LOS ANGELES UNIFIED SCHOOL DISTRICT PERSONNEL COMMISSION AGENDA / ORDER OF BUSINESS CONSENT ITEMS

Transcription

1 LOS ANGELES UNIFIED SCHOOL DISTRICT PERSONNEL COMMISSION AGENDA / ORDER OF BUSINESS Council Meeting TUESDAY, MARCH 22, :00 A.M., HEARING ROOM BEAUDRY BUILDING, 12 TH FLOOR Personnel Commission Meeting MONDAY, MARCH 28, :00 P.M., BOARD ROOM BEAUDRY BUILDING, 1 ST FLOOR 1. Convene regular meeting. Roll call. 2. Approval of minutes of the meeting of February 22, Receipt of minutes of the meeting of March 14, CONSENT ITEMS 4. Approval of revised Class Description recommended, effective March 28, 2016: APPROVED (Director of Labor Relations (Assistant Director of Labor Relations Forensic Accountant 5. Authorization of Field of Competitions in forthcoming examinations: APPROVED Class Title Assistant Director of Labor Relations ($10, ,481.03/mo.) Director of Labor Relations ($16, ,079.02/mo.) Forensic Accountant ($ /hr.) Class Description dated March 28, Dual Certification Recommendation Open; also promotional for all regular or retired employees of the District who meet the entrance qualifications specified in the Class Description and who have served at least 130 paid days in regular status in the Classified Service or have permanent status in the Certificated Service. 6. It is recommended that the following reclassification action be ratified: APPROVED Case 11065

2 7. a. Establishment of the class of Relocation Services Coordinator in the Facilities Services Division. (Case 10763) APPROVED b. Approval of Class Description recommended, effective March 28, 2016: APPROVED Relocation Services Coordinator c. Authorization of Field of Competition in forthcoming examinations: APPROVED Class Title Relocation Services Coordinator ($ /hr.) Class Description dated March 28, Dual Certification Recommendation Open; also promotional for all regular or retired employees of the District who meet the entrance qualifications specified in the Class Description and who have served at least 130 paid days in regular status in the Classified Service or have permanent status in the Certificated Service. 8. a. Establishment of the class of Relocation Services Supervisor in the Facilities Services Division. (Case 10763) APPROVED b. Approval of Class Description recommended, effective March 28, 2016: APPROVED Relocation Services Supervisor c. Authorization of Field of Competition in forthcoming examinations: APPROVED Class Title Relocation Services Supervisor ($ /hr.) Class Description dated March 28, Dual Certification Recommendation Open; also promotional for all regular or retired employees of the District who meet the entrance qualifications specified in the Class Description and who have served at least 130 paid days in regular status in the Classified Service or have permanent status in the Certificated Service. 9. a. Title Change for the class of Chief of Staff to the Superintendent. (Case 11067) APPROVED b. Approval of Class Description recommended, effective March 28, 2016: APPROVED Executive Coordinator, Office of the Superintendent

3 9. Case Continued: c. Authorization of Field of Competition in forthcoming examinations: APPROVED Class Title Executive Coordinator, Office of the Superintendent ($11, ,178.67/mo.) Class Description dated March 28, Dual Certification Recommendation Promotional for all regular or retired employees of the District who meet the entrance qualifications specified in the Class Description and who have served at least 130 paid days in regular status in the Classified Service or have permanent status in the Certificated Service. 10. a. Title Change for the classes of Communications Director and Deputy Communications Director. (Case 11068) APPROVED b. Approval of Class Descriptions recommended, effective March 28, 2016: APPROVED (Chief Communications Officer (Deputy Chief Communications Officer c. Authorization of Field of Competition in forthcoming examinations: APPROVED Class Title Chief Communications Officer ($12, ,160.92/mo.) Class Description dated March 28, Dual Certification Deputy Chief Communications Officer ($8, ,910.75/mo.) Class Description dated March 28, Recommendation 11. Receipt of Correspondence and recommended disposition. (See Addendum) 12. Public Comment a. Public employee discipline b. Examination Appeals Open; also promotional for all regular or retired employees of the District who meet the entrance qualifications specified in the Class Description and who have served at least 130 paid days in regular status in the Classified Service or have permanent status in the Certificated Service. Promotional for all regular or retired employees of the District who meet the entrance qualifications specified in the Class Description and who have served at least 130 paid days in regular status in the Classified Service or have permanent status in the Certificated Service. NOTE: Public comment is for the purpose of hearing issues that are not addressed in staff or Hearing Officer reports. This time should not be used to attempt to re-hear the case. Speakers are requested to limit their comments to 1-1 ½ minutes with a maximum of 3 minutes for multiple speakers on the same side of an issue.

