A Planning Guide for Your Simcha

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2 A Planning Guide for Your Simcha at Temple Beth El of South Orange County Welcome Temple Beth El members to the beginning of your exciting adventure in planning your Simcha. We are very excited to share the following information with you about our state-of-the-art event facility and the wonderful possibilities Temple Beth El offers in celebrating here at your temple. For your Simcha, you have the opportunity of using our spectacular Banquet Hall and adjacent Terrace with an expansive view of the Saddleback Mountains. For smaller Simchas (a Shabbat dinner) or meetings, we offer our intimate Chapel, and classroom/meeting rooms. In addition, should your event involve our Banquet Hall, Temple Beth El offers a caterers dream a fully equipped kitchen. Be it a meeting for 30 people or a catered life cycle event for 300, Temple Beth El is the ideal venue. As the Event Coordinators here at Temple Beth El (we have over 15 years of PROFESSIONAL experience in this business and have been temple members for over 19 years) we look forward to helping you with your special event. We have an extensive client base, having done events all around Orange County, Los Angeles and even out of town. At TBESOC, we are available to simply book your event and provide you with all the important information you need to do it on your own without any additional guidance. If you prefer assistance with the planning and execution of your event, we are able to provide that as well, utilizing our experience and extensive knowledge of every type of event. We offer you the ability to create the celebration you envision, reflecting your personal taste, style and most important your budget!... Having this peace of mind will enable you to be a guest at your own event, thereby enjoying every moment of your Simcha. Celebrating at TBESOC is a double mitzvah. It is a benefit to your synagogue, while the convenience, affordability, view, and versatility is unbeatable. Whether you are planning a Bar or Bat Mitzvah, a wedding, special anniversary, birthday, graduation, retirement party etc, we look forward to making the journey fun, exciting and memorable. Linda Lander and Rochelle Pazornik Two Party Chix ext. 401

3 Room Rental and other Fees for Temple Beth El Members 1. Sanctuary (Clergy honorarium additional) gratis 2. Friday night Oneg Shabbat: Single: $575 (applies to all Friday s) Double: $ Leon Samueli Banquet Hall Extended Kiddush (Sat.): $550 Luncheon or Dinner: $900 Extended Kiddush is a 2 hour window for invited guests. Luncheon/Dinner is a 7 hour window including set-up and clean-up In order to hold the date a non-refundable deposit equivalent to 50% of the venue is due at the time of reservation and the Facilities Use Agreement is to be signed. A refundable damage deposit of $500 is due at the time of reservation which will be returned provided there is no damage to Temple Beth El on the day of the event. 4. Sidney Eisenberg Chapel Extended Kiddush or Shabbat Dinner: $400 (2 hours for invited guests) 5. Rotunda (Reception and cocktails) $ Classroom $50 7. Meeting Room $50 8. Security Guard Fee Guests $125 Guests $250 Guests $ Event Coordinator Fees (OPTIONAL) For events requiring SET-UP ONLY THE DAY OF THE EVENT (clients provide all necessary elements prior to pre-arranged set-up time i.e., centerpieces, party favors, place cards, etc.) the breakdown is as follows: Guests $ Guests..$450 For events requiring more extensive involvement, contact us at ext. 401 to schedule a meeting to discuss your individual needs. Whether you prefer us to handle just a few elements or you would like us to coordinate the entire event (or weekend) we are available by appointment only fees would be discussed at that time.

4 CATERERS The following caterers have been approved and recommended by the temple and are permitted to use our facilities: 24 Carrots Catering Lynn Rinek Art of the Party Gary Khaz/Jean Rodriguez Blueberry Hill Gourmet Caterers Ruth Gueta Jay s Catering Linda Loaeza [email protected] Monique s Catering Monique Mathot [email protected] NY s Upper Crust Pizza Christine Cusumano [email protected] Prego Ristoranti Carmen Espinoza [email protected] Solomon s Bakery Sue Duenas [email protected] The Catering Factory Faustino Ochoa [email protected] Turnip Rose Elite Catering Ray Sherbanee [email protected]

