community. Today 21 shipping companies managing nearly 500 vessels have selected AMOS and the ShipServ TradeNet trading platform to automate their purchasing operations. These include Princess Cruises, Holland America Line, Vroon, Hoegh, Grimaldi, Westfal Larsen, MSC and Masterbulk. Ship owners and managers who use both AMOS and ShipServ together have replaced manual, labourintensive processes for good reason: Faster purchasing processes cut order cycle times by 30-50% More accurate orders waste less time unwinding errors More on-time deliveries and more productive ships Lower risk of off-hire days caused by supply issues New business insight to benchmark and improve suppliers, processes and KPI performance Easier compliance with best-practice processes and total transparency Simple integration do it quickly and easily using open standards 41

42 AMOS ShipServ Tough Times call for SpecTec ShipServ Solutions AMOS & TradeNet Introducing the AMOS ShipServ Activation Wizard SpecTec and ShipServ not only have a strong working partnership, but have also developed tight technical integration between both companies products. A connection to ShipServ is included out-of-the-box with AMOS, significantly reducing the set-up time required to a matter of days. And with the AMOS ShipServ Activation Wizard, your AMOS Administrator can activate this connection without the need for on-site assistance. The AMOS ShipServ Activation Wizard is part of an on-going development plan between both companies. Future plans include even closer integration between AMOS and ShipServ TradeNet as well as integration between AMOS and ShipServ Pages, the online supplier sourcing directory. AMOS Business Suite delivers an Asset Management System optimised for the Maritime and Energy industries and is the result of three years of development effort. AMOS Maintenance and Procurement (AMOS M&P) is part of AMOS Business Suite and is the module designed for management of maintenance work and costs, stock control and purchasing. 42

43 AMOS ShipServ Tough Times call for SpecTec ShipServ Solutions With regards to purchasing, Buyers, Superintendents and Purchasers can use AMOS M&P to: Receive Requisitions from branch officers or ships Make Queries to Potential Vendors Compare Quotations Create / Approve Purchase Orders Order Goods Confirm Orders Plan Deliveries The traditional problem has been that communication between buyers and suppliers is typically done by , fax or at best by online ordering systems unique to each supplier. The result may be cumbersome - faxes go missing, s can go unread and the overheads in remembering which suppliers require orders in which format become significant. This is where ShipServ steps in. For the first time, buyers and suppliers can go through a single online hub, ShipServ TradeNet, instead of trying to create custom, hard-wired integrations between every supplier and buyer. All requisitions and orders created in AMOS M&P are automatically channeled through ShipServ. The resulting quotes, confirmations and acknowledgements are seamlessly returned back from the supplier into AMOS M&P. The lingua franca for all of these transactions is the Marine Trading Mark-up Language (MTML), the industry standard communications protocol. Thanks to the MTML standard, the average AMOS customer can be fully integrated to ShipServ in days, not weeks or months. And what s more you can be trading with your entire supplier community from day one. With StartSupplier, ShipServ s entry level supplier offering, your suppliers can begin trading with you at no cost to them and with no need for additional software. Star t Supplier allows suppliers to: Receive RFQs and orders by . Use a simple online tool to send back quotes and confirmations Eliminate fax, or spreadsheet-based transmission of transaction data, which are prone to errors, lack security, and can be inadvertently sent to the wrong party. With so many ship owners, operators and managers looking to cut costs, the SpecTec and ShipServ combined solution provides a powerful way to help companies to reduce their costs, minimize their risk and position themselves well for growth when the economy improves. 43