4 It is preferable that individuals wishing to address these cases do so by submitting a written statement to staff by the close of business on the Thursday preceding the Commission hearing. 13. Recess to Closed Session in Accordance with Provisions of the Government Code (Section 54957) to Consider: a. Public Employee Discipline b. Examination Appeals IT Customer Support Supervisor c. Potential Litigation 14. Reconvene Regular Session and report of actions taken in Closed Session. 15. Consideration of the recommendation of staff on the Disciplinary Appeals of: Anna C. Gurski Agustin Olvera 16. Consideration of the recommendation of staff on the Examination Appeal of: Remon Attalla

5 LOS ANGELES UNIFIED SCHOOL DISTRICT PERSONNEL COMMISSION CLASS DESCRIPTION Management-District DIRECTOR OF LABOR RELATIONS 4975 ASSISTANT DIRECTOR OF LABOR RELATIONS 4976 DEFINITION Plans, directs, conducts, and coordinates the work and function of labor negotiations for all bargaining units of the District. The Assistant Director of Labor Relations assists in the management of the Department and acts for the Director as required. TYPICAL DUTIES Acts as the Chief Negotiator for the District. Provides advice and recommendations to the Superintendent, senior staff, Education Support Service leaders, District managers, and supervisors, on a wide range of labor relations and negotiation issues and practices. Attends and participates in Closed Sessions with Board Member, the Superintendent, and selected senior staff. Develops, implements, and administers programs, policies, rules, regulations and procedures for labor relations and negotiations. Develops, implements, and monitors long-term plans, goals, and objectives focused on achieving the department s missions and priorities. Directs, reviews, coordinates, and conducts the work of labor negotiations work for all bargaining units of the District; represents the District and prepares District positions for use in collective bargaining. Develops formalized agreements reached with bargaining units. Convenes District leadership meetings to obtain input for collective bargaining proposals. Selects and administers the District collective bargaining team; verifies official status of new and continuing bargaining unit officers and representatives. Coordinates and facilitates meetings between District and bargaining unit representatives; meets with administrator organizations and associates to discuss personnel problems, Board Rules and policies related to the implementation of collective bargaining agreements. Serves as the District s primary advisor in matters of employer-employee relations, including reporting the latest trends and developments in the field and making regular, up-to-date reports on the current status of employer-employee relations within the District. Directs and approves the release of employee information or District data in response to requests from bargaining unit representatives; approves the use of official bulletin boards and other District facilities for communications by collective bargaining units. Reviews, interprets, and makes recommendations on legislation pertaining to employer-employee relations and negotiations. Administers designated certificated and classified grievance procedure; serves as a resource and provides technical advice to District personnel involved in, or concerned with designated grievance proceedings. Approves public news releases regarding collective bargaining and employer-employee relations. Evaluates the performance of subordinate personnel. Represents the District in arbitration hearings relating to contract interpretation, or serves as cocounsel for other District representatives and testifies as an expert witness when necessary in such hearings. Represents the District in hearings before the Public Employment Relations Board relative to unfair practice charges, representational elections, and decertification actions. Performs related duties as assigned.

6 DISTINGUISHING CHARACTERISTICS AMONG RELATED CLASSES The Director of Labor Relations plans, directs, administers and coordinates the work of labor relations and negotiations for academic and classified personnel of the District. The Assistant Director of Labor Relations assists in the management of the Office of Labor Relations. An Associate General Counsel II provides supervision to a team of lawyers, paralegals, and support staff in specific areas of legal interest. SUPERVISION Director of Labor Relations The Director of Labor Relations receives general direction from the General Counsel. Supervision is exercised over lower-level staff of the Office of Labor Relations Assistant Director of Labor Relations The Assistant Director of Labor Relations receives general direction from the Director of Labor Relations. Supervision is exercised over lower-level staff of the Office of Labor Relations. CLASS QUALIFICATIONS Knowledge of: Education Code, Title 5 of the California Administrative Code, the Government Code, the Educational Employment Rights Act, the Public Employment Relations Board process, Board Rules, and the merit system Collective bargaining contracts for all of the District s bargaining units, including side letters, memoranda of understanding Organization and functions of the various personnel assignments within the District and a thorough understanding of the objectives of collective bargaining units and their methods of operation District s funding sources, limitations and uses, fiscal condition, and budgetary issues Negotiation practices and techniques relating to employees in public education District policies and procedures, goals and objectives, organizational structure and functions, and negotiated contracts Fundamental principles and accepted practices, current trends, literature, and research in the field of employer-employee relations Ability to: Coordinate, collaborate, and negotiate with all District certificated and classified bargaining units Interact and effectively communicate with and provide recommendations to senior staff, directors, managers and supervisors as it relates to all issues of collective bargaining, labor relations and negotiations Manage, prioritize and cope with high volume work, multiple tasks, high profile demands, high stakes matters, and make sound immediate decisions Exercise tact and judgment in explaining and implementing complex rules, procedures, and programs in a wide variety of contexts Formulate and express ideas clearly and concisely, in written reports and oral presentations Communicate and work effectively with District personnel, community and union representatives, media, and other stakeholders, both individually and as a group Lead and facilitate group processes, including consensus building and resolution of conflict