5 The following vendors also participated in our 2011 Simcha Faire and Vendor Showcase. Banquet Hall & Lodging Renaissance Club Sport Aloha Gonzales: Décor Balloons Sound Great Francie Rosen: Top Hat Balloon Werks Amanda Armstrong: Entertainment Airbrush Face & Body Art Star Shields: Carcano DJ AV & Lighting Mike Carcano: Dream Team Entertainment Alisha or Ashley: Flip Book Party Favors Sandee Gee: Mitzvah Chick Entertainment Sandee Gee: ProView Video Productions Chris Babbitt: The Party Zone Entertainment Dan Teplinsky: What A Party Mark Fortier: [email protected] Event Planning/Invitations Two Party Chix Linda Lander: or [email protected] Rochelle Pazornik: or [email protected] Florist The Petal People Necia Bower: [email protected] Graphic Design GB Design Greg Berkowitz/Janet Lawrence: [email protected] Photography Accent Portraits by Diana Diana Schmitt: [email protected] John Wolfson Photography & Video John Wolfson: [email protected] Ron Levy Photography Ron & Gabrielle Levy: [email protected] Specialty 3D Cheeze Helena Pasquarella: [email protected] Best of the Best Event Productions Roger Janke: [email protected] Digital Graffiti Wall Helena Pasquarella: [email protected] Videography Allure Ventures John Fitzpatrick: [email protected] Michael A Weisman Video Productions Michael Weisman: [email protected]

6 PHOTOGRAPHY Bar/Bat Mitzvahs: Out of respect of the holiness of the sanctuary, no photos may be taken during a Bar/Bat Mitzvah service. Photographs may be taken in the sanctuary prior to or following a service. There is no restriction for the Banquet Hall or other parts of the temple premises. Weddings: While we all seek to ensure a complete photographic record of a wedding, the presence of a photographer and the sounds of a camera can intrude upon the dignity and spirituality of the ceremony. Photographs may be taken of the processional from any vantage point. However, during the ceremony, the cameras must be fixed on tripods in the rear of the sanctuary. There is no restriction for the Banquet Hall or other parts of the temple premises. VIDEOGRAPHY Bar/Bat Mitzvahs: The Host/Hostess may make arrangements with an approved Temple Videographer to record the service in the sanctuary only from a tripodmounted video camera fixed in a booth at a position designated by the temple. There is no restriction for the Banquet Hall or other parts of the temple premises. Weddings: The same rules apply as for the Bar/Bat Mitzvahs except that another fixed camera may be tripod-mounted behind the chupah. There is no restriction for the Banquet Hall or other parts of the temple premises. FLOWERS Sanctuary Flowers: Floral color option and design available on a limited basis. ONEG SHABBAT FOR BAR/BAT MITZVAH Sponsorship of the Friday Night Oneg Shabbat is the honor of the Bar/Bat Mitzvah families. Twice a month, the Oneg is from 5:30-6pm preceding our 6pm service and consists of a beautiful selection of appetizers. The Oneg for the remaining Fridays follows the 7:30pm Shabbat service and includes an assortment of sweets and fresh fruit. The Oneg fee also includes the wine and Challah for Friday night and Saturday morning, in addition to the flowers.

7 DECORATIONS No decorations or displays may be used which require fastening to the walls, ceilings or doors of the Sanctuary, Banquet Hall, or foyers. This includes scotch tape, masking tape, gum, stickers, nails, tacks, staples, rope, etc. No confetti, rice or birdseed is allowed. Temple Beth El of South Orange County has an exclusive agreement with BEST OF THE BEST RENTAL PRODUCTIONS who is a partner with Temple Beth El and is a full service events production company. They are the exclusive source for any/all rentals including but not limited to tables, chairs, linens, napkins, plates, glassware, flatware, props signage, draping, canopies and tents and furniture. Contact Roger Janke at DELIVERIES AND PICKUPS Deliveries of food, equipment, flowers, and other service-type items for use in the Sanctuary and Banquet Hall should be made between 10am and 2pm on the day of the event with the exception of weekend events when deliveries should be made on Friday between 10am and 2pm. Pickups after each event should be scheduled for the next day between 10am and 2pm except for the weekend events when pickups should be scheduled for the following Monday between 10am and 2pm. ADDITIONAL RULES Smoking is not permitted within the building and only in the designated smoking area outside. Adult supervision is required at all youth group events. The temple requires there be one (1) adult over the age of twenty-one (21) for every fifteen (15) young people.