44 AMOS Mimic Condition Monitoring Integrated Maintenance Management

45 Partners AMOS Mimic Condition Monitoring Integrated Maintenance Management

46 AMOS Mimic Condition Monitoring Integrated Maintenance Management YOU CAN T CONTROL WHAT YOU DON T MEASURE Mimic integrates with AMOS to provide a fully enhanced CBM (condition-based monitoring) capability Mimic is a condition monitoring software suite which enables you to eliminate unscheduled breakdowns, reduce maintenance costs and increase your operational capability. It s used for the collection, storage, display, analysis and management of all asset condition, performance and maintenance information. Mimic is a state of the art software application containing the unique Mimic dashboard which instantly displays the health of each asset. BENEFITS The AMOS Mimic interface allows AMOS to control all aspects of your maintenance regime. Mimic operates within the AMOS environment as an extension of the maintenance and purchase module, not as a separate system, reducing learning and training timescales. Mimic integrates with AMOS to provide a fully enhanced CBM capability providing a single point of entry for all your maintenance information. *Mimic has been awarded a Software Conformity Assessment certificate by Lloyds Register 46

47 AMOS Mimic Condition Monitoring Integrated Maintenance Management GATHER DATA DO THE RIGHT WORK AT THE RIGHT TIME SCHEDULE & MANAGE THE WORK Data Collection Tools Control System Visual Inspections Reliability Info CBM Monitoring Vibration Oil Analysis Thermography Condition Monitoring Suite Asset Prioritisation Manage CBM Diagnostics Job Triggers CMMS Asset Management Work Orders Planning & Scheduling Spares & Stock Forecast Procurement Sub Contracts/Trades AMOS MIMIC OFFERS: Automated AMOS work order life cycle, giving you complete control of all CBM jobs within AMOS. Access to asset health and trending information within your AMOS environment. Full AMOS condition monitoring alert capability; If any piece of equipment exceeds a defined threshold, Mimic immediately alerts AMOS to a corrective action. Easy database creation via data imports from AMOS into Mimic; So there is no need to rewrite all data! Transparency of information about the whole system and its status; The powerful combination of AMOS & Mimic allows for a perfect maintenance set-up. Hand Held Alarm & Monitoring Alarm & Monitoring Hand hed Oil Analysis Result Performance On Line Vibration On line Vibration Motor Condition Monitoring On Line Oil Monitoring 47

48 AUSTRALIA SpecTec Australia Pty Ltd. Brisbane Tel: Fax: CHINA SpecTec AMOS Shanghai 30A, Cross Region Plaza No. 899 Lingling Road Shanghai P.R. China TEL: Fax: CROATIA SpecTec Croatia Don Petra Perosa 137 Mravince Split Croatia Tel: CYPRUS SpecTec Ltd. 1st Floor, 16 Anaxagarou St Agia Zoni 3031 Limassol Cyprus Tel: GERMANY SpecTec GmbH Pickhuben 6 Hamburg D Germany Tel: Fax: SpecTec GmbH Huettenstrasse 36 Duesseldorf D Germany Tel: Fax: HONG KONG SpecTec Asia Pacific 13/F, Jie Yang Building 271 Lockhart Road Wanchai Hong Kong Tel: ITALY SpecTec S.p.A. Viale San Bartolomeo 595/A La Spezia Italy Tel: Additional offices: Genova Tel: Sabaudia Tel: NORWAY SpecTec AS P.O Box 15 Strandveien 15 Lysaker NO-1324 Norway Tel: PHILIPPINES SpecTec Philippines, Inc. Unit 606 Taipan Place F. Ortigas Jr. Ave Ortigas Center Pasig 1605 Philippines Tel: RUSSIA SpecTec Ltd. BC Preobrazhenskiy V.O. 14th Line, 7A St Petersburg RU Russian Federation Tel: SINGAPORE SpecTec Asia Pacific Pte. Ltd. 11 Collyer Quay The Arcade Singapore Tel: SWEDEN SpecTec AB Tillgängligheten 1 Göteborg SE Sweden Tel: UNITED ARAB EMIRATES SpecTec Middle East P.O. Box Al Khaleej Centre, Office # 311 Dubai United Arab Emirates Tel: UNITED KINGDOM SpecTec Ltd. The Dock Office Trafford Road Salford Quays Manchester M50 3XB United Kingdom Tel: THE NETHERLANDS SpecTec Tramsingel 18b 4814AB, Breda Tel: UNITED STATES SpecTec Inc SE 64th Place Suite 230 Issaquah Washington United States Tel: Additional offices: Connecticut Tel: Florida Tel: Houston Tel: [email protected]