7 ENTRANCE QUALIFICATIONS Education: Graduation from a recognized college or university with a bachelor s degree. A master s degree or higher in industrial or organizational psychology, public administration, human resources, education, law, or a related field is preferred. Experience: Director of Labor Relations: Five years of experience in professional personnel administration or other equivalent professional experience. Three years of the required experience must have included performing labor relations duties and labor negotiations, and management responsibility that required oversight of multiple projects through assigned administrators and supervisors. -or- Six years of experience with a large, complex organization with responsibility for labor negotiations, conciliation, mediation, resolution or arbitration of organizational disputes as a practicing member of the California Bar. Assistant Director of Labor Relations: Special: Four years of experience in professional personnel administration or other equivalent professional experience. Two years of the required experience must have included performing labor relations duties and labor negotiations, and management responsibility that required oversight of multiple projects through assigned administrators and supervisors. -or- Five years of experience with a large, complex organization with responsibility for labor negotiations, conciliation, mediation, resolution or arbitration of organizational disputes as a practicing member of the California Bar. Authorization to practice law in California by the California State Bar Association, is preferable A valid California Driver License Use of an automobile SPECIAL NOTES An employee in this class may be subject to the reporting requirements of the District s Conflict of Interest Code. This class description is not a complete statement of essential functions, responsibilities, or requirements. Entrance requirements are representative of the minimum level of knowledge, skill, and/or abilities. To the extent permitted by law, management retains the discretion to add or change typical duties of a position at any time, as long as such addition or change is reasonably related to existing duties. Revised KG

8 LOS ANGELES UNIFIED SCHOOL DISTRICT CLASS DESCRIPTION PERSONNEL COMMISSION Class Code 1158 Unit D DEFINITION FORENSIC ACCOUNTANT Performs specialized professional-level investigative and auditing work in connection with alleged improprieties, waste, fraud, violations of District policy, and other complaints brought against District departments, employees, vendors, and contractors. TYPICAL DUTIES Plans, schedules, and coordinates technical and clerical accounting duties in the collection, tabulation, verification, recording, and processing of a wide variety of financial and statistical reports, statements, and summaries. Analyzes actual or potential problems in the status of appropriations, classification of expenditures, payment of claims, payroll processing, and other matters, and advises administrators on methods of resolution or prevention. Analyzes financial related evidence; gathers, assembles, preserves, and reports facts and evidence resulting from investigations and audits; submits recommendations regarding case filings; and draws conclusions and expresses opinions based on evidence. Determines whether District accounting and financial operations are conducted in compliance with District policies and procedures and with State and federal regulations. Writes and edits reports presenting investigation findings, appraisals, conclusions, and recommendations. Develops and recommends new or revised accounting systems and procedures; methods of distributing and estimating income and expenditures, and methods for receiving, recording, and disseminating information. Examines and analyzes financial records including audits prepared by private Certified Public Accountant (CPA) firms and governmental entities in connection with criminal investigations. Investigates and reconstructs accounting books and records which have been destroyed or falsified, traces funds through bank accounts to source or to ultimate disposition, and examines and summarizes bank records. Assists investigators in interviewing suspects and witnesses to obtain information regarding financial transactions and activities, and advises, instructs, and guides investigators in financial investigative techniques and on technical accounting matters. In consultation with investigators, determines the appropriateness of investigative audits and designates which records are to be seized or subpoenaed and used as evidence in specific cases. Testifies in court as an expert witness in forensic accounting explaining in simple terms to nonaccountants the significance of complex financial transactions or records. Performs related duties as assigned. DISTINGUISHING CHARACTERISTICS AMONG RELATED CLASSES A Forensic Accountant conducts audits of complex financial and operational systems and investigations in relation to alleged improprieties, waste, fraud, and other complaints brought against District departments, employees, vendors, and contractors. The Deputy Inspector General, Investigations plans, directs, organizes, and reviews the functions of the Office of Investigations. An Investigator participates in and conducts investigations regarding possible fraudulent activities.

9 SUPERVISION General direction is received from the Supervising Investigator or the Deputy Inspector General, Investigations. Work direction may be given to lower-level technical and clerical staff. CLASS QUALIFICATIONS Knowledge of: Fundamental principles of accounting and auditing Generally Accepted Accounting Principles (GAAP) Investigative fraud techniques Accounting and anti-fraud software to compile data and identify patterns, such as IDEA Data Analytics Software Criminal law, civil law, rules of evidence, and expert witness matters Economic and financial crimes Interviewing techniques Principles of supervision Microsoft Windows operating systems Microsoft Word, Excel, Access, and Outlook Ability to: Conduct thorough investigations Question witnesses, informants, suspects, and others Identify Recognize relevant and material information and direct gathering of pertinent of evidence during an investigation Reconstruct accounting books and records that have been destroyed or falsified Effectively aanalyze and interpret report on financial statements, data, and evidence Express sensitive and complex information clearly, in writing and orally Prepare clear, concise, and conclusive reports Maintain confidentiality of evidence gathered Work effectively with a wide range of District personnel and the public Manage a heavy workload ENTRANCE QUALIFICATIONS Education: Graduation from a recognized college or university with a bachelor s degree in accounting, finance, or a related field. Experience: Five years of professional-level accounting or field-auditing experience, with at least three of the years in forensic accounting. Experience in governmental accounting and experience with automated accounting systems is preferable. Special: Certification as a Certified Public Accountant (CPA) or Certified Internal Auditor (CIA) is required. Certification as a Certified Fraud Examiner (CFE), Certified Fraud Specialist (CFS) or Certified Forensic Accountant (CFA) is preferable. A valid California Driver License. Use of an automobile.