8 A Message from the Clergy: Mazal Tov. This is a joyous time for your entire family. A young adolescent has chosen to enter his or her years as a teenager by embracing Torah, family, tradition, and Jewish community. Becoming a responsible adult does not happen all at once. It is a never-ending process of intellectual and spiritual growth. While each Bar or Bat Mitzvah has his or her own interests, talents and strengths, our expectation is that all can be a mensch. To be a MENSCH has nothing to do with wealth, status or power. The key to being a real mensch is nothing less than character: rectitude, dignity, integrity, and a sense of what is right, responsible, and decorous. -- Leo Rosten, The Joys of Yiddish It is entirely proper to mark this time of joy with family and friends. Because the occasion for the celebration is of a religious nature, good taste dictates that social functions held in conjunction with the ceremony be kept dignified. The family of the Bar or Bat Mitzvah should understand that the most significant part of the observance occurs in the Sanctuary during the Service. The key word in planning the celebration of this significant occasion is simplicity. We strongly recommend that the social celebration be modest, dignified, and consistent with the spiritual and religious meaning of the day. If you decide to have some theme reflected as part of the post-service party, you are strongly encouraged to maintain the spiritual nature of the occasion by choosing a theme which is not frivolous or materialistic in nature, and thus it is strongly recommended that you use centerpieces that can be donated to Tzedakah after the party (e.g., food that can be given to a charitable food distribution pantry or toys that can be given to the Jewish Family Service). You are also encouraged to place MAZON cards on each table (see the Tzedakah section below).

9 What can you do to be a mensch at your Bar/Bat Mitzvah? TZEDAKAH On joyous occasions, it is the custom of our tradition to give gifts of appreciation. A contribution to the Temple or to one of its established funds is normal and appropriate at this time. Should you desire to give a special gift you may want to ask the rabbis for their suggestions. In addition, each family is strongly encouraged to donate 3% of the cost of the entire celebration to MAZON, a Jewish organization that does a wonderful job in helping to feed the hungry. Many choose to put this 3% in their budget for the family simcha. DONATE 3% of the cost of your simchah to MAZON: A Jewish Response to Hunger [ Historically, rabbis did not allow celebrations to begin until the community s poor were seated and fed. Today, Jews symbolically observe this tradition by donating 3% of the cost of lifecycle celebrations weddings, bar and bat mitzvahs, anniversaries and other joyous occasions to MAZON. INVEST some of your money in a State of Israel bond like the Mazel Tov Bond this is not tzedakah, but an investment where you make money and support the State of Israel ( MITZVAH KIPPOT: Want to have the most beautiful kipot for your guests? Ones that no one has ever seen before? Brightly colored and beautifully patterned? Check out MayaWorks at, These kipot will not only wow your guests but will also help support the women who make them in remote villages of Guatemala. (These women are VERY busy you need to place your order very early.) MITZVAH TALLIT: A new tallit and tallit bag to hold your first tallit? The North American Conference on Ethiopian Jewry, , [email protected], or visit their website: They have available the most beautiful tallit you can imagine. The tallesim are woven at the NACOEJ compound in Addis Ababa and the colors are bright and attractive. Suitable for both males and females, purchasing one of these gorgeous works of art will provide a family in Ethiopia with food for a month! A very wise investment! WHAT TO DO ABOUT INVITATIONS? In addition, your TBE events department is now carrying a large selection of Bar and Bar Mitzvah, Wedding and general party invitations. We have many popular brands so you will have a vast selection to choose from. This is an easy way to give back to your temple. Give us a call at Ext. 401.

