Preparing a Microsoft Access Database for Migration
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- Regina Holt
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1 Preparing a Microsoft Access Database for Migration Using SQLyog s ODBC Import Tool, user can migrate Access database (2003/07/10/13) along with table indexes by simply following the wizard. But in order to import Foreign Keys, SQLyog's Import External Data requires access to the system tables of the Microsoft Access database for the purpose of reverse-engineering. By default, read access to the system tables of an Access database is restricted for external applications. The procedure to enable the read access depends on the MS-Office/Access version. But in every case you must first unhide the system tables and next change some of their properties. This procedure can be broken down into the following three steps: STEP 1: Unhiding system tables for all Access versions This step enables SQLyog s ODBC Import tool to access the system tables of the Access database. a) Unhiding system tables for Access 2003: For Microsoft Access 2003, select tools and go to options and select the view tab. Figure 1: The show section in Access2003 Check the box next to the System objects option and close the options dialog. System tables for the database should now be present: Figure 2: The system objects Note the presence of the various MSys tables. b) Unhiding system tables for Access 2007: For Microsoft Access 2007, choose the Access Options for the selected database after you click the Microsoft Office Button. Select Navigation Options in the Current Database category. Within the Navigation Options dialog, look for the Display section:
2 Figure 3: The Display section on Access2007 The System tables for the database are displayed after selecting the Show System objects option in the Navigation options dialog. Figure 4: The system objects for Access 2007 Note the presence of the various MSys tables. c) Unhiding system tables for access For Microsoft Access 2010, go to file and options. Select Navigation Options in the Current Database category. Within the Navigation Options dialog, look for the Display options.
3 Figure 5: The Display section on Access2010. The System tables for the database are displayed after selecting the Show System objects option in the Navigation options dialog. Figure 6: The system objects for Access 2010 Note the presence of the various MSys tables. d) Unhiding system tables for Access 2013: For Microsoft Access 2013, go to file and options. Select Navigation Options in the Current Database category. Within the Navigation Options dialog, look for the Display options.
4 Figure 7: The Display section on Access2013 The System tables for the database are displayed after selecting the Show System objects option in the Navigation options dialog. Figure 8: The system objects for Access 2013 Note the presence of the various MSys tables.
5 STEP 2: Change the database file format to.mdb format. Microsoft Access 2007/ 2010/2013, User-level security features (user and group permission) is available only if the database has a.mdb file format. It is not available in databases that use one of the new file formats like.accdb,.accde,.accdc,.accdr. Please refer to the link below for details: HA aspx?pid=CH a) Save as.mdb format in Access 2007 Select the newly created.accdb file, click on the Microsoft Office Button and then go to the save as option. Either save it in the or the 2000 format. Figure 9: Save As option in Access 2007 b) Save as.mdb format in Access 2010 Select the newly created.accdb file and then click on the option that reads save and publish. Once you click on that option you will see save database as option onto the right hand side. Save the database as either Access 2000 or Access database option.
6 Figure 10: Save As option in Access 2010 c) Save as.mdb format in Access 2013 Select the newly created.accdb file and then click on File and save as. Once you click on that option you will see save database as option onto the right hand side. Save the database as either Access 2000 or Access database option. Figure 11: Save As option in Access 2013 STEP 3: Give Users and group permission on Access system tables. a) Changing table properties for all Access versions up to and including Access 2003: After you expose the system objects to the ODBC Import Tool, you must also grant permission to access the objects. Choose the User and Group Permissions entry from the Security section of the Tools menu: Enable the Administrator permission for both the MSysObjects, MSysQueries & MSysRelationships tables. You will need to click the Apply button after enabling each table and before moving to the next table. Figure 13: Selecting user and group permissions in Access 2003
7 Figure 14: Enabling Administrator Permissions in Access 2003 b) Changing table properties for Access 2007: After you expose the system objects to the ODBC Import Tool, you must also grant permission to access the objects. Choose the User and Group Permissions entry from the Database Tools menu. Figure 15: Selecting user and group permissions in Access 2007 Figure 16: Enabling Administrator Permissions in Access 2007 Enable the Administrator permission for both the MSysObjects, MSysQueries & MSysRelationships tables. You will need to click the Apply button after enabling each table and before moving to the next table.
8 After completing these steps, you can reverse-engineer the schema in your Access database using the SQLyog s ODBC Import Tool. c) Changing table properties for Access 2010: After you expose the system objects to the ODBC Import Tool, you must also grant permission to access the objects. Once the data base is converted into.mdb format select the Manage users and permission option. Figure 17: Selecting Manage users and permissions in Access 2010 After selecting this option select the first option that reads Users and Group Permissions.
9 Figure 18: Selecting user and group permissions in Access 2010
10 Enable the Administrator permission for both the MSysObjects, MSysQueries & MSysRelationships tables. You will need to click the ok button after enabling each table and before moving to the next table. Figure 19: Enabling Administrator Permissions in Access 2010 d) Changing table properties for Access 2013: After you expose the system objects to the ODBC Import Tool, you must also grant permission to access the objects. Once the data base is converted into.mdb format select the Manage users and permission option. Figure 20: Selecting Manage users and permissions in Access 2013
11 After selecting this option select the first option that reads Users and Group Permissions. Figure 21: Selecting user and group permissions in Access 2013 Figure 22: Enabling Administrator Permissions in Access 2013 Enable the Administrator permission for both the MSysObjects, MSysQueries & MSysRelationships tables. You will need to click the ok button after enabling each table and before moving to the next table.
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