10 This class description is not a complete statement of essential functions, responsibilities, or requirements. Entrance Rrequirements are representative of the minimum level of knowledge, skill, and/or abilities. To the extent permitted by relevant law, Mmanagement retains the discretion to add or change typical duties of a position at any time as long as such addition or change is reasonably related to existing duties.. Revised SD District Notification Date: 2/24/2016 Union Notification Date: 3/10/2016

11 LOS ANGELES UNIFIED SCHOOL DISTRICT SUBJECT TO THE APPROVAL OF THE PERSONNEL COMMISSION TO: FROM: SUBJECT: THE PERSONNEL COMMISSION KARLA M. GOULD, PERSONNEL DIRECTOR RECLASSIFICATION REPORT It is recommended that the following reclassification action be approved: From: Senior Programmer Analyst, Filenet (3819) ($ $ /hr.) To: Senior Programmer Analyst, Oracle (3810) ($ $ /hr.) POS: ( ) E Basis POS: ( ) A Basis Location: Information Technology Division, Enterprise Applications Incumbent: R. Presley (EN ) (Cost Center ) Reason for Reclassification: Personnel Commission staff studied the subject position and found the assigned duties to be at the level of a Senior Programmer Analyst, Oracle in that the incumbent in the position analyzes, designs, and implements complex work processes and procedures that support Destiny Library, Textbook Management, and Instructional Technology Initiative Resource; conducts studies and resolves issues with data harvested from MiSiS, SAP, and SIS tables; builds customer reports using Oracle; and executes Oracle database actions and commands. Status of Incumbent: Incumbent R. Presley (EN ) must compete in the examination for Senior Programmer Analyst, Oracle, be reachable on the resultant eligibility list and appointed to the reclassified position, or be otherwise assigned. Approval Date: March 21, 2016 Delayed Effective Date: July 31, 2016 Case: RGK/SJ c: Classified Employment Services Branch Files Unit Professional Learning and Leadership Development March 28, 2016

12 PERSONNEL COMMISSION LOS ANGELES UNIFIED SCHOOL DISTRICT ESTABLISHMENT OF CLASS SUBJECT TO THE APPROVAL OF THE PERSONNEL COMMISSION CASE NO RECOMMENDATION(S): CLASS TITLE: EFFECTIVE DATE: Relocation Services Coordinator March 28, 2016 GROUP, SERIES: Planning Group, Architectural & Engineering Series SALARY RANGE: $ $ $ $ $ /hr. SALARY SETTING BASIS: Future salary movement is to be based on that of related classes in the Planning Group, Architectural & Engineering Series BACKGROUND: The Facilities Services Division requested the establishment of the proposed classification as a result of a need for a classification to coordinate and execute relocation services and Moves, Adds, and Changes (MAC) projects for District offices, facilities, and equipment. Currently these functions are being performed by contract professionals. Therefore, it is recommended that the proposed class be established to adopt the proposed duties and responsibilities into the classified service. BASES OF RECOMMENDATION: The incumbent in the proposed class will be responsible for coordinating and executing relocation and MAC projects for District staff offices, facilities, and equipment. Specifically, an incumbent in the proposed class will: Coordinate with various District offices such as the Information Technology Division, Maintenance and Operations, Truck Operations, Procurement, Facilities Environmental Technical Unit, Office of Environmental Health and Safety, Relocatable Housing, and external vendors on matters related to relocation and MAC project development and progress. Coordinate the invoice and payment process including creating and closing of job tickets and purchase orders. Prepare scope of work and cost estimates of labor hours and materials. Process task orders for moving services, modular furniture, carpet cleaning, and security systems. Additional duties and responsibilities are listed on the class description presented for approval in conjunction with this report. The recommended salary for the proposed class is based on internal alignment considerations. No sufficient external market data was found. Internally, the proposed classification of Relocation Services Coordinator operates at a similar level of scope and responsibility as the existing Relocatable Housing Coordinator classification ($ /hr. top step) in that they are both responsible for coordinating and executing relocation projects for District assets. The distinguishing difference between the two classifications is that the Relocatable Housing Coordinator is responsible for the planning and coordination of site placement for relocatable buildings such as portable classrooms, while the Relocation Services Coordinator will be responsible for planning and coordinating the moves of office staff and equipment. Therefore, it is appropriate that the class be aligned with the District classification of Relocatable Housing Coordinator ($ /hr. - $ /hr.) RULE AMENDMENT(S): NONE RGK/LKD Presented to the Personnel Commission on March 28, 2016 PC1C (Rev. 09/02)