10 CENTERPIECES: there are so many things you can do for centerpieces: 1. Books, books and books! An arrangement of kids books, audio tapes, video tapes and CD s can then be given away to a deserving organization in your area. 2. Food, food, and food! An arrangement of canned and boxed foods in a basket can then be donated to a local pantry or shelter. 3. Want to go the traditional route with flowers or plants? Arrangements of individual plants and flowers can be broken up and distributed to the local hospital, shelter or nursing home, or you can ask your Rabbi or synagogue office to give you the names of congregants who might enjoy some. You can do this with balloons and bima arrangements, too. 4. Speaking of bima arrangements.don t forget you can make attractive baskets of toys and stuffed animals and distribute them as well. 5. Are you a sports fanatic? Try collecting sports equipment and arrange it as centerpieces. After the party? Give it away to local shelters where kids may not have their own equipment. 6. Use your imagination! There are hundreds of ways to do this just keep thinking Mitzvahs! Got a caterer preparing your party? Make sure you tell them that you want all of the leftovers packed up so that you can bring them to a nearby pantry or shelter after your party. Don t let them tell you they can t because they don t want to be sued. Here is a copy of the Bill Emerson Good Samaritan Food Law (a federal law which states that no one can be held liable for any illness resulting from the donation of food). Many people do not know about this law. It will be your proof if the caterer does not want to cooperate. Selections from The New Federal Food Donation Law The Bill Emerson Good Samaritan Food Donation Act appears in the Child Nutrition Act of 1966 as 42 U.S.C The legislation essentially states that the donor of food to a non-profit organization to people in need is free of liability. This act provides uniform coverage for the entire country. I have italicized the sections that relate to issues of liability: (c) Liability for damages from donated food and grocery products. (1) Liability of person or gleaner. A person or gleaner shall not be subject to civil or criminal liability arising from the nature, age, packaging, or condition of apparently whole-some food or an apparently fit grocery product that the person or gleaner donates in good faith to a non-profit organization for ultimate distribution to needy individuals.

11 Use of Facilities Agreement The Host/Hostess is hereby informed that Temple Beth El of South Orange County has an exclusive agreement with BEST OF THE BEST RENTAL PRODUCTIONS who is a partner with Temple Beth El and is a full service events production company. They are the exclusive source for any/all rentals including but not limited to tables, chairs, linens, napkins, plates, glassware, flatware, props signage, draping, canopies and tents and furniture. Contact Roger Janke at The Host/Hostess shall leave the facility in the same undamaged condition in which it was found. He/She shall be responsible for any loss of equipment, breakage, damage to equipment and physical property and shall be billed for any such loss, breakage, or damage. Temple Beth El of South Orange County assumes no responsibility or liability for damage or loss of personal property of others while on the Congregation s premises, and all such property, including vehicles brought to the premises, shall at all times be at the owner s risk. This also includes any equipment or supplies, and the like delivered to the temple. Temple Beth El of South Orange County shall not be liable to the Host/Hostess for any stoppage or interruption of the supply of public utilities, gas, electrical current, water, and the like, nor shall the temple be in any manner liable to the Host/Hostess for any interruption or damage resulting from acts of the elements, riots, strikes, acts of violence, acts of public, civil, judicial, military authorities or acts of God, or any causes beyond the reasonable control of the temple. It is understood by the Host/Hostess that he/she must use vendors who have been approved by Temple Beth El of South Orange County. It is also understood that dietary restrictions will be followed. No shellfish or pork products may be served. Additionally, no meat products may be mixed with dairy products in the same meal. The room rental fee for the is. I understand and agree to all fees and event details. I understand that the non-refundable deposit equivalent to 50% of the venue(s) is due at the time of booking and that additional fees are due no later than 60 days prior to the event. I understand that these additional fees include the Oneg fee, a security guard fee and a damage deposit of $500 that will be returned to me provided there is no damage to Temple Beth El. I am aware and acknowledge that there can be no changes to the floor plan 24 hours prior to the event. I agree to abide by the regulations regarding the Temple s facility and accept all responsibility for any damage arising from its use. Signature of Host/Hostess Date Signature of Temple Representative Date

12 Bar/Bat Mitzvah Simcha Check-off List 1) To reserve the Leon Samueli Banquet Hall or Sidney Eisenberg Chapel: a) provide 50% non-refundable deposit b) sign the Use of Facilities Agreement 2) Sixty days out, all fees are due: a) Room rental balance b) Security Guard fee ($125 per guard, per 100 people) c) Oneg fee e) $500 Damage Deposit to be held in case of damage on day of event.