13 LOS ANGELES UNIFIED SCHOOL DISTRICT PERSONNEL COMMISSION CLASS DESCRIPTION RELOCATION SERVICES COORDINATOR DEFINITION Coordinates and executes relocation services and Move, Add, and Change (MAC) projects for the District. TYPICAL DUTIES Coordinates, schedules, and executes relocation and MAC requests. Evaluates relocation and MAC requests and determines appropriate scheduling and vendors to use. Coordinates with various District offices such as the Information Technology Division, Maintenance and Operations, Truck Operations, Procurement, Facilities Environmental Technical Unit, Office of Environmental Health and Safety, Relocatable Housing, and external vendors on matters related to relocation project development and progress. Coordinates the invoice and payment process including creating and closing of job tickets and purchase orders. Prepares scope of work and cost estimates of labor hours and materials for relocation and MAC project requests. Processes task orders for moving services, modular furniture, carpet cleaning, and security systems. Prepares and maintains inventory of sites before and after relocations. Verifies sites are operational through coordination of telecommunication and network system requests with Information Technology Division staff. Conducts site walks with designers and vendors to inventory furniture and equipment and ensures scope completion. Reviews completed projects with clients to ensure that the site is operational and all needs have been addressed and achieved. Reviews completed projects with clients to ensure that the site is operational and all needs have been addressed and achieved. Coordinates project meetings with vendors to ensure all parties comply with project scope and informs all parties of project developments. Performs related duties as assigned. DISTINGUISHING CHARATERISTICS AMONG RELATED CLASSES A Relocation Services Coordinator coordinates and executes relocation services and MAC move projects for District staff offices, facilities, and equipment. The Relocation Services Supervisor supervises, coordinates, and executes relocation services and MAC projects for District staff offices, facilities, and equipment. SUPERVISION Supervision is received from the Relocation Services Supervisor. Work direction is exercised over District personnel and outside contractors and vendors in relation to relocation and MAC project activities.

14 CLASS QUALIFICATIONS Knowledge of: Facilities and/or Property Management processes and procedures Service and equipment contract and purchase ordering procedures Cost estimating Financial, project, labor, or material tracking systems Microsoft Outlook, Word, and Excel Ability to: Organize and prioritize working time under the pressure of multiple projects and deadlines Work effectively with District employees and outside contractors and vendors Communicate effectively, both orally and in writing Operate a computer and associated peripheral equipment ENTRANCE QUALIFICATIONS Education: Graduation from high school or evidence of equivalent educational proficiency. Experience: One year of property or facility management experience preparing scope of work, managing vendor contracts, and scheduling project activities related to real estate or government or commercial buildings. Related experience with educational facilities and/or high rise properties is preferable. Special: A valid California Driver License Use of an automobile This class description is not a complete statement of essential functions, responsibilities, or requirements. Entrance requirements are representative of the minimum level of knowledge, skill, and abilities. To the extent permitted by law, management retains the discretion to add or change typical duties of a position at any time as long as such addition or change is reasonably related to existing duties. New Class LKD District Notification:

15 PERSONNEL COMMISSION LOS ANGELES UNIFIED SCHOOL DISTRICT ESTABLISHMENT OF CLASS SUBJECT TO THE APPROVAL OF THE PERSONNEL COMMISSION CASE NO RECOMMENDATION(S): CLASS TITLE: EFFECTIVE DATE: Relocation Services Supervisor March 28, 2016 GROUP, SERIES: Planning Group, Architectural & Engineering Series SALARY RANGE: $ $ $ $ $ /hr. SALARY SETTING BASIS: Future salary movement is to be based on that of related classes in the Planning Group, Architectural & Engineering Series BACKGROUND: The Facilities Services Division requested the establishment of the proposed classification as a result of a need for a classification to supervise, coordinate, and execute relocation and Move, Add, and Change (MAC) projects for District offices, facilities, and equipment. Currently, this function is being performed by a contract professional. Therefore, it is recommended that the proposed class be established to adopt the proposed duties and responsibilities into the classified service. BASES OF RECOMMENDATION: The incumbent in the proposed class will be responsible for planning, organizing, and supervising the staff and work related to relocation and MAC projects. Specifically, an incumbent in the proposed class will: Oversee all relocation and MAC projects and resolve the most complex project issues including facility deficiencies, time constraints, and unforeseen circumstances. Evaluate relocation and MAC requests and determine appropriate scheduling and vendors to use. Coordinate with District offices such as the Information Technology Division, Maintenance and Operations, Truck Operations, Procurement, Facilities Environmental Technical Unit, Office of Environmental Health and Safety, Relocatable Housing Unit, and external vendors on matters related to project development and progress. Prepare scope of work and cost estimates of labor hours and materials. Additional duties and responsibilities are listed on the class description presented for approval in conjunction with this report. The recommended salary for the proposed class is based on external market data. Externally, staff surveyed several public agencies and found classes that operate at a comparable level to the proposed Relocation Services Supervisor classification such as University of Mexico s Lead Mover ($15.42/hr. geographically adjusted top step), Central Piedmont Community College s Facilities Coordinator ($29.04/hr. geographically adjusted top step), County of Sonoma s Move Coordinator ($39.80/hr. geographically adjusted top step), Multnomah County s MAC Project Manager ($42.84/hr. geographically adjusted top step), and Broward County Public Schools Supervisor, Logistics & Relocation Services ($44.98/hr. geographically adjusted top step). The geographically adjusted salary distribution of public sector data indicates a max hourly rate of $42.84/hr. at the 75 th percentile. Therefore, establishing the proposed Relocation Services Supervisor classification within the existing District salary range of $ /hr. - $ /hr. is appropriate. RULE AMENDMENT(S): NONE RGK/LKD Presented to the Personnel Commission on March 28, 2016 PC1C (Rev. 09/02)

16 LOS ANGELES UNIFIED SCHOOL DISTRICT PERSONNEL COMMISSION CLASS DESCRIPTION RELOCATION SERVICES SUPERVISOR DEFINITION Supervises, coordinates, and executes relocation services and Move, Add, Change (MAC) projects for the District. TYPICAL DUTIES Oversees all relocation and MAC projects and resolves complex project issues including facility deficiencies, time constraints, and unforeseen circumstances. Assists the Director of Non-Academic Facilities Planning in the selection and review of vendor contracts and performance. Coordinates, schedules, and executes complex relocation and MAC requests. Evaluates relocation and MAC requests and determines appropriate scheduling and vendors to use. Coordinates with District offices such as the Information Technology Division, Maintenance and Operations, Truck Operations, Procurement, Facilities Environmental Technical Unit, Office of Environmental Health and Safety, Relocatable Housing Unit, and external vendors on matters related to project development and progress. Prepares scope of work and cost estimates of labor hours and materials for relocation and MAC project requests. Processes task orders and coordinates invoice payment process for moving services for modular furniture, cleaning, and security systems. Prepares and maintains inventory of sites before and after relocations. Conducts site walks with designers and vendors to inventory furniture and equipment and ensures scope completion. Reviews completed projects with clients to ensure that the site is operational and all needs have been addressed and achieved. Coordinates project meetings with vendors to verify all parties comply with project scope, performs on-site trouble shooting, and informs all parties of project developments. Performs related duties as assigned. DISTINGUISHING CHARATERISTICS AMONG RELATED CLASSES The Relocation Services Supervisor supervises, coordinates, and executes relocation services and MAC projects for District staff offices, facilities, and equipment. The Director of Non-Academic Facilities Planning develops strategic plans, organizes, and coordinates activities related to facilities requirements identification and facilities planning and space allocation for the District. A Relocation Services Coordinator coordinates and executes relocation services and MAC projects for District staff offices, facilities, and equipment.

17 SUPERVISION General supervision is received from the Director of Non-Academic Facilities Planning. Supervision is exercised over Relocation Services Coordinators. Work direction is exercised over District personnel and external contractors and vendors in relation to relocation and MAC project activities. CLASS QUALIFICATIONS Knowledge of: Principles of facilities and/or property management Service and equipment contract and purchase ordering procedures Cost estimating Financial, project, labor, or material tracking systems Microsoft Outlook, Word, and Excel Ability to: Supervise effectively Analyze and plan scope of work for relocation and MAC projects Organize and prioritize working time under the pressures of multiple projects and deadlines Work effectively with District employees and outside contractors and vendors Communicate effectively, both orally and in writing Operate a computer and associated peripheral equipment ENTRANCE QUALIFICATIONS Education: Graduation from high school or evidence of equivalent educational proficiency. Experience: Five years of property or facility project management experience in educational facilities or high rise properties preparing scope of work, managing vendor contracts, and scheduling project activities related to relocations of staff, classrooms, or equipment. Facility project management experience in industrial, utility, or assembly facilities is preferable. Supervisory experience in a related area is preferable. Special: A valid California Driver License Use of an automobile This class description is not a complete statement of essential functions, responsibilities, or requirements. Entrance requirements are representative of the minimum level of knowledge, skill, and abilities. To the extent permitted by law, management retains the discretion to add or change typical duties of a position at any time, as long as such addition or change is reasonably related to existing duties. New Class LKD District Notification:

18 SUBJECT TO THE APPROVAL OF THE PERSONNEL COMMISSION LOS ANGELES UNIFIED SCHOOL DISTRICT TO: FROM: SUBJECT: THE PERSONNEL COMMISSION KARLA M. GOULD, PERSONNEL DIRECTOR TITLE CHANGE OF CLASS RECOMMENDATIONS: It is recommended that, effective March 28, 2016: I. The following class and position be reclassified, for the purpose of title change only: From Current Title Chief of Staff to the Superintendent To Proposed Title Executive Coordinator, Office of the Superintendent II III Amendment of Rule 596, Overtime to reflect the title change to the list of classifications exempt from the Overtime provisions. Amendment of Rule 765, Senior Management Employees to reflect the title change to the list of classifications designated as Senior Management Positions. BASES OF RECOMMENDATION: The Superintendent of Schools requested the change in title to better reflect her organization. The proposed change in the class title will better reflect the concepts of the job functions. The class description with changes is submitted for approval in conjunction with this report. Status of Incumbent(s): The title change will have no effect on the status of the incumbent. Case: RGK/PJO

19 LOS ANGELES UNIFIED SCHOOL DISTRICT CLASS DESCRIPTION PERSONNEL COMMISSION Class Code 1011 Senior Management EXECUTIVE COORDINATOR, OFFICE OF THE SUPERINTENDENT CHIEF OF STAFF TO THE SUPERINTENDENT DEFINITION Serves as the primary liaison to the Superintendent of Schools and/or Chief Deputy Superintendent of Schools and directs, coordinates, and oversees a variety of administrative and analytical activities for the Office of the Superintendent. TYPICAL DUTIES Advises the Superintendent of Schools on a variety of significant District-wide issues and/or organizational problems. Serves in an executive capacity as a liaison between the Superintendent of Schools and the Board of Education, Superintendent s of Schools direct reports, schools, stakeholders, and departments. Represents and acts on behalf of the Superintendent of Schools as directed. Supports the Superintendent s of Schools goals by providing guidance and direction to senior staff. Directs and manages administrative and business operational activities by providing guidance to senior staff, based on the superintendent s plans. Provides oversight and general management of the superintendent s office and space planning throughout the district. Prepares and contributes to reports, bulletins, presentations, and other various correspondence to inform executive and other appropriate staff on various matters, including emergency situations. Conducts meetings and makes presentations on behalf of the Superintendent of Schools or Chief Deputy Superintendent regarding District-wide issues. Performs related duties as assigned. DISTINGUISHING CHARACTERISTICS AMONG RELATED CLASSES An Executive Coordinator, Office of the Superintendent Chief of Staff to the Superintendent acts as a liaison for the Superintendent of Schools and serves as the primary liaison between the Superintendent of Schools and the Board of Education and the Superintendent s of Schools direct reports. The Special Assistant, Office of the Superintendent performs high-level administrative duties and plans, develops, and coordinates studies related to the Office of the Superintendent. SUPERVISION Administrative supervision is received from the Superintendent of Schools. and/or Chief Deputy Superintendent of Schools. Administrative direction may be provided to the Superintendent of Schools and Chief Deputy Superintendent of Schools direct reports.

20 CLASS QUALIFICATIONS Knowledge of: Educational theory and practice for K-12 programs Pertinent provisions of the Education Code, Board of Education rules, and Personnel Commission rules that determine District policies and practices Collaborative problem-solving methods Research techniques, including statistical analysis and graphic presentations Policies and procedures related to District and Board communications. District policies and procedures, goals and objectives, organizational structure and functions, and negotiated contracts Principles and practices of public administration, including specific management principles and methods as they relate to organization and office management, personnel administration, public relations, and budgetary and fiscal practices District oral and written communications standards Office practices and procedures, word processing, and spreadsheet software applications Effective administrative and managerial practices and ability to implement them Principles of supervision and office management Budget preparation and maintenance Microsoft Windows operating system or Macintosh/Apple operating system Ability to: Represent the Superintendent of Schools or other executive staff regarding complex and sensitive issues in meetings with senior management, representatives from other agencies, consultants, and members of the community Contribute to strategic planning and establish objectives Present information regarding District programs in a proactive, accurate, and media-sensitive manner Revise and formulate organizational policies and methods Establish and maintain effective working relationships with other employees, officials of the District and other agencies, and the public Communicate effectively, both orally and in writing Exercise independent judgment and initiative Analyze situations accurately and determine an effective course of action Provide direction and assistance to staff and team members Compose and edit correspondence, reports, bulletins, and memorandums Oversee multiple projects and issues while working effectively under pressure Meet deadlines Operate and use computers and other office equipment Analyze written materials and oral communications Supervise effectively

21 ENTRANCE QUALIFICATIONS Education: Graduation from a recognized college or university with a bachelor s degree preferably in public or business administration or a closely related field. A graduate degree in one of the aforementioned areas is preferable. Experience: Four years of management or professional-level experience that involved responsibility for such activities as administrative oversight, administrative analysis, and report writing for an executive. Management-level experience working with administrators and community groups to solve District-wide educational and/or organizational problems is highly preferable. Special: A valid California Driver License. Use of an automobile. SPECIAL NOTES 1) Exempt from Overtime FLSA. 2) An employee in this class may be subject to the reporting requirements of the District s Conflict of Interest Code. This class description is not a complete statement of essential functions, responsibilities, or requirements. Requirements are representative of the minimum level of knowledge, skill, and/or abilities. Management retains the discretion to add or change typical duties of a position at any time. This class description is not a complete statement of essential functions, responsibilities, or requirements. Entrance requirements are representative of the minimum level of knowledge, skill, and/or abilities. To the extent permitted by law, management retains the discretion to add or change typical duties of a position at any time, as long as such addition or change is reasonably related to existing duties. Revised PJO

22 SUBJECT TO THE APPROVAL OF THE PERSONNEL COMMISSION LOS ANGELES UNIFIED SCHOOL DISTRICT TO: FROM: SUBJECT: THE PERSONNEL COMMISSION KARLA M. GOULD, PERSONNEL DIRECTOR TITLE CHANGE OF CLASSES RECOMMENDATIONS: It is recommended that, effective March 28, 2016: I. The following classes and positions be reclassified, for the purpose of title change only: From Current Title Communications Director Deputy Communications Director To Proposed Title Chief Communications Officer Deputy Chief Communications Officer II III Amendment of Rule 596, Overtime to reflect the title changes to the list of classifications exempt from the Overtime provisions. Amendment of Rule 765, Senior Management Employees to reflect the title change of Communications Director to Chief Communications Officer. BASES OF RECOMMENDATION: The Superintendent of Schools requested the change in titles to better reflect her organization. The proposed changes in the class titles will better reflect the concepts of the job functions. The class description with changes is submitted for approval in conjunction with this report. Status of Incumbent(s): The title changes will have no effect on the status of the incumbents. Case: RGK/PJO

23 LOS ANGELES UNIFIED SCHOOL DISTRICT PERSONNEL COMMISSION CLASS DESCRIPTION Senior Management/Management Class Codes CHIEF COMMUNICATIONS OFFICER COMMUNICATIONS DIRECTOR 1920 DEPUTY CHIEF COMMUNICATIONS OFFICER COMMUNICATIONS DIRECTOR 1921 DEFINITION The Chief Communications Officer Communications Director plans, directs, and organizes the activities of the Office of Communications, and maintains communications with the public, news media, staff and school community of the District. The Deputy Chief Communications Officer Communications Director assists in the management of the Office of Communications and acts for the Chief Director as required. TYPICAL DUTIES Plans and administers the District s communication activities by: Developing and implementing communication strategies for schools, ESC s, and Divisions, and developing District level communications programs for parents, the public and staff. Traveling to school sites to serve as media liaison or to provide communications support to administrators and other District staff. Coordinating public information dissemination relative to new or developing programs; writing or reviewing articles, press releases, reports, scripts, and statements; and advising District administrators on public-relations aspects. Serving as District spokesperson for the Board of Education and the Superintendent of Schools in contacts with the media and a wide variety of public and private organizations. Writing or reviewing reports and speeches for the Superintendent of Schools and senior staff. Coordinating media and editorial board briefings and press conferences. Initiating and maintaining communications with the non-english speaking media and the populations they represent. Providing training for Board and staff members regarding relations with the news media. Provides leadership for the Office of Communications and its programs. Develops and sustains a collaborative team environment within the Office of Communications and any other reporting Unit or Office. Provides for immediate responsiveness to emergencies and crises at all times including receiving and assessing information, cooperating with news media and others, and informing and coordinating appropriate District personnel. Performs related duties as assigned. DISTINGUISHING CHARACTERISTICS AMONG RELATED CLASSES The Chief Communications Officer Communications Director represents the District in the area of public information and communications, and directs the administration of the Office of Communications. The Deputy Chief Communications Officer Communications Director assists in representing the District in the area of public information and communications, and acts as Chief Director as required.

24 SUPERVISION The Chief Communications Officer Communications Director receives administrative direction from the Superintendent of Schools and provides administrative direction to lower-level communications and media relations personnel. The Deputy Chief Communications Officer Communications Director receives administrative direction from the Chief Communications Officer Communications Director and provides general supervision to lower-level communications and media relations personnel. CLASS QUALIFICATIONS Knowledge of: Communications media and their most effective uses, including print, radio and television media Appropriate media contacts regarding given issues and circumstances Principles and practices of broadcasting and television station administration Methods of evaluating broadcast programs Purposes and functions of federal and State agencies which support and regulate public and educational broadcasting The ethnic, cultural, geographic, and socio-economic diversity of the populations served by the District The needs of the various communications and news media including print, radio, and television Principles of Leadership Principles of organization and administration Current issues regarding the Los Angeles Unified School District Current issues regarding public education Ability to: Present information in a proactive, complete and media-sensitive manner Communicate effectively both orally and in writing with the news media and the several publics served by the District Write clear, concise reports, articles, and speeches in easily understandable language Analyze emergent situations and programs and determine their public-relations aspects Develop and maintain effective relationships with personnel of news media, community leaders, administrators, and others Develop effective media and communications strategies for non-english speaking populations Act judiciously under pressure Supervise effectively Participate in and lead group discussions ENTRANCE QUALIFICATIONS Education: Graduation from a recognized college or university with a bachelor s degree, preferably with courses in communications skills, television broadcasting, human relations, the history and philosophy of education, public administration, and educational administration.

25 Experience: Chief Communications Officer: Communications Director Five years of professional experience within the last 10 years primarily in media and communications activities preferably including television broadcasting. At least two years of the experience must have included supervision or management experience and communications-media relationships involving programs or services regarding major public interest or public education issues. Deputy Chief Communications Officer: Communications Director Special: SPECIAL NOTES Four years of professional experience within the last 10 years primarily in media and communications activities preferably including television broadcasting. At least one year of the experience must have included communications-media relationships involving programs or services regarding major public interest or public education issues. A valid California Driver License. Ability to communicate in Spanish, both orally and in writing is highly preferable. 1. Chief Communications Officer Communications Director is a Senior Management Class. 2. An employee in this class may be subject to the reporting requirements of the District s Conflict of Interest Code. This class description is not a complete statement of essential functions, responsibilities, or requirements. Requirements are representative of the minimum level of knowledge, skill, and/or abilities. Management retains the discretion to add or change typical duties of a position at any time. This class description is not a complete statement of essential functions, responsibilities, or requirements. Entrance requirements are representative of the minimum level of knowledge, skill, and/or abilities. To the extent permitted by law, management retains the discretion to add or change typical duties of a position at any time, as long as such addition or change is reasonably related to existing duties. Revised PJO